Award a contract for the SWWF Master Plan and Market Feasibility Study BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-053
CONTRACT FOR SOUTHWEST WASHINGTON
FAIRGROUNDS MASTER PLAN AND MARKET
FEASIBILITY STUDY
WHEREAS, Lewis County has been awarded funds from the Department of Commerce
to do a Master Plan and Market Feasibility Study for the Southwest Washington
Fairgrounds, and
WHEREAS, the Board of County Commissioners (BOCC) has solicited and received
Statements of Qualifications from Facility Planning and Developmental Consulting
Services interested in providing consulting services for creating the Master Plan and
Market Feasibility study, and
WHEREAS, said statements have been reviewed, and
WHEREAS, a selection committee interviewed selected firms and then forwarded its
recommendation to the BOCC, and
WHEREAS, the BOCC has reviewed the selection process and agrees with the
recommendation of the selection committee, and, as required by RCW 39.80, has
negotiated with the selected firm to reach an agreement
NOW THEREFORE BE IT RESOLVED by the BOCC that the contract to create a Master
Plan and Market Feasibility Study be awarded to Beckwith Consulting Group of
LaConner, Wash.; and
NOW THEREFORE BE IT FURTHER RESOLVED that the Chief of Internal Services is
authorized to sign on behalf of the BOCC upon presentation of an acceptable contract.
DONE IN OPEN SESSION this 10th day of February, 2020
APPROVED AS TO FORM• BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Kevin McDowell Gar y Stamper
er
By Kevin McDowell, Gary Stamper, Chair
Deputy Prosecuting Attorney
ATTEST. • ;y���p�F qS��, Edna J J . Fund
_Nit) "G. Edna J. Fund, Vice Chair
.o, g11`�C ,,Z
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••�gM�`�G��
Rieva Lester •.Syfti CO
�..o�.� ,• Robert C. Jackson
Rieva Lester, Robert C Jackson, Commissioner
Clerk of the Lewis County Board of County
Commissioners
Agreement between
Southwest Washington Fair (SWWF)
and the Beckwith Consulting Group
This agreement
made this by and between the Beckwith Consulting Group, Planning,
Design and Development Services, PO Box 704, LaConner, Washington 98257,
phone 360-466-3536, fax 360-466-3601, e-mail
beckwith @beckwithconsult.com, and the County of Lewis, Washington
(hereinafter "Client" or "County"). The work to be performed hereunder relates
to the Southwest Washington Fair (SWWF),
located at 1909 South Gold Street, Centralia, WA 98531
Witness that
Beckwith Consulting Group and Client agree as follows
1: Scope of Services
The Beckwith Consulting Group agrees to furnish consulting professional
planning and design services to accomplish the scope of work described in the
15 November Southwest Washington Fairgrounds (SWWF) Market Demand,
Financial Feasibility, and Comprehensive Master Plan Update proposal by
Beckwith Consulting Group, hereby incorporated as Attachment One to this
Agreement.
2. Meetings
The Beckwith Consulting Group agrees to attend the schedule of meetings
required in the Gantt Chart of Attachment One The Beckwith Consulting Group
shall be available to attend meetings in addition to those described above at
compensation rates set forth in this Agreement.
3: Products
The Beckwith Consulting Group agrees to prepare and reproduce the reports
and products defined in the Gantt Chart of Attachment One
4. Personnel
The Beckwith Consulting Group agrees to provide the management,
professional, technical and support personnel and sub-consultant team
members shown in the Gantt Chart of Attachment One.
5' Items furnished by the Client
The Client agrees to provide all available information, data, reports, records
and maps to which the Client has access and which are needed by the Beckwith
Consulting Group for the performance of the Scope of Services It is agreed that
the Beckwith Consulting Group may proceed to obtain such information and
services at the compensation rates defined in this Agreement in the event the
Client fails to provide the above information or services in a timely and proper
manner The Beckwith Consulting Group shall provide 5 days written notice
prior to proceeding.
6: Responsibilities of the Client
The Client agrees to the designation of Tamara Hayes, Fairground Manager as
Client Representative who will be authorized to serve as liaison to the Beckwith
1
Consulting Group and make all necessary decisions required of the Client in
connection with the execution of this Agreement
7. Time of Performance
The Beckwith Consulting Group agrees to commence and complete the work set
forth in the Scope of Services within the time schedule required in the Gantt
Chart of Attachment One This assumes the submission of all required data and
the performance of all required reviews and decisions by the Client as indicated
in this Agreement and excepting delays caused by acts of God
8: Compensation
The Client agrees to pay the Beckwith Consulting Group on a lump sum by task
basis for an amount not to exceed $100,000 for performing the work described
in the Gantt Chart of Attachment One The flat-rate amounts listed in
Attachment One are inclusive of all costs, expenses, and charges. The fees and
charges listed in the January 1, 2020 Time and Materials Schedule, attached
hereto, shall apply only if(i) this Agreement is terminated pursuant to Section
13 below, and (ii)there exists at the time of termination unpaid work
performed by the Beckwith Consulting Group
9: Method of Payment
The Beckwith Consulting Group's compensation shall be paid monthly on
account of the services performed dunng that month with payment due within
30 days of the detailed invoice date. Invoices shall show in detail all work and
services performed.
10: Representations
The Client shall pay the Beckwith Consulting Group for the effort expended
under this Agreement irrespective of the success or failure of any
representation made by the Beckwith Consulting Group on behalf of the Client.
Payment shall be rendered whether or not the effort results in the construction
of projects, sale of properties or other consequences or conclusions
11: Confidentiality of Information
Information obtained and reports prepared by the Beckwith Consulting Group
under this Agreement shall be considered confidential and shall not be made
available to any individual or organization by the Beckwith Consulting Group
without the proper approval of the Client
12: Changes
Either party may request changes in the Scope of Services, Meetings, Products,
Schedules or other feature of this Agreement. Such changes that are mutually
agreed upon shall be incorporated by written and signed amendment to this
Agreement.
13: Termination of Contract
Either party may terminate this Agreement upon 7 days written notice served
on the other by registered mail In the event of termination, the Client shall
compensate the Beckwith Consulting Group and subcontractors for all work
performed to the date of termination.
14: Disputes
2
The Beckwith Consulting Group and Client agree the laws of the State of
Washington shall govern this Agreement The Client shall appoint its agent for
services of process in the event a dispute should arise out of or in connection
with this Agreement The prevailing party of any dispute arising out of or in
connection with this Agreement shall be entitled to recover its costs and
expenses, including reasonable attorney's fees incurred in connection with the
dispute Any suit to enforce provision of this agreement shall be brought in a
Washington State court of jurisdiction.
15: Assignability
This Agreement shall not be assigned or transferred by either party without the
prior written consent of the other.This shall not prohibit the Beckwith
Consulting Group from contracting for accomplishment of portions of the
Scope of Services with qualified sub-consultants
16- Indemnification of County
To the fullest extent permitted by law, the Beckwith Consulting Group agrees to
indemnify, defend and hold the County of Lewis and its departments, elected
and appointed officials, employees, agents and volunteers, harmless from and
against any and all claims, damages, losses and expenses, including but not
limited to court costs, attorney's fees and alternative dispute resolution costs,
which 1)are caused in whole or in part by any act or omission, negligent or
otherwise, of the Beckwith Consulting Group, its employees, agents or
volunteers or the Beckwith Consulting Group's subcontractors and their
employees, agents or volunteers, or 2) are directly or indirectly arising out of,
resulting from, or in connection with performance of this Agreement, or 3) are
based upon the Beckwith Consulting Group's or its subcontractors' use of,
presence upon or proximity to the property of the County.This indemnification
obligation of the Beckwith Consulting Group shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole
negligence of the County The foregoing indemnification obligations are a
material inducement to County to enter into this Agreement, are reflected in
the Beckwith Consulting Group's compensation, and have been mutually
negotiated by the parties.
17- Ownership of Materials
All documents, studies, surveys, maps, drawings, models, photographs and
reports prepared by or for the Client under this Agreement shall become the
property of the Client The Beckwith Consulting Group may, at no additional
expense to the Client, make and retain copies for the Beckwith Consulting
Group's use
Witness
The parties hereto have executed this Agreement as of the date written above
Signature
Steve Wohld, Chief of Internal Services
3
Date
the Beckwith Consulting Group
91-1249302 Employer Identification Number
signature
Tom Beckwith FAICP, Principal
Date
Attachments
1: 15 November Southwest Washington Fairgrounds (SWWF) Market Demand,
Financial Feasibility, and Comprehensive Master Plan Update proposal by
Beckwith Consulting Group
2 the Beckwith Consulting Group's Time & Materials Schedule 1 January 2020
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Attachment 2
Beckwith Consulting Group
1 January 2020 Time and Materials Schedule
Payment for professional services may be on the basis of the following hourly
rates of staff engaged on the project plus direct expenses, outside consultants
and rental of specialized equipment
Hourly Rates:
Rates for standard basic services shall be at the rates shown which are based
on a multiple of 2 5 times the employee's direct personnel expense.
Rates for overtime, where required and authorized by the Client, shall be at the
standard rate for regular working hours and at the special rates for any extra
hours authorized.
Rates for special services such as special consulting, consulting reports and/or
court testimony shall be at a multiple of 3 0 times the employee's direct
personnel expense on the project as defined here
Direct Personnel Expense:
Direct Personnel Expense is defined as the gross hourly salaries of staff
engaged on the project and the cost of their mandatory and customary fringe
benefits
Gross hourly salary is defined as the employee's base yearly salary divided by
2,080 hours per year. Mandatory and customary fringe benefits are defined as
statutory employee benefit, insurance, sick leave, holidays, vacations and the
like
Direct Expenses:
Travel outside the Puget Sound Region (King, Pierce, and Snohomish Counties)
at $0.20 per mile plus any ferry or parking charges
Blueprints, photographs, photocopying and other printing or reproduction
services provided outside the Beckwith Consulting Group's offices at cost of the
service plus 10% for management, coordination and responsibility
Board and lodging outside the Puget Sound Region (King, Pierce and Snohomish
Counties) at the cost of expense
Postage, long distance telephone, telegram and other communications sent at
cost of the service plus 10%for coordination and utility taxes
Outside Consultants:
Consultants engaged on behalf of the Client and/or coordinated by the
Beckwith Consulting Group shall be paid for by the Client in the amount of the
consultant's full fee plus 10 percent for the Beckwith Consulting Group's
management, coordination and responsibility.
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Specialized Equipment.
Leased time on outside computers will be charged to the Client on a multiple of
1 10 times the charges made by the computer firm to the Beckwith Consulting
Group for each project
Hourly Rates for Standard Service:
Principal $125.00-$200 00
Professional $100 00-$125.00
Technical $75.00-$100.00
Support $50.00-$75.00
Hourly rates may be changed each year to reflect cost-of-living wage increases
Adjustments for employee merit increases generally occur in January of each
year, but may be made on an individual basis as performance warrants
Method of Compensation.
Invoices will be submitted once a month for services performed during the
prior month. Invoices not paid within 30 days of issuance shall bear interest at
the rate of 1.5% per month compounded monthly
Delinquency:
The Client shall pay the Beckwith Consulting Group for all expenses incurred
for collecting any delinquent amount including but not limited to liens,
reasonable attorney's fees, witness fees, personnel expenses, document
duplication, organization and storage costs, taxable court costs, travel and
subsistence in addition to the delinquent amount
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iI
Gantt Chart 15 November 2019
3/4. Our schedule and budget
Percent on project
Team Leader Tom Beckwith FAICP 25%
Economics Eric Hovee 20%
Planner Ferdouse Oneza AICP 10%
Historic Preservation Stephen J Day AIA 5%
Architect Julie Blazek AIA LEED AP 20%
Landscape Architect Jennifer Kiusalaas ASLA LEED AP 10%
I Civil Engineer Eric Scott PE SBE 10%
I I 100%
I I
I I months 1 1 prof labor mtls/ total
1 Conduct your scoping I I 1 2 3 4 5 6 7 8 9 0 1 hrs hours cost cost
a Conduct retreat w/staff/FAC �������®�������� 8 51,400 50 $1,400
b Tour fairground facilities/infrastructure 111.....11.111..1111.1111.111111111111111.111111.11.r24 $4,200 $0 $4 200
c Conduct stakeholder workshops ••••••. �����.1�W 32 $5,600 $150 $5,750
d Review findings w/staff/FAC ••••••11�1111111311111111M1IL _ 8 $1,400 $150 $1,550
2 Inventory/assess your facilities
a Assess existing facilities conditions/ADA 11111111111111111111111111111.M.1.11111101111.1111.1116.-.. 32 $5,6001.11 SO $5,600
b Locate/evaluate infrastructure $2,801 $0 $2 800
c Research/determine historical significance •1.1.111NMMINHEIMMUNI•MINIMMINIIt32 $5,600111 $0 $5,600
d Develop GIS data/3 D model of fairgrounds •...1111R11.1111M•IEN.110110.111.111111.1111t40 $7,001, $0 $7,000
e Review findings w/staff/FAC 1111111111IMMI1111 ®11111111MINIIIII111111111111P" 8 $1 401311111 $150 51 550
3 Assess your economic potentials
a Assess fair trends and potentials 11.1011011111UMMEMINIIIMIMMIllij .24 $4,20Clat $0 $4,200
b Project fair opportunities/requirements •IMRIMMEMINIMMMII•MME111.11.`40 57,001 $0 $7,000
e Review findings w/staff/FAC 1111111111111111111111111111111®1111111111111111111111111111, 8 $1,401,. $150, $1,550
4 Develop your public involvement plan
a Design public involvement activities •1111111111111.111..E.11.11M1111.1.12 $2,101 ! $2,100
5 Approve your public involvement plan
a Approve your public involvement w/staff/FAC •mum••amm0minismomW 8 51,400 $0 $1,400
6 Conduct your public involvement activities
a Conduct public surveys 111111111111111111111111.11.111MEHEMEIMEMIllik 24 $4,200 $4,000 $8 200
b Conduct open houses $2,800 $500 $3,300
7 Review findings of your public involvement
a Review findings w/staff/FAC ummintim®® Qmmmimuos $1,400 $150 $1,550
8 Develop your draft master plan
a Develop 1st draft master plan elements eNIMINIMIIIIIINIIM® MW'711111111111111111',.72 512,600 $0 $12,600
b Review 1st draft plan w/staff/FAC ®••••••111111111111111._. 0 Inumum 8 $1,400 $150 $1,550
c Refine master plan based on comments -9111111111 12 $2,100 SO $2,100
d Conduct resident voter survey on 2nd draft 11111111111111....1.1...11.:_ imm iima. 24 $4,200 $3,500 $7 700
e Conduct open houses on 2nd draft 11111111111.1..11=1.1111111M, 1111111111111111b.16 $2,800 $500 $2
f Review 2nd draft comments w/staff/FAC •••••••11.1111111111111111111 0 Li •l W 8 $1,400 $150 51,550
9 Publish/review your master plan
a Publish your master plan documents • C • l� 12 $2,100 $0 $2,100
b Review final comments w/staff/FAC I•M1M�1lNI��MHMIMM �t 0 'rte," 8 $1,400 $150 $1,550
10 Review/adopt your master plan
a Review master plan w/Planning Commission ��������������� Q 8 $1,400 $150 $1,550
b Review master plan w/Board of Commissioners M.1.111.Numummougumk_®«Ei 8 $1,400 $150 $1,550
Subtotal 516 $90 300 $10 000 $97,002
0 milestone public workshops and events Contingency 3% $2,998
Project budget $100,000
2. Our project approach
Following is a brief description of our approach Task 1d• Review findings with staff/FAC
outlined in the gantt chart on the preceding We will document, publish, and review the
page The exact approach we will undertake for results of your retreat, our facility tour, and
your plan update will depend on your stakeholder workshops with you, your staff,
preferences and experience to-date -which we FAC, BOCC, fairground user groups, and others
will resolve with you prior to proceeding you deem appropriate during public workshop
sessions
1. Conduct your scoping
2. Inventory/assess your facilities
Task la: Conduct your retreat
We will conduct Task 2a: Assess your facilities
a workshop with • Historic structures - including conserving
you, your staff, as is, retaining facades and reconfiguring
Fair Advisory interior layouts, and other alternatives that
I
; x b r a ;r 1 Commission meet mark listing and
• ' 6 (FAC), Board of preservation requirements
i s ,• County • Facility and infrastructure life cycle -
_ `'°`. A. Commissioners estimating the repair and replacement(R&R)
- '. (BOCCI, and requirements and the remaining life of your
others you deem appropriate to strategize fairground facilities and water, sewer, storm,
about: power, and telecommunications infrastructure
including the replacement costs required when
• Vision- concerning the scope of your the asset's life has been expended
market demand, financial feasibility, and • Use capacity-including the maximum
fairgrounds master plan number of horse, swine, goats, sheep, cattle,
• Assessment-of your previous 2004 poultry, rabbits, and cavies stalls and pens,
Economic Impact&Public Benefits study, fiber, home, and garden exhibit spaces, food
current fair users, sponsors, and participants. and other vendor sites, carnival rides,
• Participants - identifying who and how to campsites, horse arena riders, arena bleacher
involve your 4-H and FFA clubs, livestock and seats, exhibition hall seats, performer stages
equestrian groups, fiber and arts, performers, and seating, on-site parking spaces, and other
vendors, adjacent residents, and your public-at- activities your fairgrounds currently and
large in your process. potentially can provide at build-out capacity.
• Webpage/newsletter-posting newsletters, • Site map - including 3D modeling of your
reports, surveys, plans, and other materials on existing and proposed fairground facilities
your planning process, schedule, meeting
locations, and other particulars on your website Task 2b: Review assessments
throughout your planning process We will document, publish, and review your
facility inventories and assessments with you,
Task lb: Tour your facilities/infrastructure your staff, FAC, BOCC, fairground user groups,
We will conduct a tour of your facilities with and others you deem appropriate during public
you, your staff, FAC, and other affected parties workshop sessions..
including Centralia and Chehalis city
representatives 3. Assess your economic potentials
Task lc• Conduct stakeholder workshops Task 3a: Assess your market trends and
We will conduct a series of workshops with your potentials
4-H and FFA, livestock and equestrian groups, • Annual Fair - we will analyze your annual
farm and garden groups, food vendors, carnival, fair entry and participant trends including your
performers, and other fair participants as well public attendance, livestock and exhibit entries,
as other year-round site and facility users rodeo participants, food, carnival, and other
vendors, camping, parking, and trailering
2
requirements 5. Approve your public involvement
• Year-round utilization -we will compile
and analyze your year-round fairground Task 5a. Approve your public involvement
utilization including stage productions and plan
performances, meetings and other We will document, publish, and review our
presentations, parties, and livestock events proposed public involvement activities and
events with you, your staff, FAC, BOCC,
We will correlate your utilization trends and fairground user groups, and others you deem
requests with your market area populations and appropriate during public workshop sessions.
with the use capacity of your existing buildings We will make any revisions appropriate to your
and grounds in order to forecast your long- validation and approval.
range requirements and potentials
6. Conduct your public involvement
Task 3b: Assess your financial prospects
We will compile and analyze your financial Task 6a.1: Survey county residents
trends and prospects in regard to We will conduct an on-line survey using the US
Fair revenue and expenses - from your Post Office's Every Door Direct Mail (EDDM)
• postcard mailers to all residents within your
attendance fees, entry fees, concessions, county zip codes with questions about•
carnival, parking, and other incidentals • Familiarity-with your fairground facilities,
compared with your annual fair operations and activities, and year-round programs.
maintenance costs Reason for attending or using-including
• Year-round revenue and expenses - from opinion of costs, quality, or convenience
building and ground rentals compared with your Reason for not attending or using -
year-round operations, maintenance, repair, and including lack of awareness, schedules, costs
replacement costs. quality issues, or lack of programs or facilities
• Supplemental funding allocations -from or year-round programs of interest.
state and federal grants, obligation bonds Level of satisfaction -with your existing
and/or special property tax levies, and special fairground facilities, activities, and year-round
or enterprise funds. programs
Task 3c. Review assessments • Desires -for specific fairground facility,
activities, or year-round programs.
We will document, publish, and review your • Participant characteristics - including place
trends, potential demands, and financial and length of residence, age, and household
resources with you, your staff, FAC, BOCC, status.
fairground user groups, and others you deem
appropriate during public workshop sessions Task 6a.2- Survey fairground attendees
We will conduct intercept surveys of your
4. Design your public involvement fairground attendees during your August Fair
including questions similar to your countywide
Task 4a• Design your public involvement survey but with more specificity about
We will design a series of public outreach and • Participant characteristics - especially
involvement events and methods including- whether in county or out-of-area residents
• Surveys -including a series of on-line and (tourists).
mail/back questionnaires of county residents, • Attractions - that drew attendees to the fair
Fair attendees .nd participants, and finally a including livestock exhibitions, fiber and art,
registered voter sample food, performances, carnival rides, vendors,
• Workshops -with 4-H and FFA, livestock rodeo, or other activities
and equestrian groups, farm and garden groups, • Expenditures - for specific activities and
food vendors, carnival, performers, and other events including entry fees, amusements, food,
fair participants as well as year-round users vendor merchandise, hotels, parking, and other
• Open houses - with residents concerning items
their participation, attendance, and comments • Level of satisfaction -with your existing
regarding fair and year-round activities fairground facilities or activities
3
,
• Desires -for specific fairground facility, • Market and financial scenario(s) -
activities or year-round programs. projecting market area populations, future fair
attendance and year-round fair facility
Task 6ba: User group workshops utilization, entry fees, exhibition fees, vendor
We will conduct workshops with the public, fees, food and vendor revenue, rental and lease
nonprofit, and for-profit agencies that sponsor revenues, operating expenditures, and net profit
or provide or use your facilities, activities, or or operating losses.
year-round programs about • Facilities - including admission and ticket
areas, permanent exhibits, livestock barns and
• Programs and facilities -presently exhibition buildings, fiber and crafts exhibition
provided or sponsored or used or rented from buildings, playgrounds and picnic areas, food
you on an annual fair or year-round basis, vendors, outdoor stage performance areas,
• Issues -including costs, fees, selection outdoor activity areas and arenas, rodeo warm-
criteria, management structure, fairground up and livestock holding areas, spectator
impacts, economic multipliers, and seating and bleachers, carnival rides, and
opportunities restrooms and concessions,
• Suggestions - including possible facility, • Special areas - including lecture and
activities or year-round program improvements presentation facilities, meeting, conference, and
breakout rooms, kitchen and catering areas,
Task 6c. Conduct public open houses administration offices and work areas
We will conduct public open houses with your • Site improvements -including delivery and
interested residents and users. We will display set-up areas, vendor and staff parking and
exhibits of trailer areas, contestant parking and staging
,_ •
,H..! your areas, fairground attendance parking,
a X. , fairground recreational vehicle and tent camping areas VI:+ facilities, Site utilities - including water, sewer, storm
5
activities, drainage, power, and telecommunication
q and year- improvements.
round • Operations - including staff and equipment
programs to necessary to support fair and year-round
facilitate operations and maintenance requirements.
discussions • 6/20-year capital facilities program(CFP)-
about their attendance, issues, and suggestions. with estimated acquisition, design,
development, maintenance, repair, and
We will distribute a survey to each public replacement costs.
participant as they enter your open houses The • Funding sources -using fairground
survey will be indexed to the graphic displays revenues, revenue bonds, special property tax
asking the participant their concerns, issues, levies or levy lid lifts, lease-to-own agreements,
and preferred fairground plan options and/or joint ventures with other public,
nonprofit, or for-profit agents.
7. Review\ ), our public involvement • Organizational approaches -evaluating the
potential of using public facility districts and/or
Task 7a• Review public involvement findings public development authorities and/or
We will document, publish, and review the municipal park districts -as well as nonprofit
results of your public involvement activities and stewardship groups, land/lease and operational
events with you, your staff, FAC, BOCC, user agreements with nonprofit and user
groups, and others you deem appropriate organizations or concessions.
during public workshop sessions.
Task 8b: Review first draft master plan
8. Develop your draft master plan We will document, publish, and review the first
draft master plan with you, your staff, FAC,
Task 8a• Develop 1st draft master plan BOCC, fairground user groups, and others you
Based on the results of task 7a, we will develop deem appropriate during public workshop
your fairground master plan elements sessions
4
Task 8c• Refine first draft master plan Task 8f: Validate second refined master plan
Based on the results of task 8b,we will make We will document, publish, and review the
any refinements necessary and appropriate to results of the voter survey, open house, and
your market demand, financial feasibility, and second refined master plan with you, your staff,
comprehensive master plan update FAC, BOCC, fairground user groups, and others
you deem appropriate during public workshop
Task 8d• Survey voter households sessions.
We will conduct another EDDM invitation to take
an on-line survey 9. Publish/review your master plan
about your
r fairground market Task 9a: Edit/publish master plan documents
/ ;:`
i �! P:� demand, financial We will publish the following documents
i}' i • strategy, and
• ..e,,,,,, comprehensive • PowerPoint presentations - of your
master plan fairground master plan facilities, activities, and
strategies We will incorporate graphic year-round programs.
illustrations in order to ask a series of closed • Narrative document - of your facility
and open-ended questions about assessments, use trends and potentials, market
demand, financial prospects, master plan
• Approvals and priorities -for specific elements, capital improvement program, and
proposals including illustrative concepts for financing scenarios.
existing or proposed new fairground facilities, • SEPA Checklist - of any impacts and
activities, and year-round programs mitigations to your natural and human
• Financing preferences and priorities - environment.
including user fees and charges, concession • Web-based graphics -and other materials
agreements and schedules,joint ventures, that may be inserted into your website
methods and amounts of proposed fund
allocations, revenue bonds, property tax levy Task 9b: Review final comments
rate adjustments or levy lid lifts, We will document, publish, and review any final
• Behavior -including what affect your comments on your published master plan with
proposed fairground master plan you, your staff, FAC, BOCC, fairground user
improvements, activities, and year-round groups, and others you deem appropriate
programs would have on their attendance and during public workshop sessions
expenditures.
• Characteristics - including length of 10. Review/adopt your master plan
residence, age, and household status
Task 8e: Conduct public open houses Task 10a: Review master plan with Planning
Commission
We will conduct another series of open houses
with your We will help you present your Fairgrounds
residents and Market Demand, Financial Assessment, and
users We will Comprehensive Master Plan Update to your
Planning Commission documenting their
distribute a recommendations for BOCC review
survey to each
public Task 10b• Review/adopt master plan with
-_ ' participant as BOCC
they enter your We will help you present your Fairgrounds
open houses indexed to the graphic displays Market Demand, Financial Assessment, and
asking the participant their concerns, issues, Comprehensive Master Plan to your Board of
and priorities concerning your facility, fair County Commissioners (BOCC)to complete GMA
activities, year-round programs, and financing required hearings for review and adoption
proposals proceedings
5
BOCC AGENDA ITEM SUMMARY
Resolution: 20-053 BOCC Meeting Date: Feb 10, 2020
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Contract for Southwest Washington Fairgrounds Master Plan and Market Feasibility Study
Contact: Tamara Hayes Phone: 3607402656
Department: CS - Central Services (including SWWF and Facilities)
Description:
Selection of Consultant to Provide a Master Plan and Market Feasibility Study for the Southwest
Washington Fairgrounds
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Approved
Steve Wohld Approved
Additional Copies: Cover Letter To:
Steve Wohld, Doug Carey