Packwood Cultural Council - Firesides RECEIVED
Board of County Commissioners
Lewis County Washington
DEC 1 2 2019
2020 TOURISM SERVICE AGREEMENT
Lodging Tax agreement: Packwood Cultural Council - Firesides
THIS AGREEMENT is made by and between Packwood Cultural Council ("the ORGANIZATION"),
and Lewis County ("the COUNTY"), a political subdivision and municipal corporation of the state
of Washington.
WHEREAS, Chapter 67.28 RCW authorizes legislative bodies of municipalities to impose excise
taxes on the sale of or charge made for the furnishing of lodging that is subject to tax under
Chapter 82.08 RCW; and
WHEREAS,the Lewis County Board of County Commissioners("the BOARD"), the legislative body
of and for the COUNTY, by enacting Ordinance No. 1163A—Lodging Tax, imposed the excise taxes
authorized in Chapter 67.28 RCW; and
WHEREAS, tourism is defined as economic activity resulting from tourists, which may include
sales of overnight lodging, meals, tours, gifts, or souvenirs; and
WHEREAS, tourism promotion is defined as activities, operations, and expenditures designed to
increase tourism, including but not limited to advertising, publicizing, or otherwise distributing
information for the purpose of attracting and welcoming tourists; developing strategies to
expand tourism; operating tourism promotion agencies; and funding the marketing of or the
operation of special events and festivals designed to attract tourists; and
WHEREAS, tourism-relatec facility is defined as real or tangible personal property with a usable
life of three or more years, or constructed with volunteer labor, and used to support tourism,
performing arts, or to accommodate tourist activities; and
WHEREAS, RCW 67.28.1815 in part states that: "All revenue from taxes imposed under said
Chapter shall be credited to a special fund in the treasury of the municipality imposing such tax
and used solely for the purpose of paying all or any part of the cost of tourism promotion,
acquisition of tourism-related facilities, or operation of tourism-related facilities ...;" and
WHEREAS, the COUNTY Lodging Tax revenues have been credited to the Tourism Promotion
Fund (No. 1980) in the treasury of the COUNTY; and
WHEREAS, the ORGANIZATION applied through the Lewis County Lodging Tax Advisory
Committee ("the LTAC") for financial assistance for authorized uses from COUNTY Lodging Tax
proceeds ("the Proposal"); and
WHEREAS, the LTAC has facilitated these efforts by (a) developing the application forms and
procedures, (b) coordinating the funding availability advertising, (c) evaluating submitted
application packets, (d) determining whether the proposed use is authorized, and (d) advancing
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the financing award recommendations to the BOARD, including the Proposal from the
ORGANIZATION; and
WHEREAS, the BOARD has determined that the activity herein described promotes the general
welfare, health and safety of the citizens of the COUNTY, is consistent with RCW 67.28, finds that
the use of the funds is for tourism, tourism promotion or a tourism-related facility, and is in the
best interests of the COUNTY in regard to the promotion of tourism in Lewis County, the BOARD
intends to disburse COUNTY Lodging Tax proceeds to the ORGANIZATION for the purposes stated
in its Proposal and consistent with RCW 67.28,
NOW, THEREFORE, in consideration of the premises and mutual benefits and covenants herein
contained, it is agreed by and between the parties hereto as follows:
FUNDING: Up to $ 3,000 is hereby pledged on a reimbursement basis from the COUNTY
Tourism Promotion Fund No. 1980 in fiscal year 2020 solely for the purpose of paying all or any
part of the cost of tourism promotion, acquisition of tourism-related facilities, or operation of
tourism-related facilities within Lewis County. Said amount shall constitute the maximum
reimbursement the ORGANIZATION is eligible to receive from the COUNTY under this
Agreement. Depending on the use of funds requested to be reimbursed and the date of use,
less than the maximum amount authorized under this Agreement may actually be reimbursed.
1. USE OF FUNDS: The ORGANIZATION shall use these COUNTY funds solely for the purpose
of paying all or any part of the cost of tourism promotion, acquisition of tourism-related
facilities, or operation of tourism-related facilities in Lewis County authorized by RCW
67.28. The specific services represented by the ORGANIZATION to be authorized by RCW
67.28 and to be provided by the ORGANIZATION to the COUNTY under this Contract are
described in Attachment A: Scope of Work.
2. ACKNOWLEDGEMENT: The ORGANIZATION shall acknowledge the COUNTY as a sponsor
in all publications, media materials and press releases related to the project. Lewis County
will supply logos upon request.
3. PAYMENT PROVISIONS: Once this Agreement is executed, the ORGANIZATION may submit
claim vouchers to the Clerk of the Lewis County Board of County Commissioners at 351 NW
North Street, Chehalis, WA 98532 requesting reimbursement solely for eligible expenses
and/or for eligible services as identified in Section 2 of this Agreement (Use of Funds),
Attachment A: Scope of Work, and Attachment B: Purchasing and Reimbursement
Guidelines, and solely up to the maximum amount specified in Section 1 (Funding).
Each reimbursement claim voucher shall include the following certificate of authenticity
with the dated signature of an authorized representative of the ORGANIZATION: "I, the
2
undersigned, do hereby certify under penalty of perjury that the materials have been
furnished and the services rendered as described herein, and that this claim is a just, due
and unpaid obligation against Lewis County Tourism Promotion Fund No. 1980."
Within thirty (30) days of receiving a reimbursement claims voucher that meets the
requirements of this Agreement and applicable law, the Clerk of the BOARD, on behalf of
the COUNTY, shall remit to the ORGANIZATION a warrant for the approved reimbursement
amount.
The final claims voucher under this Agreement shall be submitted to the Clerk of the BOARD
by the ORGANIZATION no later than Jan. 8, 2021.
4. EVALUATION AND MONITORING: The ORGANIZATION agrees to maintain its books and
records and to employ accounting procedures, systems and practices that accurately and
timely record and track the expenditures for which reimbursement is sought under this
Agreement and provide for full compliance with the requirements of this Agreement. The
ORGANIZATION will retain these support.ng records for at least three (3) calendar years
following the year in which the Agreement expires.
The COUNTY and/or the State Auditor and any of their representatives shall have full,timely
and complete access to all books, records and other documents and evidence of the
ORGANIZATION respecting all matters related to this Agreement and the activities for which
reimbursement is sought or made, and shall have the right to examine such during normal
business hours as often as the COUNTY and/or the State Auditor may deem necessary.Such
representatives shall be permitted to audit, examine and make excerpts of or transcripts
from such records, and to audit all contracts, invoices, materials, and records of matters
related to this Agreement and the activities for which reimbursement is sought or made.
These access and examination rights shall continue for three (3) calendar years following
the year in which the Agreement expires.
The COUNTY cannot guarantee but intends for its agents to use reasonable security
procedures and protections to assure that related records and documents provided by the
ORGANIZATION are not erroneously disclosed to third parties. The COUNTY will, however,
disclose or make this material available to those authorized in the immediately preceding
paragraph or permitted under the provisions of Chapter 42.56 RCW, any other applicable
public disclosure law, or order of any court or agency of competent jurisdiction, without
notice to the ORGANIZATION.
The ORGANIZATION agrees to submit in writing (within 60 days of Dec. 31, 2020) a final
report demonstrating the effect the ORGANIZATION's activities funded by the COUNTY
have had on tourism growth and such other reports or information as required by law.
The ORGANIZATION shall cooperate with and freely participate in any other monitoring or
evaluation activities pertinent to this Agreement that the COUNTY requests.
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5. RECAPTURE PROVISION: In the event the ORGANIZATION fails to expend these funds in
accordance with state law and/or the provisions of this Agreement or obtains
reimbursement of ineligible expenditures, the COUNTY reserves the right to recapture
funds in an amount equivalent to the extent of noncompliance.Such right of recapture shall
continue for a period of two (2) years following release of any report from an audit
conducted by the COUNTY and/or the State Auditor's Office under the Section 4
(EVALUATION AND MONITORING) provisions or the 3-year records retention period
required under Section 4 (EVALUATION AND MONITORING), whichever expires later.
Repayment by the ORGANIZATION of any funds recaptured under this provision shall occur
within twenty (20) days of any demand. In the event the COUNTY is required to institute
legal proceedings to enforce this recapture provision, the COUNTY shall be entitled to its
costs thereof, including reasonable attorney's fees.
6. NONDISCRIMINATION: The ORGANIZATION shall comply with all federal and state
nondiscrimination laws, including but not limited to chapter 49.60 RCW—Washington's Law
Against Discrimination, and 42 U.S.C. 12101 et seq. — the Americans with Disabilities Act
(ADA). In the event the ORGANIZATION fails or refuses to comply with any federal or state
nondiscrimination law, this Agreement may be rescinded, canceled or terminated by the
COUNTY in whole or in part, and the ORGANIZATION may be declared by the COUNTY
ineligible for further Lewis County tourism promotion funds. The ORGANIZATION shall be
given a reasonable period of time in which to cure any such noncompliance.
7. EMPLOYMENT RELATIONSHIPS:The ORGANIZATION, its employees,volunteers and agents
are not employees of the COUNTY for any purpose, nor are they volunteers or agents of the
COUNTY. No officer, employee, volunteer or agent of the ORGANIZATION will hold himself
or herself as, or claim to be, an officer, employee, volunteer, representative or agent of the
COUNTY.
Because the ORGANIZATION, its employees, volunteers and agents are not employees of
the COUNTY, the COUNTY is not responsible for the payment of any industrial insurance
premiums or related claims of such persons and such persons are not entitled to benefits
of any kind from the COUNTY, including but not limited to health insurance and retirement
benefits.
8. HOLD HARMLESS:
A. The ORGANIZATION shall hold harmless, indemnify and defend Lewis County its
officers, elected officials, agents, employees, and volunteers, from and against any
and all claims, suits, actions, liability, loss, expenses, damages, and judgments of any
nature whatsoever, including costs and attorney's fees in defense thereof, for damage
to any property or business and/or any death, injury, sickness or disability to any
person, including without limitation any employee of the ORGANIZATION or its
subcontractors, caused by or arising out of or suffered, directly or indirectly, in
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connection with the performance of this Agreement or any act, error, or omission of
the ORGANIZATION, ORGANIZATION's employees, agents, or subcontractors, whether
by negligence or otherwise.
B. The ORGANIZATION shall assume the risk, liability, and pay all damage, loss, cost, and
expense of any party, including its employees, arising out of the performance of this
Agreement, except that caused by the sole negligence and/or willful misconduct solely
of Lewis County and/or its employees acting within the scope of their employment.
C. With respect to the ORGANIZATION's obligations to hold harmless, indemnify and
defend provided for herein, but only as such obligations relate to claims, actions or
suits filed against the COUNTY, the ORGANIZATION further agrees to waive its
immunity under the Industrial Insurance Act, Title 51 RCW, for any injury or death
suffered by the ORGANIZATION's employee(s) caused by or arising out of the
ORGANIZATION's acts, errors or omissions in the performance of this Agreement. This
waiver is mutually negotiated by the parties.
D. The ORGANIZATION's obligations hereunder shall include, but are not limited to,
investigating, adjusting, and defending all claims alleging loss from action, error,
omission or breach of any common law, statutory or other delegated duty by the
ORGANIZATION, ORGANIZATION's employees, agents, or subcontractors.
9. ENTIRE AGREEMENT/MODIFICATIONS: This Agreement represents the entire agreement
of the parties with respect to the subject matter. No other understandings, oral or
otherwise, exist regarding the subject matter of this Agreement or shall be deemed to exist.
The COUNTY and the ORGANIZATION may, from time to time, mutually agree to amend this
Agreement; however, no such change shall be effective until memorialized in writing and
signed by the authorized representatives of the COUNTY and the ORGANIZATION,
respectively.
10. AGREEMENT PERIOD: The term of this Agreement shall commence on the 1st day of
January 2020 and terminate on the 31st day of December 2020, both dates inclusive, unless
sooner terminated as provided for herein.
11. TERMINATION OF AGREEMENT:
A. If the ORGANIZATION breaches or violates any provision of this Agreement,the COUNTY
may, in addition to any other rights provided by law, terminate this Agreement and
withhold any further reimbursement, provided the violation or breach is not corrected
to the satisfaction of the COUNTY within ten (10) days of the COUNTY mailing — first
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class and postage prepaid — written notice to the ORGANIZATION of the breach or
violation.
B. In addition, either party may terminate this Agreement at any time by providing written
notice of such termination and specifying the effective date thereof to the other party
at least twenty (20) days prior to the effective date.
C. Also, the COUNTY may unilaterally terminate all or part of this Agreement, or reduce
the Scope of Work and/or Funding, without liability, for the convenience of the County,
including but not limited to the unavailability of Lewis County Tourism Promotion funds.
12. SPECIAL PROVISION:The failure of the COUNTY to insist upon the strict performance of any
provision of this Agreement or to exercise any right based upon breach thereof or the
acceptance of any performance during such breach shall not constitute a waiver of any right
under this Agreement.
13. SEVERABILITY: In the event any provision or any portion thereof contained in this
Agreement is held to be unconstitutional, invalid or unenforceable, then said provision(s)
or portion(s) thereof shall be deemed severed and the remainder of this Agreement shall
not be affected and shall remain in full force and effect. Furthermore, if such an event
occurs, the parties agree to negotiate a modification to replace the unacceptable
provision(s) as soon as possible.
14. SURVIVAL OF CERTAIN PROVISIONS: Sections 4, 5, and 8 shall survive termination of this
agreement.
15. GOVERNING LAW AND VENUE: This Agreement shall be construed and enforced in
accordance with, and its validity and performance governed by, the laws of the state of
Washington. The Superior Court of and for Lewis County, Washington shall be the venue
for any suit between the parties arising out of this Agreement.
16. NOTIFICATION: Should the need arise during the term of this Agreement for either party to
notify the other of a change in address or otherwise, the following contacts shall be used:
For the COUNTY:
Lewis County Commissioners
351 NW North St.
Chehalis, WA 98532
Telephone: 360-740-1419
6
For the ORGANIZATION:
`4•1., Packwood Cultural Council
Firesides
Elizabeth Squires/Hal Blanton
13040 US Hwy 12 Packwood, WA 98361
IN WITNESS WHEREOF legal representatives of both the ORGANIZATION and the COUNTY have
executed this Agreement on the date(s)so noted below.
The parties have caused this Agreement to be executed in duplicate originals this
3& day of SeCe vt_6.P ---- , 201_7.
ORGANIZATION BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY,WASHINGTON
c1 ra r
(Organization name) Robert C. Jackson, Chair
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(AuthorizedYrepresentative's signature) Gary Stamper,Vice Chair
I C-1 BLa -Fo4,1
(Authorized rep.'s name, printed) Edna J. Fund, ber
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(Authorized representative's title)
/3646 LAWS - I Z APPROVED AS TO FORM:
(Organization street address) Jonathan Meyer, Prosecuting Attorney
1—?1C LGJOct C`y k a.
(Organization city, state, zip code)
By: Deputy Prosecuting Attorney
ATTEST:
(171X4C46-14--
*tar Rieva Lester, Clerk of the Board
7
Lewis County — 2020 Lodging Tax - Project Scope
Due to a discrepancy between the original funding request and the amount to be awarded,
the following project information will need to be updated as that change in funding may
have affected the original Project Scope. Please do not change the format of this
document and be brief in your explanations to fit the space provided. PLEASE NOTE
THAT THIS DOCUMENT WILL BE TIED TO THE AGREEMENTS AND WILL BE !aSEC
TO VERIFY PROJECT EXPENDITURES.
Project Submission Form
1. Project Name: PCC Firesides 2. Date Submitted:
/2, Z— zvici
3. Contact Person / Title:Hal Blanton President PCC
4. Mailing Address:PO Box 382
Packwood, Wa. 98361
5. Telephone No.:360.494.2431
6. E-mail:blanton@lewiscounty.com
7. Signature of Representative: _II3
8. Project Location (city/town)Packwood
a. Name of Event or Activity:Fireside Music
9. Statement of Project Goals and Objectives:Provide music activity for
Packwood during summer tourist season.
RECEIVED
Board of County Commissioners
Lewis County Washington
DEC 1 2 ZG19
10. Project Description:
High quality music presentations along with S'Mores provided in the park. Free
admission.
11. How does proposed project meet purposes of the Legislation?
RCW 67.28.1816
Provides evening activity for visitors to our area. Better experience for current
visitors, and an overnight stay for those attracted to the activity.
12. Anticipated Project Costs:$3000
Lewis County — 2020 Lodging Tax - Project Scope
Due to a discrepancy between the original fund ng request and the amount to be awarded,
the following project information will need to be updated as that change in funding may
have affected the origina! Project Scope. Please do not change the format of this
document and be brief in your explanations to fit the space provided. 'LEASE NOTE
T THIS DOCUMENT WILL BE TIED TO THE AGREEMEN US AND WILL BE USED
TO VERIFY PROJECT EXPENDITURES.
Project Submission Form
1. Project Name: PCC Firesides 2. Date Submitted:
/L-i Z-
3. Contact Person / Title:Hal Blanton President PCC
4. Mailing Address:PO Box 382
Packwood, Wa. 98361
5. Telephone No.:360.494.2431
6. E-mail:blanton@lewiscounty.com
7. Signature of Representative: __
• -
8. Project Location (city/town)Packwood
a. Name of Event or Activity:Fireside Music
9. Statement of Project Goals and Objectives:Provide music activity for
Packwood during summer tourist season.
10. Project Description:
High quality music presentations along with S'Mores provided in the park. Free
admission•
111. How does proposed project meet purposes of the Legislation?
ROW 67.28.1816
Provides evening activity for visitors to our area Better experience for current
visitors, and an overnight stay for those attracted to the activity.
4110)
12. Anticipated Project Costs:$3000 1
13. Project Cost Analysis
Project Budget
Column B Column C
Column A Column D
Item Use of County Use of Other Total Available
Funds Funds Project Funds
Personnel (salaries & benefits)
Marketing/Promotion Materials
Direct Sales Activities
Minor Equipment
TravelfTrainings (list below)
1.
2.
3.
Contract Services (list below)
1.Musicians 3000.00 3000.00
2.
r.. 3.
4.
Overhead (building rent, utilities
etc.)
Project Subtotal: 3000.00 3000.00
2
14. PROJECT WORK PLAN
List the tasks, cost and timeframe,
Name individual(s), consultant(s),
and organization responsible for the project.
Table Ill
Tasks Timeframe-Dates Estimated Cost Responsible Party/Name
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Return completed Project Scope form to:
Rieva Lester
Lewis County BOCC. Rm. 210
351 NW North Street—2nd Floor
Chehalis, WA 98532
Telephone: 360-740-1419
email: Rieva.Lester( lewiscountywa.gov
3
•
0 360.740.1120
Board of County Commissioners i TDD 360.740.1480
t
Lewis County Courthouse •351 NW North Street •Chehalis,WA 98532-1900 bocc@lewiscountywa.gov
1 LEWIS COUNTY)
II
LEWIS COUNTY LODGING TAX APPLICATION
for budget year 2020
DEADLINE IS 3 P.M.THURSDAY,OCTOBER 3, 2019
Applications for Lewis County lodging tax funds(for budget year 2020)
are due by 3 p.m. Thursday, October 3, 2019.
Applications must be submitted via email to tourismpromotion@lewiscountywa.gov.
Please include your organization's name in the subject line.
Applications received after the deadline will not be considered.
Please note that the applicant is responsible for confirming timely delivery.
Also,please pay particular attention to the contact information you provide.
If your contact information is not up to date and we cannot reach you,
your application will not move forward.
ORGANIZATION / PROJECT INFORMATION
Organization name Packwood Cultural Council
Project name 1 Packwood Firesides
Project coordinator 'Elizabeth Squires
Date of project ,Summer 2020
Amount requested from $
Lewis County j 3,000.00
•
Total project amount $3,000.00
Erik Martin Edna J. Fund Bobby Jackson Gary Stamper Rieva Lester
County Manager First District Second District Third District Clerk of the Board
APPLICANT CONTACT INFORMATION
Name Hal Blanton
Street address 13040 US-12
City, state, zip code Packwood, WA 98361
Mailing address (if
different from street
address)
Current home phone
Current work phone (360)494-6101
Current cell phone (360)496-1954
Current email address hal.blanton@blantonsmarket.com
Agency Tax ID Number 30-0285956
Organization Unified
Business Identifier(UBI) 602-452-739
UB1 expiration date 12/31/2019
Type of organization: 0 501(c)3 ❑ 501(c)6 U Government agency
Organization's mission statement or purpose (one or two sentences): 4146
To provide education and cultural experiences in the communities of East Lewis County by presenting
live performances, exhibits and educational opportunities including heritage, music, art and
environment of the region.
Year the organization was founded: 2004
Has your organization received Lewis County lodging tax funding in the past? UYes UlNo
If you answered `yes,"please answer the following two questions:
When did your organization receive Lewis County lodging tax funding? n/a
How much did your organization/project receive? $ 0.00
PROJECT NAME: Packwood Firesides 2
REQUIRED INFORMATION
Each applicant must attach the following to their application:
Financial documents: Each applicant must attach their most current business financial
statement,which must include a balance sheet, an income statement,the organization's
operating budget for 2019,the organization's projected budget for 2020,and a "financial
review" (details follow).All required financial information must be complete and must
balance,and the financial must meet the following guidelines: Each organization that
receives funding from the county's tourism fund must provide a financial review
completed by an independent certified public accountant(CPA) within the past five years.
County tourism tax money cannot be used to pay for financial reviews or audits.
Nonprofit determination: Nonprofit organizations must submit proof from the United
State Internal Revenue Service of their current tax-exempt status.
Personnel list: Each applicant must submit the title and name of all employees,including
contracted positions,as well as the title and name of all members of the organization's
board of directors (or other governing body). The list identifying the current board of
directors (or other governing body) must identify the principal officers and must include
the name, phone number, mailing address and email address for each.
PROJECT DESCRIPTION
Please provide a detailed description of the proposed project/activity.Your description
must include the following:
1. Describe how the project promotes tourism in all of Lewis County's unincorporated areas.
The Packwood Fireside events draw people to Packwood and provide a wonderful family community
experience for people who live and are visiting the area ... the photos posted online contribute to
publicizing our Lewis County.
2. Describe how the project will enhance tourism and result in"heads in beds."
These events give a venue to artists, both new and established, and they stay in the area. Their fans and
following come to Packwood. Additionally, people who might otherwise stay in Pierce County hotels and
vacation lodging when visiting Mount Rainier, are drawn to Packwood by these types of fun events.
3. List the responsible party/parties.
Packwood Cultural Council Board, officers and volunteers.
PROJECT NAME: Packwood Firesides
4. Describe how the area the project will serve, as well as the project's
expected impact.
Packwood is a year-round outdoor activity community with hiking, biking, hunting, fishing and foraging in
the spring and summer; hunting, fishing, skiing, snowshoeing and snowmobiling activities in the winter.
These firesides provide tourists a quality family event that keep people coming back to the area.
5. Describe how the project will specifically promote tourism.
The Fireside and its family-friendly fun atmosphere enhances the tourist experience. Packwood
hashtags with photos of these events promote tourism to our community.
6. Describe how you have collaborated with other entities throughout Lewis County
to promote tourism.
The Packwood Cultural Council collaborates with local organizations as needed to provide cultural
experiences that benefit the community. After a full day of recreation anywhere in Lewis County, this
provides a welcoming warm and family friendly event
7. Describe why your project should receive funding.
Packwood Firesides have been well received in the past, with increasing numbers. It provides an activity
for families that is not otherwise available for visitors.
4400
USE OF HOTEL/MOTEL TAX
Please indicate below the types of activities for which the lodging tax monies would be used:
0 TOURISM PROMOTION ❑ OPERATION OF TOURISM-RELATED FACILITY
❑ MARKETING ONLY 0 FESTIVAL OR EVENT DESIGNED TO ATTRACT TOURISTS
❑ DIRECTIONAL SIGNAGE
8. Describe the expected results (measurable outcomes) of your project,with the
dollar amount for each outcome.
The measurable outcomes of our project are attendance and related food and drink sales at the events,
as well as sponsorships and donations from local businesses and community members.
Attendance estimates are addressed in questions 9A-9E. Food and drink sales will operate at just a bit
over break even, about$25/event, for a total of$250. Sponsorships and donations are estimated at
S250.
PROJECT NAME: Packwood Firesides 4
9. Please provide attendance information regarding each of the following:
A. Overall attendance
a. Total number of attendees predicted to attend: 2000
b. Describe how receiving lodging tax dollars would increase that number
Lodging tax dollars enable us to hire talent. Donations will provide the purchasing of food, any needed
signage, etc.
B. Participants traveling fifty(50) miles or more
a. Projected number of attendees who will travel fifty(50)miles or more one
way from their home or business to attend: 250
b. Describe how receiving lodging tax dollars would increase that number
Lodging tax dollars enable us to hire talent.
`r
C. Participants traveling from another state or country
a. Projected number of participants who will travel from another country or
state to attend: 100
b. Describe how receiving lodging tax dollars would increase that number
Lodging tax dollars enable us to hire talent.
1
1
iho
PROJECT NAME: Packwood Firesides S
1
l
i
D. Participants staying overnight in paid accommodations
a. Projected number of participants who will stay overnight in paid
accommodations: 200
b. Describe how receiving lodging tax dollars would increase that number
Lodging tax dollars enable us to hire talent.
E. Participants staying overnight in unpaid accommodations
a. Projected number of participants who will stay overnight in unpaid
accommodations: 1800
b. Describe how receiving lodging tax dollars would increase that number
Lodging tax dollars enable us to hire talent.
44404
10. Describe how the project provides short-term or long-term economic benefit for
Lewis County.
Short term economic benefits for Lewis County are realized in the increased traffic from the east and west
on highway 12. Increased need for rest stops, fuel, meals, etc. Lodging is also desired and increases the
fund.
Long term economic benefits for Lewis County include increased awareness of all that Lewis County has
to offer throughout the year and reasons to plan a next trip.
11. Explain what plans exist to allow this project to become self-sustaining. Include
any plans for ticket sales, event sponsors,and other cost-recovery models.
Event sponsors may increase. There is a possibility that we will be able to sell t-shirts or other
concessions to generate income.
PROJECT NAME: Packwood Firesides 6
`"v' SOCIAL MEDIA
All social media will be reviewed. Please provide the following information:
Website address n/a
Facebook user name n/a
lnstagram n/a
Twitter account name n/a
Any other social media platforms your organization uses to promote tourism
None. The Packwood Cultural Council has provided support for cultural activities
behind-the-scenes.
BUDGET
INCOME
If you are anticipating receiving partial funding for this activity from another source,please
Noir ' list the source,the approximate amount,and the status of funding.
Amount Source Confirmed Date available
(YES/NO)
$ 3,000.00 Stadium Funds UYes tNo summer 2020
$250.00 Sponsorships/Donations UYes ®No summer 2020
$250.00 Food sales proceeds UYes le No summer 2020
UYes No
UYes No
UYes CI No
Total income: $3,500
What percentage of your project does your request for Tourism Promotion Dollars
represent? 86 %
4110
PROJECT NAME: Packwood Firesides ;
EXPENSE
Activity County Other funds Total
Personnel $ 0.00
Administration $ 0.00
Marketing/promotion $250.00 $ 250.00
Direct sales activities $ 500.00 $ 500.00
Minor equipment $ 0.00
Travel $ 0.00
Contract services $ 2,750.00 $ 2,750.00
Other activities $ 0.00
Total Cost $ 3,000.00 $ 500.00 $ 3,500.00
The Lodging Tax Advisory Committee (LTAC) may recommend awarding partial funding.
Please indicate your priorities below:
Priority 1 Full Funding Request $3,000.00
Priority 2 Minimum Funding Request $2,500.00 Ner,
Applicant will /can accept no less than this amount $2,000.00
If partial funding is received,how will that affect the project/activity? Please describe:
We would have to schedule fewer events, making the program less regular. Lodging owners and local
businesses enjoy being able to promote an "every Saturday night in Packwood"event!
PROJECT TIMELINE/TOURISM SEASON
What is your anticipated timeline for accomplishing this activity?
10 summer Saturdays mid-June through mid-August
PROJECT NAME Packwood Firesides 8
From the list below, please indicate the season for which your project will enhance tourism
(and explain how it will do so).
SEASON EXPLANATION
Year-round ❑
Off-season ❑
Shoulder season ❑
The Firesides will be held on 10 Saturday
High season 0 nights mid-June to mid-August
Is it a seasonal activity appropriate to its location? Explain.
Yes! This event has been held on the Library grounds this past year, and were very well received.
ACKNOWLEGDGEMENT
The applicant hereby certifies and affirms that it does not now, nor will it during the performance of
any contract arising from this application,unlawfully discriminate against any employee,applicant for
employment,client,customer, or other person who might benefit from said contract,by reason of race,
ethnicity, color, religion, age, gender, national origin, or disability; and further certifies and affirms
that it will abide by all relevant local, state and federal laws and regulations; That it has read
and understands the information contained in this application for funding and is in compliance
with the provisions thereof and; That the individual signing below has the authority to certify to these
provisions for the applicant organization, and declares that he/she is an authorized official of the
applicant organization, is authorized to make this application, is authorized to commit the
organization in financial matters, and will assure that any funds received as a result of this
application are used for the purposes set forth herein.
Certified by: Yr 5Elf. Date: 10/2/2019
(Applicant signature)
Hal Blanton
(Print or type applicant's name)
tor
PROJECT a��E. Packwood Firesides _ 9