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Interlocal Agreements between Lewis County and municipalities in Lewis County BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 20-005 APPROVING MASTER INTERLOCAL AGREEMENTS BETWEEN LEWIS COUNTY AND MUNICIPALITIES IN LEWIS COUNTY AND AUTHORIZING SIGNATURES THEREON WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, provides for interlocal cooperation between governmental agencies to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage; and WHEREAS, the parties, Lewis County and the municipalities of Chehalis, Morton, Mossyrock, Napavine, Toledo, and Winlock desire to enter into an agreement to streamline the administrative process in which reimbursable work is done for the municipalities by Lewis County Public Works; and WHEREAS, these Master Interlocal Agreements will be for a period of 5 years, expiring December 31, 2024 and can be terminated by either party upon written notice; and WHEREAS, the County Engineer has reviewed the Master Interlocal Agreements (attached as Exhibit A) and recommends that the Board of County Commissioners (BOCC) authorize execution of these Agreements NOW THEREFORE BE IT RESOLVED that the BOCC has determined executing the Master Interlocal Agreements with the municipalities of Chehalis, Morton, Mossyrock, Napavine, Toledo, and Winlock for the purpose of streamlining reimbursable work for a 5 year period, expiring on December 31, 2024, to be in the best public interest and the BOCC is hereby authorized to sign the same DONE IN OPEN SESSION this 6th day of January, 2020 APPROVED AS TO FORM. BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Amber Smith Gary Stamper By Amber Smith, Gary Stamper, Chair Deputy Prosecuting Attorney ATTEST. • , •*Z3;1-Y • ;q3- wqs . Edna J . Fund *,O RD OF'•h'i•, •�;.o -;,Edna J. Fund, Vice Chair 0. 2 1845 ; Rieva Lester •,sf1ti . ,,• Robert C. Jackson Rieva Lester, Robert C. Jackson, Commissioner Clerk of the Lewis County Board of County Commissioners WisiJock MASTER INTERLOCAL AGREEMENT THIS AGREEMENT, made and entered into pursuant to authority of R C W 39 34 080 and in conformance with R.C.W. 43.09 210, this day of , 2019, by and between LEWIS COUNTY, Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and 6t1 Lc)C. \, a political subdivision of the State of Washington, hereinafter referred to as "Municipality", WITNESSETH• IT IS HEREBY COVENANTED AND AGREED as follows- 1 In the event the Municipality requests that the County perform work of the manner described below and guarantees reimbursement to the County for all work done, the County will upon completion of a fully executed Reimbursable Work Order, provide all necessary labor and material and all work incidental to providing such work in the Municipality of W/n/ Ck—, Washington, or areas in which the Municipality has legal authority to perform the following work A. Provide Surface Material H Vegetation Control B Snow Plowing I Guardrail Repair C Chipsealing J Traffic Signs D Asphalt Overlay K. Surveying E Traffic Striping L. Rating Roads F. Asphalt Patching M Other work as needed G Grading 2 Each and every work request shall be made on a fully completed and signed Reimbursable Work Order (sample attached), and according to the following steps. a) They U , of the Municipality requests an estimate for reimbursable work from Lewis by submitting a reimbursable work order b) A County Senior Engineer, Road Maintenance Supervisor, or Traffic Operations Supervisor will provide an estimated cost of the work c) The County Maintenance & Traffic Engineer or Assistant County Engineer verifies the estimate and the availability of resources to perform the work d) The )61,vy1—? , of the Municipality approves expenditure of Municipality funds to complete the work as described, based on the detailed scope of work provided by the County e) The County Engineer approves such Reimbursable Work Orders, up to $20,000 and with an annual aggregate limit of $30,000. Reimbursable work in excess of these amounts must be performed under a separate Interlocal Agreement, approved by the Board of County Commissioners f) The , of the Municipality will submit the Reimbursable Work Order to the Lewis County Fiscal Division for processing upon completion of all work agreed to be performed 3 The Municipality hereby agrees to reimburse the Public Works Department of the County for all work done, based upon the actual cost of labor, equipment rental, utilities, and materials used, and an administrative fee of 5% or $100, whichever is greater The estimated total dollar amount of all work performed by the County for the Municipality under this agreement shall not exceed $20,000 per agreement, nor an annual aggregate amount of$30,000 4 The Municipality certifies and warrants that it has the legal authority to accomplish the work with its own forces at the location specified in the Reimbursable Work Order, but in fact has insufficient personnel/equipment to accomplish said work. 5 It is understood and agreed that the time for and hours of performance of reimbursable work is at the County's discretion and all reimbursable work as provided for hereto shall be accomplished only, and if, such work does not interrupt or interfere with Lewis County's regularly scheduled road maintenance activities. 6. It is understood that the Municipality has total responsibility for having in its name all necessary property rights prior to construction and/or maintenance by the County The Municipality shall be responsible for obtaining any permits necessary for the performance of the reimbursable work 7. It is understood and agreed between the parties hereto that the Municipality agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents, departments and employees against any and all liabilities, claims, damages, penalties, actions, costs and expenses (including reasonable attorney's fees) which may arise for any reason as a result of the performance of this Agreement by the County, except insofar as any obligation or responsibility is imposed upon the County by statute. The Municipality has negotiated and expressly waives any immunity that may be granted it under the Washington industrial Insurance Act 8 The Municipality certifies and warrants that _ , , V , has the authority to enter into a reimbursable work order and to bind the Municipality thereby 9. The Municipality hereby confers on the County the authority to perform the categories of work listed in paragraph one within the Municipality's jurisdictional limits for the purposes of carrying out this Agreement. Further, the Municipality agrees that when the County provides engineering and administrative services for the Municipality, the County Engineer may exercise all the powers and perform all the duties vested by law or by resolution in the CC or other officer or department charged with road maintenance administration C) 10 The County is a contractor of services only and does not purport to represent the Municipality professionally other than in providing the services requested by the Municipality As an independent contractor, the County shall control personnel standards of performance, discipline and all other aspects of performance, including that of the dedicated on-site staff In the event the County uses contract services to perform services for the Municipality, the County shall perform the appropriate supervision and inspection of the contractor's work 11 This Agreement will expire December 31, 2024, unless otherwise terminated Either party may terminate this agreement by depositing in the mail a notice of termination addressed to either the County Engineer of the Lewis County Public Works Department or the of the Municipality, respectively IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON i I ' Li/Ag 144.414' P By Deputy Prosecuting Attorney '=`_=- r�•,:izi•, , Chair 5f .•�erg--- -II'tom. AL.& ATTEST: 1∎ 4 Rieva Lester, Clerk of the Lewis VIST '= ., Commissioner led.Le11- c. Jkrk-sael County Board of County Commissioners Municipality By Title (211-'4_2 Toledo MASTER INTERLOCAL AGREEMENT THIS AGREEMENT, made and entered into pursuant to authority of R C W 39.34.080 and in conformance with R.C.W. 43.09.210, this day of , 2019, by and between LEWIS COUNTY, Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and City of Toledo, a political subdivision of the State of Washington, hereinafter referred to as "Municipality", WITNESSETH IT IS HEREBY COVENANTED AND AGREED as follows. 1. In the event the Municipality requests that the County perform work of the manner described below and guarantees reimbursement to the County for all work done, the County will upon completion of a fully executed Reimbursable Work Order, provide all necessary labor and material and all work incidental to providing such work in the Municipality of Toledo Washington, or areas in which the Municipality has legal authority to perform the following work. A Provide Surface Material H Vegetation Control B Snow Plowing I Guardrail Repair C Chipsealing J. Traffic Signs D Asphalt Overlay K Survey erg E. Traffic Striping L. Rating Roads F Asphalt Patching M Other work as needed G Grading 2 Each and every work request shall be made on a fully completed and signed Reimbursable Work Order(sample attached), and according to the following steps a) The _Mayor or designee , of the Municipality requests an estimate for reimbursable work from Lewis by submitting a reimbursable work order. b)A County Senior Engineer, Road Maintenance Supervisor, or Traffic Operations Supervisor will provide an estimated cost of the work. c) The County Maintenance & Traffic Engineer or Assistant County Engineer verifies the estimate and the availability of resources to perform the work. d) The _City Council , of the Municipality approves expenditure of Municipality funds to complete the work as described, based on the detailed scope of work provided by the County. e) The County Engineer approves such Reimbursable Work Orders, up to $20,000 and with an annual aggregate limit of $30,000. Reimbursable work in excess of these amounts must be performed under a separate Interlocal Agreement, approved by the Board of County Commissioners f) The_City Clerk/Treasurer , of the Municipality will submit the Reimbursable Work Order to the Lewis County Fiscal Division for processing upon completion of all work agreed to be performed 3. The Municipality hereby agrees to reimburse the Public Works Department of the County for all work done, based upon the actual cost of labor, equipment rental, utilities, and materials used, and an administrative fee of 5% or$100, whichever is greater. The estimated total dollar amount of all work performed by the County for the Municipality under this agreement shall not exceed $20,000 per agreement, nor an annual aggregate amount of$30,000 4. The Municipality certifies and warrants that it has the legal authority to accomplish the work with its own forces at the location specified in the Reimbursable Work Order, but in fact has insufficient personnel/equipment to accomplish said work 5 It is understood and agreed that the time for and hours of performance of reimbursable work is at the County's discretion and all reimbursable work as provided for hereto shall be accomplished only, and if, such work does not interrupt or interfere with Lewis County's regularly scheduled road maintenance activities 6 It is understood that the Municipality has total responsibility for having in its name all necessary property rights prior to construction and/or maintenance by the County The Municipality shall be responsible for obtaining any permits necessary for the performance of the reimbursable work 7 It is understood and agreed between the parties hereto that the Municipality agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents, departments and employees against any and all liabilities, claims, damages, penalties, actions, costs and expenses (including reasonable attorney's fees) which may arise for any reason as a result of the performance of this Agreement by the County, except insofar as any obligation or responsibility is imposed upon the County by statute. The Municipality has negotiated and expressly waives any immunity that may be granted it under the Washington industrial Insurance Act 8. The Municipality certifies and warrants that_the Mayor , has the authority to enter into a reimbursable work order and to bind the Municipality thereby 9 The Municipality hereby confers on the County the authority to perform the categories of work listed in paragraph one within the Municipality's jurisdictional limits for the purposes of carrying out this Agreement. Further, the Municipality agrees that when the County provides engineering and administrative services for the Municipality, the County Engineer may exercise all the powers and perform all the duties vested by law or by resolution in the or other officer or department charged with road maintenance administration 10 The County is a contractor of services only and does not purport to represent the Municipality professionally other than in providing the services requested by the Municipality As an independent contractor, the County shall control personnel standards of performance, discipline and all other aspects of performance, including that of the dedicated on-site staff In the event the County uses contract services to perform services for the Municipality, the County shall perform the appropriate supervision and inspection of the contractor's work. 11 This Agreement will expire December 31, 2024, unless otherwise terminated. Either party may terminate this agreement by depositing in the mail a notice of termination addressed to either the County Engineer of the Lewis County Public Works Department or the Mayor of the Municipality, respectively IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON 0 a&i0A■ it-Gt60 111 By Deputy Prosecuting Attorney , C air ; Pee- 511x. 42---' ATTEST: - -(/ - E 144(•J• =" Commissioner /2.-96 --/- C• Jackro,� Rieva Lester, Clerk of the Lewis ` ��•--�---_• d, /2.-96 --/-'6 County Board of County Commissioners Municipality. Toledo By ))tt-e_ De-er-iral Title. NA Mayor- Steve Dobosh Alapc viy1e, MASTER INTERLOCAL AGREEMENT THIS AGREEMENT, made and entered into pursuant to authority of R.C.W. 39.34.080 and in conformance with R.C.W. 43.09.210, this day of , 2019, by and between LEWIS COUNTY, Washington, a political subdivision of the State of Washington, hereinafter referred to as the"County", and City of Napavine, a political subdivision of the State of Washington, hereinafter referred to as "Municipality", WITNESSETH• IT IS HEREBY COVENANTED AND AGREED as follows: 1 In the event the Municipality requests that the County perform work of the manner described below and guarantees reimbursement to the County for all work done, the County will upon completion of a fully executed Reimbursable Work Order, provide all necessary labor and material and all work incidental to providing such work in the Municipality of City of Napavine, Washington, or areas in which the Municipality has legal authority to perform the following work. A. Provide Surface Material H. Vegetation Control B Snow Plowing I Guardrail Repair C. Chip sealing J. Traffic Signs D Asphalt Overlay K Surveying E. Traffic Striping L. Rating Roads F Asphalt Patching M. Other work as needed G. Grading 2. Each and every work request shall be made on a fully completed and signed Reimbursable Work Order(sample attached), and according to the following steps: a) The Public Works Director, of the Municipality requests an estimate for reimbursable work from Lewis by submitting a reimbursable work order. b) A County Senior Engineer, Road Maintenance Supervisor, or Traffic Operations Supervisor will provide an estimated cost of the work. c) The County Maintenance & Traffic Engineer or Assistant County Engineer verifies the estimate and the availability of resources to perform the work. d) The Public Works Director, of the Municipality approves expenditure of Municipality funds to complete the work as described, based on the detailed scope of work provided by the County. e) The County Engineer approves such Reimbursable Work Orders, up to $20,000 and with an annual aggregate limit of $30,000 Reimbursable work in excess of these amounts must be performed under a separate Interlace! Agreement, approved by the Board of County Commissioners f) The Public Works Director, of the Municipality will submit the Reimbursable Work Order to the Lewis County Fiscal Division for processing upon completion of all work agreed to be performed. 3. The Municipality hereby agrees to reimburse the Public Works Department of the County for all work done, based upon the actual cost of labor, equipment rental, utilities, and materials used, and an administrative fee of 5% or$100, whichever is greater. The estimated total dollar amount of all work performed by the County for the Municipality under this agreement shall not exceed $20,000 per agreement, nor an annual aggregate amount of$30,000. 4 The Municipality certifies and warrants that it has the legal authority to accomplish the work with its own forces at the location specified in the Reimbursable Work Order, but in fact has insufficient personnel/equipment to accomplish said work 5. It is understood and agreed that the time for and hours of performance of reimbursable work is at the County's discretion and all reimbursable work as provided for hereto shall be accomplished only, and if, such work does not interrupt or interfere with Lewis County's regularly scheduled road maintenance activities. 6. It is understood that the Municipality has total responsibility for having in its name all necessary property rights prior to construction and/or maintenance by the County. The Municipality shall be responsible for obtaining any permits necessary for the performance of the reimbursable work. 7 It is understood and agreed between the parties hereto that the Municipality agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents, departments and employees against any and all liabilities, claims, damages, penalties, actions, costs and expenses (including reasonable attorney's fees) which may arise for any reason as a result of the performance of this Agreement by the County, except insofar as any obligation or responsibility is imposed upon the County by statute.The Municipality has negotiated and expressly waives any immunity that may be granted it under the Washington industrial Insurance Act. 8. The Municipality certifies and warrants that Public Works Director, has the authority to enter into a reimbursable work order and to bind the Municipality thereby. 9. The Municipality hereby confers on the County the authority to perform the categories of work listed in paragraph one within the Municipality's jurisdictional limits for the purposes of carrying out this Agreement Further, the Municipality agrees that when the County provides engineering and administrative services for the Municipality, the County Engineer may exercise all the powers and perform all the duties vested by law or by resolution in the City of Napavine Public Works or other officer or department charged with road maintenance administration. 10 The County is a contractor of services only and does not purport to represent the Municipality professionally other than in providing the services requested by the Municipality As an independent contractor, the County shall control personnel standards of erformance, discipline P P and all other aspects of performance, includin g that of the dedicated on-site staff In the event the County uses contract services to perform services for the Municipality, the Coun t shall perform the p County p e appropriate supervision and inspection of the contractor's work 11. This Agreement will expire December 31, 2024, unless otherwise terminated. Either party may terminate this agreement by depositing in the mail a notice of termination addressed to either the County Engineer of the Lewis County Public Works Department or the Public Works Director of the Municipality, respectively. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON k 011/140( Alocot-f, Atir By Deputy Prosecuting Attorney ::..,�.__._,. ;�;� C' h,it ATTEST: c 37 /Lek 4 Rieva Lester, Clerk of the Lewis dna . '00 •, Commissioner fiber- C County Board of County Commissioners Municipality: By: Titl Mayor /1)0557r0 ck MASTER INTERLOCAL AGREEMENT THIS AGREEMENT, made and entered into pursuant to authority of R C W 39 34.080 and in conformance with R C W 43 09 210, this_day of , 2019, by and between LEWIS COUNTY, Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and City of Mossyrock , a political subdivision of the State of Washington, hereinafter referred to as "Municipality", WITNESSETH. IT IS HEREBY COVENANTED AND AGREED as follows 1 In the event the Municipality requests that the County perform work of the manner described below and guarantees reimbursement to the County for all work done, the County will upon completion of a fully executed Reimbursable Work Order, provide all necessary labor and material and all work incidental to providing such work in the Municipality of Mossyrock , Washington, or areas in which the Municipality has legal authority to perform the following work A Provide Surface Material H Vegetation Control B. Snow Plowing I. Guardrail Repair C Chip sealing J Traffic Signs D Asphalt Overlay K Surveying E. Traffic Striping L Rating Roads F Asphalt Patching M. Other work as needed G Grading 2 Each and every work request shall be made on a fully completed and signed Reimbursable Work Order (sample attached), and according to the following steps a) The Mayor , of the Municipality requests an estimate for reimbursable work from Lewis by submitting a reimbursable work order b) A County Senior Engineer, Road Maintenance Supervisor, or Traffic Operations Supervisor will provide an estimated cost of the work. c) The County Maintenance & Traffic Engineer or Assistant County Engineer verifies the estimate and the availability of resources to perform the work d) The Mayor , of the Municipality approves expenditure of Municipality funds to complete the work as described, based on the detailed scope of work provided by the County. e) The County Engineer approves such Reimbursable Work Orders, up to $20,000 and with an annual aggregate limit of $30,000 Reimbursable work in excess of these amounts must be performed under a separate Interlocal Agreement, approved by the Board of County Commissioners. f) The Mayor , of the Municipality will submit the Reimbursable Work Order to the Lewis County Fiscal Division for processing upon completion of all work agreed to be performed 3 The Municipality hereby agrees to reimburse the Public Works Department of the County for all work done, based upon the actual cost of labor, equipment rental, utilities, and materials used, and an administrative fee of 5% or $100, whichever is greater The estimated total dollar amount of all work performed by the County for the Municipality under this agreement shall not exceed $20,000 per agreement, nor an annual aggregate amount of$30,000 4. The Municipality certifies and warrants that it has the legal authority to accomplish the work with its own forces at the location specified in the Reimbursable Work Order, but in fact has insufficient personnel/equipment to accomplish said work 5 It is understood and agreed that the time for and hours of performance of reimbursable work is at the County's discretion and all reimbursable work as provided for hereto shall be accomplished only, and if, such work does not interrupt or interfere with Lewis County's regularly scheduled road maintenance activities. 6 It is understood that the Municipality has total responsibility for having in its name all necessary property rights prior to construction and/or maintenance by the County The Municipality shall be responsible for obtaining any permits necessary for the performance of the reimbursable work 7 It is understood and agreed between the parties hereto that the Municipality agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents, departments and employees against any and all liabilities, claims, damages, penalties, actions, costs and expenses (including reasonable attorney's fees) which may arise for any reason as a result of the performance of this Agreement by the County, except insofar as any obligation or responsibility is imposed upon the County by statute The Municipality has negotiated and expressly waives any immunity that may be granted it under the Washington industrial Insurance Act 8 The Municipality certifies and warrants that the Mayor , has the authority to enter into a reimbursable work order and to bind the Municipality thereby 9 The Municipality hereby confers on the County the authority to perform the categories of work listed in paragraph one within the Municipality's jurisdictional limits for the purposes of carrying out this Agreement Further, the Municipality agrees that when the County provides engineering and administrative services for the Municipality, the County Engineer may exercise all the powers and perform all the duties vested by law or by resolution in the Mayor or other officer or department charged with road maintenance administration 10 The County is a contractor of services only and does not purport to represent the Municipality professionally other than in providing the services requested by the Municipality As an independent contractor, the County shall control personnel standards of performance, discipline and all other aspects of performance, including that of the dedicated on-site staff In the event the County uses contract services to perform services for the Municipality, the County shall perform the appropriate supervision and inspection of the contractor's work. 11 This Agreement will expire December 31, 2024, unless otherwise terminated Either party may terminate this agreement by depositing in the mail a notice of termination addressed to either the County Engineer of the Lewis County Public Works Department or the Clerk of the Municipality, respectively IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written O APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan L Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON f)7■..4 1:y Deputy ' os-cuting Attorney n, 411. -1!95.�i ATTEST: ¢ ..;;:;per, Vice C .i - J. Rieva Lester, Clerk of the Lewis , Commissioner p, C. Jack so ti County Board of County Commissioners Municipality By. Randall Sa ser Title Mayor /Ylor�or� MASTER INTERLOCAL AGREEMENT THIS AGREEMENT, made and entered into pursuant to authority of R C.W. 39.34 080 and in conformance with R C W 43 09 210, this day of , 2019, by and between LEWIS COUNTY, Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and City of Morton , a political subdivision of the State of Washington, hereinafter referred to as "Municipality", WITNESSETH• IT IS HEREBY COVENANTED AND AGREED as follows. 1. In the event the Municipality requests that the County perform work of the manner described below and guarantees reimbursement to the County for all work done, the County will upon completion of a fully executed Reimbursable Work Order, provide all necessary labor and material and all work incidental to providing such work in the Municipality of Morton Washington, or areas in which the Municipality has legal authority to perform the following work A Provide Surface Material H Vegetation Control B Snow Plowing I Guardrail Repair C Chipsealing J Traffic Signs D Asphalt Overlay K Surveying E Traffic Striping L Rating Roads F Asphalt Patching M Other work as needed G Grading 2 Each and every work request shall be made on a fully completed and signed Reimbursable Work Order (sample attached), and according to the following steps a) The Clerk - Treasure, of the Municipality requests an estimate for reimbursable work from Lewis by submitting a reimbursable work order b) A County Senior Engineer, Road Maintenance Supervisor, or Traffic Operations Supervisor will provide an estimated cost of the work c) The County Maintenance & Traffic Engineer or Assistant County Engineer verifies the estimate and the availability of resources to perform the work d) The Clerk -Treasure, of the Municipality approves expenditure of Municipality funds to complete the work as described, based on the detailed scope of work provided by the County e) The County Engineer approves such Reimbursable Work Orders, up to $20,000 and with an annual aggregate limit of $30,000 Reimbursable work in excess of these amounts must be performed under a separate Interlocal Agreement, approved by the Board of County Commissioners f) The Clerk - Treasure, of the Municipality will submit the Reimbursable Work Order to the Lewis County Fiscal Division for processing upon completion of all work agreed to be performed 3 The Municipality hereby agrees to reimburse the Public Works Department of the County for all work done, based upon the actual cost of labor, equipment rental, utilities, and materials used, and an administrative fee of 5% or $100, whichever is greater. The estimated total dollar amount of all work performed by the County for the Municipality under this agreement shall not exceed $20,000 per agreement, nor an annual aggregate amount of$30,000 4 The Municipality certifies and warrants that it has the legal authority to accomplish the work with its own forces at the location specified in the Reimbursable Work Order, but in fact has insufficient personnel/equipment to accomplish said work 5 It is understood and agreed that the time for and hours of performance of reimbursable work is at the County's discretion and all reimbursable work as provided for hereto shall be accomplished only, and if, such work does not interrupt or interfere with Lewis County's regularly scheduled road maintenance activities 6 It is understood that the Municipality has total responsibility for having in its name all necessary property rights prior to construction and/or maintenance by the County. The Municipality shall be responsible for obtaining any permits necessary for the performance of the reimbursable work 7 It is understood and agreed between the parties hereto that the Municipality agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents, departments and employees against any and all liabilities, claims, damages, penalties, actions, costs and expenses (including reasonable attorney's fees) which may arise for any reason as a result of the performance of this Agreement by the County, except insofar as any obligation or responsibility is imposed upon the County by statute The Municipality has negotiated and expressly waives any immunity that may be granted it under the Washington industrial Insurance Act 8 The Municipality certifies and warrants that Clerk-Treasure, has the authority to enter into a reimbursable work order and to bind the Municipality thereby 9 The Municipality hereby confers on the County the authority to perform the categories of work listed in paragraph one within the Municipality's jurisdictional limits for the purposes of carrying out this Agreement Further, the Municipality agrees that when the County provides engineering and administrative services for the Municipality, the County Engineer may exercise all the powers and perform all the duties vested by law or by resolution in the City Engineer or other officer or department charged with road maintenance administration 10 The County is a contractor of services only and does not purport to represent the Municipality professionally other than in providing the services requested by the Municipality As an independent contractor, the County shall control personnel standards of performance, discipline and all other aspects of performance, including that of the dedicated on-site staff. In the event the County uses contract services to perform services for the Municipality, the County shall perform the appropriate supervision and inspection of the contractor's work 11. This Agreement will expire December 31, 2024, unless otherwise terminated Either party may terminate this agreement by depositing in the mail a notice of termination addressed to either the County Engineer of the Lewis County Public Works Department or the City Mayor of the Municipality, respectively IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan L Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON ■ 'ty■ Sri Deputy Pr%secutrng Attorney : = , air 4 ¶fr 4-r ATTEST: :�--=-.....; . .� — J pi4.4„4 0•7/ Rieva Lester, Clerk of the Lewis EFeiFiEFid, Commissioner Robe,r-t—c . ,l ron County Board of County Commissioners Municipality B Title Mayor CeAaiis MASTER INTERLOCAL AGREEMENT THIS AGREEMENT, made and entered into pursuant to authority of R.0 W 39 34 080 and in conformance with R C W 43 09 210, this day of , 2019, by and between LEWIS COUNTY, Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and City of Chehalis, a political subdivision of the State of Washington, hereinafter referred to as "Municipality", WITNESSETH IT IS HEREBY COVENANTED AND AGREED as follows 1 In the event the Municipality requests that the County perform work of the manner described below and guarantees reimbursement to the County for all work done, the County will upon completion of a fully executed Reimbursable Work Order, provide all necessary labor and material and all work incidental to providing such work in the Municipality of Chehalis, Washington, or areas in which the Municipality has legal authority to perform the following work A Provide Surface Material H Vegetation Control B. Snow Plowing I Guardrail Repair C Chipsealing J Traffic Signs D Asphalt Overlay K Surveying E Traffic Striping L Rating Roads F. Asphalt Patching M. Other work as needed G. Grading 2 Each and every work request shall be made on a fully completed and signed Reimbursable Work Order (sample attached), and according to the following steps. a) The Public Works Director, of the Municipality requests an estimate for reimbursable work from Lewis by submitting a reimbursable work order b) A County Senior Engineer, Road Maintenance Supervisor, or Traffic Operations Supervisor will provide an estimated cost of the work. c) The County Maintenance & Traffic Engineer or Assistant County Engineer verifies the estimate and the availability of resources to perform the work. d) The Public Works Director, of the Municipality approves expenditure of Municipality funds to complete the work as described, based on the detailed scope of work provided by the County. e) The County Engineer approves such Reimbursable Work Orders, up to $20,000 and with an annual aggregate limit of $30,000. Reimbursable work in excess of these amounts must be performed under a separate Interlocal Agreement, approved by the Board of County Commissioners f) The Public Works Director, of the Municipality will submit the Reimbursable Work Order to the Lewis County Fiscal Division for processing upon completion of all work agreed to be performed. 3 The Municipality hereby agrees to reimburse the Public Works Department of the County for all work done, based upon the actual cost of labor, equipment rental, utilities, and materials used, and an administrative fee of 5% or$100, whichever is greater. The estimated total dollar amount of all work performed by the County for the Municipality under this agreement shall not exceed $20,000 per agreement, nor an annual aggregate amount of$30,000 4 The Municipality certifies and warrants that it has the legal authority to accomplish the work with its own forces at the location specified in the Reimbursable Work Order, but in fact has insufficient personnel/equipment to accomplish said work 5. It is understood and agreed that the time for and hours of performance of reimbursable work is at the County's discretion and all reimbursable work as provided for hereto shall be accomplished only, and if, such work does not interrupt or interfere with Lewis County's regularly scheduled road maintenance activities 6. It is understood that the Municipality has total responsibility for having in its name all necessary property rights prior to construction and/or maintenance by the County The Municipality shall be responsible for obtaining any permits necessary for the performance of the reimbursable work 7 It is understood and agreed between the parties hereto that the Municipality agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents, departments and employees against any and all liabilities, claims, damages, penalties, actions, costs and expenses (including reasonable attorney's fees) which may arise for any reason as a result of the performance of this Agreement by the County, except insofar as any obligation or responsibility is imposed upon the County by statute. The Municipality has negotiated and expressly waives any immunity that may be granted it under the Washington industrial Insurance Act 8 The Municipality certifies and warrants that Public Works Director, has the authority to enter into a reimbursable work order and to bind the Municipality thereby 9. The Municipality hereby confers on the County the authority to perform the categories of work listed in paragraph one within the Municipality's jurisdictional limits for the purposes of carrying out this Agreement Further, the Municipality agrees that when the County provides engineering and administrative services for the Municipality, the County Engineer may exercise all the powers and perform all the duties vested by law or by resolution in the Public Works Director or other officer or department charged with road maintenance administration. 10 The County is a contractor of services only and does not purport to represent the Municipality professionally other than in providing the services requested by the Municipality As an independent contractor, the County shall control personnel standards of performance, discipline and all other aspects of performance, including that of the dedicated on-site staff In the event the County uses contract services to perform services for the Municipality, the County shall perform the appropriate supervision and inspection of the contractor's work. 11. This Agreement will expire December 31, 2024, unless otherwise terminated Either party may terminate this agreement by depositing in the mail a notice of termination addressed to either the County Engineer of the Lewis County Public Works Department or the City Manager of the Municipality, respectively IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON t t e Y. Deputy Pros-cuting Attorney '=�am_ E.T•i:i..• , Chair 6.0-4.1j r ATTEST: c =t 3i-r, Vice err _ Pv...-4 Rieva Lester, Clerk of the Lewis qty, Commissioner p_0 {-L . J6•.cksf,1 County Board of County Commissioners Municipality By- w�(/U .4\--kkav Title. 6'4(1 /�iG�P2Qa.C� BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: Jan. 6, 2020 Suggested Wording for Agenda Item: Agenda Type: Deliberation Approving Master Interlocal Agreements between Lewis County and municipalities in Lewis County and authorizing signatures thereon Contact: Josh Metcalf Phone: 2762 DEC 18ni9 LEWIS GUuN TY Department: PW - Public Works PRO SECIITIlVG gRNE1 Description: This Resolution will authorize the Board of County Commissioners (BOCC) to sign and approve the Master Interlocal Agreements between Lewis County and the municipalities of Chehalis, Morton, Mossyrock, Napavine, Toledo, and Winlock. The Master Interlocal Agreements with the municipalities of Chehalis, Morton, Mossyrock, Napavine, Toledo, and Winlock, will govern reimbursable work performed by Public Works forces for which the municipality does not have the capability to perform The Master Interlocal Agreements will replace existing agreements that will expire December 31, 2019. The term of the new agreements will be for a period of 5 years and expire on December 31, 2024. The Master Interlocal Agreements will streamline the administrative process and allow use of reimbursable work orders for routine work done by County crews for the municipalities. Approvals: Publication Requirements: Publications: User Status PA's Office Pending Additional Copies Tim Fife-PW, Kim Amrine-PW, Robin Saline-PW, Rose Williams-PW, Tina Hemphill-PW