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2018-03-28 Directors UpdateDirectors’ Update March 28, 2018 9:01 a.m. Present: Commissioner Fund, Commissioner Jackson, Lee Napier, Erik Martin, J.P. Anderson, Becky Butler, Steve Wohld, Casey Mauermann, Steve Walton, Amanda Price, Gabe Anzelini, Sheila Gray, Steve Mansfield, Eric Eisenberg, Daleyn Coleman Guest: Natalie Johnson, Susan DeLaire Recorder: Rieva Lester Erik Martin discussed a call for sealed bids for the Vader-Enchanted Valley Water System Reservoir Construction. He said the new 250,000-gallon reservoir will be sited next to the old one. Both reservoirs will be used, he said. Daleyn Coleman discussed a resolution to approve an hourly rate increase for District Court Commissioners. J.P. Anderson discussed a resolution to amend the policies and rules of the Veterans Relief Fund (VRF). Eric Eisenberg asked if the change could help with permitting costs. J.P. said it would. Erik Martin discussed a resolution to approve the proposed acquisition of additional right of way for Bunker Creek Road in Adna. He said the project is for fish passage work. He said construction could potentially start in 2018. Erik Martin discussed a resolution to approve the proposed acquisition of additional right of way for Pleasant Valley Road MP 2.179 in Napavine. He said the project is for fish passage work. He said construction could potentially start in 2018. Erik Martin discussed a resolution to ratifying an interlocal agreement between Lewis County and the City of Winlock for sponsorship of a remote used oil-collection system and authorizing signatures thereon. Rieva Lester discussed a resolution to award the legal printing bid to The Chronicle. Eric Eisenberg discussed the Town Crier, which mailed its bid addressed to the Clerk of the Court. He said the Clerk’s Office opened the bid, realized it was for the BOCC Clerk of the Board and then forwarded it to Rieva. He said Rieva contacted the Town Crier by phone and mail but that the Town Crier did not resubmit a bid. Eric Eisenberg discussed a resolution to adopt a nomination procedure for the public office of freeholder. He discussed having a subdistrict-based election based on existing voting precincts. Eric discussed procedures for filling freeholder vacancies. HELD: A resolution to approve a quit claim deed by and between Lewis County and Dennis Keller for property located at 263 Roundtree Road, Boistfort, and authorizing signatures thereon. ADD: Erik Martin said a resolution to adopt the 2018 WSDOT standard specifications would be added April 2. Commissioner Jackson made a motion to move one (1) Notice item, two (2) Consent items, six (6) Deliberation items and one (1) Hearing to the Monday, April 2, 2018, BOCC agenda. Commissioner Fund seconded the motion. Motion passed 2-0. Roundtable Lee Napier gave an update on her goals. She said her department has been working on process improvement, including auditing, tracking and streamlining efforts. She said work continues on creating better work space for customers. She said she also is working on succession planning. Lee said work still is needed on addressing. Erik Martin discussed his department’s right-of-way acquisition goals, which he said are on track. He said his department continues its work on project delivery and succession planning. Amanda Price and Gabe Anzelini left at 9:26 a.m. Steve Wohld said he continues work on cybersecurity, including security trainings. He said the new training room also can be used as a hub for security work. He discussed off-site equipment. He said IT employees now wear ID badges. He said he also is working on streamlining. Steve said he continues work on all-in-one PC orders and software support. He said he also has worked on a COOP plan. Susan DeLaire left at 9:29 a.m. Becky Butler said she has been working on uploading budget information into Munis. She urged the group to make use of Tyler University. Becky said she is attending training, including two webinars later in the day. She said she is constantly communicating with other offices. She said rates will be discussed in May. Casey Mauermann said the PDR office is implementing the multi-requester queue. She said the website and request form will be updated. Daleyn Coleman said HR’s main goal is “onboarding,” creating a process for new hires. She said Munis has a great module to help with that. Steve Walton discussed Central Services’ goals, including concentrating on surplus items and implementing a new approach to managing projects at the fairgrounds. He discussed cost-saving measures, including the switch to LED lighting. He said annexation at the fairgrounds will save water costs. Daleyn Coleman and Lee Napier left at 9:47 a.m. Sheila Gray said workshop attendance has increased dramatically. She said 4-H membership has increased slightly. Sheila said the volunteer base also has been retained because as volunteers leave, others have stepped in. Steve Mansfield said the ILA has been completed. He said the kickoff is planned for March 30. Steve said he is focused on hiring and retaining quality employees and providing training and management. He said he is going to conduct an emergency services infrastructure study. He also discussed the emergency backup 911 shop. Steve said he also is working on succession planning. Commissioner Jackson said he attended the previous night’s Napavine City Council meeting. He said work continues on countywide transit. Commissioner Fund discussed her goals as well as work on annexing the fairgrounds. She also noted that Steve Walton will take over leadership of the three BOCC staff members effective April 1. Meeting ended at 10:01 a.m.