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Request for Qualifications (RFQ) for a 911 Consolidation Feasibility Study BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 20-071 ISSUING A REQUEST FOR QUALIFICATIONS (RFQ) FOR A 911 CONSOLIDATION FEASIBILITY STUDY WHEREAS, the Lewis County Board of County Commissioners (BOCC) has identified a need to explore and compare alternative approaches in how 911 services are provided to the public in Lewis County; and WHEREAS, the study will explore both a regional approach to 911 services with another primary Public Safety Answering Point (PSAP) (Thurston County) and options that may improve service while maintaining the current PSAP; and WHEREAS, qualified consulting services are needed; and WHEREAS, Lewis County is seeking proposals from qualified consulting firms with expertise in 911 consolidation feasibility studies; and WHEREAS, publication to solicit for professional services is needed to contract with a professional consultant. NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners that the County Manager is instructed to develop an RFQ, evaluate responses and negotiate a contract with the qualified consultant for BOCC approval; and the Clerk of the Lewis County BOCC is instructed to proceed with all appropriate and necessary notifications to advertise for said purpose. DONE IN OPEN SESSION this 2nd day of March, 2020. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Cullen Gatten Gary Stamper By: Cullen Gatten, Gary Stamper, Chair Deputy Prosecuting Attorney ATTEST: ..z7z,Z? Y.WqS�• Edna J . Fund '•c:Edna J. Fund, Vice Chair SINCE Ig45 Rieva Lester '•:s,; �,• Robert C. Jackson •J`cro�'1 Rieva Lester, Robert C.Jackson, Commissioner Clerk of the Lewis County Board of County Commissioners LEWIS COUNTY NOTICE TO CONSULTANTS FOR: REQUEST FOR QUALIFICATIONS (RFQ) 911 CONSOLIDATION FEASIBILITY STUDY Lewis County is seeking interest from consulting firms with expertise in 911 communications systems to conduct a feasibility analysis and assessment for the development of shared 911 services with another primary Public Safety Answering Point (PSAP) as well as alternatives to improve service using the existing PSAP. Firms desiring consideration shall submit three (3) hard copies and one (1 ) electronic PDF of a complete proposal packet to Erik Martin, County Manager, 351 NW North St, Chehalis, WA 98532, by 5:00 PM local time, March 23. 2020. The Request for Qualifications and supporting documents are available for review on the Lewis County website, www.lewiscountywa.qov, or at the Lewis County Board of County Commissioners' office, 351 NW North St, Chehalis WA 98532 during regular business hours. For more information about the project and submittal requirements contact Lara McRea at 360- 740-2660 or Lara.McRea(alewiscountywa.gov or www.lewiscountywa.gov for an information packet. Lewis County is an equal opportunity and affirmative action employer. • `ScouNrY �•• �,• pRDp J' • DATED this 2 day of March, 2020. •,6<c,,eo ,y• .• CE•r. Q 1845 z• Clerk of the Board of County Commissioners • •, b S\o %� •9,5›„ cons-•o•• Lewis County, WA •*-4:cTo!:•s s:• PUBLISH: The Chronicle — March 3 and March 10, 2020 Daily Journal of Commerce (Seattle) March 4, March 7 and March 11, 2020 Daily Journal of Commerce (Portland) March 4, March 6 and March 11, 2020 Lewis County Web Site @www.lewiscountywa.gov REQUEST FOR STATEMENTS OF QUALIFICATIONS 911 Consolidation Feasibility Study General Information Lewis County is requesting qualifications from firms interested in conducting a feasibility analysis and assessment for the development of shared 911 services with another primary PSAP (Thurston County). • Over the last 40 years,the Lewis County public safety services—including law enforcement,fire services, emergency medical services and dispatch—have all undergone evolutionary changes. One major turning point was the advent of nationwide 911. As the community has grown, so have the demands,challenges and expectations for public safety services across all disciplines. • Prior to the early 1980s, most response agencies did their own dispatching.With growing demands and complexity of receiving/dispatching calls for service,there was a big push to consolidate the county and city law enforcement and a few of the fire districts.They joined together to create a single "Public Safety Access Point" now referred to as a "PSAP." • By the mid-1980s, all the fire districts were successfully joined with the law enforcement agencies into the current PSAP partnership. An interlocal agreement among the partners was developed to help guide and define the delivery of services,establish the costs and adopt a fee formula for the PSAP operation. • Throughout this evolutionary period and up to today, the partnership between public safety disciplines and the 911 Communications Center has at times been contentious.There have been multiple changes in the leadership and governance of 911 which impacted a focused strategy and cohesive partnership.There are also the challenges that continue with the growing population, ever-changing technology, levels of acceptable service and division of costs. • During the last few years,this critical partnership has been challenged again. The issues of safety, service and costs are often misunderstood and miscommunicated.These challenges have resulted in a new community awareness and public debate on the operation of the PSAP and in looking at possible alternatives for the future delivery of 911 services. This analysis should include a regional approach with a single PSAP serving both Thurston and Lewis Counties as well as alternatives to improve service if a regional approach is not the best choice. RFQ Submittal Three (3) hard copies and one (1) electronic copy of your Statement of Qualifications(Qualifications)are required. The electronic copy shall be in pdf format and provided on a USB flashdrive. All materials shall be sealed in an envelope and labeled with the name and address of the firm and include the RFQ title and number. All submittals shall be delivered to; Erik Martin County Manager, Lewis County 351 NW North Street Chehalis,WA 98532 All submittals shall be received no later than 5:00 pm on March 23,2020. Submittal packages that are incomplete or submitted after the deadline will be rejected and automatically disqualified from further evaluation. RFQ Contact All questions regarding this RFQ shall be provided in writing and directed to; Erik Martin County Manager,Lewis County Erik.Martin@lewiscountvwa.gov Project Goals Lewis County has 1. SAFETY: Public safety and safety of the first responders MUST be the top priority. 2. ECONOMICS:The BEST use taxpayer dollars to achieve public safety. 3. EFFICIENCY& EFFECTIVENESS: Use of limited resources most efficiently and effectively and at the same time creating a positive work environment to attract and retain quality talent. 4. UNITY: Decisions about governance will be made together, as Lewis County.This includes all users of the 911 communications system, both responders and the public. Scope of Work The scope of work will be determined once a qualified consultant has been selected. However, it is anticipated that the following areas,among other, will likely be included in the study: 1. Call Processing and Call Flow 2. Staffing and Operations 3. Facility and Equipment 4. Capital and Operational Budgets 5. Implementation Planning 6. Funding Options Proposal Schedule All submittals shall be delivered to the Lewis County Manager, Erik Martin no later than 5:00 pm on March 23,2020.Questions must be submitted, in writing,to the contact listed no later than 5:00 pm on March 17,2020.All submittals will be reviewed and evaluated by April 6, 2020. If there are multiple qualified proposers, Lewis County reserves the right to hold interviews with the qualified proposers. If the County and the successful consultant are unable to agree on terms and conditions,the County may exercise its right to negotiate with the next highest qualified proposer. Submittal Requirements • A brief statement of interest,stating why your firm should be considered for this project. • Name, office location,and contact information for the firm submitting as prime. • The names and number of years the firm serving as the prime and any anticipated subconsultants have been in business under current or previous names. • The name and title of the person authorized to execute a contract on behalf of the firm. • The name and resume for the proposed project manager and a name and resume for a backup project manager assigned to work on this project. • Names and resumes for other key individuals assigned to work on this project, including any subconsultant staff. • A schedule outlining the proposed milestones and delivery timeline for completing the project. • A statement outlining any exceptions to the County's requirements or clarifications to the requirements. • Any additional services or procedures of benefit to the County not specifically required herein, which the Contractor offers to provide. • References for similar work provided, including contact name,title, phone number,and email address. • A summary of any litigation pending or judgements within the last 5 years. • Submittals shall be no more than ten (10) pages in length,double sided, not including the cover letter and resumes. Evaluation Criteria Firms will be evaluated based on the following criteria; • The ability of the firm to provide the anticipated services as outlined in the scope of work. • The experience of the project manager and the firm on other similar services. • Experience of the key individuals assigned to this project. • References. • Past performance with the County. RFQ Costs Costs incurred for preparing and presenting your qualifications shall be the responsibility of the proposer and are not subject to reimbursement by Lewis County. Lewis County is an equal opportunity and affirmative action employer. Minority-and women-owned firms are encouraged to submit statements. The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,42 U.S.C. 200D-4 and Title 49,Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, herby notifies all bidders that it will affirmatively insure that any contract entered into pursuant to this advertisement, disadvantaged enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,color, national origin, or sex in consideration for an award. DATED this 2nd day of March, 2020 BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: March 2, 2020 Suggested Wording for Agenda Item: Agenda Type: Legal Notice Issuing a Request for Qualifications (RFQ) for a 911 Consolidation Feasibility Study Contact: Erik Martin Phone: 3607402697 Department: BOCC - Board of County Commissioners Description: A Request for Qualifications (RFQ) to be issued to retain a qualified professional consultant to conduct a 911 feasibility study. The qualifications must be received no later than 5:00 p.m. local time, March 23, 2020, at the Lewis County Board of County Commissioners' office (351 NW North St, Chehalis, WA 98532) Approvals: Publication Requirements: Publications: User Status The Chronicle, The East County Journal, The Portland Daily Journal of Commerce, PA's Office,/ Approved The Seattle Daily Journal of Commerce Additional Copies: Cover Letter To: jR� r71GA Scott Smitherman, Steve Mansfield ``ECE vEIJ FEB 2 5 2020 LEW7iIS COUNTY PROSECU7'To N 113778 RFQ 911 REQUEST FOR QUALIFICATIONS(RFQ) 911 CONSOLIDATION FEASIBILITY STUDY Lewis County is seeking interest from consulting firms with expertise in 911 communications systems to conduct a feasibility analysis and assessment for the development of shared 911 services with another primary Public Safety Answering Point (PSAP) as well as alterna- AFFIDAVIT tives to improve service using the existing PSAP. Firms desiring considera- OF PUBLICATION tion shall submit three (3) STATE OF WASHINGTON hard copies and one (1) electronic PDF of a corn- COUNTY OF LEWIS plete_proposal packet to Erik Martin, County-Man- ager, 351 NW North St. CheA 985 Alysa Andrews.and/or Mandy Klemola,and/or Kailyn Sawyer, 5:00 Plis.local time, March by 5:00 PM March and/or Cindy Thayer says that she is the legal clerk of 23,2020. The Request for Qualifica- P tions and supporting docu- abtO onw Lan meets are available for review on the Lewis Coun- ty website.s•"•""i I Llc ou a semi-weekly newspaper,which has been established,published ntv,Na.44Y, or at the Lewis in the English language,and circulated continuously as a County Board of County semi-weekly newspaper in the City of Centralia,and in Lewis Commissioners'office, 351 NW North St, Chehalis WA County,Washington,general circulation in Lewis County for 98532 during regular busi- more than six(6)months prior to the date of the first publication ness hours. of the notice hereto attached,and that the said Chronicle was on For more information about the 7th day of July 1941,approved as a legal newspaper by the the project and submittal Superior Court of said Lewis County.And that the attached is a requirements contact Lara true copy and was published in regular issues(and not in McRea at 360-740-2660 or supplement form)of said newspaper as LEGAL#113778 LaLaNICSe-c -le"WilCalLt RE:I 13778 RFQ 911 LcasialY or www.lewiscou ntywa.gov for an informa- once each �r a period of 2 ton packet. Lewis County is an equal opportunity and affirmative commencing on 03/03/2020 and ending on 03/10/2020 action employer. DATED this 2nd day and both regularly distributed to its subscribers during all of said of March,2020. period.That the full amount of the fee charged for the foregoing Clerk of the Board of lication is the sum f 36.58 County Commissioners Lewis County,WA Published:The Chronicle Subset' s to bef 3/10/2020 March 3&10,2020 j Notary lic in and for the StpdtltiVaii{¢tgp1 red t . ` c,ie , "E�"��Q 2 , 3 ••' Q w• Z= •6V- QJ 0 • Z pS lllllltl AFFIDAVIT OF PUBLICATIONDJC OFFICIAL 921 S.W. Washington St. Suite 210 / Portland, OR 97205-2810 (503)226-1311 STATE OF OREGON, COUNTY OF MULTNOMAH--ss. I, Bill Beyer , being first duly sworn, depose and say that I am a Advertising Director of the Daily Journal of Commerce , a newspaper of general circulation in the counties of CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS 193.010 and 193.020; published at Portland in the aforesaid County and State; that I know from my personal knowledge that the Goods and Services notice described as Case Number: NOT PROVIDED 911 CONSOLIDATION FEASIBILITY STUDY Lewis County; Bid Location Chehalis, WA, Lewis County; Due 03/23/2020 at 05:00 PM a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for 3 time(s)in the following issues: LEWIS COUNTY 911 CONSOLIDATION FEASIBILITY 3/4/2020 3/6/2020 3/11/2020 STUDY Qualifications Due 5:00 pm, March 23.2020 REQUEST FOR QUALIFICATIONS Lewis County is seekng interest from consulting firms with expertise in 911 communications systems to conduct a State of Oregon feasibility analysis and assessment for the development of shared 911 services County of Multnomah with another primary Public Safety •Answering Point(PSAP) as well as after- natives to improve service using the SIGNED OR ATTESTED BEF, RE ME existing PSAP. Firms desiring consideration shall / ON THE 1 h DAY OF Mart 2020 submit three (3) hard copies and one (1) electronic PDF of a complete proposal packet to Erik Martin. County Manager, 351 NW North St. Chehalis, WA 98532, by 5:00 PM local time,March 23,2020. ( The Request for Qualifications and supporting documents are available for Bill Beyer review on the Lewis County website, www.lewiscountywa,gov, or at the Lewis County Board of County Commissioners' office, 351 NW North St. ChehalisWA WA 98532 during regular business hours. For more information about the project and contact Notary Public-State of Oregon Reabmittal atrequirements ra 360-740-2660 La or Lara.McRea@lewiscountywa.gov or www.lewiscountywa.gov for an information packet. ��, NICHOLAS EVAN BJORK OFFICA.LSTAM° Lewis County is an equal opportunity and affirmative action employer. *- NOTARY PUBLIC-OREGON DATED this 2nd day of March,2020. �z� Clerk of the Board of COMMISSION NO.995746 County Commissioners MY COMMISSION EXPIRES JANUARY 12,2024 Lewis County,WA Puolished Mar.4,6&11,2020. 11866875 Rieva Lester Order No.: 11866875 Lewis County Client Reference No: 351 NW North St Chehalis,WA 98532-1926 STATE OF WASHINGTON --KING COUNTY --ss. 383043 No. Lewis Co.Commissioners Affidavit of Publication The undersigned,on oath states that he is an authorized representative of The Daily Journal of Commerce,a daily newspaper,which newspaper is a legal newspaper of general circulation and it is now and has been for more than six months prior to the date of publication hereinafter referred to,published in the English language continuously as a daily newspaper in Seattle.King County,Washington,and it is now and during all of said time was printed in an office maintained at the aforesaid place of publication of this newspaper.The Daily Journal of Commerce was on the 12th day of June, 1941,approved as a legal newspaper by the Superior Court of King County. The notice in the exact form annexed,was published in regular issues of The Daily Journal of Commerce,which was regularly distributed to its subscribers during the below stated period.The annexed notice,a CN:AIE SVCS CAP FACIL was published on 03t 11120 T ount Willi fee charged for the foregoing publication is the su of$1 .:t GG HSI tt -- 96738 ''h,41A �jI w' \10TARy s;Olen• ` Subscribed and sw rn to before me on , ;,moo PUBOG _2 ,�N9�;y fzrlREs`°�-'.9 03/11;2020 1 OF WASH _ VVA.% Notary public for e State of Washington, residing in Seattle Affidavit of Publication State of Washington, King County Lewis County A/E Services- ; Capital Facilities Qualifications Due:April 2 NOTICE REQUEST FOR STATEMENT OF QUALIFICATIONS(RFQ) For Architectural and Engineering Services Capital Facilities Projects Lewis County is requesting a Statement of Qualifications from interested firms to provide Architectural and Engineering services to:develop designs,plans and construction documents for various projects included in the County's Capital Facilities Plan, assist in the bidding process on certain projects and provide ser- vices to the County during con- struction, commissioning and project acceptance phases. Firms desiring consideration shall submit a complete qualifica- tion package based on the RFQ to Lewis County Clerk of the Board, 351 NW North Street,Room 209, Chehalis,WA 98532 by 3:00 PM on April 2,2020.The most highly rated firms will be selected for an interview. For more information about the project,please contact Lewis County Facilities Manager,Doug Carey at Doue.Carev@lewis- countvwa.gov. Lewis County is an equal opportunity and affirmative action employer. Minority- and women- ow ned firms are encouraged to submit statements. DATED this 9th day of March, 2020. Clerk of the Board of County Commissioners Lewis County,WA Date of publication in the Seattle Daily Journal of Commerce,March 11,2020. 3/11(383043) STATE OF WASHINGTON -- KING COUNTY --ss. 382743 No. Lewis Co.Commissioners Affidavit of Publication The undersigned.on oath states that he is an authorized representative of The Daily Journal of Commerce,a daily newspaper,which newspaper is a legal newspaper of general circulation and it is now and has been for more than six months prior to the date of publication hereinafter referred to,published in the English language continuously as a daily newspaper in Seattle,King County,Washington.and it is now and during all of said time was printed in an office maintained at the aforesaid place of publication of this newspaper.The Daily Journal of Commerce was on the 126 day of June, 1941,approved as a legal newspaper by the Superior Court of King County. The notice in the exact form annexed,was published in regular issues of The Daily Journal of Commerce,which was regularly distributed to its subscribers during the below stated period.The annexed notice,a CN:911 FEASIBILITY STUDY was published on 03/04/20 03/07/20 03/11/20 The amount of the fee charged for the foregoing publication is the sum of 9613 t -0 +I� ' NOT,q q 4 0 S • ' , •orn to iefore me on ,•�AUBLIC ti, 03;l 1!202°_ No"Try pal'• o he .to of Washin_on. `��� WASHING• residing in Seattle Affidavit‘onuolication State of Washington, King County Lewis County 911 Consolidation Feasibility Study Proposals Due: March 23 LEWIS COUNTY NOTICE TO CONSULTANTS FOR: REQUEST FOR QUALIFICATIONS(RFQ) 911 CONSOLIDATION FEASIBILITY STUDY Lewis County is seeking inter- est from consulting firms with expertise in 911 communications systems to conduct a feasibility analysis and assessment for the development of shared 911 servic- es with another primary Public Safety Answering Point (PSAP) as well as alternatives to improve service using the existing PSAP. Firms desiring consideration shall submit three(3) hard cop- ies and one(1)electronic PDF of a complete proposal packet to Erik Martin,County Manager,351 NW North St, Chehalis, WA 98532, by 5:00 PM local time,March 23, 2020. The Request for Qualifications and supporting documents are available for review on the Lewis County website, www. lewiscountvwa.¢ov, or at the Lewis County Board of County Commissioners' office, 351 NW • North St,Chehalis WA 98532 dur- ing regular business hours. For more information about the project and submittal require- ments contact Lara McRea at 360-740-2660 or Lara.McReaA lewiscou ntvwa.rov or www.lewis- countywa.gov for an information packet. Lewis County is an equal opportunity and affirmative action employer. DATED this 2nd day of March, 2020. Clerk of the Board of County Commissioners; Lewis County, WA Dates of publication in the Seattle Daily Journal of Commerce, March 4, 7 and 11, 2020. 3/11(382743)