Call for bids for one Truck Chassis Upfit (2-Yd Flatbed Dump) BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF )
Approving a call for bids for one Truck )
Chassis Upfit (2-Yd Flatbed Dump) ) RESOLUTION NO. 19- o-39--
WHEREAS, the Fleet Services Division of the Lewis County Public Works Department has
determined a need for the purchase and installation of one 2-Yd Flatbed Dump and
WHEREAS, this 2-Yd Flatbed Dump will be purchased with available FEMA funds, and
WHEREAS, the Board of County Commissioners (BOCC) wish to issue a call for bids for one
new 2-Yd Flatbed Dump
NOW THEREFORE BE IT RESOLVED that the Department of Public Works be instructed to
prepare a call for bids and contract specifications for one new 2-Yd Flatbed Dump and installation
Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N W North Street, Room 210, CMS-
01, Chehalis, Washington 98532) by or before 11 00 a.m on Tuesday, September 10, 2019 and will be
opened on or after 11 00 a m on September 10, 2019, subject to official proposal addenda that establishes
an alternate bid due date or opening time
DONE IN OPEN SESSION this 19th day of August 2019
APPROVED AS TO FORM BOARD OF COUNTY COMMISSIONERS
Jonathan L Meyer, Prosecuting Attorney ' IS ' OUNTY, WASHINGTON
cy Deputy 'rosecutinTAttorney Rob-rt C Jackson, Chair
?rotiacx.
ATTEST. Gary Sta er, Vice Chair
is COUN71. ••
' ' O4 i�pARDO� t � '° - Ogiti�L_�
Rieva Lester, Clerk of the Le44 ot.{9 NCE li o Edna J Fund, J missioner
Board of County Commission i8 1845 f i z:
• ; �Coss~ `:
s�.G7ON.slst�i°
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County,Washington will
open sealed bids and publicly read them aloud on or after 11.00 a m on September 10, 2019, at the Lewis County
Historic Courthouse — 2"d floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis,
Washington,for furnishing one (1)Truck Chassis Upfit(2 Yd Flatbed Dump)
SEALED BIDS MUST BE DELIVERED BY 11.00 A M
(Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.)
Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic
Courthouse,2"d Floor,351 NW North Street,Chehalis,WA 98532)by 11:00 a m on the date specified for opening and
in an envelope clearly marked "SEALED BID FOR ONE (1)TRUCK CHASSIS UPFIT (2 YD FLATBED DUMP)" -TO BE
OPENED September 10,2019 ON OR AFTER 11:00 AM
Specifications and bid forms may be obtained from Lewis County Department of Public Works
Fleet Division located at 476 W Main St., Chehalis,WA 98532, telephone 360-740-1194 or from Lewis County's
website at www.lewiscountywa.gov
The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of
1964, 78 Stat 252, 42 U S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not
be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award
The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities
in the bidding
DATED this 19th day of AUGUST 2019 c••••••.
a �S COUNTY ••
• 4 /�v�ARD 6 •
O \
�� � SINCE �
•t
Clerk of the Board of County Commissioner r I 845 / zo
Lewis County,Washington ',� � �co SS1o,.\f••
PUBLISH* The Chronicle—August 20& 27, 2019
Lewis County Web Site @ www lewiscountywa.gov/
.
CALL FOR BIDS
ONE (1)TRUCK CHASSIS UPFIT(2-Yd FLATBED DUMP)
TO
LEWIS COUNTY HISTORIC COURTHOUSE
BOARD OF COUNTY COMMISSIONERS OFFICE
351 NW NORTH STREET
CHEHALIS, WASHINGTON 98532
BID OPENING.
WHERE Lewis County Historic Courthouse
Board of County Commissioners Meeting Room
351 NW North Street
Chehalis, Washington 98532
DATE September 10, 2019
TIME On or after 11 00 AM
1
BID PACKET CONTENTS
1 CALL FOR BIDS
2 ADVERTISING PLAN
3 BID FORM
4. BID DOCUMENT CHECKLIST
5. GENERAL CONDITIONS
6. SPECIFICATIONS / ITEMIZED OPTIONS
2
1 .
CALL FOR BIDS
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will
open sealed bids and publicly read them aloud on or after 11.00 a m on September 10, 2019, at the Lewis County
Historic Courthouse — 2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis,
Washington,for furnishing one (1)Truck Chassis Upfit(2-Yd Flatbed Dump)
SEALED BIDS MUST BE DELIVERED BY 11 00 A M
(Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.)
Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic
Courthouse, 2nd Floor, 351 NW North Street, Chehalis, WA 98532) by 11.00 a.m on the date specified for opening and
in an envelope clearly marked "SEALED BID FOR ONE (1) TRUCK CHASSIS UPFIT (2-Yd FLATBED DUMP)" - TO BE
OPENED September 10,2019 ON OR AFTER 11:00 AM
Specifications and bid forms may be obtained from Lewis County Department of Public Works
Fleet Division located at 476 W Main St., Chehalis, WA 98532, telephone 360-740-1194 or from Lewis County's
website at www.lewiscountywa.gov
The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of
1964, 78 Stat 252, 42 U.S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not
be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award
The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in
the bidding
DATED this 19th day of AUGUST 2019
Clerk of the Board of County Commissioners
Lewis County,Washington
PUBLISH. The Chronicle—August 20&27,2019
Lewis County Web Site @ www lewiscountywa.gov/
4
2 .
ADVERTISING PLAN
•
ADVERTISING PLAN
The Call for Bids will be advertised in the following publications.
• The Chronicle - Tuesday, August 20& 27, 2019
Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov
6
3 .
BID FORM
LEWIS COUNTY PUBLIC WORKS DEPARTMENT
FLEET SERVICES DIVISION
476 W. MAIN ST.
CHEHALIS, WA 98532
The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis
County Historic Courthouse-2'd floor, Board of County Commissioners Meeting Room, 351 NW North Street,
Chehalis, Washington, on
TUESDAY, SEPTEMBER 10, 2019 ON OR AFTER 11:00 A.M
For the following specified items
ONE (1)TRUCK CHASSIS UPFIT(2-Yd FLATBED DUMP)
Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County
Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A M on the above-
specified date in a sealed envelope clearly marked
SEALED BIDS FOR ONE (1) NEW TRUCK CHASSIS UPFIT(2-Yd FLATBED DUMP)
TO BE OPENED. TUESDAY, SEPTEMBER 10, 2019 ON OR AFTER 11.00 A.M.
8
BID FORM
SEE ATTACHED CONDITIONS AND SPECIFICATIONS
1 ONE(1)TRUCK CHASSIS UPFIT- (2-Yd FLATBED DUMP) $
2 WASHINGTON STATE SALES TAX +$
3 PURCHASER PAYS THIS AMOUNT =$
Guaranteed delivery shall be within sixty(60)days after award of bid.
Bidder Authorized Signature Date
Firm Address Title of Person Signing
City,State Zip Telephone Number
9
4 .
BID DOCUMENT
CHECK LIST
10
The following items must be returned in the completed bid package
1 BID FORM (Pg 9)
2 TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15)
3 LIST OF REFERENCES
(Complete name, address and phone number of three customers who
have purchased similar equipment within the last two (2) years
4. SPECIFICATIONS SHEET (Complete Check-List on Pg 17)
11
5 .
GENERAL CONDITIONS
GENERAL CONDITIONS
BID CONSIDERATION
The Board of Lewis County Commissioners reserves the right to reject any or all bids,waive informalities,and to
contract as the best interest of the County may appear This bid will be compared to bids received on the Washington
State Contract Commissioners reserve the right to award to the most advantageous bid to the County
DOCUMENT FORM
The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms
and other documentation requested when submitting bid forms Information may be obtained from the Department
of Public Works, Maintenance& Operations Division, 476 W Main St., Chehalis, WA 98532, telephone 360-740-1194
or Lewis County's website at www lewiscountywa.gov
PROPOSAL SHEET.
Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number
associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to
acceptance by Lewis County
Truck chassis upfit shall be new and shall
1 Conform to or exceed the minimum specifications listed
2 Comply with the current Federal Equipment Safety Standards
3 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these
specifications whether considered standard or not.
PAYMENT.
Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the
office of the Lewis County Fiscal Department 351 NW North Street,Chehalis,WA 98532 prior to the 10th of the month
13
PRE-DELIVERY.
All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be
repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to
acceptance
DELIVERY OF EQUIPMENT PURCHASES*
Packing and transportation expenses are the responsibility of the bidder, IF the bidder is more than 150 miles from the
address listed below If more than 150 miles from 476 W Main St Chehalis, Washington, all prices quoted must be
F 0 B Destination, Freight Prepaid and Allowed,delivered and unloaded(picked up&delivered)at the delivery address
below.
Lewis County Motor Pool
476 W Main St
Chehalis, WA 98532
LITERATURE
Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid
documents
COOPERATIVE PURCHASES.
Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW
39 34 Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental
agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental
agencies
14
•
PROPOSAL
The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms,
conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby
submits the proposal on page 9
Firm Name(Type or Print) Authorized Signature Date
Title of Person Signing Telephone Number
Address City,State,Zip Code
15
1
6 .
SPECIFICATIONS
ITEMIZED OPTIONS
I Specifications Check-List
Truck chassis upfit (2-Yd flatbed dump body) shall be new Chassis shall be picked up and
delivered (if more than 150 miles away), and in turnkey condition Upfit will be installed on a
2019 Dodge RAM-4500, Crew Cab, 4x4, Dual rear wheels, 84" Cab-to-axle, and gasoline engine
("Delivery address listed on page 14")
Make
Model
Please include brochure with model bid Year
Minimum Specification Required List Specification Provided
Flatbed.
11' steel flatbed dump shall be installed and
operational _
Rugby Dump bed (or comparable) with steel decking,
and to include 12" fold down/hinged sides -
Dump bed shall have a 2-3 yard capacity
Shall include a Radius style asphalt door
Steel dump bed shall include a steel bulk-head / head-
ache rack
Hoist shall be electric over hydraulic
One 18" x 18" x 36" underbody toolbox
Shall include a 2 1/2" trailer hitch receiver with 'D' rings
Electrical.
Lighting shall be LED
Electrical system per DOT regulations
Shall include trailer electrical plug to be 7-pole (RV
style)
LED Strobe light,to be installed on bulk-head
Exterior Finish.
Dump bed and bulk head shall be coated with quality
primer, and painted silver
No welding scale, roughness, sharp corners, or rust
stains on delivered unit
Lewis county expects professional workmanship from
each vendor The finishing requirements will be
monitored closely in the final product
17
BOCC AGENDA ITEM SUMMARY
Resolution. BOCC Meeting Date Aug 19,2019
Suggested Wording for Agenda Item Agenda Type' Notice
Approve a call for bids for one Truck Chassis Upfit(2-Yd Flatbed Dump)
Contact Tim Mixer Phone 360 740 1 194
Department Public Works
Action Needed Call for Bids/Proposals
Description
The Fleet Services division of the Lewis County Public Works Department has determined the need for one 2-
Yd Flatbed Dump installed on a chassis that was previously purchased This equipment will be purchased with
available FEMA funds A call for bids has been prepared and bids are due by 11 00 a.m on September 10,
2019,to the Clerk of the Board of County Commissioners Bids will be publicly opened on or after 11 00 a.m
on September 10,2019,at the Commissioners Meeting Room, 351 NW North St Room 223, CMS-01
Chehalis, Washington 98532
The advertising for the call for bids will be done by Lewis County pursuant to Washington State and County
Codes
Additional Copies
Robin Saline,PW
Tim Murphy,M&O
Tim Mixer,M&O