Approve call for bids for one new enclosed service body for the PW Survey Division. BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-069
APPROVING A CALL FOR BIDS FOR ONE ENCLOSED
SERVICE BODY FOR THE PUBLIC WORKS SURVEY
DIVISION
WHEREAS, the Lewis County Public Works Fleet Division has determined a need for
one new enclosed service body for the Public Works Survey Division; and
WHEREAS, the enclosed service body was scheduled, budgeted, and approved for
replacement in 2020; and
WHEREAS, this enclosed service body will be purchased with ER&R funds.
NOW THEREFORE BE IT RESOLVED that the Department of Public Works is instructed
to prepare a call for bids and contract specifications for one new enclosed service body.
Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N.W. North
Street, Room 210, CMS-01, Chehalis, Washington 98532) by or before 11:00 a.m. on
Tuesday, March 17, 2020, and will be opened on or after 11:00 a.m. on March 17, 2020,
subject to official proposal addenda that establishes an alternate bid due date or
opening time.
DONE IN OPEN SESSION this 2nd day of March, 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Gary Stamper
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
ATTEST: • �3G�RDOF'9s��i•• Edna J . Fund
'c:.Edna J. Fund, Vice Chair
• /4CE
N.s1 4D Ni
Rieva Lester Robert C . Jackson
Rieva Lester, Robert C. Jackson, Commissioner
Clerk of the Lewis County Board of County
Commissioners
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will
open sealed bids and publicly read them aloud on or after 11:00 a.m.on March 17,2020, at the Lewis County Historic
Courthouse—2"d floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington,
for furnishing one(1)Truck-Mounted Enclosed Service Body.
SEALED BIDS MUST BE DELIVERED BY 11:00 A.M.
(Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.)
Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic
Courthouse, 2"d Floor,351 NW North Street,Chehalis,WA 98532)by 11:00 a.m.on the date specified for opening and
in an envelope clearly marked "SEALED BID FOR ONE (1) TRUCK-MOUNTED ENCLOSED SERVICE BODY" - TO BE
OPENED MARCH 17,2020 ON OR AFTER 11:00 AM.
Specifications and bid forms may be obtained from Lewis County Department of Public Works
Fleet Division located at 476 W. Main St.,Chehalis,WA 98532,telephone 360-740-1194 or from Lewis County's
website at www.lewiscountywa.gov.
The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of
1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation,subtitle A,Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not
be discriminated against on the grounds of race,color, or national origin,or sex in consideration for an award.
The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in
the bidding.
••sCOUNprw�
DATED this 2nd day of MARCH 2O20. •v�;•is0A�op-si,p•
•4c. .y•
•
41: SINCE 'el'
:y', 184S ,r.
Clerk of the Board of County Commissionerg s�,, s‘Cr WO_ < •'
Lewis County,Washington •'••�;G�N.::�:•
•
PUBLISH: The Chronicle—March 3&10,2020
Lewis County Web Site @ www.lewiscountywa.gov/
4
CALL FOR BIDS
ONE (1)TRUCK-MOUNTED ENCLOSED SERVICE BODY
TO:
LEWIS COUNTY HISTORIC COURTHOUSE
BOARD OF COUNTY COMMISSIONERS OFFICE
351 NW NORTH STREET
CHEHALIS, WASHINGTON 98532
BID OPENING:
WHERE: Lewis County Historic Courthouse
Board of County Commissioners Meeting Room
351 NW North Street
Chehalis, Washington 98532
DATE: March 17, 2020
TIME: On or after 11:00 AM
1
BID PACKET CONTENTS
1. CALL FOR BIDS
2. ADVERTISING PLAN
3. BID FORM
4. BID DOCUMENT CHECKLIST
5. GENERAL CONDITIONS
6. SPECIFICATIONS/ITEMIZED OPTIONS
2
1 .
CALL FOR BIDS
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County,Washington will
open sealed bids and publicly read them aloud on or after 11:00 a.m.on March 17,2020,at the Lewis County Historic
Courthouse—2' floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis,Washington,
for furnishing one(1)Truck-Mounted Enclosed Service Body.
SEALED BIDS MUST BE DELIVERED BY 11:00 A.M.
(Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.)
Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic
Courthouse, 2"d Floor,351 NW North Street,Chehalis, WA 98532) by 11:00 a.m.on the date specified for opening and
in an envelope clearly marked "SEALED BID FOR ONE (1) TRUCK-MOUNTED ENCLOSED SERVICE BODY" - TO BE
OPENED MARCH 17,2020 ON OR AFTER 11:00 AM.
Specifications and bid forms may be obtained from Lewis County Department of Public Works
Fleet Division located at 476 W. Main St.,Chehalis, WA 98532,telephone 360-740-1194 or from Lewis County's
website at www.lewiscountvwa.gov.
The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of
1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, subtitle A,Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not
be discriminated against on the grounds of race,color,or national origin, or sex in consideration for an award.
The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in
the bidding.
DATED this 2nd day of MARCH 2020.
Clerk of the Board of County Commissioners
Lewis County,Washington
PUBLISH: The Chronicle—March 3&10,2020
Lewis County Web Site @ www.lewiscountywa.gov/
4
2 .
ADVERTISING PLAN
ADVERTISING PLAN
The Call for Bids will be advertised in the following publications:
• The Chronicle - Tuesday, March 3 & 10, 2020
Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov
6
3 .
BID FORM
LEWIS COUNTY PUBLIC WORKS DEPARTMENT
FLEET SERVICES DIVISION
476 W. MAIN ST.
CHEHALIS, WA 98532
The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis
County Historic Courthouse-2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street,
Chehalis, Washington, on:
TUESDAY, MARCH 17, 2020 ON OR AFTER 11:00 A.M.
For the following specified items:
ONE (1)TRUCK-MOUNTED ENCLOSED SERVICE BODY
Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County
Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11:00 A.M. on the above-
specified date in a sealed envelope clearly marked:
SEALED BIDS FOR: ONE (1) NEW TRUCK-MOUNTED ENCLOSED SERVICE BODY
TO BE OPENED: TUESDAY, MARCH 17, 2020 ON OR AFTER 11:00 A.M.
8
BID FORM
SEE ATTACHED CONDITIONS AND SPECIFICATIONS
1. ONE (1)TRUCK-MOUNTED ENCLOSED SERVICE BODY $
2. WASHINGTON STATE SALES TAX +$
3. PURCHASER PAYS THIS AMOUNT =$
Guaranteed delivery shall be within sixty(90)days after award of bid.
Bidder Authorized Signature Date
Firm Address Title of Person Signing
City,State Zip Telephone Number
9
4 .
BID DOCUMENT
CHECK LIST
•
The following items must be returned in the completed bid package:
1. BID FORM (Pg. 9)
2. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg. 15)
3. LIST OF REFERENCES
(Complete name, address and phone number of three customers who
have purchased similar equipment within the last two (2) years.
4. SPECIFICATIONS SHEET (Complete Check-List on Pg. 17)
11
5 .
GENERAL CONDITIONS
•
GENERAL CONDITIONS
BID CONSIDERATION:
The Board of Lewis County Commissioners reserves the right to reject any or all bids,waive informalities,and to
contract as the best interest of the County may appear. This bid will be compared to bids received on the Washington
State Contract.Commissioners reserve the right to award to the most advantageous bid to the County.
DOCUMENT FORM:
The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms
and other documentation requested when submitting bid forms. Information may be obtained from the Department
of Public Works, Maintenance&Operations Division,476 W. Main St.,Chehalis,WA 98532,telephone 360-740-1194
or Lewis County's website at www.lewiscountywa.gov.
PROPOSAL SHEET:
Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number
associated with the particular specification. Any exceptions are subject to inspection, testing, and approval prior to
acceptance by Lewis County.
Truck-mounted enclosed service body shall be new and shall:
1. Conform to or exceed the minimum specifications listed.
2. Comply with the current Federal Equipment Safety Standards.
3. Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these
specifications whether considered standard or not.
PAYMENT:
Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the
office of the Lewis County Fiscal Department,351 NW North Street,Chehalis,WA 98532 prior to the 10th of the month.
13
•
PRE-DELIVERY:
All items shall receive dealer factory pre-delivery service before being delivered. Transportation damage shall be
repaired by dealer prior to delivery. All equipment will be in turnkey condition and subject to inspection prior to
acceptance.
DEUVERY OF EQUIPMENT PURCHASES:
Packing and transportation expenses are the responsibility of the bidder, IF,the bidder is more than 150 miles from the
address listed below. If more than 150 miles from 476 W. Main St. Chehalis, Washington, all prices quoted must be
F.O.B.Destination,Freight Prepaid and Allowed,delivered and unloaded (picked up&delivered)at the delivery address
below.
Lewis County Motor Pool
476 W. Main St.
Chehalis, WA 98532
LITERATURE:
Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid
documents.
COOPERATIVE PURCHASES:
Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW
39.34. Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental
agencies. Lewis County accepts no responsibility for the payment of the purchase price by other governmental
agencies.
14
PROPOSAL:
The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms,
conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby
submits the proposal on page 9.
Firm Name(Type or Print) Authorized Signature Date
Title of Person Signing Telephone Number
Address City,State,Zip Code
15
6 .
SPECIFICATIONS
ITEMIZED OPTIONS
I. Specifications Check-List:
Truck-Mounted Enclosed Service Body shall be new. Chassis shall be picked up and delivered L
more than 150 miles away), and in turnkey condition. Enclosed Service Body will be installed on
a 2019 Dodge RAM-4500, Crew Cab, 4x4, Dual rear wheels, 84" Cab-to-axle, with gasoline engine.
("Delivery address listed on page 14")
Make
Model
Year
Minimum Specification Required List Specification Provided
Enclosed Service Body:
Service Body 11' in length and approximately 90" in
height, and Installed on Lewis County's Truck Chassis
(2019 Dodge RAM-4500 Crew Cab, 4x4, 84"CA)
Body shall be painted white
Two (2) Adjustable Divider Shelf, street & curb side
FRONT vertical compartments
One (1) Adjustable Divider Shelf, street & curb side
REAR vertical compartments
One (1) Adjustable Divider Shelf, curb side horizontal
compartment
Two (2) Full-length shelves each side in interior of
body (one on top of compartment and one fixed shelf
in roof).
Rivetless Rotary slam latches on all side doors with
double spring over center door retainers on all vertical
doors
Double Panel Galvanneal Rear Doors with rivetless
latch and solid panel with no glass
Two (2) Rear Access Doors with rivetless latches on
upper roof structure
24" Tail-shelf installed on rear of service body—Shall
include side access doors, side and center light hole
panels
17
Electrical:
Lighting shall be LED, and installed per DOT
regulations
Four (4) Corner amber/white strobes wired to up-
fitter switch in cab.
• (2) Front, Mounted to Grill
• (2) Rear, Mounted to Rear at customer
specified location
Complete surface mounted light kit with 6-circuit wire
harness, all required lights, and 2 interior LED dome
lights -All lights installed, wired, and switched
No scotch-locks shall be used in wiring
All rear exterior lighting to be installed on tail-shelf
Exterior Finish:
Service Body shall be coated with quality primer, and
painted white
No welding scale, roughness, sharp corners, or rust
stains on delivered unit.
Lewis county expects professional workmanship from
vendors. The finishing requirements will be
monitored closely in the final product.
Misc: - ----
Shall include a Class V Hitch with 2" Receiver and 7-
way plug (RV Style) _
Install OEM supplied Back-up Camera
Install Dual Cone Holders- Mounted to front of truck
cab
Provide weight/scale slip for completed truck chassis
and service body unit
18
ITEMIZED OPTIONS:
** DO NOT include these prices in base bid submitted on page 9 **
Options /Accessories/ (Adds/Deletes)
1. Two(2) Dodge/Chrysler Codeable Padlocks for Service Body doors—(includes a full-length rod system on
each side of body. Allows all locks to be unlocked at the same time on each side. $
2. Remote Keyless entry for Service Body doors $
4.. , NI
..4
II
LA
Photo of unit being replaced
19
BOCC AGENDA ITEM SUMMARY
Resolution: 20-069 BOCC Meeting Date: March 2, 2020
Suggested Wording for Agenda Item: Agenda Type: Legal Notice
APPROVING A CALL FOR BIDS FOR ONE ENCLOSED SERVICE BODY FOR THE PUBLIC WORKS SURVEY
DIVISION
Contact: Tim Mixer Phone: 360.740.1194
Department: PW - Public Works
Description:
The Fleet Services Division of the Lewis County Public Works Department has determined the need
for one new enclosed service truck body to be installed on one of Lewis county's truck chassis'.
This new truck and service body is for the Public Works Survey division, and was scheduled,
budgeted, and approved for replacement in 2020. A call for bids has been prepared and bids are
due by 11:00 a.m. on March 17, 2020, to the Clerk of the Board of County Commissioners. Bids will
be publicly opened on or after 11:00 a.m. on March 17, 2020, at the Commissioners Meeting Room,
351 NW North St. Room 223, CMS-01 Chehalis, Washington 98532.
The advertising for the call for bids will be done by Lewis County pursuant to Washington State and
County Codes.
Approvals: Publication Requirements:
Publications:
User Status The Chronicle - March 3 & 10, 2020
PA's Office Approved
Additional Copies: Cover Letter To:
Robin Saline, PW
Tina Hemphill, PW
Rose Williams, PW
Tim Murphy, M&O
Tim Mixer, M&O
i
113788 Call for Bids such Act, hereby notifies
all bidders that it will
CALL FOR BIDS affirmatively ensure that in
NOTICE IS HEREBY GIV- any contract entered into
EN that the Board of pursuant to this advertise-
County Commissioners of ment, disadvantaged busi-
Lewis County. Washington ness enterprises as de-
will open sealed bids and fined at 49 CFR Part 26
publicly read them aloud will be afforded full oppor-
on or after 11:00 a.m. or tunity to submit bids in
March 17, 2020, at the response to this invitation
and will rot be discrimina-
AFFIDAVIT Lewis County Historic ted against on the grounds
OF PUBLICATION Courthouse - 2nd floor,Board of County Commis- of race. color, or national
origin, or sex in considera-
sioners Meeting Room, li
STATE OF WASHINGTONStreet,-
on for an award.
351 NW North Street, The Board of County Corn-
Chehalis, Washington, for missioners reserves the
COUNTY OF LEWIS furnishing one (1) Truck- right to reject any or all
Mounted Enclosed Service bids and to waive all
Body. informalities in the bidding.
Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, SEALED BIDS MUST BE DATED this 2nd day of
and/or Cindy Thayer says that she is the legal clerk of DELIVERED BY 11:00 MARCH 2020.
A.M. Clerk of the Board of
1?
(Lewis County official time
is displayed on Axxess County Commissioners
ebronirtt Intertel phones in the office Lewis County,Washington
of Board of County Corn- Published:The Chronicle
a semi-weekly newspaper,which has been established,published missioners.) March 3& 10.2020
deliv-
in the English language,and circulated continuously as a Sealed bidse must be County
semi-weekly newspaper in the of Centralia,and in Lewis Commissioner's
ered the Lewis County
} City Office
County,Washington,general circulation in Lewis County for (Lewis County Historic
more than six(6)months prior to the date of the first publication Courthouse, 2nd Floor,
of the notice hereto attached,and that the said Chronicle was on 351 NW North Street,
the 7th day of July 1941,approved as a legal newspaper by the Chehalis, WA 98532) by
11Superior Court of said Lewis County.And that the attached is a specified00 a.m. on the date
true copyand waspublished in regular issues(and not in for opening and
g in an envelope clearly
supplement form)of said newspaper as LEGAL#113788 marked "SEALED BID
RE:CallforBids FOR ONE (1) TRUCK-
^ � MOUNTED ENCLOSED
once each�or a period of 2 L `` SERVICE BODY" -TO BE
OPENED MARCH 17,
commencingon 03/03/2020 and endingon 03/10/2020 11:2020 ON OR AFTER
11:00 AM.
Specifications and bid
and both regularly distributed to its subscribers during all of said forms may be obtained
period.That the full amount of the fee charged for the foregoing from Lewis County Depart-
pu ication is the sum of$61.38 ment of Public Works Fleet
Division located at 476 W.
Main St., Chehalis, WA
98532. telephone
Sy: ulicinand
seribedan w to before 3/10/2020 360-740-1194 or from
Lewis County's website at
www.lewiscountywa.gov.
The Lewis County Public
�tttttttti///// Works Department in ac-
Nary for the State o(J *00n, /i/,/ cordance with Title VI of
res. in at ,`� cP:• p;q •• .. the Civil Rights Act of
`7-.• ES ••. 'i
�`�-�G••,v�y26,202,? •• 1964. 78 Stat. 252, 42
— O;/�2 Q U.S.C. 2000d to 2000d-4
— -c•z.D kr , :Z= and Title 49, Code of
- :°m 2 :i--= Federal Regulations, De-
•6w J0 fk •2 partment of Transportation,
�c,• .Z� subtitle A, Office of the
)1 .%,• •• R• i�4•�P\ Secretary, Part 21, nondis-
1 ////, STAi etO��``,`\` assisted criminatioprog ams of Federallyn in the
1 Department of Transporta-
I
tion issued pursuant to
1
113788 Call for Bids affirmatively ensure that in
any contract entered into
CALL FOR BIDS pursuant to this advertise-
NOTICE IS HEREBY GIV- ment, disadvantaged busi-
EN that the Board of ness enterprises as de-
County Commissioners of fined at 49 CFR Part 26
Lewis County, Washington will be afforded full oppor-
will open sealed bids and tunity to submit bids in
publicly read them aloud response to this invitation
on or after 11:00 a.m. on and will not be discrimina-
March 17, 2020, at the ted against on the grounds
AFFIDAVIT Lewis County Historic of race. color, or national
Courthouse - 2nd floor, origin, or sex in considera-
OF PUBLICATION Board of County Commis- tion for an award.
sioners Meeting Room, The Board of County Corn-
STATE OF WASHINGTON 351 NW North Street, missioners reserves the
Chehalis, Washington, for right to reject any or all
COUNTY OF LEWIS furnishing one (1) Truck- bids and to waive all
Mounted Enclosed Service informalities in the bidding.
Body. DATED this 2nd day of
Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, SEALED BIDS MUST BE MARCH 2020.
and/or Cindy Thayer says that she is the legal clerk of DELIVERED BY 11:00 Clerk of the Board of
A.M. County Commissioners
(Lewis County official time Lewis County.Washington
e r is displayed on Axxess
J1JrQUIt1r Intertel phones in the office Published:The Chronicle
of Board of County Com- March 3&10,2020
missioners.)
a semi-weekly newspaper,which has been established,published Sealed bids must be deliv-
in the English language,and circulated continuously as a ered to the Lewis County
semi-weekly newspaper in the City of Centralia,and in Lewis Commissioner's Office
County,Washington,general circulation in Lewis County for (Lewis County Historic
more than six(6)months prior to the date of the first publication Courthouse, 2nd Floor,
35of the notice hereto attached,and that the said Chronicle was on Chehalis. WA 98532) by
the 7th day of July 1941,approved as a legal newspaper by the 11:00 a.m. on the date
Superior Court of said Lewis County.And that the attached is a specified for opening and
true copy and was published in regular issues(and not in in an envelope clearly
supplement form)of said newspaper as LEGAL#113788 marked "SEALED BID
RE:Call for Bids FOR ONE (1) TRUCK-
MOUNTED ENCLOSED
SERVICE BODY" -TO BE
once each k. k..for a period of 2 LJ0—iii-o--40) OPENED MARCH 17.
2020 ON OR AFTER
commencing on 03/03/2020 and ending on 03/10/2020 11:00 AM.
Specifications and bid
and both regularly distributed to its subscribers during all of said forms may be obtained
from Lewis County Depart-
period.That the full amount of the fee charged for the foregoing ment of Public Works Fleet
p ication is the sum of$61.38 Division located at 476 W.
Main St.. Chehalis. WA
98532, telephone
Su m to before me 3/10✓2020 360-740-1194 or from
Lewis County's website at
www.lewiscountywa.gov.
The Lewis County Public
Works Department in ac-
Notary blic in and for the State of Wa, IR119n,r�rr cordance with Title VI of
idingat `�‘\ pRR i4 964theCi
Rights Act of
• ivil
78 Stat. 252, 42
• jP1R
• ` U.S.C. 2000d to 2000d-4
��25.20 •�
and Title 49, Code of
o�P D�PP� •; Federal Regulations, De-
aumi • \c., m•z partment of Transportation,
•a �. •
mO=
Jg ,ro ti` subtitle A, Office of the
^ •�?� Secretary, Part 21, nondis-
•-• . •�:�� crimination in Federally
ed programs of the
/////STATE
OC. io\� D pat steed ofpursuant anporta-
n
such Act, hereby notifies
all bidders that it will