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Call for bids for three (3) truck-mounted hopper (sander) spreaders BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 19-316 APPROVING A CALL FOR BIDS FOR THREE (3) TRUCK-MOUNTED HOPPER (SANDER) SPREADERS FOR THE PUBLIC WORKS ROAD MAINTENANCE DIVISION WHEREAS, the Lewis County Public Works Fleet Division has determined a need for three (3) truck-mounted hopper (sander) spreaders for the Public Works Road Division; and WHEREAS, the truck-mounted snowplows will be purchased with available FEMA funds, and WHEREAS, the Board of County Commissioners wish to issue a call for bids for three (3) truck-mounted hopper (sander) spreaders. NOW THEREFORE BE IT RESOLVED that the Department of Public Works is instructed to prepare a call for bids and contract specifications for three (3) truck-mounted hopper (sander) spreaders. Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N W North Street, Room 210, CMS-01, Chehalis, Washington 98532) by or before 11:00 a.m. on Tuesday, November 26, 2019 and will be opened on or after 11:00 a m on November 26, 2019, subject to official proposal addenda that establishes an alternate bid due date or opening time. DONE IN OPEN SESSION this 4th day of November, 2019 APPROVED AS TO FORM. BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Kevin McDowell Robert C. Jackson By. Kevin McDowell, Robert C. Jackson, Chair Deputy Prosecuting Attorney o DoF;''',s%ti• ATTEST. :o NCE c Gary Stamper „S '005 z;; :Gary Stamper, Vice Chair •.may iYCOM�� G • Rieva Lester Edna J . Fund Rieva Lester, Edna J. Fund, Commissioner Clerk of the Lewis County Board of County Commissioners CALL FOR BIDS THREE (3)TRUCK-MOUNTED HOPPER (SANDER) SPREADERS TO. LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING: WHERE. Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE. November 26, 2019 TIME. On or after 11.00 AM 1 BID PACKET CONTENTS 1. CALL FOR BIDS 2. ADVERTISING PLAN 3. BID FORM 4. BID DOCUMENT CHECKLIST 5. GENERAL CONDITIONS 6. SPECIFICATIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County,Washington will open sealed bids and publicly read them aloud on or after 1100 a m on November 26, 2019, at the Lewis County Historic Courthouse — 2"d floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington,for furnishing three(3)Truck-mounted Hopper(sander)spreaders SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic Courthouse, 2"d Floor, 351 NW North Street,Chehalis,WA 98532) by 11 00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR THREE (3)TRUCK-MOUNTED HOPPER(SANDER) SPREADERS" -TO BE OPENED NOVEMBER 26,2019 ON OR AFTER 11:00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W. Main St, Chehalis, WA 98532,telephone 360-740-1194 or from Lewis County's website at www lewiscountywa gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U S C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,color, or national origin,or sex in consideration for an award. The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 4th day of NOVEMBER 2019 •••••• ••�%g COUNgk•s Clerk of the Board of County Commissionem psi�s!0`wj O �r�• Lewis County,Washington • SIN—E ••*\ 1845 RI z: 2 . ADVERTISING PLAN ADVERTISING PLAN The Call for Bids will be advertised in the following publications: • The Chronicle - Tuesday, November 5 & 12, 2019 Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on• TUESDAY, NOVEMBER 26, 2019 ON OR AFTER 11:00 A.M. For the following specified items- THREE (3)TRUCK-MOUNTED HOPPER (SANDER) SPREADERS Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11.00 A.M. on the above- specified date in a sealed envelope clearly marked. SEALED BIDS FOR: THREE (3)TRUCK-MOUNTED HOPPER(SANDER) SPREADERS TO BE OPENED: TUESDAY, NOVEMBER 26, 2019 ON OR AFTER 11:00 A.M. 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 THREE (3)TRUCK-MOUNTED HOPPER (SANDER) SPREADERS $ 2 WASHINGTON STATE SALES TAX + $ 3 PURCHASER PAYS THIS AMOUNT = $ Guaranteed delivery shall be within ninety(90) days after award of bid. Bidder Authorized Signature Date Firm Address Title of Person Signing City,State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package: 1. BID FORM (Pg. 9) 2. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg. 15) 3. LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years. 4. SPECIFICATIONS SHEET (Complete Check-List on Pg. 17) 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION: The Board of Lewis County Commissioners reserves the right to reject any or all bids,waive informalities,and to contract as the best interest of the County may appear. This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM: The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance&Operations Division,476 W. Main St, Chehalis,WA 98532,telephone 360-740-1194 or Lewis County's website at www.lewiscountywa.gov. PROPOSAL SHEET: Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County. Truck-mounted hopper(sander)spreaders shall be new and shall: 1 Conform to or exceed the minimum specifications listed 3. Comply with the current Federal Equipment Safety Standards 4. Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT: Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department,2025 NE Kresky Ave,Chehalis,WA 98532 prior to the 10th of the month 13 PRE-DELIVERY: All items shall receive dealer factory pre-delivery service before being delivered. Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance. DELIVERY OF EQUIPMENT PURCHASES: Packing and transportation expenses are the responsibility of the bidder, IF, bidder/vendor location is more than 75 miles from the address listed below. All prices quoted must be F 0 B Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery address below Lewis County Motor Pool 476 W. Main St. Chehalis, WA 98532 LITERATURE: Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents. COOPERATIVE PURCHASES: Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34. Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental agencies. Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies. 14 PROPOSAL: The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name(Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City,State,Zip Code 15 6 . SPECIFICATIONS I. Specifications Check-List: Truck mounted Hopper (sander) Spreaders shall be new Spreaders shall be delivered (if more than 75 miles away), and in turn-key condition ("Delivery address listed on page 14") Make Model Year Minimum Specification Required List Specification Provided • General: Hoppers shall be a self-contained spreader designed to spread free flowing material up to 20 foot width Hopper unit shall mount in a pickup or flatbed truck Hopper unit shall consist of a rotation molded polyethylene hopper, spinner assembly, feed conveyor, power drive, and all components necessary to produce a complete operating unit All stainless steel components used in Hopper construction shall be corrosion resistant, non- magnetic stainless steel Bidder must submit with their bids complete specifications on the unit they propose to furnish Hopper: Hopper shall be approximately 8' in length, 48" wide, and 36" high Hopper sides shall slope no less than 45 degrees, have rounded corners and inside radii to insure free-flow of material to the conveyor Hopper capacity shall not be less than 2 cubic yards water level full Hopper shall be rotation molded polyethylene with minimum 0 300" thickness Hopper shall be reinforced with molded in ribs Rear hopper wall shall be equipped with stainless steel adjustable feed-gate and clamp to allow for positive gate setting 17 Shall include integrated fork pockets for the ability of installing/removing the spreader from the rear with a forklift A center-mounted brake light shall be mounted at the rear, and available for connection into the truck's electrical system Conveyor: Conveyor shall be a "chain bar-flight" style, running longitudinally with the body Conveyor shall have approximately a 16" outside dimension and be designed to prevent coarse material from entering the chain links Shall include one-piece bottom enclosed trough stainless steel supporting the poly hopper Replaceable conveyor floor shall be formed of 14- gauge stainless steel and bolted into position Conveyor chain shall be self-cleaning pintle type chain formed alloy steel with heat treated/hardened steel pins Chain shall have 5" adjusting bolts located at the front of the spreader Conveyor chain shall be driven by two drop forged 6- tooth sprockets keyed to the 1 1/4" drive shaft Idler shaft shall be 11/4" in diameter tube with replaceable, floating, poly idler wheels Stainless Steel Spinner Assembly: Distributor disc shall be approximately 13" in diameter, made of polyurethane with six molded vanes that will provide a uniform trajectory Spinner assembly shall be approximately 15" in length from the bottom of the longitudinal to the top of the spinner disc Spinner disc and drive shall be supported by re- lubeable ball bearings Entire spinner chute and baffles shall be manufactured from 12-gauge stainless steel Entire spinner assembly shall swing up and be completely removable without the use of tools, by removing pins 18 Top Screen: One-piece top screen shall be provided to protect the conveyor chain and spinner from large objects Top screen and inverted vee shall be powder coated Engine Drive: Unit shall be powered by a Honda 4-cycle, industrial commercial air-cooled engine (10 HP minimum) Engine shall include a 12-volt electric starter& alternator Engine shall transmit power to drive both the spinner and conveyor through an electric clutch rated at 90 ft lbs (minimum) and be mounted above the path of salt Unit shall utilize a wireless remote controller Controller shall be a full-function control for engine start, shut down, throttle high/low, and conveyor on/off Remote shall be programmable to ensure a unique connection to only one spreader unit Control shall be factory programmed Unit shall have a battery hold-down/battery cables and a hinged fully enclosed stainless steel engine shroud Engine drive module shall be mounted at the rear of the spreader 19 ADVERTISING PLAN The Call for Bids will be advertised in the following publications: • The Chronicle - Tuesday, November 5 & 12, 2019 Bid information will also be available on the Lewis County website at www Lewiscountywa gov 6 BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: Nov 4, 2019 Suggested Wording for Agenda Item: Agenda Type: Legal Notice APPROVING A CALL FOR BIDS FOR THREE (3) TRUCK-MOUNTED HOPPER (SANDER) SPREADERS FOR THE PUBLIC WORKS ROAD MAINTENANCE DIVISION OCI [ 42019 Contact: Tim Mixer Phone: 360 740 1194 LEWIS COUNTY Department: PW - Public Works PROSECUTING ATV"' Description: The Fleet Services Division of the Lewis County Public Works Department has determined the need for three (3) new truck mounted hopper (sander) spreaders for the Public Works Road Division. This equipment will be purchased with available FEMA funds. A call for bids has been prepared and bids are due by 11.00 a m. on November 26, 2019, to the Clerk of the Board of County Commissioners Bids will be publicly opened on or after 11.00 a m on November 26, 2019, at the Commissioners Meeting Room, 351 NW North St. Room 223, CMS-01 Chehalis, Washington 98532 The advertising for the call for bids will be done by Lewis County pursuant to Washington State and County Codes Approvals: Publication Requirements: Publications: User Status The Chronicle: November 5 & 12, 2019 PA's Office Approved Additional Copies Robin Saline, PW Tim Murphy, M&O Tim Mixer, M&O PA's Office AFFIDAVIT 112506 Call For Bids Federal Regulations, De- OF PUBLICATION CALL FOR BIDS partment of Transportation, subtitle A, Office of the STATE OF WASHINGTON NOTICE IS HEREBY GIV- Secretary, Part 21, nondis- EN that the Board of cr'mination in Federally as- COUNTY OF LEWIS County Commissioners of sisted programs cf the Lewis County, Washington Department of Transporta- will open sealed bids and tion issued pursuant to Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, publicly read them aloud such Act, hereby notifies and/or Cindy Thayer says that she is the legal clerk of on or after 11:00 a.m. on all bidders that it will November 26, 2019,at the affirmatively ensure that in Lewis County Historic any contract entered into air Courthouse 12nd floor, pursuant to this advertise- ebronittr Board of County Commis ment, disadvantaged busi- sioners Meeting Room. ness enterprises as de- 351 NW North Street. fined at 49 CFR Part 26 a semi-weekly newspaper,which has been established,published Chehalis, Washington, for will be afforded full oppor- in the English language,and circulated continuously as a furnishing three (3) Truck- tunity to submit bids in semi-weekly newspaper in the City of Centralia,and in Lewis mounted Hopper (sander) response to this invitation spreaders. County.Washington,general circulation in Lewis County for f SEALED BIDS MUST and will not be discrimina- tedmore than six(6)months prior to the date of the first publication acnct on the grounds BE DELIVERED oof racee, color, or national of the notice hereto attached,and that the said Chronicle was on BY 11:00 A.M. origin. or sex in considers- the 7th day of July 1941,approved as a legal newspaper by the (Lewis County official time tion for an award. Superior Court of said Lewis County.And that the attached is a is displayed on Axxess The Board of County Corr- true copy and was published in regular issues(and not in Intertel phones in the office missioners reserves the form)of said newspaper as LEGAL#t 12506 of Board of County Corn- right to reject any or all supplement missioners.) bids and to waive all RE:Call For Bids(Sander Spreader) Sealed bids must be deliv- informalities in the bidding. ered to the Lewis County DATED this 4th day of once each t A 01 klfor a period of 2 Commissioner's Office NOVEMBER 2019. (Lewis County Historic Clerk of the Board of commencingon 1ll05/Z019 and endingon 11/12/2019 Courthouse, 2nd Floor, County Commissioners 351 NW North Street. Lewis County,Washington Chehalis. WA 98532) by and both regularly distributed to its subscribers during all of said 11:00 a.m. on the date Published:The Chronicle period.That the full amount of the fee charged for the foregoing specified for opening and November 5&12,2019 u ation is the sum of S 6I.38 in an envelope clearly marked SEALED BID ki\...." FOR THREE (3) TRUCK- MOUNTED HOPPER sort a sworn to be me 11/12/2019 (SANDER) SPREADERS" - TO BE OPENED NO- `-i) VEMBER 26,2019 ON OR AFTER 11:00 AM. 11111t11111111/////// Specifications and bid Notary Public in and for the State WOinto•n,• //,� forms may be obtained din at .`_ �P:' PIKES �� from Lewis County Depart- ig \ .`� P•'.\ 2023 - ment of Public Works Fleet lawtic� Q'4`��l5 y Division located at 476 W. O;z� ,.P , 0 .m•0= Main St., Chehalis, WA r cr• Q 0 • - m. C7- 98532, telephone oby=i \jb .2 360-740-1194 or from f e-•.Oj� Lewis County's website at �� 4• Q•� www.lewiscountywa.gov. ' ic ///// ••• e Works eDepartment iwis County nualc- ////111111111111 cordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title as Code of AFFIDAVIT 11250E Call For Bids Federal Regulations, De- partment of Transportation, OF PUBLICATION CALL FOR BIDS subtitle A, Office of the Secretary NOTICE IS HEREBY GIV- eim t Part in 21. non as COUNTY OF LEWIS STATE OF WASHINGTON EN that the Board of County Commissioners of sisted programs of the Lewis County, Washington Department of Transporta will open sealed bids and tion issued pursuant to publicly read them aloud such Act, hereby notifies Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, on or after 11:00 a.m. on all bidders that it will and/or Cindy Thayer says that she is the legal clerk of November 26, 2019. at the affirmatively ensure that in Lewis County Historic any contract entered into Courthouse tend floor. Pursuant to this advertise- ��Q r ment. disadvantaged busi- ness l�� Board of Meetin Commis- Hess enterprises as de UU�ViII// L sinners Meeting Room, fined at 49 CFR Part 26 351 NW North Street, will be afforded full oppor- a semi-weekly newspaper,which has been established,published Chehalis, Washington, for tunity to submit bids in furnishing three (3) Truck- inresponse to this invitation dr) in the English language,and circulated continuously as a mounted Hopper (sane p semi-weekly newspaper in the City of Centralia,and in Lewis spreaders. and will not be discrimina- County,Washington,general circulation in Lewis County for SEALED BIDS MUST ted against on the grounds BE DELIVERED of 'ace, color, or national more than six(6)months prior to the date of the first publication origin, or sex in considera- BY 11:00 A.M. of the notice hereto attached,and that the said Chronicle was on lion for an award. the 7th day of July 1941,approved as a legal newspaper by the (Lewis County official time The Board of County Com- is displayed on Axxess missioners reserves the Superior Court of said Lewis County.And that the attached is a Intertel phones in the office right to reject any or all true copy and was published in regular issues(and not in of Board of County Corn- bids and to waive all supplement form)of said newspaper as LEGAL# 1 12506 missioners.)ppSealed bids must be deliv- ered informalities in the bidding. RE:Call For Bids(Sander Spreader) to the Lewis County DATED this 4th day of { n, `/` 1 \ / V Commissioner's Office NOVEMBER 2019. once each eLJor a period of 2! 1 fit' -L (Lewis County Historic Clerk of the Board of County Commissioners Courthouse, end Floor. Lewis County,Washington commencing on 11/05/2019 and ending on 11/12/2019 351 NW North Street. Chehalis, WA 98532) by published.The Chronicle 11:00 a.m. on the date November 5&12,2019 and both regularly distributed to its subscribers during all of said specified for opening and period.That the full amount of the fee charged for the foregoing in an envelope clearly p ton is the sum of$61.38 marked "SEALED BID 4 FOR THREE (3) O MOUNTED HOPPER _ - (SANDER) SPREADERS" S : 1-. . : worn to befo - me 11/12/2019 - TO BE OPENED NO- VEMBER 26,2019 ON OR Arabi , AFTER 11:00 AM. — 11111111r / Specifications and bid 111t illy forms may be obtained Notary ' • is in and for the State of\1 �la�ra tpn, �/4,� from Lewis County Depart- iding at ��` a6•�Xp�q�s• '%� ment of Public Works Fleet • \`,�;•,-0:4 . 23 '� Division located at 476 W. �' '� .�� p;,� Q Main St., Chehalis, WA - d.rJT " / m;Z= 98532, telephone a.co 20 _ 360 740 1194 or from :6� I J0 •�.. Lewis County's website at P ,Z www.lewiscountywa.gov. '%� corncri#'. ti,2-- The Lewis County Public • Works ' partment in ac- ///glfl STA-r•G& �``\ ordanceewith T t e VI of /f11111f11 the Civil Rights Act of 1964. 78 Stat. 252. 42 U.S.C. 2000d to 2000d-4 and Title 49. CodP of