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Lewis County vendor list and solicitation. BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 20-090 PERTAINING TO COMPETITIVE BIDDING: DISPENSING WITH ADVERTISEMENT AND FORMAL SEALED BIDDING WITH RESPECT TO PURCHASES AND LEASES UNDER TWENTY-FIVE THOUSAND ($25,000) DOLLARS AND NOTICE OF LEWIS COUNTY VENDOR LIST AND SOLICITATION WHEREAS, pursuant to Resolution No. 12-196 (RCW 39.04.190), Lewis County has identified its usual and customary needs for leases or purchases of any materials, equipment, supplies or services (hereinafter referred to as leases or purchases) valued between five thousand dollars ($5,000) and twenty-five thousand dollars ($25,000); and WHEREAS, the county has established a vendor list of current active vendors which is available for public inspection at the Lewis County Auditor's Office, Financial Services Division; and WHEREAS, there are vendor information forms available on the county website at www.lewiscountywa.gov/auditor/vendor-application, for completion by prospective vendors to apply to be included on the available vendor list; and WHEREAS, the county shall publish in its official newspaper a notice of existence of the vendor list and shall solicit the names of vendors for such lists; and WHEREAS, leases or purchases may thereafter be entered into by securing telephonic or written quotations from at least three different vendors whenever possible to assure that a competitive price is established and for awarding the contracts for such leases or purchases to the lowest responsible bidder. Authority for such leases or purchases is effective for the period of one year from each publication of notice and solicitation of vendors. Vendors responding to the solicitation will be given the opportunity to submit quotations for items contained in their response. NOW THEREFORE BE IT RESOLVED that the county shall publish this notice in its official newspaper; and NOW THEREFORE BE IT FURTHER RESOLVED that the referenced vendor list is available for public inspection, and prospective vendors may request information forms, which must be completed in order to apply to be included on the available vendor list from the Lewis County Auditor's Office, Financial Services Division. Leases or purchases may thereafter be entered into by securing telephonic or written quotations from at least three different vendors whenever possible to assure that a competitive price is established and for awarding the contracts for such leases or purchases to the lowest responsible bidder. Authority for such leases or purchases is effective for the period of one year from each publication of notice and solicitation of vendors. Vendors responding to the solicitation will be given the opportunity to submit quotations for items contained in their response. DONE IN OPEN SESSION this 16th day of March, 2020. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Amber Smith Gary Stamper By: Amber Smith, Gary Stamper, Chair Deputy Prosecuting Attorney ATTEST: •'c�` `T''k9s•• Edna J . Fund •��4 PStD OF'• '° ;•Edna J. Fund, Vice Chair io, IBC Rieva Lester '•:sf;A Robert C . Jackson •J cro>"r Rieva Lester, Robert C. Jackson, Commissioner Clerk of the Lewis County Board of County Commissioners BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON PERTAINING TO COMPETITIVE BIDDING: DISPENSING WITH ADVERTISEMENT AND FORMAL SEALED BIDDING WITH RESPECT TO PURCHASES AND LEASES UNDER TWENTY-FIVE THOUSAND ($25,000) DOLLARS AND NOTICE OF LEWIS COUNTY VENDOR LIST AND SOLICITATION WHEREAS, pursuant to Resolution No. 12-196(RCW 39.04.190), Lewis County has identified its usual and customary needs for leases or purchases of any materials, equipment,supplies or services (hereinafter referred to as leases or purchases)valued between five thousand dollars ($5,000)and twenty-five thousand dollars($25,000); and WHEREAS,the county has established a vendor list of current active vendors which is available for public inspection at the Lewis County Auditor's Office, Financial Services Division;and WHEREAS,there are vendor information forms available in the Lewis County Auditor's Office, Financial Services Division and on the county website at www.lewiscountywa.gov/auditor/vendor-application,for completion by prospective vendors to apply to be included on the available vendor list;and WHEREAS,the county shall publish in its official newspaper a notice of existence of the vendor list and shall solicit the names of vendors for such lists;and WHEREAS, leases or purchases may thereafter be entered into by securing telephonic or written quotations from at least three different vendors whenever possible to assure that a competitive price is established and for awarding the contracts for such leases or purchases to the lowest responsible bidder.Authority for such leases or purchases is effective for the period of one year from each publication of notice and solicitation of vendors.Vendors responding to the solicitation will be given the opportunity to submit quotations for items contained in their response. NOW THEREFORE BE IT RESOLVED that the county shall publish this notice in its official newspaper; and NOW THEREFORE BE IT FURTHER RESOLVED that the referenced vendor list is available for public inspection, and prospective vendors may request information forms, which must be completed in order to apply to be included on the available vendor list from the Lewis County Auditor's Office, Financial Services Division. Leases or purchases may thereafter be entered into by securing telephonic or written quotations from at least three different vendors whenever possible to assure that a competitive price is established and for awarding the contracts for such leases or purchases to the lowest responsible bidder.Authority for such leases or purchases is effective for the period of one year from each publication of notice and solicitation of vendors.Vendors responding to the solicitation will be given the opportunity to submit quotations for items contained in their response. Publish in The Chronicle on March 17, 2020. BOCC AGENDA ITEM SUMMARY Resolution: 20-090 BOCC Meeting Date: March 16, 2020 Suggested Wording for Agenda Item: Agenda Type: Legal Notice Pertaining to competitive bidding: dispensing with advertisement and formal sealed bidding with respect to purchases and leases under twenty-five thousand ($25,000) dollars and notice of Lewis County vendor list and solicitation Contact: Kaity Nissell Phone: 360-740-1379 Department: AUD - Auditor Description: Resolution pertaining to competitive bidding: dispensing with advertisement and notice of Lewis County vendor list and solicitation Approvals: Publication Requirements: Publications: User Status The Chronicle PA's Office Approved Suzette Smith Approved Additional Copies: Cover Letter To: Kaity Nissell Suzette Smith Grace Jimenez