Agreement with WA State Military Dept for FFY 2018 State Homeland Security Grant Program BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN RE APPROVING AMENDED AGREEMENT )
BETWEEN THE WASHINGTON STATE MILITARY ) RESOLUTION NO 19-Z5
DEPARTMENT AND LEWIS COUNTY RADIO FOR )
FFY 2018 STATE HOMELAND SECURITY GRANT )
PROGRAM (18HSGP) FUNDING ASSISTANCE )
WHEREAS, it has been brought to the attention of the Board of County Commissioners (BOCC)
that the Lewis County Department of Emergency Services, Radio Services Division, has received
an amended contract with the Washington State Military Department for funding under the FFY
2018 HSGP for Homeland Security Projects, and
WHEREAS, funds are available and were approved in November 2018 by Resolution No 18-347
for use by the Department of Emergency Services, Radio Services Division in the amount up to
$26,040, contract#E19-101, for the contract period from September 1, 2018 through
December 31, 2019, and
WHEREAS,the Department of Emergency Services, Radio Services Division, has received an
amended agreement, #E19-101A, to receive the funds for Homeland Security projects that will
now provide a Ground Tactical Channel Radio system to allow fire and law services to better
coordinate their efforts and ensure personnel safety, and
WHEREAS, it appears to be in the best public interest to authorize the execution of said
agreement for Lewis County,
NOW THEREFORE BE IT RESOLVED that the aforesaid amended agreement#E19-101A between
Lewis County Radio Services Division and the Washington State Military Department in the
amount of$26,040 is hereby approved by the BOCC, and hereby authorizes the Emergency
Management Director to sign the same on behalf of the BOCC
Passed in regular session this ( day of JAI, •
APP VED AS TO FORM BOAR! OF COUNTY COMMISSIONERS
J at an
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er, Prosecuting Attorney LEW. COUNTY, WASHI - ON
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By Deputy Prosecuting Attorney R..ert C Jackson, Chair
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ATTEST .•,_couNTk ••• Gary Stam er,Vice Ch.rki
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Rieva Lester, Clerk of the B �dca E �„1 z; Edna J Fund, Corn "loner
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Washington State Military Department
AMENDMENT
1 SUBRECIPIENT NAME/ADDRESS 2 GRANT AGREEMENT NUMBER 3 AMENDMENT NUMBER.
Lewis County Dept of Emergency Services E19-101 A
351 NW North Street
Chehalis, WA 98532-1926
4. SUBRECIPIENT CONTACT PHONE/EMAIL 5 DEPARTMENT CONTACT, PHONE/EMAIL
Steve Mansfield, 360 740-3310 John Hollingsworth, (253) 512-7044
steve.mansfield @lewiscountywa.gov john hollingsworth @mil wa.gov
6 TIN or SSN 7 CATALOG OF FEDERAL DOMESTIC ASST (CFDA)# 8 FUNDING SOURCE NAME/AGREEMENT#
N/A 97 067— 18HSGP (SHSP) EMW-2018-SS-00088-S01
9 FUNDING AUTHORITY
Washington State Military Department (Department) and US Department of Homeland Security (DHS)
10 DESCRIPTION/JUSTIFICATION OF AMENDMENT
During the performance period Lewis County determined a Ground Tactical Channel Radio system is the most
critical regional need This system will allow Fire Services and Law Enforcement to better coordinate their efforts
and ensure safety to personnel in the field The Work Plan is updated to reflect the change
The changes are noted in strikethrough text and additions are indicated in red text
11 AMENDMENT TERMS AND CONDITIONS
1 Replace Original Attachment 2 with Revised Attachment 2, attached to this amendment
This Amendment is incorporated in and made a part of the Grant Agreement Except as amended herein all other terms
and conditions of the Grant Agreement remain in full force and effect Any reference in the original Grant Agreement or an
Amendment to the "Grant Agreement" shall mean "Grant Agreement as amended" The Department and Sub-Recipient
acknowledge and accept the terms of this Amendment as identified above, effective on the final date of execution below
By signing this Amendment, the signatories warrant they have the authority to execute this Amendment
IN WITNESS WHEREOF, the parties have executed this Amendment
FOR THE DEPARTMENT FOB,THE SUB CIPIENT
i , • - 4
Signature Date Signature Date
Regan Anne Hesse, Chief Financial Officer Edna J Fund airperson
Washington State Military Department Lewis County Board of County Commissioners
BOILERPLATE APPROVED AS TO FORM AP OV. AS TO FORM (if applicable)
Brian E Buchholz 7/30/2018
Assistant Attorney General
Applic is Legal Review Date
DHS-FEMA-SHSP-FY18 Page 1 of 4 Lewis County, E19-101 Amendment A
REVISED ATTACHMENT 2
18SHSP Investment and Regional Project
Investment Justification
Washington is comprised of 39 counties with geography including forests, mountains, islands, rainforests,rivers,lakes,
and plains The U.S. Bureau of Economic Analysis ranked Washington 13 of 50 states for gross domestic product in
2017, several world-class organizations headquarter their operations within the state. Washington has marine,
aviation,rail,and road transportation infrastructure to support its position as a bustling trade center
Approximately half of Washington's 7 5 million population lives in the Seattle metropolitan area located along the
Puget Sound This area is the center of transportation, business,and industry and is the fastest growing region in the
state Over three-fourths of the state's population lives in densely settled urbanized areas Understanding
Washington's population is critical in order to mitigate vulnerabilities, respond to incidents, and effectively concentrate
recovery efforts
Washington is subject to ten natural hazards and seven human caused hazards The THIRA focuses on eight of those
risks earthquake,tsunami, flood,biological [communicable disease],wildfire, radiological,cyber incident, and
terrorism Planning,training,and exercise efforts are being restructured to encompass the entire spectrum of
catastrophic incidents within this context.
Washington saw few significant changes in the 2017 Capabilities Assessment
Public Information and Warning,which had been consistently among the state's highest-rated capabilities since the
beginning of core capability-based SPR reporting, no longer is present as a top-rated capability
-The lowest rated capabilities were Economic Recovery, Health and Social Services,Community Resilience,and
Housing—all essential during a catastrophic incident
The strongest capabilities lie in Response and lowest rated capabilities lie in Recovery
The 2017 SPR results repeated the overarching theme of prior years Stakeholders at every level struggle to sustain
emergency response capabilities with dwindling resources and are significantly challenged to prepare for catastrophic
disasters Since the early 2000's,emergency management funding at the state and local levels have reduced
significantly causing an increased dependence on federal grants to meet necessary emergency management
requirements As a result, many areas are in a sustainment mode when it comes to emergency management capability
and capacity
Investment#3 - Regional Homeland Security Projects
The State is divided into 9 Homeland Security Regions, made up of 39 counties, which differ in many respects including
geography(from marine to desert), major industry (from large business to agricultural),and population (from dense
urban settings to rural areas) Each Region develops projects to address their specific risks and hazards which sustain
previously built capabilities or close identified gaps
While the communities may differ, emergency management priorities are similar across the state and most initiatives
can be tied back to building regional capability to respond and recover,and be in "a state of readiness" through
planning,training,equipping,or exercising,should a natural or human caused catastrophic incident occur. As
communicated in the 2017 THIRA,Capabilities Estimation, &SPR, gaps have been identified in the following core
capabilities
DHS-FEMA-SHSP-FY18 Page 2 of 4 Lewis County E19-101 Amendment A
All jurisdictions have targeted efforts related to Operational Coordination The foremost gaps are
1) PLANNING. Plans lack horizontal and vertical integration and need adjusting to be
scalable for use during a catastrophic incident. Recovery needs to be incorporated
2) ORGANIZATION• Response and recovery to catastrophic incidents will require additional trained personnel to
support either large-scale or long term activations.
3) EQUIPMENT. There is a lack of integration and interoperability of tools to form a Common Operating Picture for all
stakeholders Additionally,equipment continues to age, with subsequent degradation occurring with routine usage,
and there is a lack of funding to sustain and/or replace.
Resiliency is still an evolving concept without a formalized statewide, whole community approach to focus efforts
While the State is introducing initiatives to combat that reality, local jurisdictions still struggle with gaps related to
Community Resilience
1)TRAINING• Individuals and businesses need to move from awareness to action
2) EXERCISE. Communities are dependent on volunteers to exercise this capability and do not have the tools or
expertise to engage stakeholders.
Related to Resilience,jurisdictions recognize the need to communicate with all stakeholders and continue to expand
the reach of their messaging. Initiatives are ongoing to address the identified Public Information and Warning gap
related to
1) PLANNING Plans do not fully address communicating with non English speaking populations, immigrant groups,and
individuals with disabilities
Regional Hazards and Risks- Reasons for the Work ,11'
1
Terrorist targets include:
•Government facilities
•Transportation corridors
•Power generation and distribution systems
•Events where large numbers of citizens congregate
•Communications systems
•Terrorist acts which contaminate crops
Primary all-hazard risks include:
•Food-borne illness outbreak
•Plant,pest,or animal disease outbreak
•Wildland fires
•Flooding
•Radiological releases
•Earthquake
•Tsunami
•Winter storm
•Wind storm �A
•Landslide
•Health epidemic
•Hazmat incident
Y n
•Terrorist activity
•Dam failure
_
•Volcanic activity
DHS-FEMA-SHSP-FY18 Page 3 of 4 Lewis County, E19 101 Amendment A
•
Revised 18SHSP Work Plan and Budget
Lewis County Department of Emergency Services
SHSP Investment if3-Regional Homeland Security Projects,Project ff3 Description ,"
'Region 3 will sustain capabilities to Include special response teams through equipping,training,and —1 AGREEMENT AMOUNT $26,040
exercising.Emphasis will be on moving citizens from awareness of local risks and hazards to action,making AMOUNT
them more self-reliant The Region will ensure critical facilities have back-up power to maintain consistent LFTPA. $6,510.00
response and communications during and after a disaster 25%of the agreement total
PERSONNEL $0.00
(Activities will Include
0%of the agreement total
1)Further develop the planning,training,and exercise programs of Region 3.
2)Provide equipment and training for regional Special Operations Rescue Team(SORT) SWAT Team,Dive
'Rescue Team,Incident Management Team,and local law enforcement agencies. BUDGET
3)Support public education programs. AMOUNT
4)Purchase and Install communications and dispatching systems and upgrade specialized equipment and SUBPROJECT pi' $26.040.00
,secondary power for command posts and communications vehicles M&A $0.00
SUBTOTAL $26,040.00,
•
INDIRECT $0.00
_ - TOTAL: . $26,040.00
SUBPROJECT n1 Ground Tactical Channel
PRIMARY CORE CAPABILITIES BEING ADDRESSED SOLU11ON AREA
Oparatlonat Communications ) PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
Community Ralik.= ,- I .- �_. . . _ -
$0.00 $0.00 $26,040.00 $11�00� $26,M0.00
$000(
GAP Identified
Can't communicate : .• := • - -t-• = :- -• rfectively and safely due to the
increase In calls for service which cause congestion on the primary dispatch channels.
REASON:outdated and technologically Inadequate equipment and Infrastructure
CAPABILITY sustained or enhanced
Operational communications and information sharing.
ACTIVITIES TO BE PERFORMED
Install and maintain a remotely controlled radio system capable of -. . - - s'- .- =----
-- •-. •- •- _ • ._ . ..rovlding our rim Services and taw Enforcement Personnel
with a paging and ground tactical channel to ease congestion and Improve the snEety of the disciplines while In the
performance ui tire fighting.rnediwi aid and'aw enforcement detail .The curtest.radio system,used by marry
agencies and disciplines,has become congested enough that R has become Ineffective due to the large volume of calls
'kr service.A remotely controlled radio system that takes some of the addlilonal toad after nbttticat os will provide
huller wotdInatlon of effort and safely to personnel In the field
ASSOCIATED DEUVERABLES/OLITPUTS
Better and reliable communications with verunteernflre Services and Law Enforcement
More immediate Information sharing
DESIRED OUTCOMES
Eemrnands- ..
'-The fire Service and Law Enforcement team for the County can communicate more effectively with themselves and
Cent nil Communications.
-The equipment wiii assist with the safe and reliable service to tlx:ctUtem of Lewis County
DHS-FEMA-SHSP-FY18 Page 4 of 4 Lewis County, El 9-101 Amendment A
B C AGENDA ITEM SUMMARY II
Resolution BOCC Meeting Date. Aug 19, 2019
Suggested Wording for Agenda Item Agenda Type. Consent
Approving amended agreement between the Washington State Military Department and Lewis County for the
18SHSP Homeland Security Program Grant, Grant agreement Number E19-101A
RECEIVED
Contact Steve Mansfield Phone. 3310
Department DEM AUG u 9 2019
LEWIS COUNTY
Action Needed Approve Resolution PROSECUTING ATTORNEY-
Description
Funds are available and were approved for use by the Department of Emergency Services, Radio Services
Division in the amount up to $26,040 00, contract# E19-101, for the contract period from 9/01/18 through
12/31/19
The original agreement was to install a remotely controlled radio system to enable the Emergency Management
Department to communicate to volunteers without the need for HAM radio towers
During the performance period of the grant the department determined a Ground Tactical Channel Radio system
is the most critical regional need. This system will allow fire services and law enforcement better coordinate
their efforts and ensure safety to personnel in the field
This change is reflected in the amended contract E19-101A.
Approvals:
User Group Status
Millman, Cheryl Pending
Cover Letter To
Steve Mansfield,Jill Kangas,Cheryl Millman and Scott
Mattoon
Additional Copies
Steve Mansfield, Jill Kangas,Cheryl Millman and Scott Mattoon