2019-12-16 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC)
Business Meeting minutes
December 16,2019
Present:Commissioner Jackson, Commissioner Stamper, Commissioner Fund
Recorder. Rieva Lester
Commissioner Jackson called the meeting to order at 10:01 a.m , determined a quorum and then
proceeded with the flag salute
PRESENTATION
Commissioner Fund made a motion to approve a proclamation recognizing the state 28 championship
football team, the Onalaska Loggers. Commissioner Stamper seconded.
Proclamation honoring the Onalaska Loggers for their 2B State Championship title.
Commissioner Fund read the proclamation into the record She,Commissioner Stamper and
Commissioner Jackson thanked the members of the football team and invited them to introduce
themselves.
Motion passed 3-0.
PUBLIC COMMENT
George Chandler said Jan 9 is Law Enforcement Appreciation Day He discussed plans to attend the Jan
6 Business Meeting.
NOTICE ITEM
Commissioner Fund made a motion to approve Resolution 19-372. Commissioner Stamper seconded.
Resolution 19-372.Call for sealed bids for the Undercarriage Spray Wash Project,County Project No.
90-17F509100443C, FEMA Project No. DR-4309 PW 238. Bids are due to the Clerk of the Board by 11
a.m.Jan.7,2020.
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Public Works Director Josh Metcalf spoke to the resolution He said the item is a drive-through machine
used to spray down county equipment, especially the equipment the county uses to de-ice roads.
Motion passed 3-0.
CONSENT ITEMS
Commissioner Stamper made a motion to approve minutes from the December 9,2019, meeting as
well as Resolution 19-373. Commissioner Fund seconded.
Resolution 19-373 Approval of warrants/claims against the various county departments.
Grace Jimenez, representing the Financial Services division of the Auditor's Office,said warrants
numbered 822467 through 822979 and direct disbursements numbered 1632 through 1634 were issued
for payments against the county totaling$3,014,903.78. She said payroll/tax deposit warrants
numbered 795731 through 795732 and Automatic Deposits 5502 through 6080 also were approved for
payments against the county totaling$1,609,617 17
Grace noted a skip in sequence for warrants 822446 through 822466,which were issued on behalf of
Special Purpose Districts.
Motion passed 3-0.
DELIBERATION ITEMS
Commissioner Fund made a motion to approve Resolutions 19-374 through 19-385. Commissioner
Stamper seconded.
Resolution 19-374.Accept an interlocal agreement for use of jail facilities between the Lewis County
Sheriff's office/County and the incorporated cities of Centralia,Chehalis, Napavine,Toledo,
Mossyrock, Morton,Winlock and Pe Ell.
Lewis County Corrections Chief Chris Sweet spoke to the resolution He said the agreements provide for
the use of jail facilities.
Resolution 19-375 Accept an interlocal agreement for use of jail facilities between the Lewis County
Sheriff's office/County and City of Olympia/Jail.
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Lewis County Corrections Chief Chris Sweet spoke to the resolution He said the agreements provide for
the use of jail facilities.
Resolution 19-376.Accept an interlocal agreement for use of jail facilities between the Lewis County
Sheriff's office/County and Thurston County Sheriff's Office/County
Lewis County Corrections Chief Chris Sweet spoke to the resolution He said the agreements provide for
the use of jail facilities. Chris said the average daily inmate population at the jail is 238.
Resolution 19-377 Approve Andy Caldwell, DEM Deputy Director,as the Lewis County Community
Emergency Coordinator and William Teitzel as the Alternate Community Emergency Coordinator for
2020-21 for hazardous materials incidents.
Department of Emergency Management Director Andy Caldwell spoke to the resolution
Resolution 19-378.Appoint members to the Local Emergency Planning Committee(LEPC).
J Department of Emergency Management Director Andy Caldwell spoke to the resolution He said the
_ following individuals were being appointed to the Local Emergency Planning Committee (LEPC)
Commissioner Edna Fund, Douglas Pardue,Andy Caldwell,Jill Kangas, Ken Cardinale, Kyle Depriest,
Kevin Korpi,J P Anderson, Michael Hamling, Daneen Lindh,Gary Hurley, Ryan Trotter, Michaelle Fries,
Pat Sauter, Dennis Morr Jr, Mark Anders, Rudy Tepsic, Kelli Gustaf,Travis Wickham and Justin Piper
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Resolution 19-379•List the bids received and contractor selected for five(5)40-foot storage
containers for the Public Works maintenance division.
Public Works Director Josh Metcalf spoke to the resolution He said the county received two bids and
that Technology International Inc.was the apparent low bidder at$35,035 Josh said the containers are
for secure dry storage
Resolution 19-380:Approve Public Works Director Josh Metcalf as Applicant Agent and Robin Saline
as the Alternate Applicant Agent/Contact for open,federally declared disasters and any future
disasters that may occur between'Dec. 1,2019,and Dec.31,2020.
Public Works Director Josh Metcalf spoke to the resolution He said the appointments are for all FEMA
related disasters dating back to November 2006 and through Dec. 31, 2020
Resolution 19-381.List the bids received and contractor selected for three new sander/spreaders,
three new snowplows and one new vac truck.
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Fleet Services Manager Tim Murphy spoke to the resolution He said the county received three bids for
the sander/spreaders,two bids for the snowplows and four bids for the vac truck.Tim outlined the
lowest responsive bids, noting that some of bids received were not responsive
Resolution 19-382.Appoint Ricardo Barrientes as a regular member to the Veterans'Advisory Board
(VAB)through June 30,2021.
Public Health and Social Services Director JP Anderson spoke to the resolution He said Ricardo will be a
regular member of the Veterans'Advisory Board
Resolution 19-383.Approve interlocal agreements between Lewis County and area emergency
response agencies regarding technology services and authorize signatures thereon.
IT Director Steve Wohld spoke to the resolution He said the resolution is for Lewis County's agreements
with each of the following:Centralia Police Department, Chehalis Police Department, Morton Police
Department, Napavine Police Department, Pe Ell Police Department,Toledo Police Department,Winlock
Police Department, Medic 1,AMR, Riverside Fire Authority, Fire District 1, Fire District 2, Fire District 3,
Fire District 5, Fire District 6, Fire District 8, Fire District 13, Fire District 14, Fire District 15, Fire District
20 and the Chehalis Fire Department.
Resolution 19-384.Authorize the Director of Information Technology Services to execute a purchase
order with DarkTrace Limited
IT Director Steve Wohld spoke to the resolution He noted that the county is saving money by entering
into a multi-year agreement with DarkTrace Steve discussed cybersecurity, including attacks the county
has thwarted and extra precautions the county has put into place to protect sensitive data
Resolution 19-385. Reappoint Dean Croshaw and Chris Roden to the Lodging Tax Advisory Committee.
Commissioner Fund spoke to the resolution.
Motion passed 3-0.
HEARINGS
Ordinance 1313,which would make technical amendments to Ch.3.55 LCC relating to the
administration of the County Noxious Weed Assessment.
Commissioner Jackson introduced the hearing.
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Chief Civil Prosecuting Attorney Eric Eisenberg gave the staff report,outlining the technical changes
being made to the existing ordinance He said Ordinance 1313 corrects a typo in a cross-reference
section and clarifies the real property parcels to which the noxious weed assessment applies.
Commissioner Jackson asked if there were any questions.
Ron Averill of Centralia discussed the importance of eradicating noxious weeds.
Commissioner Jackson then closed the question-and-answer portion of the hearing.
Eric asked that his previous comments be adopted into the record
Commissioner Jackson asked if anyone wanted to speak for or against the resolution.
No one chose to speak.
Commissioner Jackson closed the hearing.
Commissioner Stamper made a motion to approve Ordinance 1313. Commissioner Fund seconded.
Motion passed 3-0.
Resolution 19-386.Approve a franchise to Olympic Pipeline Company LLC,to construct,operate,and
maintain a pipeline system for the purposes of transmission of petroleum and petroleum products in
Lewis County rights of way
Commissioner Jackson introduced the hearing.
Real Estate Services Manager Martin Roy gave the staff report.
Martin explained the five-year, nonexclusive franchise contract. He said the franchise covers all of
unincorporated Lewis County and covers the same area an expiring franchise has covered
Martin noted that a notice of the public hearing was published Dec. 19 and 26, 2019, in The Chronicle
Martin said the county does not charge for the use of right of way but that new law may set the stage
for charging opportunities.
Commissioner Jackson asked if there were any questions.
There were none.
Commissioner Jackson then closed the question-and-answer portion of the hearing.
Martin asked that his previous comments be adopted into the record
Commissioner Jackson asked if anyone wanted to speak for or against the resolution
No one chose to speak.
Commissioner Jackson closed the hearing.
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Commissioner Stamper made a motion to approve Resolution 19-386. Commissioner Fund seconded.
Motion passed 3-0.
Resolution 19-387 Lewis County 2019 budget,emergency and supplemental appropriations to and
transfers within current expense and other funds.
Commissioner Jackson introduced the hearing.
Budget Services Manager Becky Butler gave the staff report.
Becky said notice of the hearing was published in The Chronicle on Dec. 3 and 10,2019 At the time of
the notice,she said,the changes included increased expenditures totaling$1,430,600 and increased
revenues totaling$997,586. She said the need for other adjustments arose after publication of the
notice and that the updated amendment reflects expenditure increases totaling$2,279,248 and revenue
increases totaling$1,076,996, resulting in a decreased estimated ending fund balance in the amount of
$1,202,252
Becky detailed some of the larger changes reflected in the amendment.
Becky noted that the commissioners are permitting offices and departments to use 2019 overages in
salaries to cover 2019 shortages in operations (and vice versa) as long as the offices and departments
work with the Budget Department to make those adjustments.
Commissioner Jackson asked if there were any questions.
Commissioner Jackson then closed the question-and-answer portion of the hearing.
Becky Butler asked that her previous comments be adopted into the record
Commissioner Jackson asked if anyone wanted to speak for or against the resolution.
No one chose to speak.
Commissioner Jackson closed the hearing.
Commissioner Stamper made a motion to approve Resolution 19-387 Commissioner Fund seconded.
Motion passed 3-0.
ANNOUNCEMENTS
Commissioner Fund discussed the Lighted Tractor Parade in Centralia,which had taken place over the
weekend
Commissioner Stamper discussed the importance of supporting local businesses.
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JP Anderson discussed his staff's work—specifically the efforts of Isaac Wulff and Emily Killeen—to
secure an$80,000 grant for substance abuse prevention work in the east end of the county
Ron Averill discussed funding the Lewis County Seniors Board is receiving funding from outside entities.
Commissioner Jackson said the governor has appointed him to the state affordable housing board
PRESS CONFERENCE
No questions from the press.
ADJOURNMENT
The BOCC Business Meeting adjourned at 11.26 a m,with the next Business Meeting scheduled for
10 a m Monday, Dec. 30, 2019, in the Commissioners' Hearing Room (Room 223)
Please note that minutes from the BOCC Business Meeting are not verbatim.A recording of the meeting may be
purchased at the BOCC office, or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings.
Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m.,2 p.m.,6 p.m., and 10 p.m. daily
Video footage also can be found on the Lewis County Commissioners'Facebook page.
Be ' : ; COUNTY COMMISSIO ERS
LEWIS CO NTY,WASHINGTO
Robert .Jackson,Chair
ATTEST Gary Stamper,Vice Chair
Rieva Lester,Clerk of the Board Edna J Fund, Co IImissioner
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