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2017-09-27 Budget mtg - Central Services for 2018. docxBudget meeting with Central Services September 27, 2017 10:30 a.m. Present: Commissioner Stamper, Commissioner Fund, Commissioner Jackson, Becky Butler, Steve Walton, Brenda Lane, Doug Carey, Tamara Hayes Guests: Justyna Tomtas, Mitch Townsend, Matt Brock, Bill Marshall, Anthony Ahrens, Olga Miller Recorder: Rieva Lester FACILITIES 2018 prelim budget: Revenue: $3,137,378, expenditures: $3,030,394; FTEs: 20.35 2018 prelim budget: Revenue: $1,009,700, expenditures: $1,069,928; FTEs: 5.25 Revenue review Becky Butler discussed Central Services’ revenue sources. Doug Carey said the department takes care of 224 county-owned facilities. He said the majority of the revenue comes from internal service rates. Doug discussed the various parks under his department’s care. Expenditure review Becky said Central Services has 20.35 FTEs. She said the department used to have 25 FTEs. Doug Carey said expenditures include labor and utilities. He said 2018 costs will be slightly lower than 2017 due to staff changes. Mitch Townsend asked if the county has any kind of Adopt-a-Park programs. Doug said the county does, and it also uses the help of inmates and juveniles. Mitch Townsend asked if the county has considered naming rights of sorts for its parks. Doug said staff members were sent to Proxy card training, which will help the county save thousands. Bill Marshall asked if parks programs are mandated. Doug said he didn’t believe so, however, most are deeded and include language that would return the lands to the individuals who donated it. He said closing the parks would require paying the state a considerable amount of money. Becky said the county asks for the public’s help with the parks to help offset the high costs associated with running them. He discussed a new mandate for water testing. Becky discussed the buildings located at the fairgrounds. Doug said there are roughly 48 buildings plus multiple sheds at the fairgrounds. Becky discussed the Capital Facilities Plan and the committee that works on those. Doug discussed the revenue sources for capital projects. Doug said some of the bigger Capital Facilities Plan projects include courthouse improvements, demolishing the Star Tavern building, demolishing the old credit union, completing the remodel of the health building, create a building on the county campus to house some function of Community Development and Public Works, improve parking, and creating an administration building for Public Works on Forest Napavine Road. He said the highest-priority project would be to replace the Juvenile Justice Center. Doug said the lease for the existing juvenile building was signed in the 1970s as a 99-year contract. Doug discussed improvements to the fairgrounds, including chip- sealing, electrical upgrades, and building improvements. Doug said there also is hope of an expansion project at the animal shelter and that the animal shelter has been collecting donations toward that goal. Doug said there also is hope to build a new substation at the Area 7 shop. Doug said flood-resistant materials were used to replace buildings at the fairgrounds. Becky said the county has delayed a lot of maintenance of county buildings during the economic downturn. FAIRGROUNDS 2018 prelim budget: Revenue: $1,009,700, expenditures: $1,069,928; FTEs: 5.25 Revenue review Becky discussed the income from the fair, which often hinges on the weather. Expenditure review Becky said there are a lot of personnel costs in the Fair. She said the fair has to do a lot with very little staffing. She said interfund costs for maintenance and personnel hamstring the budget. Tamara Hayes said water leaks are costing the fairgrounds a considerable amount of money. She said the leaks have nearly doubled the water costs for the year. She said a leak inspector visited the fairgrounds the previous day. Tamara discussed the revenue sources, including the fair, other events, grants, etc. She also discussed the fairgrounds’ high expenditures, which she said are linked to its many buildings, its age, and its lower use fees, in addition to securing performers and advertising for those performers. Mitch Townsend asked what shows attract the most visitors to the fairgrounds. Tamara said monster truck type events and rodeos seem to attract a lot of attention. Commissioner Jackson said gun shows may be an option, and Mitch suggested hunting shows and MMA fights. Tamara said a new website will launch in a few weeks. Anthony Ahrens asked about holding monster truck races in the winter. Tamara said flooding concerns might prevent that. Anthony Ahrens suggested a Swamp style football game. Becky said volunteers willing to help take on those projects would help make those ideas a reality. Tamara discussed the Fair Commission and the work the members of the commission do. Tamara discussed the many hours of volunteer work community members provide. Commissioner Jackson left at 11:32 a.m. Tamara discussed the move away from expensive acts (unless there are sponsors who will pay for it). She said the effort is to provide free entertainment to all attendees. Tamara said her hope is the see the water problems fixed moving forward. She said the fairgrounds is on the list for a capital grant from the state to reimburse the county for the replacement of the grange roof. Mitch asked if drainage ditch work has taken place. Tamara said dredge work likely would take grant money. Doug said drainage ditches and pumps do exist and are examined annually. FISCAL 2018 prelim budget Revenue: $586,152, expenditures: $720,946; FTEs: 9.15 Revenue review Becky said interfunds make up most of the department’s revenue. Expenditure review Becky said a position was changed from administrator to manager to help lower expenditures. Meeting ended at 11:52 a.m.