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Call for bids for official newspaper to publish Lewis County's legal and other official notices for one year beginning July 1, 2020 BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 20-044 CALL FOR BIDS FOR OFFICIAL NEWSPAPER TO PUBLISH ALL OF LEWIS COUNTY'S LEGAL AND OTHER OFFICIAL NOTICES FOR ONE YEAR BEGINNING JULY 1, 2020 WHEREAS, Lewis County has a need to publish notices in a legal newspaper throughout the year; and WHEREAS, the Lewis County Board of County Commissioners (BOCC) wishes to issue a call for bids for the county's official legal newspaper, as outlined in RCWs 36.72.075 and 65.16.020, to publish legal and other official notices for one year, from July 1, 2020, to June 30, 2021. NOW THEREFORE BE IT RESOLVED that the BOCC calls for bids for printing of legal publications; and NOW THEREFORE BE IT FURTHER RESOLVED that bids for this contract shall be submitted to the BOCC Clerk of the Board (351 N.W. North Street, Room 210, Chehalis, WA 985932) by or before 3 p.m. Thursday, March 12, 2020, to be opened at or after 10 a.m. Monday, March 16, 2020. DONE IN OPEN SESSION this 3rd day of February, 2020. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Cullen Gatten Gary Stamper By: Cullen Gatten, Gary Stamper, Chair Deputy Prosecuting Attorney ATTEST: .•;,"�"':�- Ri)OF'• Edna J Fund •:F/ 's Edna J. Fund, Vice Chair `. 1g45 {;(r+. Rieva Lester Robert C . Jackson Rieva Lester, Robert C. Jackson, Commissioner Clerk of the Lewis County Board of County Commissioners CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Lewis County Board of County Commissioners(BOCC)will open sealed bids and publicly read them aloud at or after 10 a.m., Monday, March 16,2020, in the Lewis County BOCC Hearing Room,2nd Floor,Courthouse, Chehalis,Washington,for county printing of legal publications for the year beginning July 1, 2020,and ending June 30,2021. Sealed bids must be delivered to the Lewis County Clerk of the Board, Room 210,Chehalis,Washington, before 3 p.m. March 12, 2020,in an envelope clearly marked "SEALED BID FOR COUNTY PRINTING OF LEGAL PUBLICATIONS—TO BE OPENED ON OR AFTER 10 A.M. MARCH 16, 2020." For bid instructions, please see www.lewiscountywa.gov.The newspaper or publication must be established as one of the "general circulation"within Lewis County. Pursuant to RCW 36.72.075,the BOCC reserves the right to reject any or all bids and to waive all informalities in the bidding and to contract with the best and lowest responsible bidder as the best interest of the county may appear.Questions regarding bid submission and consideration must be submitted to the BOCC in advance of bid delivery. Dated this 3rd day of February 2020. Rieva Lester,Clerk of the Board Lewis County Board of County Commissioners Publish: The Chronicle •CpU•'1 �• NTy••• February4 2020 : , '�,RD p 7s• e„ ,�O F `yi• 2• cis :Q� SINCE 'c •w ,z• 1845 :,•: LEWIS COUNTY, INVITATION TO BID FOR SERVICES COUNTY PRINTING OF LEGAL PUBLICATIONS ISSUED BY:Board of County Commissioners,351 NW North Street,Chehalis,WA 98532,Phone(360)740-1419,Fax(360)740-1475 BID DUE DATE&TIME: Sealed bids must be submitted to the BID ISSUE DATE:Feb.3,2020. Clerk of the Board in the Lewis County Commissioners'Office, 351 NW North Street,Chehalis,WA 98532 on or before NATURE OF THE PROJECT: This is a bid for publication 3 p.m.Thursday,March 12,2020. of Lewis County's legal notices. THIS BID IS BEING SUBMITTED BY: MAIL OR HAND DELIVER BIDS PRIOR TO 3 p.m. Thursday,March 12,2020,to:the Clerk of the Board of Bidder Name County Commissioners,351 NW North Street,Room 210 _. Chehalis,WA 98532. Company PROPOSAL EFFECTIVE PERIOD:Bid proposals will be Address effective for a one-year period commencing July 1,2020,and ending June 30,2021. City St Zip For administrative information,contact Rieva Lester,Clerk Ph Fax of the Board,Board of County Commissioners'Office,351 N.W.North Street,Chehalis,WA 98532 at 360-740-1419. The undersigned offers and agrees to furnish the goods or services The bid response consists of the following pages when for the period required at the price(s)entered herein subject to the completed and submitted:Invitation to Bid,Bid Scope of terms and conditions attached hereto. Work and Pricing,an example of a legal notice complying with scope of work,circulation information,and webpage I CERTIFY that the bid document has been read and understood information. and that all of the conditions contained therein are acceptable,and further,to the best of my knowledge the information contained in this bid proposal is accurate and complete and that I have the legal authority to commit this firm to a contractual agreement. By: Date: THIS IS NOT AN ORDER. THIS IS AN INVITATION TO BID,WHICH DOES NOT OBLIGATE LEWIS COUNTY TO PLACE AN ORDER BID INSTRUCTIONS COUNTY PRINTING OF LEGAL PUBLICATIONS • The bidders will complete the bid questionnaire;provide an example of a legal notice using the sample legal notice attached to these instructions; adhere to the requirements established in the scope of work; and provide the cost to publish the provided sample, as outlined in the scope of work,in the bidder's newspaper or journal. SCOPE OF WORK Publish Lewis County legal notices using 8-point type in 1.20 column inch. SELECTION CRITERIA The lowest responsible bidder will be selected on the following criteria: cost per column inch using 8-point type,total circulation figures for the year 2019,paid circulation figures for the year 2019,the availability of a website(this meets new requirements established in the Revised Code of Washington regarding bidding laws), total number of hits on the website for the month of January 2020,the website address,the quality of the sample notice returned,and the price of the sample returned. Bidders are asked to complete the attached bidder form and attach a sample. BID PROPOSAL Name of bidder: Address: City: Zip code: Phone: Fax: Email: Point of contact: 1. Cost of 1.20 column inch at 8-point type: 2. Total circulation for 2019(provide total circulation numbers and a breakdown of circulation by the following zip codes: 98304,98336, 98355,98356,98361,98377, 98522,98531,98532,98533, 98538, 98539,98542,98544,98564,98565,98570,98572,98579,98582,98585, 98591,98593 and 98596). 3. Paid circulation(numbers)for 2019 (provide total circulation numbers and a breakdown of circulation by the following zip codes: 98304,98336, 98355, 98356, 98361, 98377, 98522, 98531, 98532,98533, 98538,98539,98542, 98544,98564,98565,98570,98572,98579, 98582, 98585,98591,98593 and 98596). 4. Availability of website: Yes No 5. Website address: 6. Total number of hits for the month of January 2020: 7. Attach sample of public notice provided with this bid package. 8. Cost to publish sample: BID SUBMITTED BY: (Printed Name) CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, will open sealed proposals and publicly read them aloud on or after 10:00 a.m. on Monday, April 6, 2015, at the Lewis County Courthouse, Chehalis,Washington,for the 2015 Countywide Prelevels and Overlays Project, SM 09RRRO HMA. SEALED BIDS MUST BE DELIVERED BEFORE 9:30 A.M. Sealed proposals must be delivered to the Clerk of the Board of Lewis County Commissioners, Room 209(351 N.W. North Street Chehalis,Washington 98532) by 9:30 a.m. on the date specified for opening, and in an envelope clearly marked: "SEALED BID FOR THE 2009 COUNTYWIDE PRELEVELS AND OVERLAYS PROJECT, SM 09RRRO-HMA TO BE OPENED ON OR AFTER 10:00 A.M. ON MONDAY, APRIL 6, 2015." Each bid shall be in accordance with the plans,specifications, and other contract documents now on file with the County Engineer. The contract documents may be viewed.and downloaded from Lewis County's website @ www.Iewiscountywa.gov or you may call the Lewis County Engineers' office at 360-555-1000 and request a copy be mailed to you. Each bid shall be accompanied by a certified check, cashier's check or bid bond payable to the Treasurer of Lewis County in the sum of five percent (5%) of the bid to be forfeited to Lewis County by the successful bidder in case they fail to enter into contract and file an acceptable surety bond in the full amount of the bid to fill conditions of said contract within twenty(20)calendar days of the date of award. The Board of Coun Comrni ' 'oners reserves the right to reject any or all bids and to waive all informalities in the bidding. 1/4 DATED this 1 day of Aril, 2015. Rieva Lester, Clerk of the Board Lewis County Commissioners BOCC AGENDA ITEM SUMMARY Resolution: 20-044 BOCC Meeting Date: Feb. 3, 2020 Suggested Wording for Agenda Item: Agenda Type: Legal Notice Call for bids for official newspaper to publish all of Lewis County's legal and other official notices for one year beginning July 1, 2020 Contact: Rieva Lester Phone: 3607401419 Department: BOCC - Board of County Commissioners Description: Call for bids for official newspaper to publish all of Lewis County's legal and other official notices for one year beginning July 1, 2020 Approvals: Publication Requirements: Publications: User Status The Chronicle, Feb. 4, 2020 PA's Office Approved Additional Copies: Cover Letter To: 1 3432 Call`or Bids CALL FOR BIDS NOTICE IS HEREBY GIV- EN that the Lewis County Board of County Commis- sioners (BOCC) will open sealed bids and publicly read them aloud at or after 10 a.m., Monday. March 16, 2020, in the Lewis County BOCC Hearing Room, 2nd Floor, Court- house, Chehalis, Washing- ton. for county printing of legal publications for the year beginning July 1, AFFIDAVIT 2020,and ending June 30. 2021. OF PUBLICATION Sealed bids must be deliv- / STATE OF WASHINGTON Clerkto of the Lewisthe rd, Room 210, Chehalis, Washing- COUNTY OF LEWIS ton, before 3 p.m. March 12. 2020. in an envelope clearly marked "SEALED Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, BID FOR COUNTY and/or Cindy Thayer says that she is the legal clerk of PRINTING OF LEGAL • PUBLICATIONS - TO BE E[,e OPENED ON OR AFTER E:Tjrornttt . +J 10 A.M. MARCH 16, 2020." For bid instructions, please a semi-weekly newspaper,which has been established,published see www.lewiscountywa.g in the English language,and circulated continuously as a Q . The newspaper or pubab- semi-weekly newspaper in the City of Centralia,and in Lewis fished onet be of the lished as the County,Washington,general circulation in Lewis County for "general circulation" within more than six(6)months prior to the date of the first publication Lewis County. of the notice hereto attached,and that the said Chronicle was on Pursuant to R C W the 7th day of July 1941.approved as a legal newspaper by the 36.72.075, the BOCC re- Superior Court of said Lewis County.And that the attached is a serves the right to reject any or all bids and to waive true copy and was published in regular issues(and not in all informalities in the bid- supplement form)of said newspaper as LEGAL#113432 ding and to contract with RE:Cal1 for Bids the best and lowest re- once each LC.L f for a period of 1/� %�'-/ best interest of the county may appear. Questions regarding bid submission commencing on 02/04/2020 and ending on 02/04/2020 and consideration must be submitted to the BOCC in and both regularly distributed to its subscribers during all of said advance of bid delivery. period.That the full amount of the fee charged for the foregoing Dated this 3rd day of February 2020. t.•n is the sum of$19.22 Rieva Lester, \0/ Clerk of the Board :•tCi►\\,` Lewis County Board of u•s t;-• and •i ` - 02/04/2020 County Commissioners \ J , /��' ��•``` Published:The Chronicle February 4,2020 No : Public in and for the State of Washinatati,CAW/ //j',, r--i,.in • \ �O•.•T i -��Q0•Nt,EY 25 ''. ��-- .,, 4 . a FY d •a a • 4.-0�\G ,;6,.