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2019-10-07 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes October 7,2019 Present Commissioner Stamper,Commissioner Fund Absent: Commissioner Jackson Recorder Rieva Lester Commissioner Stamper called the meeting to order at 10.03 a.m., determined a quorum and then proceeded with the flag salute PUBLIC COMMENT None PRESENTATIONS Commissioner Fund made a motion to approve two proclamations. Commissioner Stamper seconded. Proclamation recognizing Oct.6-12, 2019,as Lewis County 4-H Week. Pam Watson read the proclamation into the record. Pam and LeAnna McMahan discussed how 4-H serves and improves the community Proclamation recognizing Oct. 6-12, 2019,as Fire Prevention Week. Riverside Fire Authority Chief Richard Mack read the proclamation into the record He and Brandi Greenfield of the Centralia Outlets then announced winners of the Fire Prevention Poster Contest Motion passed 2-0. At 10:26 a.m., Commissioner Stamper announced that the Board was taking a five-minute recess to address technical problems At 10 31 a m ,the meeting resumed 1 NOTICE ITEM Commissioner Fund made a motion to approve Resolution 19-287. Commissioner Stamper seconded. Resolution 19-287: Request for Proposals(RFP)for the preparation of a transfer station feasibility study for Lewis County Solid Waste. Bids are due to Public Works by 3 p.m. Nov 4, 2019. Josh Metcalf, Director of Public Works,spoke to the resolution He said a professional engineering consultant in needed to provide Engineering and/or Architectural Services for the preparation of a feasibility study Motion passed 2-0. CONSENT ITEMS Commissioner Fund made a motion to approve minutes from the September 30,2019, meeting as well as Resolution 19-288. Commissioner Stamper seconded. Resolution 19-288: Approval of warrants/claims against the various county departments. Chief accountant Suzette Smith, representing the Auditor's Office, said warrants 819,781-819,952 and direct disbursements numbered 1272-1275, 1277-1280, 1282, 1284, 1285, 1287, 1288, 1290, 1295, 1321-1323, 1332, 1338 and 1340 were issued the week of Sept 23 and 30 for payments against the county totaling$2,272,325.74. She noted a skip in sequence for warrants 819,767-819,780,which were issued on behalf of Special Purpose Districts. Motion passed 2-0. HEARINGS Resolution 19-289: Approval of proposed modifications to the Vader-Enchanted Valley Water System Fee and Rate Schedule. Commissioner Stamper introduced the hearing. Senior Utility Engineer Betsy Dillin gave the staff report Betsy discussed proposed increases to the base and usage charges She said the increases would take effect in January 2020. Commissioner Stamper said he is concerned about individuals on fixed incomes He also asked whether there had been any feedback when the proposed changes were presented to the Vader City Council Josh Metcalf said one person voiced concerns about the rate increases the previous week Commissioner Stamper asked if there were any questions 2 County Manager Erik Martin asked Betsy to expand on why the increases are needed Betsy Dillin said the increases are needed to cover costs the county incurs Citizen Robert Goff said he was told the increases were linked to a study, not incurred costs Betsy said Public Works has reviewed the process and finds that it is better to roll out small increases throughout the year rather than one giant increases that encompasses all of the charges Ron Averill of Centralia noted that there are operations and personnel costs that have to be covered. Commissioner Stamper closed the question-and-answer portion of the hearing. Betsy asked that her previous comments be adopted into the record. Commissioner asked if anyone wanted to speak for or against the resolution. No one spoke Commissioner Stamper closed the hearing. Commissioner Fund made a motion to approve Resolution 19-289. Commissioner Stamper seconded. Motion passed 2-0. Resolution/Ordinance 19-290: Hearing for the Lewis County 2019 budget related to emergency and supplemental appropriations to and transfers within Current Expense and other funds. Commissioner Stamper introduced the hearing County Manager Erik Martin and Budget Services Manager Becky Butler gave the staff report Erik said the amendment reflects expenditure increases totaling$901,520 and revenue increases totaling $1,350,698, for an estimated fund balance increase of$449,178. Becky discussed the increased expenditures and revenues outlined in the amendment Commissioner Stamper asked if there were any questions There were none. Commissioner Stamper then closed the question-and-answer portion of the hearing Becky Butler and Erik Martin asked that their previous comments be adopted into the record. Commissioner Stamper asked if anyone wanted to speak for or against the resolution No one spoke. Commissioner Fund noted that it's good news to have the additional revenue Commissioner Stamper closed the hearing. Commissioner Fund made a motion to approve Resolution 19-290. Commissioner Stamper seconded. Motion passed 2-0. 3 ANNOUNCEMENTS Commissioner Fund discussed the Onalaska Apple Harvest Festival,which took place over the weekend Commissioner Fund invited the public to the monthly Mayors' Meeting Ron Averill of Centralia invited the public to the Night of Magic at the Twin City Senior Center on Oct 19 Peter Lahmann of the Lewis County Historical Society invited the public to the Oct 12 showing of the "Labor Wars" movie at the Chehalis Theatre PRESS CONFERENCE Commissioner Fund invited the public to the upcoming all-day Budget meetings on Oct 10 She also discussed the previous week's Cold Weather Shelter planning meeting. ADJOURNMENT The BOCC Business Meeting adjourned at 11 03 a m ,with the next Business Meeting scheduled for 10 a.m. Monday, October 14, 2019, in the Commissioners' Hearing Room (Room 223) Please note that minutes from the BOCC Business Meeting are not verbatim.A recording of the meeting may be purchased at the BOCC office,or video footage can be viewed at no charge at LewisCountyWa gov/bocc-meetings Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a m,2 p m, 6 p m, and 10 p m daily Video footage also can be found on the Lewis County Commissioners'Facebook page •••••• BOARD OF COUNTY COMMISSIONERS •• sCOUNi•• • 6 • LEWIS COUNTY, WASHINGTON • O/ `4' \'�e •°18 SINCE 1 S lo• •. %. 1845 jc • Robert C.Jackson, Chair •• 1st •• 5t-raee/A1•AT TEST Gary Sta per,Vice Ch 1 Rieva Lester,Clerk of the Board Edna J. Fund, Co , issioner 4