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Agreement between Washington Department of Ecology and Lewis County BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN RE. Approve SWMLSWFA Agreement between ) �1 Washington Department of Ecology and ) RESOLUTION No 19 - d 49 Lewis County WHEREAS. the Board of County Commissioners, Lewis County, Washington, has reviewed Solid Waste Management Local Solid Waste Financial Assistance Agreement (SWMLSWFA) between Lewis County and Washington Department of Ecology (DOE), AND WHEREAS. the grant agreement will provide $67,337 50 in funds with a 25% match requirement of $22,445 83 from Lewis County for a total amount of $89,783 33 effective July 1, 2019 through June 30, 2021, AND WHEREAS funds will be used to reimburse Lewis County for Solid Waste enforcement and permitting activities, AND WHEREAS• it appears to be in the best public interest to authorize the execution of said contract, NOW, THEREFORE BE IT RESOLVED that the agreement between Lewis County and Washington State DOE is hereby approved for $67,337 50 with a County match of $22,445 83 for a total of $89,783 33 from July 1, 2019 through June 30, 2021 and the Director of Public Health & Social Services is authorized to sign the same DONE IN OPEN SESSION this day of .1L,q,-e0------- , 2019 APPROVED AS TO FORM : e • - D OF COUNTY CO ISSIONERS Jonathan Meyer, Prosecuting Attorney a, S COUNTY, WAS• GTON –.Nrig J ' Wi-j2// 4 M. - 'overt C Jackson, Chair Deputy Prosecuting Attorney ATTEST ••�tsc°—NT�k'g •• Gary Stam er, ice glhtr . --" (-14--el-C--54e."–.■4 SINCE ° /cd Rieva Lester, Clerk of them 1845 � "•Edna J Fund, Commissioner • oo .A G7ONS I5` Z S M' DEPARTMENT OF ebb ECOLOGY State of Washington Agreement No. SWMLSWFA-2019-LCPHSS-00073 SOLID WASTE MANAGEMENT LOCAL SOLID WASTE FINANCIAL ASSISTANCE AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND LEWIS COUNTY This is a binding Agreement entered into by and between the state of Washington Department of Ecology,hereinafter referred to as"ECOLOGY,' and LEWIS COUNTY,hereinafter referred to as the `RECIPIENT"to carry out with the provided funds activities described herein GENERAL INFORMATION Project Title 2019-21 LWSFA Lewis Co SWE Total Cost $89,783 33 Total Eligible Cost $89,783.33 Ecology Share $67,337 50 Recipient Share $22,445.83 The Effective Date of this Agreement is 07/01/2019 The Expiration Date of this Agreement is no later than 06/30/2021 Project Type Solid Waste Enforcement Proiect Short Description. Lewis County PHSS will spend$89,783 33 to enforce solid waste codes, monitor solid waste facilities for compliance,and to respond to complaints related to solid waste Project Long Description. See the Scope of Work section for more detailed information related to individual Tasks Overall Goal. Provide regional solutions and intergovernmental cooperation prevent or minimize environmental contamination through planning and project implementation,and comply with state and local solid and hazardous waste management plans and laws State of Washington Department of Ecology Page 2 of 20 Agreement No SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co SWE Recipient Name. LEWIS COUNTY RECIPIENT INFORMATION Organization Name LEWIS COUNTY Federal Tax ID 91-6001351 DUNS Number 079272555 Mailing Address 360 NW North Street Chehalis, WA 98532 Physical Address 360 NW North Street Chehalis Washington 98532 Organization Email bill.teitzel @lewiscountywa.gov Organization Fax (360)740-1245 Contacts Template Version 10/30/2015 State of Washington Department of Ecology Page 3 of 20 Agreement No SWMLSWFA-2019-LCPHSS-00073 Project Title. 2019-21 LWSFA Lewis Co SWE Recipient Name: LEWIS COUNTY William Teazel Project Manager Supervisor EH 2025 NE Kresky Ave Chehalis, Washington 98532 Email. bill.teitzel @lewiscountywa.gov Phone (360)740-1261 Billing Contact Stacey Loftin Grants Administrator 360 NW North Street Chehalis, Washington 98532 Email stacey.loflm @lewiscountywa.gov Phone (360) 740-1444 Jeryle P Anderson Authorized Signatory 360 NW North Street Chehalis, Washington 98532 Email jp.anderson @lewiscountywa.gov Phone (360)740-1261 Template Version 10/30/2015 State of Washington Department of Ecology Page 4 of 20 Agreement No: SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co SWE Recipient Name: LEWIS COUNTY ECOLOGY INFORMATION Mailing Address Department of Ecology Solid Waste Management PO BOX 47600 Olympia, WA 98504 7600 Physical Address Solid Waste Management 300 Desmond Drive SE Lacey, WA 98503 Contacts Greg Gachowsky Project Manager PO Box 47775 Olympia, Washington 98504-7775 Email ggac461 @ecy wa.gov Phone (360)407-6125 Greg Gachowsky Financial Manager PO Box 47775 Olympia, Washington 98504-7775 Email ggac461 @ecy wa.gov Phone (360)407-6125 Template Version 10/30/2015 i State of Washington Department of Ecology Page 5 of 20 Agreement No: SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co S W E Recipient Name LEWIS COUNTY AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel,equipment,materials,services,and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement RECIPIENT acknowledges that they had the opportunity to review the entire Agreement,including all the terms and conditions of this Agreement,Scope of Work attachments, and incorporated or referenced documents as well as all applicable laws statutes,rules, regulations,and guidelines mentioned in this Agreement Furthermore,the RECIPIENT has read understood, and accepts all requirements contained within this Agreement This Agreement contains the entire understanding between the parties,and there are no other understandings or representations other than as set forth,or incorporated by reference,herein No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement Washington State LEWIS COUNTY Department of Ecology By By g 9'`0\ Laurie Davies Date Jeryle P Anderson Date Solid Waste Management Program Manager Template Approved to Form by Attorney General's Office Template Version 10/30/2015 S State of Washington Department of Ecology Page 6 of 20 Agreement No SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co SWE Recipient Name: LEWIS COUNTY J.P Anderson Deputy Director Date Template Version 10/30/2015 State of Washington Department of Ecology Page 7 of 20 Agreement No: SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co SWE Recipient Name: LEWIS COUNTY SCOPE OF WORK Task Number 1 Task Cost $89,783 33 Task Title Solid Waste Enforcement Task Description. Activity Solid Waste Facilities/Sites(Permitted/Exempt) RECIPIENT will monitor solid waste handling facility compliance with applicable state solid waste regulations including but not limited to Chapter 173-350 WAC (Solid Waste Handling Standards),Chapter 173-351 WAC (Criteria for Municipal Solid Waste Landfills), Chapter 173 304 WAC(Minimum Functional Standards for Solid Waste Handling),and any related local solid waste regulations,or codes RECIPIENT will accomplish monitoring of solid waste handling facilities and sites as prescribed by the applicable solid waste regulations(s),including but not limited to permitting inspections and oversight,review of groundwater data,and annual review of financial assurance Facility/Site Information Active solid waste permits Stericycle Lewis County Transfer Station, Lewis County Hazohut, and East Lewis County Transfer Station Exempt sites Alderbrook Quarry,Centralia Compost,Lakeside Industries, Pacific Fiber, Sutter Metals Winston Creek Quarry New solid waste permit applications and notices of exemption considered during the Agreement period for facilities not identified under this task may be managed under this Agreement RECIPIENT will track facilities/sites monitored and include the information in quarterly progress reports,including uploading a copy of inspection reports conducted in the quarter RECIPIENT will file all issued permits as prescribed herein Activity Solid Waste Investigation,Assistance,Enforcement RECIPIENT will investigate solid waste related complaints or concerns, including,at the RECIPIENT'S discretion,assisting in the proper handling of abandoned or illegally stored junk or nuisance vehicles RECIPIENT will offer technical assistance about solid waste regulations and how to prevent violations,and will enforce as necessary RECIPIENT will provide public education about proper handling and disposal methods,and how to prevent violations Activity—Ordinance Development RECIPIENT will revise their existing solid waste ordinance to meet the requirements of chapter 173-350 WAC Costs eligible for reimbursement are RECIPIENT staff time,minimal travel costs, and printing costs Additionally RECIPIENT staff will participate in updates to Clark County's Solid Waste Management Plan General RECIPIENT will participate in State and local work groups and training opportunities such as SWANA and WASTECON for MOLO recertification/certification, and committees to develop and implement solid waste management strategies and solid waste material handling programs Minimal travel is expected and travel costs are reimbursed according to State travel regulations that may require Ecology prior approval Template Version 10/30/2015 a State of Washington Department of Ecology Page 8 of 20 Agreement No. SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co SWE Recipient Name- LEWIS COUNTY RECIPIENT is encouraged to seek ECOLOGY prior approval for costs not specifically identified in the scope of work Invoices and time accounting submitted with RECIPIENT's request for reimbursement must support eligibility of expenses Reimbursement for costs incurred by contractors to implement work identified in this Task are subject to the same eligibility and reimbursement requirements as the RECIPIENT and require ECOLOGY approval Task Goal Statement. The goal of this task is to protect human health and the environment by preventing and correcting violations of solid waste rules and regulations Task Expected Outcome. RECIPIENT will complete at least one inspection per calendar year at each permitted solid waste facility or site RECIPIENT will resolve approximately 200 solid waste related complaints or concerns. Recipient Task Coordinator. William Teitzel Solid Waste Enforcement Deliverables Number Description Due Date 1 1 Scope of Work for this Agreement is implemented 06/30/2021 Template Version 10/30/2015 a State of Washington Department of Ecology Page 9 of 20 Agreement No SWMLSWFA-2019-LCPHSS-00073 Project Title 2019-21 LWSFA Lewis Co SWE Recipient Name: LEWIS COUNTY BUDGET Funding Distribution EG190542 NOTE The above funding distribution number is used to ident this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY Your agreement may have multiple funding distribution numbers to identj each budget Funding Title Lewis Co SWE Funding Type Grant Funding Effective Date 07/01/2019 Funding Expiration Date 06/30/2021 Funding Source Title MTCO Model Toxics Control Operating Type State Funding Source% 100% Description Local Solid Waste Financial Assistance Approved Indirect Costs Rate Approved State Indirect Rate 25% Recipient Match% 25% InKind Interlocal Allowed No InKind Other Allowed No Is this Funding Distribution used to match a federal grant9 No Lewis Co SWE Task Total Solid Waste Enforcement $ 89,783 33 Total.$ 89,783.33 Template Version 10/30/2015 State of Washington Department of Ecology Page 10 of 20 Agreement No. SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co SWE Recipient Name' LEWIS COUNTY Funding Distribution Summary Recipient/Ecology Share Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total Lewis Co SWE 25 00 % $ 22 445 83 $ 67 337 50 $ 89,783.33 Total $ 22,445.83 $ 67,337.50 $ 89,783.33 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS RECIPIENT shall update the Spending Plan and Outcomes Data Collection form at least quarterly The Spending Plan and Outcomes Data Collection form must be submitted along with a Payment Request/Progress Report By checking the box provided in the Outcomes Data Collection section of the form, the RECIPIENT certifies that the outcomes reported for that quarter represent ONLY what was achieved with LSWFA(Ecology share plus local contribution) RECIPIENT shall not report outcomes achieved with funds that exceed the LSWFA Agreement's total budget RECIPIENT must submit within thirty(30)days after the expiration date of this Agreement,all financial (including payment requests),performance and other reports required by this Agreement ECOLOGY shall have the right to deny reimbursement of payment requests received after this date GENERAL FEDERAL CONDITIONS if a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award,the following terms and conditions apply to you A CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: I The RECIPIENT/CONTRACTOR,by signing this agreement,certifies that it is not suspended debarred proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government,or from receiving contracts paid for with federal funds If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification,they must provide an explanation as to why they cannot. 2 The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances 3 The terms covered transaction,debarred suspended,ineligible,lower tier covered transaction,participant,person, primary covered transaction,principal,proposal and voluntarily excluded,as used in this clause,have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 You may contact ECOLOGY for assistance in obtaining a copy of those regulations 4 The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations,debarred,suspended Template Version 10/30/2015 State of Washington Department of Ecology Page 11 of 20 Agreement No. SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co SWE Recipient Name. LEWIS COUNTY declared ineligible,or voluntarily excluded from participation in this covered transaction 5 The RECIPIENT/CONTRACTOR further agrees by signing this agreement,that it will include this clause titled "CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY EXCLUSION"without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions 6 Pursuant to 2CFR180.330,the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements 7 RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement,or pursuance of legal remedies,including suspension and debarment 8 RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file,that it,and all lower tier recipients or contractors,are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment RECIPIENT/CONTRACTOR must run a search in <http://www sam.gov>and print a copy of completed searches to document proof of compliance B.FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT(FFATA)REPORTING REQUIREMENTS. CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form(ECY 070-395)and return it with the signed agreement to ECOLOGY Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form • Receives more than$25 000 in federal funds under this award • Receives more than 80 percent of its annual gross revenues from federal funds • Receives more than$25,000,000 in annual federal funds Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form Ecology is required to report the FFATA information for federally funded agreements, including the required DUNS number,at www.fsrs.gov <http://www.fsrs.gov/>within 30 days of agreement signature The FFATA information will be available to the public at www.usaspending.gov<http://www.usaspending.gov/> For more details on FFATA requirements,see www.fsrs.gov<http.//www.fsrs.gov/> Template Version 10/30/2015 • ! • State of Washington Department of Ecology Page 12 of 20 Agreement No: SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co SWE Recipient Name: LEWIS COUNTY GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington,Department of Ecology GENERAL TERMS AND CONDITIONS AS OF LAST UPDATED 7-1-2019 VERSION 1 ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans—EAGL Edition " (https.//fortress wa.gov/ecy/publications/SummaryPages/1701004.html) b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement,including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors d) RECIPIENT'S activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services 2 AMENDMENTS AND MODIFICATIONS This Agreement may be altered,amended,or waived only by a written amendment executed by both parties No subsequent modifications)or amendment(s)of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party 3 ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY The RECIPIENT must comply with the Washington State Office of the Chief Information Officer,OCIO Policy no 188, Accessibility(https://ocio wa.gov/policy/accessibility)as it relates to `covered technology "This requirement applies to all products supplied under the agreement, providing equal access to information technology by individuals with disabilities, including and not limited to web sites/pages,web-based applications,software systems video and audio content,and electronic documents intended for publishing on Ecology's public web site 4 ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid,minimize,or mitigate adverse effects to archeological and historic resources The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to historical or cultural artifacts discovered,disturbed,or damaged due to the RECIPIENT's project funded under this Agreement RECIPIENT shall a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project • For capital construction projects or land acquisitions for capital construction projects, if required,comply with Governor Executive Order 05-05, Archaeology and Cultural Resources • For projects with any federal involvement, if required, comply with the National Historic Preservation Act • Any cultural resources federal or state requirements must be completed prior to the start of any work on the project site b) If required by the ECOLOGY Program,submit an Inadvertent Discovery Plan(IDP)to ECOLOGY prior to implementing any project that involves ground disturbing activities ECOLOGY will provide the IDP form RECIPIENT shall • Keep the IDP at the project site Template Version 10/30/2015 ( • State of Washington Department of Ecology Page 13 of 20 Agreement No SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co SWE Recipient Name: LEWIS COUNTY • Make the IDP readily available to anyone working at the project site • Discuss the IDP with staff and contractors working at the project site • Implement the IDP when cultural resources or human remains are found at the project site c) If any archeological or historic resources are found while conducting work under this Agreement • Immediately stop work and notify the ECOLOGY Program,the Department of Archaeology and Historic Preservation at (360) 586-3064,any affected Tribe,and the local government d) If any human remains are found while conducting work under this Agreement Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office,and then the ECOLOGY Program e) Comply with RCW 27 53,RCW 27 44.055, and RCW 68.50 645,and all other applicable local,state,and federal laws protecting cultural resources and human remains 5 ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT 6 COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees ECOLOGY all affected local,state,or federal jurisdictions,and any interested individuals or groups 7 COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT ECOLOGY must sign the Agreement before any payment requests can be submitted b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement c) RECIPIENT is responsible to determine if costs are eligible Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY e) ECOLOGY will not process payment requests without the proper reimbursement forms,Progress Report and supporting documentation ECOLOGY will provide instructions for submitting payment requests f) ECOLOGY will pay the RECIPIENT thirty(30)days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State's Office of Financial Management's Statewide Payee Desk To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W 9 form at website,https://ofm wa.gov/it-systems/statewide vendorpayee-services If you have questions about the vendor registration process, you can contact Statewide Payee Help Desk at(360)407-8180 or email PayeeRegistration @ofm wa.gov h) ECOLOGY may,at its sole discretion,withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein,or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate,or upon completion of an audit as specified herein j) RECIPIENT must submit within thirty(30)days after the expiration date of this Agreement,all financial,performance and other reports required by this agreement Failure to comply may result in delayed reimbursement 8 COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws,orders,regulations,and permits related to this Agreement,including but not limited to a) RECIPIENT agrees to comply with all applicable laws,regulations,and policies of the United States and the State of Template Version 10/30/2015 r • State of Washington Department of Ecology Page 14 of 20 Agreement No. SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-2I LWSFA Lewis Co SWE Recipient Name. LEWIS COUNTY Washington which affect wages and job safety b) RECIPIENT agrees to be bound by all applicable federal and state laws,regulations,and policies against discrimination c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law 9 CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer,member, agent, or employee,who exercises any function or responsibility in the review approval,or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect,nor affect the interest of any corporation partnership,or association in which he/she is a part, in this Agreement or the proceeds thereof 10 CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement RECIPIENT shall award all contracts for construction,purchase of goods, equipment,services,and professional architectural and engineering services through a competitive process, if required by State law RECIPIENT is required to follow procurement procedures that ensure legal, fair,and open competition RECIPIENT must have a standard procurement process or follow current state procurement procedures RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion 11 DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern although the RECIPIENT shall have the right to appeal decisions as provided for below a) RECIPIENT notifies the funding program of an appeal request b) Appeal request must be in writing and state the disputed issue(s) c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal d) ECOLOGY reviews the RECIPIENT's appeal e) ECOLOGY sends a written answer within ten(10)business days, unless more time is needed,after concluding the review The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty(30)days from the date of such decision,the RECIPIENT furnishes to the Director of ECOLOGY a written appeal The decision of the Director or duly authorized representative will be final and conclusive The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal Appeals of the Director's decision will be brought in the Superior Court of Thurston County Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in Template Version 10/30/2015 f a State of Washington Department of Ecology Page 15 of 20 Agreement No SWMLSWFA-2019-LCPHSS-00073 Project Title. 2019-21 LWSFA Lewis Co SWE Recipient Name. LEWIS COUNTY accordance with the decision rendered Nothing in this Agreement will be construed to limit the parties'choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above 12 ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP)for a project that collects or uses environmental measurement data RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY Program issuing the grant or loan If a QAPP is required,the RECIPIENT shall • Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance(QA) officer or the Program QA coordinator instructs otherwise • Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies,July 2004 (Ecology Publication No 04-03-030) Submit the QAPP to ECOLOGY for review and approval before the start of the work. b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system(EIM), unless the ECOLOGY Program instructs otherwise The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM,find instructions at http://www ecy wa.gov/eim c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS)data is collected and processed Guidelines for Creating and Accessing GIS Data are available at https.//ecology wa.gov/Research-Data/Data-resources/Geographic Information-Systems-GIS/Standards RECIPIENT,when requested by ECOLOGY shall provide copies to ECOLOGY of all final GIS data layers, imagery,related tables,raw data collection files,map products,and all metadata and project documentation 13 GOVERNING LAW This Agreement will be governed by the laws of the State of Washington,and the venue of any action brought hereunder will be in the Superior Court of Thurston County 14 INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries,consultant's fees,and other costs related to the project described herein,except as provided in the Scope of Work To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement 15 INDEPENDENT STATUS The employees,volunteers or agents of each party who are engaged in the performance of this Agreement will continue to be employees,volunteers,or agents of that party and will not for any purpose be employees,volunteers,or agents of the other party 16 KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee,commission,or gift in return for award of a subcontract hereunder 17 MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MWBE) Template Version 10/30/2015 x State of Washington Department of Ecology Page 16 of 20 Agreement No. SWMLSWFA-2019-LCPHSS-00073 Project Title 2019-21 LWSFA Lewis Co SWE Recipient Name: LEWIS COUNTY RECIPIENT is encouraged to solicit and recruit,to the extent possible,certified minority-owned(MBE)and women-owned (WBE)businesses in purchases and contracts initiated under this Agreement Contract awards or rejections cannot be made based on MWBE participation, however, the RECIPIENT is encouraged to take the following actions,when possible, in any procurement under this Agreement a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services b) Divide the total requirements,when economically feasible, into smaller tasks or quantities,to permit maximum participation by qualified minority and women's businesses c) Establish delivery schedules,where work requirements permit, which will encourage participation of qualified minority and women's businesses d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises(OMWBE) (866-208 1064)and the Office of Minority Business Enterprises of the U S Department of Commerce,as appropriate 18 ORDER OF PRECEDENCE In the event of inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved by giving precedence in the following order (a)applicable federal and state statutes and regulations, (b) The Agreement, (c)Scope of Work;(d) Special Terms and Conditions, (e)Any provisions or terms incorporated herein by reference including the "Administrative Requirements for Recipients of Ecology Grants and Loans" (f)Ecology Funding Program Guidelines and(g) General Terms and Conditions 19 PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement a) If requested RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10)business days prior to production and distribution b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline c) If requested, RECIPIENT shall provide ECOLOGY two(2) final copies and an electronic copy of any tangible products developed Copies include any printed materials,and all tangible products developed such as brochures, manuals,pamphlets, videos,audio tapes,CDs, curriculum,posters,media announcements,or gadgets with a message,such as a refrigerator magnet,and any online communications,such as web pages,blogs,and twitter campaigns If it is not practical to provide a copy,then the RECIPIENT shall provide a description(photographs, drawings,printouts,etc)that best represents the item Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement Before the use of ECOLOGY's logo contact ECOLOGY for guidelines RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY 20 PROGRESS REPORTING a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds b) RECIPIENT must submit a progress report with each payment request Payment requests will not be processed without a progress report ECOLOGY will define the elements and frequency of progress reports c) RECIPIENT shall use ECOLOGY's provided progress report format d) Quarterly progress reports will cover the periods from January 1 through March 31,April 1 through June 30,July 1 through Template Version 10/30/2015 • r • State of Washington Department of Ecology Page 17 of 20 Agreement No: SWMLSWFA-2019-LCPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co SWE Recipient Name: LEWIS COUNTY September 30,and October 1 through December 31 Reports shall be submitted within thirty(30)days after the end of the quarter being reported. e) RECIPIENT must submit within thirty(30)days of the expiration date of the project, unless an extension has been approved by ECOLOGY,all financial,performance and other reports required by the agreement and funding program guidelines RECIPIENT shall use the ECOLOGY provided closeout report format 21 PROPERTY RIGHTS a) Copyrights and Patents When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement,the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free,nonexclusive, and irrevocable license to reproduce,publish,recover,or otherwise use the material(s) or property,and to authorize others to use the same for federal,state,or local government purposes b) Publications When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information, present papers, lectures, or seminars involving information supplied by ECOLOGY,or use logos,reports,maps,or other data in printed reports, signs brochures pamphlets etc. appropriate credit shall be given to ECOLOGY c) Presentation and Promotional Materials ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement in any manner ECOLOGY deems appropriate ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials d) Tangible Property Rights ECOLOGY's current edition of"Administrative Requirements for Recipients of Ecology Grants and Loans,"shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations,or policies to the contrary,or upon specific instructions with respect thereto in this Agreement e) Personal Property Furnished by ECOLOGY When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY If said property is lost,stolen,or damaged while in the RECIPIENT's possession,then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property f) Acquisition Projects The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities 1 RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement 2 RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement Such evidence may include title insurance policies Torrens certificates,or abstracts, and attorney's opinions establishing that the land is free from any impediment lien or claim which would impair the uses intended by this Agreement g) Conversions Regardless of the Agreement expiration date,the RECIPIENT shall not at any time convert any equipment, property,or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale,lease,or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition,purchase,or construction costs of such property 22 RECORDS,AUDITS,AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement,including any engineering documentation and field inspection reports of all construction work accomplished All records shall a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections c) Clearly indicate total receipts and expenditures related to this Agreement Template Version 10/30/2015 • 4 State of Washington Department of Ecology Page 18 of 20 Agreement No: SWMLSWFA-2019-LCPHSS-00073 Project Title. 2019-21 LWSFA Lewis Co SWE Recipient Name 1.EWIS COUNTY d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three(3)years after the final grant payment or loan repayment,or any dispute resolution hereunder RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records ECOLOGY reserves the right to audit,or have a designated third party audit,applicable records to ensure that the state has been properly invoiced Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three(3)years following grant or loan termination or dispute resolution hereunder RECIPIENT shall provide right of access to ECOLOGY,or any other authorized representative,at all reasonable times, in order to monitor and evaluate performance,compliance, and any other conditions under this Agreement 23 RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work All payments to the RECIPIENT are subject to approval and audit by ECOLOGY,and any unauthorized expenditure(s)or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty(30)days of a written notice Interest will accrue at the rate of twelve percent(12%) per year from the time ECOLOGY demands repayment of funds Any property acquired under this Agreement,at the option of ECOLOGY,may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property 24 SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid,such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision,and to this end the provisions of this Agreement are declared to be severable 25 STATE ENVIRONMENTAL POLICY ACT(SEPA) RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental Policy Act(Chapter 43.21C RCW and Chapter 197-11 WAC)have been or will be met Any reimbursements are subject to this provision 26 SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time,and without cause suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY 27 SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems,the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement a) Sustainable practices may include such activities as use of clean energy, use of double sided printing,hosting low impact meetings,and setting up recycling and composting programs b) Purchasing may include such items as sustainably produced products and services, EPEAT registered computers and Template Version 10/30/2015 • r State of Washington Department of Ecology Page 19 of 20 Agreement No: SWMLSWFA-2019-1.CPHSS-00073 Project Title: 2019-21 LWSFA Lewis Co S W E Recipient Name: LEWIS COUNTY imaging equipment,Independently certified green cleaning products,remanufactured toner cartridges,products with reduced packaging,office products that are refillable,rechargeable and recyclable, 100%post-consumer recycled paper and toxic free products For more suggestions visit ECOLOGY's web page,Green Purchasing, https.//ecology wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing 28 TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven(7)calendar days prior written notification to the RECIPIENT at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition if this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination Failure to Commence Work ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four(4)months after the effective date of this Agreement,or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work Non-Performance The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement In the event the RECIPIENT unjustifiably fails in the opinion of ECOLOGY,to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds terminate in whole or in part this Agreement,and exercise any other rights under this Agreement Despite the above,the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part,for any reason when it is the best interest of ECOLOGY, with a thirty(30)calendar days prior written notification to the RECIPIENT,except as noted below If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination Non-Allocation of Funds ECOLOGY's ability to make payments is contingent on availability of funding In the event funding from state, federal or other sources is withdrawn reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement,ECOLOGY, at its sole discretion,may elect to terminate the Agreement, in whole or part,or renegotiate the Agreement,subject to new funding limitations or conditions ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the effective date of termination or suspension Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT In no event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the agreement and any amendments If payments have been discontinued by ECOLOGY due to unavailable funds,the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body c) By Mutual Agreement Template Version 10/30/2015 i 4. 0 State of.Washington Department of Ecology Page 20 of 20 Agreement No: SWMLSWFA-2019-LCPHSS-00073 PrQlect Title 2019-21 LWSFA Lewis Co SWE Recipient Name LEWIS COUNTY ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part,at any time,by mutual written agreement d) In Event of Termination All finished or unfinished documents,data studies,surveys,drawings,maps,models,photographs,reports or other materials prepared by the RECIPIENT under this Agreement,at the option of ECOLOGY,will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds identified herein. 29 THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement,the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such 30 WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY Template Version 10/30/2015 BOCC AGENDA ITEM SUMMAR Resolution BOCC Meeting Date" Sep 09,2019 Suggested Wording for Agenda Item Agenda Type' Consent Approve SWMLSWFA Agreement between Washington Department of Ecology and Lewis County Contact JP Anderson Phone 2787 Department. Public Health and Social Services Action Needed. Approve Resolution Description This Solid Waste Management Local Solid Waste Financial Assistance Agreement(SWMLSWFA)will provide $67,337 50 in funds with a 25%match requirement of$22,445 from Lewis County for a total of$89,783 33 to reimburse Lewis County for solid waste enforcement and permitting activities July 1, 2019 - June 30, 2021 Approvals' User I Group Status Anderson, JP Pending 6aSte b �LJ Pending Shepherd, Tawni Pending Cover Letter To Department of Ecology Solid Waste Management Tami Ramsey PO Box 47600 Olympia,WA 98504-7600 Additional Copies Sandi Andrus Bill Teitzel Stacey Loflm Tawni Shepherd Suzette Smith