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Approving a call for bids for one Truck Chassis Upfit BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN THE MATTER OF ) Approving a call for bids for one Truck Chassis Upfit (Flatbed Installation) ) RESOLUTION NO 19- a31 WHEREAS, the Fleet Services Division of the Lewis County Public Works Department has determined a need for the purchase and installation of one Flatbed, and WHEREAS, this Flatbed will be purchased with available FEMA funds, and WHEREAS, the Board of County Commissioners (BOCC) wish to issue a call for bids for one new Flatbed NOW THEREFORE BE IT RESOLVED that the Department of Public Works be instructed to prepare a call for bids and contract specifications for one new Flatbed and installation Bids for this proposal shall be submitted to the Clerk of the BOCC(351 N W North Street, Room 210, CMS- 01, Chehalis, Washington 98532) by or before 11 00 a m on Tuesday, September 10, 2019 and will be opened on or after 11 00 a m on September 10, 2019, subject to official proposal addenda that establishes an alternate bid due date or opening time DONE IN OPEN SESSION this 19th day of August 2019 APPROVED AS TO FORM: BO : 1 OF COUNTY COMMISSIONERS Jonathan L Meyer, Prosecuting Attorney OUNTY, WASHINON :y Deputy -rosecutin•Fttorney Ro.ert C Jackson, Chair ATTEST Gary Gar Stamper, ice Chai °�SC k° QUNT Wq ° ••2.• do Rieva Lester, Clerk of the Lewis yntINCE ' c• Edna J Fund, Co I issioner Board of County Commissioner v, 1845 o i s• :9\`yCar�rns .• • — co ° °e G1bNS\5`°° °eee°• CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County,Washington will open sealed bids and publicly read them aloud on or after 11:00 a m on September 10, 2019, at the Lewis County Historic Courthouse—2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one (1)Truck Chassis Upfit(Flatbed) SEALED BIDS MUST BE DELIVERED BY 11:00 A.M (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 2nd Floor, 351 NW North Street, Chehalis, WA 98532) by 11.00 a.m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE (1)TRUCK CHASSIS UPFIT(FLATBED)" -TO BE OPENED SEPTEMBER 10,2019 ON OR AFTER 11.00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St., Chehalis, WA 98532,telephone 360-740-1194 or from Lewis County's website at www lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 19`h day of AUGUST 2019 6,••••_ a°ZScOUNp •• ;3'r SINCE .3e 8 Clerk of the Board of County Commissioners; * i 1845 z® Lewis County,Washington *7 7. i *® ••�NSlst.0,• 9•s ••• PUBLISH. The Chronicle—August 20&27,2019 Lewis County Web Site @ www lewiscountywa.gov/ CALL FOR BIDS ONE (1)TRUCK CHASSIS UPFIT(FLATBED) TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE September 10, 2019 TIME On or after 11 00 AM 1 BID PACKET CONTENTS 1 CALL FOR BIDS 2 ADVERTISING PLAN 3 BID FORM 4. BID DOCUMENT CHECKLIST 5. GENERAL CONDITIONS 6. SPECIFICATIONS / ITEMIZED OPTIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11.00 a m on September 10, 2019, at the Lewis County Historic Courthouse — 2"d floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington,for furnishing one (1)Truck Chassis Upfit(Flatbed) SEALED BIDS MUST BE DELIVERED BY 11 00 A M (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 2nd Floor, 351 NW North Street,Chehalis,WA 98532) by 11.00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE (1) TRUCK CHASSIS UPFIT (FLATBED)" - TO BE OPENED SEPTEMBER 10,2019 ON OR AFTER 11:00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St., Chehalis, WA 98532, telephone 360-740-1194 or from Lewis County's website at www.lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 19th day of AUGUST 2019 Clerk of the Board of County Commissioners Lewis County,Washington PUBLISH• The Chronicle—August 20&27,2019 Lewis County Web Site @ www lewiscountywa.gov/ 4 2 . ADVERTISING PLAN ADVERTISING PLAN The Call for Bids will be advertised in the following publications • The Chronicle - Tuesday, August 20& 27, 2019 Bid information will also be available on the Lewis County website at www Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY, SEPTEMBER 10, 2019 ON OR AFTER 11.00 A M For the following specified items ONE (1)TRUCK CHASSIS UPFIT(FLATBED) Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A.M on the above- specified date in a sealed envelope clearly marked SEALED BIDS FOR. ONE (1) NEW TRUCK CHASSIS UPFIT(FLATBED) TO BE OPENED. TUESDAY, SEPTEMBER 10, 2019 ON OR AFTER 11.00 A.M. 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE (1)TRUCK CHASSIS UPFIT (FLATBED) $ 2 WASHINGTON STATE SALES TAX +$ 3 PURCHASER PAYS THIS AMOUNT =$ Guaranteed delivery shall be within sixty(60) days after award of bid Bidder Authorized Signature Date Firm Address Title of Person Signing City,State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package 1 BID FORM (Pg 9) 2 TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 3 LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years 4 SPECIFICATIONS SHEET (Complete Check-List on Pg 17) 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION The Board of Lewis County Commissioners reserves the right to reject any or all bids,waive informalities,and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM. The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance &Operations Division,476 W Main St., Chehalis, WA 98532,telephone 360-740-1194 or Lewis County's website at www.lewiscountywa.gov PROPOSAL SHEET. Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Truck chassis upfit shall be new and shall 1 Conform to or exceed the minimum specifications listed 2 Comply with the current Federal Equipment Safety Standards 3 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department,351 NW North Street,Chehalis,WA 98532 prior to the 10th of the month 13 PRE-DELIVERY. All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES Packing and transportation expenses are the responsibility of the bidder, IF the bidder is more than 150 miles from the address listed below If more than 150 miles from 476 W Main St Chehalis, Washington, all prices quoted must be F 0 B Destination, Freight Prepaid and Allowed,delivered and unloaded (picked up&delivered)at the delivery address below Lewis County Motor Pool 476 W Main St Chehalis, WA 98532 LITERATURE Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES. Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34 Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 • PROPOSAL The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name(Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City,State,Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS I Specifications Check-List Truck chassis upfit (flatbed)shall be new Chassis shall be picked up and delivered (if more than 150 miles away), and in turnkey condition Upfit will be installed on a 2019 Dodge RAM-5500, Standard Cab, 4x4, Dual rear wheels, 84" Cab-to-axle, with gasoline engine ("Delivery address listed on page 14") Make Model Year Minimum Specification Required List Specification Provided Flatbed. 11' flatbed (wood decking) Flatbed shall include 12" stake-sides (sides & rear) Flatbed shall include a steel bulk-head / head-ache rack Shall include a 2 %"trailer hitch receiver with 'D' rings One 18" x 18" x 36" underbody tool box Electrical. Lighting shall be LED Electrical system per DOT regulations Shall include trailer electrical plug that is 7-pole (RV style) LED Strobe light,to be installed on bulk-head Exterior Finish. Flatbed frame and bulk head shall be coated with quality primer, and painted black No welding scale, roughness, sharp corners, or rust stains on delivered unit Lewis county expects professional workmanship from each vendor The finishing requirements will be monitored closely in the final product 17 ITEMIZED OPTIONS: ** DO NOT include these prices in base bid submitted on page 9 ** Options/Accessories / (Adds/Deletes) 1 Dump hoist (would convert flat-bed to dump-bed) $ 2 Steel decking—(in lieu of wood decking) $ 18 BOCC AGENDA ITEM SUMMARY Resolution. BOCC Meeting Date Aug 19, 2019 Suggested Wording for Agenda Item. Agenda Type Notice Approve a call for bids for one Truck Chassis Upfit(Flatbed) Contact Tim Mixer Phone 360 740.1194 Department Public Works Action Needed. Call for Bids/Proposals Description The Fleet Services division of the Lewis County Public Works Department has determined the need for one Flatbed installed on a chassis that was previously purchased This equipment will be purchased with available FEMA funds. A call for bids has been prepared and bids are due by 11 00 a.m on September 10, 2019, to the Clerk of the Board of County Commissioners Bids will be publicly opened on or after 11 00 a.m on September 10, 2019, at the Commissioners Meeting Room, 351 NW North St Room 223, CMS-01 Chehalis,Washington 98532 The advertising for the call for bids will be done by Lewis County pursuant to Washington State and County Codes Additional Copies Robin Saline,PW Tim Murphy,M&O Tim Mixer,M&O