2018-03-19 HR Update Notes tel: 360.740.1408 | fax: 360.740.1494 Mickiel “Archie” Smith, MSW, SPHR Daleyn Coleman, CLRP
HR Administrator HR Generalist
HUMAN RESOURCES DEPARTMENT
Personnel | Labor Relations | FMLA | ADA | EEO
Commissioners Update: March 19, 2018
Attendance: Commissioner Fund (1110), Commissioner Stamper (1114), Commissioner Jackson
(1117), Daleyn Coleman, Archie Smith
Reporter: Archie Smith
Start Time: 1114
End Time: 1200
Budget
Administrative
Benefits
• Retirement – HR will look at retirement incentives
• Superior Court Judges’ benefits: Discussed the Superior Court Judges losing the additional
WCIF benefits when the Non-represented employees moved to PEBB for insurance
coverage. Since this as an additional benefit and the judge’s still have full complement of
coverage, the BOCC sees no compelling reason to provide additional benefits. BOCC is open
to have a meeting with the judges if they would like to speak about this issue more.
Employment Situations
• PHSS – advised the BOCC of some personnel matters. This was informative with no decision
needed from BOCC.
Union Business:
• Negotiation update – Confidential discussion.
Policy
• Travel policy review- The BOCC’s intent of the travel policy is so the employee may choose
to use either MapQuest or odometer reading for any mileage reimbursement for single or
multiple destinations.
• Time sheets - BOCC will develop protocol for internal BOCC non-exempt staff and their
attendance at county functions. BOCC wants to ensure office coverage.
Training
Classification/Recruitment
• Recruitment information
o Risk Administrator review. Discussed and reviewed questions for interviews.
Lewis County Historic Courthouse
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o County Manager review. Commissioner Jackson moved that “all county directors
and administrators report to the new county manager with protocols to be
developed”. Second by Commissioner Stampers. Vote was 3-0 to approve.
Commissioner Jackson suggested the county be more proactive of those asking for
positions in the county by looking at the 2019 budget and forecasting the future
positions and anticipating costs for those positions. No decisions made.
• Casual employments
Other
• HR Matrix – Follow up on BOCC employee onboarding. HR will work with department
directors to create a first day employee process and orientation. HR has been receiving
feedback from departments.
• Lunch/Break & FLSA – Discussed non-exempt employees stacking their breaks to run
consecutively with their meal break. No decision made.
Discussion of internal personnel – until the county manager is hired, the BOCC agreed to
have Steve Walton supervise the office staff in the BOCC. Commissioner Jackson to discuss
with Steve.