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Amend the end date of Resolution 11-439 committing fund balance for Solid Waste Capital Improvements into a Capital Improvement account within Solid Waste Fund 401 BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 19-292 AMENDING THE END DATE OF RESOLUTION 11-439 COMMITTING FUND BALANCE FOR SOLID WASTE CAPITAL IMPROVEMENTS INTO A CAPITAL IMPROVEMENT ACCOUNT WITHIN THE SOLID WASTE FUND 401 WHEREAS, Resolution 11-439 which passed on December 19, 2011 authorized the $12,300 per month increase ($38,700 to $51,000) in rent for the Central Transfer Station charged to Solid Waste Disposal District No. 1 to be transferred into the Capital Facilities Plan Fund No 310; and WHEREAS, it appears to be in the best public interest to extend the date of Resolution 11-439 from 2020 to 2024 to accomplish this purpose NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners that paragraph six of Resolution 11-439 Committing fund balance for Solid Waste Capital Improvements Capital Facilities Fund No 310 is hereby amended as follows. Effective with the increase in the rent charged to the Solid Waste Disposal District No. 1 for the Central Transfer Station by $12,300 from $38,700 to $51,000 per month, the increase in rent is to be transferred into a Capital Reserves Account within Solid Waste Fund 401 and to require those funds and any increase in those funds while deposited in said account to be used to fund future Solid Waste Capital Improvements. The $12,300 difference in monthly rent shall continue to be placed into the Capital Reserve Account until such time as the bond is paid off in 2024. After the bonds are fully paid the entire monthly rent will be placed in the Solid Waste Capital Improvement Fund. DONE IN OPEN SESSION this 14th day of October, 2019 APPROVED AS TO FORM. BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Eric Eisenberg Absent By Eric Eisenberg, Robert C. Jackson, Chair Chief Civil Deputy ProsecutingAtt4rp p%7s,.. ATTEST S I1.1Cr, \,°71 Gary Stamper •Ji NI�• 1845 �.'c:Gary Stamper, Vice Chair • Rieva Lester '•�`:;<,��ti Edna J . Fund Rieva Lester, Edna J Fund, Commissioner Clerk of the Lewis County Board of County Commissioners ANNINEmlim occ , . Resolution: BOCC Meeting Date: Oct 14, 2019 Suggested Wording for Agenda Item: Agenda Type: Consent Amending Resolution 11-439 committing fund balance for Solid Waste Capital Improvements into a Capital Improvement Account within the Solid Waste Fund 401 r Contact Steve Skinner Phone: 360-740-1403 RECEIVED Department: Public Works OCT 2019 LEWIS COUNTY Action Needed: Approve Resolution PROSECUTING ATTORNF Description Due to rental market conditions, resolution 11-439 authorized a $12,300 increase in monthly rent for the Central Transfer Station and placed a limitation on the use of the rent increase to future Solid Waste capital improvements That market condition adjustment increased the rent above the bond payment of$38,700 to $51,000 per month That resolution also placed the excess funds into the Capital Facilities Plan Fund No 310 rather than into the Solid Waste Fund 401 This resolution will extend Resolution 11-439 from 2020 to 2024 • Additional Copies Steve Skinner, SW • Rose Williams,PW Robin Saline, PW Kristen Buckman, SW Tina Hemphill, PW • • BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN RE: AMENDING RESOLUTION 09-409 ) COMMITTING FUND BALANCE FOR ) I, SOLID WASTE CAPITAL IMPROVEMENTS ) RES 11- "1I INTO A CAPITAL IMPROVEMENT ACCOUNT ) WITHIN THE SOLID WASTE FUND 401 ) WHEREAS, Resolution 09-409 which passed on December 21, 2009 authorized the $12,300 per month increase ($38,700 to $51,000) in rent for the Central Transfer Station charged to the Solid Waste Disposal District No. 1 to be transferred into the Capital Facilities Plan Fund No. 310, and WHEREAS, a limitation was placed on the use of the increase in rent by designating the rent increase as a"Committed Fund Balance" with use of those funds restncted to future Solid Waste capital improvements, and WHEREAS, it now appears to be in the best public interest that these restricted funds for future Solid Waste capital improvements be transferred from Solid Waste Disposal Distnct Fund 415 into a capital reserves account within Solid Waste Fund 401; and WHEREAS, it appears to be in the best public interest to amend Resolution 09-409 to accomplish this purpose. NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners that paragraph five of Resolution 09-409 Committing Fund Balance for Solid Waste Capital Improvements Capital Facilities Fund No 310 is hereby amended as follows. Effective with the increase in the rent charged to the Solid Waste Disposal District No. 1 for the Central Transfer Station by $12,300 from $38,700 to $51,000 per month, the increase in rent is to be transferred into a capital reserves account within Solid Waste Fund 401 and to require those funds and any increase in those funds while deposited in said account to be used to fund future Solid Waste capital improvements. The $12,300 difference in monthly rent shall continue to be placed into the capital reserve account until such time as the bond is paid off in 2020 After the bonds are fully paid the entire monthly rent will be placed in the Solid Waste Capital Improvement Fund. BE IT FURTHER RESOLVED that all Central Transfer Station rent monies previously placed into the Capital Facilities Plan Fund No. 310 as of the effective date of the rent increase established in Resolution 09-409 be transferred to Solid Waste Fund 401. BE IT FURTHER RESOLVED that the Auditor's Office, working with the Treasurer's Office, shall implement the required accounting. DONE IN OPEN SESSION this ICI day of Ozarn.bvi,,2011. APPROVED AS TO FORM BOARD OF COUNTY COMMISSIONERS JON T. • L. YER,Prosecuting Attorney LEWIS tNTYd S HINGTON i ._. • • ten_ Civil Dep-ty o••s., w•• Ron Aven Chairm n • SINCE \�o° ' ��% IS ATTEST. �o 1S4 7® F.Lee Gros4 Air „„„IP_ ,11-4.. fin .- \'',. IA 4' 1 -Ala-4 - -...■ -.IA1111111111 Kam Muir,Clerk of the Board '•`��;' P.W. chulte,Member Member „` . ' Lewis County Department of Public Works LEWIS COUNTY Timothy R Elsea, PE, Director;County Engineer \t ''',..›,/ Rodney Lakey, PE, Assistant County Engineer EXECUTIVE SUMMARY BOCC. DECEMBER 19, 2011 DEPARTMENT: PUBLIC WORKS/SOLID WASTE ITEM: AMENDING RESOLUTION 09-409 COMMITTING FUND BALANCE FOR SOLID WASTE CAPITAL IMPROVEMENTS INTO A CAPITAL IMPROVEMENT ACCOUNT WITHIN THE SOLID WASTE FUND 401 CONTACT: TIM ELSEA, PE, PUBLIC WORKS DIRECTOR Due to rental market conditions, resolution 09-409 authorized a $12,300 increase in monthly rent for the Central Transfer Station and placed a limitation on the use of the rent increase to future Solid Waste capital improvements That market condition adjustment increased the rent above the bond payment of $38,700 to $51,000 per month That resolution also placed the excess funds into the Capital Facilities Plan Fund No 310 rather than into the Solid Waste Fund 401 This resolution will amend Resolution 09-409 to direct that all excess funds collected since the rent increase to be placed into the Solid Waste Fund 401 and will direct all future excess funds to be placed into this fund as well It further directs that after the final bond payment in 2020 the entire monthly rent will be placed in the Solid Waste Fund 401. Road Maintenance & Traffic Administration, Engineering, Solid Waste Services 476 West Main St Utilities &Real Estate Services Post Office Box 180 Chehalis WA 98532 2025 NE Kresky Ave Centralia WA 98531 0 360 740 3 380 Chehalis, WA 98532 0 360 740 1451 360.740 2741 0 360.740.1123 F 360 330.7805 Erik Martin, PE Manager F 360 740 1479 Steve Skinner Manager BOCC AGENDA ITEM.SU MAR (Revised 10-6-10 I AGENDA ITEM# RESOLUTION#: 1 r BOCC MEETING DATE: 12/19/2011 SUGGESTED WORDING FOR AGENDA ITEM: ❑ Notice ® Consent ❑ Hearing Amending Resolution 09-409 Committing Fund Balance for Solid Waste Capital Improvements into a Capital Improvement Account within the Solid Waste Fund 401 BRIEF REASON FOR BOCC ACTION: Amending Resolution 09-409 Committing Fund Balance for Solid Waste Capital Improvement SUBMITTED BY: Tim Elsea PHONE: x2697 DATE SUBMITTED: 12/8/2011 CONTACT PERSON WHO WILL ATTEND BOCC MEETING: Tim Elsea TYPE OF ACTION NEEDED: • Approve Resolution ❑ Call for Bids/Proposals ❑ Approve Ordinance(traffic or other) ❑ Bid Opening ❑ Execute Contract/Agreement ❑ Notice for Public Hearing*(see publication requirements) ❑ Other(please describe): *PUBLICATION REQUIREMENTS: ❑ Notice emailed to Clerk ® Not applicable Hearmg Date. (Must be at least 10 days after 15t publication date) (2 weeks for routme budget,property disposal/auction or vacations) Publish Date(s): (3 weeks for property lease) Publications(s) ❑ EAST COUNTY JOURNAL ❑ CHRONICLE ❑ OTHER Daily Journal of Commerce (Portland and Seattle) ALL AGENDA ITEMS: - Department Director/Hea.. 1 >t,.% Accounting/Budget&Payroll Items *APPROVALS Prosecuting Attorney %/, Budget/Fiscal Director: MUST BE Chief Accountant: OBTAINED BEFORE HR Policy/Personnel Items Banking or Revenue Items SUBMITTING HR Administrator Treasurer: ITEM TO BOCC Fund: 401 Department: Solid Waste Total Amount: $ CLERK'S DISTRIBUTION OF SIGNED DOCUMENTS Send cover letter Additional Copies: (address of recipient) Tim Elsea,PW Rose Bowman, Tres. File originals. BOCC mtg folder Kim Amrine, PW Larry Grove,AO File copy: Hearing/Bid Folder Kristen Buckman. SW