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Call for bids for five (5) 40 ft waterproof storage containers for the PW Maintenance Division BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 19-298 APPROVING A CALL FOR BIDS FOR FIVE (5) 40 FT WATERPROOF STORAGE CONTAINERS FOR THE PUBLIC WORKS MAINTENANCE DIVISION WHEREAS, the Lewis County Public Works Department has determined a need for five (5) 40 FT waterproof storage containers in the Maintenance Division, and WHEREAS, the storage containers will be purchased with available FEMA funds, and WHEREAS, the Board of County Commissioners wish to issue a call for bids for five (5) 40 FT waterproof storage containers. NOW THEREFORE BE IT RESOLVED that the Department of Public Works is instructed to prepare a call for bids and contract specifications for five (5) 40 FT waterproof storage containers. Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N W North Street, Room 210, CMS-01, Chehalis, Washington 98532) by or before 11.00 a.m. on Tuesday, November 12, 2019 and will be opened on or after 11.00 a m on November 12, 2019, subject to official proposal addenda that establishes an alternate bid due date or opening time. DONE IN OPEN SESSION this 21st day of October, 2019. APPROVED AS TO FORM. BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Kevin McDowell Robert C . Jackson By Kevin McDowell, Robert C. Jackson, Chair Deputy Prosecuting Attorney .•�� "_T}_•!+:�s•• •jam`' OF'•fi41.• • ATTEST. S1NCE N,° Gary Stamper 1%45 Stamper, Vice Chair •.i7 ,t•• Rieva Lester •••:;vcro Edna J . Fund Rieva Lester, Edna J. Fund, Commissioner Clerk of the Lewis County Board of County Commissioners CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 1100 a m on November 12,2019, at the Lewis County Historic Courthouse—2nd floor, Board of County Commissioners Meeting Room,351 NW North Street,Chehalis,Washington,for furnishing five(5)40 FT waterproof storage containers. SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners ) Sealed bids must be delivered to the Lewis County Commissioner's Office(Lewis County Historic Courthouse,2nd Floor, 351 NW North Street,Chehalis,WA 98532) by 11:00 a.m.on the date specified for opening and in an envelope clearly marked "SEALED BID FOR FIVE(5)40 FT WATERPROOF STORAGE CONTAINERS-TO BE OPENED NOVEMBER 12,2019 ON OR AFTER 11:00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works located at 2025 NE Kresky Avenue, Chehalis,WA 98532,telephone 360-740-1182 or from Lewis County's website at www lewiscountywa gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding. DATED this 21st day of October,2019. 4) Clerk of the Board of County Commissioners Lewis County,Washington •••••• • PUBLISH.The Chronicle—October 22,29,and November 5,2019 _ ••SGpUN'T'X g,••• •Lewis County Web Site @ www lewiscountywa gov/ �ON-RD rA. SINCE ' z• ®` 1845 I * • � • *foltrzt40,40 • •••••- CALL FOR BIDS FIVE (5)40 FT WATERPROOF STORAGE CONTAINERS TO. LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING: WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE. November 12, 2019 TIME. On or after 11.00 AM 1 BID PACKET CONTENTS 1. CALL FOR BIDS 2. ADVERTISING PLAN 3. BID FORM 4. BID DOCUMENT CHECKLIST 5. GENERAL CONDITIONS 6. SPECIFICATIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington ton will open sealed bids and publicly read them aloud on or after 1100 a m on November 12, 2019, at the Lewis County Historic Courthouse — 2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington,for furnishing five(5)40 FT Waterproof Storage Containers. SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the Lewis County Commissioner's Office(Lewis County Historic Courthouse,2nd Floor,351 NW North Street,Chehalis,WA 98532) by 1100 a.m.on the date specified for opening and in an envelope clearly marked "SEALED BID FOR FIVE(5)40 FT WATERPROOF STORAGE CONTAINERS-TO BE OPENED NOVEMBER 12,2019 ON OR AFTER 11:00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works located at 2025 NE Kresky Avenue, Chehalis, WA 98532, telephone 360-740-1182 or from Lewis County's website at www lewiscountywa.gov. The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252,42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 21st day of October,2019 Clerk of the Board of County Commissioners Lewis County,Washington PUBLISH. The Chronicle—October 22,29,and November 5,2019 Lewis County Web Site @ www lewiscountvwa gov/ 4 2 . ADVERTISING PLAN ADVERTISING PLAN The Call for Bids will be advertised in the following publications: • The Chronicle - Tuesday, October 22, 29, and November 5, 2019 Bid information will also be available on the Lewis County website at www Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT 2025 NE KRESKY AVENUE CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on. TUESDAY, November 12, 2019 ON OR AFTER 11:00 A.M. For the following specified items. FIVE (5)40 FT WATERPROOF STORAGE CONTAINERS Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11.00 A M on the above- specified date in a sealed envelope clearly marked• SEALED BIDS FOR: FIVE (5)40 FT WATERFPROOF STORAGE CONTAINERS TO BE OPENED: TUESDAY, NOVEMBER 12, 2019 ON OR AFTER 11:00 A.M. 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1. FIVE (5)40 FT WATERPROOF STORAGE CONTAINERS WITH MODIFICATIONS $ 2. DELIVERY $ 3 SUBTOTAL $ 4 WASHINGTON STATE SALES TAX 7 8% +$ 5 PURCHASER PAYS THIS AMOUNT = $ Guaranteed delivery shall be within thirty(30) days after award of bid or as coordinated with the county. Bidder Authorized Signature Date Firm Address Title of Person Signing City,State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package: 1. BID FORM (Pg. 9) 2. WARRANTY INFORMATION 3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg. 15) 4. SPECIFICATIONS SHEET (Complete Check-List on Pg. 17) 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION: The Board of Lewis County Commissioners reserves the right to reject any or all bids,waive informalities,and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract.Commissioners reserve the right to award to the most advantageous bid to the County. DOCUMENT FORM: The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, 2025 NE Kresky Avenue, Chehalis,WA 98532,telephone 360-740-1182 or Lewis County's website at www lewiscountywa gov PROPOSAL SHEET: Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County FIVE (5)WATERPROOF STORAGE CONTAINERS shall be "like new" models and shall 1 Conform to or exceed the minimum specifications listed. 2 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not. PAYMENT: Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Public Works,2025 NE Kresky Avenue,Chehalis,WA 98532 prior to the 10th of the month 13 PRE-DELIVERY: All items shall receive dealer factory pre-delivery service before being delivered. Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES: Packing and transportation expenses are the responsibility of the bidder. All prices quoted must be F 0 B Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery addresses below One storage container is to be delivered to each address. Lewis County (Toledo) 124 Collins Road Toledo, WA 98591 Lewis County (Larson) 523-547 Larson Road Silver Creek, WA 98585 Lewis County (Lincoln Creek) 2131 Lincoln Creek Rochester, WA 98579 Lewis County (Mineral) 418 Mineral Creek Road Randle, WA 98377 Lewis County (Lebo/Animal Shelter) 560 Centralia Alpha Road Chehalis, WA 98532 14 COOPERATIVE PURCHASES: Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34 Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies PROPOSAL: The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9. Firm Name(Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City,State,Zip Code 15 6 • SPECIFICATIONS FIVE (5)40 FT WATERPROOF STORAGE CONTAINERS I. Specifications Check-List: DESCRIPTION Include specifications to the right. LENGTH WIDTH HEIGHT COMPOSITION FLOOR COLOR CONDITION CARGO DOOR MODIFICATIONS LOCKING STEEL MAN DOOR LIGHT FIXTURES AND WIRING WHIRLYBIRD VENT 16 Minimum Specification Required List Specification Provided WATERPROOF STORAGE CONTAINER COMPOSITION STEEL MINIMUM LENGTH 40 FT MINIMUM WIDTH 8 FT MINIMUM HEIGHT: 8 FT 6 IN FLOOR TYPE:WOOD LOCKING CARGO DOOR WITH SEAL "LIKE NEW" CONDITION ONE LOCKING STEEL MAN DOOR INSTALLED ON SIDE INSTALLED LIGHTING-TWO 4' FLOURESCENT FIXTURES WIRED TO A SWITCH WITH A PIG TAIL INCLUDING ONE OUTLET RECEPTACLE ONE WHIRLY BIRD VENT INSTALLED DELIVERY OF ONE UNIT TO EACH LOCATION LISTED 17 STATE OF WASHINGTON--KING COUNTY --ss 378809 No Lewis Co.Commissioners Affidavit of Publication The undersigned,on oath states that he is an authorized representative of The Daily Journal of Commerce,a daily newspaper,which newspaper is a legal newspaper of general circulation and it is now and has been for more than six months prior to the date of publication hereinafter referred to,published in the English language continuously as a daily newspaper in Seattle,King County,Washington,and it is now and during all of said time was printed in an office maintained at the aforesaid place of publication of this newspaper The Daily Journal of Commerce was on the 12th day of June, 1941,approved as a legal newspaper by the Superior Court of King County The notice in the exact form annexed,was published in regular issues of The Daily Journal of Commerce,which was regularly distributed to its subscribers during the below stated penod The annexed notice,a BCSB WATERPROOF CONTAINER was published on 10/23/19 The amount of the fee charged for the foregoing publication is the sum of$19• 0 ER �� 967.',1-1-o, 6‘1. NOT4 4,p y Sub,s6b . . d s • . i efore me on R). ,sm i`4 U81ir sCO io;�, 2019 ; F�p/RES 1� C�S ✓ 17 1/4 1 wiSH�N 1 No.r. publi "sr the • .��g'f Washington, �� r idmg in' attle Affidavit of ff Publication • State of Washington, King County national origin,or sex in consid- Lewis County eration for an award The Board of County Waterproof Storage Commissioners reserves the right Containers to reject any or all bids and to Bid Date November 12 waive all informalities in the bid ding CALL FOR BIDS DATED this 21st day of NOTICE IS HEREBY October,2019 GIVEN that the Board of County Clerk of the Board of County Commissioners of Lewis County Commissioners Washington will open sealed bids Lewis County,Washington and publicly read them aloud on Date of publication in or after 11 00 a m on November the Seattle Daily Journal of 12, 2019, at the Lewis County Commerce,October 23,2019 Historic Courthouse—2nd floor, 10/23(378809) Board of County Commissioners Meeting Room, 351 NW North Street,Chehalis,Washington,for furnishing five (5)40 FT water- proof storage containers SEALED BIDS MUST BE DELIVERED BY 11.00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners) Sealed bids must be deliv- ered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 2nd Floor,351 NW North Street, Chehalis, WA 98532) by 1100 a m on the date specified for opening and in an envelope clear ly marked"SEALED BID FOR FIVE(5)40 FT WATERPROOF STORAGE CONTAINERS-TO BE OPENED NOVEMBER 12, 2019 ON OR AFTER 11.00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works located at 2025 NE Kresky Avenue,Chehahs,WA 98532,tele- phone 360-740-1182 or from Lewis County's website at www.lewis- countvwa.¢ov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A,Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act,here by notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race color, or AFFIDAVIT OF PUBLICATION STATE OF WASHINGTON 112317 Call for Bids 1964, 78 Stat. 252, 42 U.S.C. 82 St to 2000d-2 CALL FOR BIDS and Title 49, Code :f COUNTY OF LEWIS NOTICE IS HEREBY GIV- Federal Regulations, De- EN that the Board of partrnent of Transportation, County Commissioners of subtitle A. Office of the Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, Lewis County, Washington Secretary, Part 21,nondis- and/or Cindy Thayer says that she is the legal clerk of will open sealed bids and crimination in Federally as- publicly read them aloud sisted programs of the on or after 11:00 a.m. on Department of Transporta- Tbe November 12. 2019, at the tion issued pursuant to qjronttli Lewis County Historic such Act, hereby notifies Courthouse 2nd floor, all bidders that it will Board of County Commis- affirmatively ensure that in a semi-weekly newspaper,which has been established,published sioners Meeting Room, any contract entered into in the English language,and circulated continuously as a 351 NW North Street, pursuant to this advertise- semi-weekly newspaper in the City of Centralia,and in Lewis Chehalis, Washington, for ment, disadvantaged busi- County,Washington,general circulation in Lewis County for furnishing five (5) 40 FT ness enterprises as waterproof storage con- fined at 49 CFR Part 26 de- more than six(6)months prior to the date of the first publication will be afforded full of the notice hereto attached, tainers.and that the said Chronicle was on oppor- SEALED BIDS MUST tunity to submit bids in the 7th day of July 1941,approved as a legal newspaper by the BE DELIVERED BY response to this invitation Superior Court of said Lewis County.And that the attached is a 11:00 A.M. and will not be discrimina- true copy and was published in regular issues(and not in (Lewis County official time ted against on the grounds is displayed on Axxess of race, color, or national supplement form)of said newspaper as LEGAL#112317 Intertel phones in the office origin. or sex in considera- RE:CaII for Bids of Board of County Com- tion for an award. , missioners.) The Board of County Corn- once - once each� r a period of 3 W- -�/�: ) Sealed bids must be deliv- missioners reserves the ered to the Lewis County right to reject any or all commencing on 10/22/2019 and ending on 11/05/2019 Commissioner's Office bids and to waive all (Lewis County Historic informalities in the bidding. Courthouse, 2nd Floor, DATED this 21st day of and both regularly distributed to its subscribers during all of said 351 NW North Street, October,2019. • period.That the full amount of the fee charged for the foregoing Chehalis, WA 98532) by Clerk of the Board of pu 'on is a sum of$93.00 11:00 a.m. on the date County Commissioners specified for opening and Lewis County,Washington in an envelope clearly marked "SEALED BID ��oshe :The& Chron o icle & Su • t 40 11/05/2019 FOR FIVE (5) November 5,2019 WATERPROOF STOR- AGE CONTAINERS - TO BE OPENED NOVEMBER Illlltliiiii/� ,, 12, 2019 ON OR AFTER Notary Pt is in and for the State of Washtq�tb i� 11:00 AM. re ' ' gat � d ... C"•aFES••••• Specifications,/�i oms may beaobtainend d It/.12)1403a,& •:.-7-..es ?A m. % from Lewis County Depart- _G•-�> Q , �r, y= ment of Public Works O:r'-3 0 • -. Z= located at 2025 NE Kresky M.?¢ z, Jm •f= Avenue. Chehalis, WA ,Op.� Q 4: 98532, telephone '°�by• c .�� 360 740 1182 or from /'�i�� •• V`�..„, Lewis County's website at ov. '�i���1/11111111P,``\ The Lewis�Co ynty g Public Works Department in ac- cordance with Title VI of the Civil Rights Act of AFFIDAVIT OF PUBLICATION 1964. 78 Stat. 252. 42 112317 Call for Bids STATE OF WASHINGTON U.S.C. 2000d to 2000d-4 CALL FOR BIDS and Title 49, Code of COUNTY OF LEWIS NOTICE IS HEREBY GIV- Federal Regulations, De- EN that the Board of partment of Transportation, County Commissioners of subtitle A, Office of the Lewis County, Washington Secretary, Part 21, nondis- Alysa Andrews,artd!or Mandy Klemola and/or Kailyn Sawyer, ty, crimination in Federally as- and/or Cindy Thayer says that she is the legal clerk of wilt open sealed bids and listed programs of the publicly read them aloud Department of Transporta- on or after 11:00 a.m. on tion issued pursuant to November 12, 2019, at the T�)f such Act. hereby notifies QjrontcItLewis Count2 HistoricCourthouse 2nd floor. all bidders that it will Board of County Commis- affirmatively ensure that in sinners MeetingRoom. any contract entered into a semi-weekly newspaper,which has been established,published pursuant to this advertise- in the language,and circulated continuously as a 351 NW North Street, EnglishChehalis, Washington, for ment. disadvantaged busi- semi-weekly newspaper in the City of Centralia,and in Lewis furnishing five {5i 40 FT ness enterprises as de- County,Washington,general circulation in Lewis County for fined at 49 CFR Part 26 waterproof storage con will be afforded full oppor- more than six months prior to the date of the first publication tainers. tunity to submit bids in of the notice hereto attached,and that the said Chronicle was on SEALED BIDS MUST unityrespo to tos this invitation bidi the 7th day of July 1941,approved as a legal newspaper by the BE DELIVERED BY and will not be diimina Superior Court of said Lewis County.And that the attached is a 11:00 A.M. ted against on the grounds trueofficial time County copy and was published in regular issues(and not in (Lewisof race, color, tion or naal is displayed on Axxess or sex in ntiona supplement form)of said newspaper as LEGAL origin.112317 Intertel phones in the office RE:Call for Bids tion for an award. of Board of County Corn- The Board of County Com- missioners.) missioners reserves the once each l(j„Q/ kdor a period of 3 j;ua k-Z Sealed bids must be deliv right to reject any or all ered to the Lewis County bids and to waive all commencing on 10/22/2019 and ending 11 on ,05/2019 Commissioner's Office r (Lewis County Historic informalities in the bidding. DATED this 21st day of Courthouse, 2nd Floor, October,2019. and both regularly distributed to its subscribers during all of said 351 NW North Street, Clerk of the Board of period.That the full amount of the fee charged for the foregoing Chehalis, WA 98532) by County Commissioners 1100 pi..i ation is the sum of S 93.00 specs a.m. on the date Lewis County,Washington specified for opening and in an envelope clearly Published:The Chronicle �,N _LA I. \ marked "SEALED BID October 22 8 29, 2019 & S .s• .ed and Ism'''. before '05/2019 FOR FIVE (5) 40 FT November 5.2019 WATERPROOF STOR- �� Alba /`� � ACE CONTAINERS - TO to II1111/„ BE OPENED NOVEMBER 12, 2019 Notary Public in and for the State of Washt tooQ,,,•••., //���i� 11:00 AM.ON OR AFTER \�� Qt.• 21RES • : Specifications and bid res g t `• Q-••.0Ly,2023 forms may be obtained ���2 QJ, m••O% from Lewis County Depart- _ix„Zi o • . m: - ment of Public Works located at 2025 NE Kresky •o-`'' QJ� # •�Z Avenue, Chehalis, WA 'b '�Q-� 98532. telephone ice..-• V' ���' 360-740-1182 or from •fri �lll►tl S�A•((c. •\ Lewis County's website at www.lewiscountywa.gov. The Lewis County Public Works Department in ac- cordance with Title VI of the Civil Rights Act of