Memorandum of Agreement with WSU Extension. BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-119
APPROVING A MEMORANDUM OF AGREEMENT
BETWEEN LEWIS COUNTY AND WASHINGTON STATE
UNIVERSITY EXTENSION
WHEREAS, the Board of County Commissioners has reviewed a Memorandum of
Agreement between Lewis County and Washington State Extension to provide WSU
Extension Services to Lewis County residents; and
WHEREAS, county funds in the amount of $133,691 have been approved to pay for
WSU Extension Services to Lewis County; and
WHEREAS, it appears to be in the best interest to authorize the execution of said
Memorandum of Agreement for Lewis County.
NOW THEREFORE BE IT RESOLVED that the aforesaid Memorandum of Agreement is
hereby approved and the Board of County Commissioners is authorized to sign the
same.
DONE IN OPEN SESSION this 6th day of April, 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Cullen Gatten Gary Stamper
By: Cullen Gatten, Gary Stamper, Chair
Deputy Prosecuting Attorney
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ATTEST: • Edna J J . Fund
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'?*Edna J. Fund, Vice Chair
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Rieva Lester Robert C. Jackson
Rieva Lester, Robert C. Jackson, Commissioner
Clerk of the Lewis County Board of County
Commissioners
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wsu SiltINIS=0010
MEMO.OF AGFitOAENT
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C. :Ass_ire that-salt ride esvvtl{ Vailatje far'' x� nsfari Educators
and desig.riate4,-�rgf -= 4 n :toff-ib :#ed o critg a e tablfshed by the
Washing ton.Sta.te Le�('s atiJre no a's lirngton;Stte`Universit•' p-esident.
D. Submit to County at th 'b `rrj` t trio ;Ito r titi o oc Urre i�utlt
of�ttie .rofessronal serijc .t-io TO et 'leAflf-th'1`s` greerim`eift.`
E. I'ro�l��tr; County ac� 'tq wsu' tte{speil s'exlzer_h�slro`.� po a^1SU
Exfensrorl ducat rs' plahs r d o i ement duaatlori>p ` r Ens*
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12, -Par thv amounttgr "App 1 4rrl hly, ! s u t l g" ree �.gpon. •-
f h Yr�J for ExtOnst E ` tion,se es3to be re- de'ed:-In w1s Co .
Y a re`��.) hi shall t;A rate rat d,aa'a nt ar t for these 3rafesslonal e-eNiee Tfdr•a'
term o`one Fa,{eritf; r r : ,t , -, . : '
b. . a rP,y ' ay,:the jrtvot lto '- e• from) -$(1: s. Ws, current!mon ittiv,ce-.to`
t' llcd by:tl °lpth'� 'bpY e within dirt• -�3O' -days of recei orb a
Ty s• - pt date; of
- s, heel !e rnutu�U}:a• - _ : p e t# ,WSU:arid.County. —he;� '
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ru�plieif..filitury greed upo yWS ,fadCot1 rr � a .x=rs
::W U atilitli inty.jolntiy'agrep than -' ,
A.'.A,c1dItion l program support St �'r cr ton may be emaloyed an i fully fund@d ....
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•-tti'e tjripq party to -ass's: it c�;-r.,. :� •a.it '�"�S!r educational programs=in, L.is
'QSuYl{ty Rrl4 ddtttonal gaff shall be:tempo a:-y. ` Sli aril County snail erde vgr
'iTei:t4iiilfrititiOtki4hil60eS to be WW1SU employees whose salary is reinb:rrsed
f Tby O-punin the manher of the )1JSU employees herein) through a reney ed:or
:revisdA• ppb<endix A.
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B. 'Except`as 'spedified:an Itbsectipn V.A, above; employees Dr agents perfoniiing
dut7ps as desonbed.'hnrein'•shell be under the direction and supervision of WSU,
• -g nu shalCbe agents or employees of\A'SU, riot ages s or"employees of.County.
5 WSU�_� hall' be responsible -for comaly;ng ,eyiti industrial insurance and other
'w6 kp(goe. and nohdiscrirnination laws related to these employees:
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MEMO.OF AGREEMENT
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. iiiiSlitkEW•0013--'.(i
MEMO:Of AGREEMENT
• ;
... '
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, INTERAGENCY AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
Lewis County,Washington
1
..,3 APPENDIX A
Professional Services Contract
The following Individuals will be jointly funded under th`s Memorandum of Ag•eement hrough a Personnel
11 Saw ces Contract for the period January 1,2020 through December 31,2020.
$Amount for
Numbs. County Portion
1 County Director` $12,724.60
yy (part time) Prog•am Assistant(Fcod Safety) $ 4,000.00
r, I County Extension Faculty S 33,376.00
E;
(part-time) Extension Faculty(Small Farm) $ 3,500.0D
a
1 Master Gardener Coo.'d;natcr 6 36,622.00
1 Administrative Assistant tb 37,238.60
�t
.; Total $133,691.00
r *Includes department head responsibilities1.
r
q
1 '� 04/13/2020 V-I 3 _
�i CSC.�t'f'•CGaY
t�eel-6af#rtey,-Actfno Dlrecto.Date Gary S.arU'per,Chair Date
U Extension Le'.tiMs County Commissioners
i
i/, l Digitally signed by Dan Nordquist,
)iyill, )„,y AV, Authorized ial
Data_20200 28 17:39:46-07 00
Dan Nordqu'st Dale •
Director,Office of Grant&Research Development
i
1
MEMORANDUM OF AGREEMENT
Between ?:
WASHINGTON STATE UNIVERSITY EXTENSION
•
And •
LEWIS COUNTY
FEDERAL FUNDING FORM
The following funds will be provided under th's Memorandum of Agreement for the period
January 1, 2020 through December 31, 2020 to provide an extension program.
Federal Funds $ 0 Non-Federal Funds $133,691
TOTAL FUNDS S 133,691
It is understood that non-Federal funds provided by the County in support of this
agreement may be identified by WSU as match for Federal capacity program (Hatch Act,
Smith-Lever Act, etc.)funds received by WSU to support Extension activit es.
l44l3c
f20 /�j .
Michael J. Ga ey `� \ Date Gary Sta per, Chair Date
Assistant Director Board of County Commissioners
WSU Extension Lewis County
Digitally signed by Dan Nordquist,
,, .- AVP,Authorized Official
Date:2020.04.28 17:40:09-07'00'
d -
Daniel G. Nordquist Date
Associate Vice President
Office of Research Support and Operations
WSU&LEWIS COUNTY FEDERAL FUNDING FORM
MEMO.OF AGREEMENT
READABLE COPY
MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
and
LEWIS COUNTY, WASHINGTON
I. Mission Statement
Washington State University Extension (WSU) engages people, organizations and
communities to advance knowledge, economic well- being and quality of life by fostering
inquiry, learning, and the application of research. This mission is carried out using
research and experience-based educational programs from colleges and departments
dispersed throughout the WSU system, which address important issues and needs of
individuals and communities in all 39 counties in the state of Washington.WSU is enabled
for this task as the Land Grant Institution for Washington State through partnerships with
county, state, and federal governments.
II. Purpose
The purpose of this agreement is to formalize the longstanding relationships between
WSU and Lewis County (County). This also continues a longstanding joint-funding
relationship for Extension faculty and designated support staff. This agreement conforms
to the standards for interagency agreements set forth in RCW 39.34.130. It is the intent
of this agreement to provide clientele in this area with outreach educational programs
from WSU employees.
III. Transition Period
The terms of the 2019 contract between WSU and County shall remain effective until April
15, 2020. At 12:00AM on April 16, 2020, sections IV through VI II of this contract will take
effect. During the transitional period from Jan. 1, 2020 through April 15, 2020, County
and WSU shall collaborate to provide continuity of service, notice to affected employees,
and a smooth transition to the new operating structure.
IV. WSU agrees to:
A. Recruit, employ, establish salaries for, and adequately supervise WSU
Extension Educators and designated WSU program support staff located in
Lewis County as set forth in Appendix A.
B. Supplement the funds received from this contract, if necessary, to afford salary,
leave, holiday, and fringe or other benefits (such as in-service or continuing
education) to WSU Extension Educators and designated WSU program
support staff as outlined in WSU's policies.
WSU& LEWIS COUNTY Page 1 of 3
MEMO. OF AGREEMENT
C. Assure that salary increase monies will be available for Extension Educators
and designated program support staff based on criteria established by the
Washington State Legislature and Washington State University President.
D. Submit to County at the beginning of each month an invoice for reimbursement
of the professional services set forth in Appendix A of this agreement.
E. Provide County access to WSU's state specialists' expertise to support WSU
Extension Educators' plans and to implement education programs.
V. Under terms of this agreement, Lewis County will:
A. Pay the amount agreed upon in Appendix A monthly, or as mutually agreed upon,
to WSU for Extension Education services to be rendered in Lewis County. This
agreement shall be interpreted as a contract for these professional services for a
term of one calendar year.
B. Promptly pay the invoice voucher from WSU as follows: current month invoice to
be billed by the 10th and payable within thirty (30) days of receipt date, or on a
schedule mutually agreed upon between WSU and County. The invoice shall be a
monthly reimbursement of the contract amount.
C. Contingent upon approval of the Board of County Commissioners when the need
arises, continue to pay for contracted personnel on professional. retraining, or
other leave.
D. Furnish office/workshop/training facilities for faculty. In addition to physical
facilities, such facilities may include telephones, IT services, office equipment, or
supplies if mutually agreed upon by WSU and County.
VI. WSU and County jointly agree that:
A. Additional program support staff positions may be employed and fully funded by
the hiring party to assist in carrying out WSU educational programs in Lewis
County. Such additional staff shall be temporary. WSU and County shall endeavor
to transition such employees to be WSU employees whose salary is reimbursed
by County (in the manner of the WSU employees herein) through a renewed or
revised Appendix A.
B. Except as specified in subsection V.A, above, employees or agents performing
duties as described herein shall be under the direction and supervision of WSU,
and shall be agents or employees of WSU, not agents or employees of County.
WSU shall be responsible for complying with industrial insurance and other
workplace and nondiscrimination laws related to these employees.
WSU& LEWIS COUNTY Page 2 of 3
MEMO. OF AGREEMENT
C. Each party shall be responsible for the liabilities arising out of the employment,
conduct or omissions of its own officers, agents and employees.
D. This agreement is effective upon being signed by appropriate representatives of
the two organizations. It may be effective if signed in duplicates rather than with all
signatures upon one copy. This agreement represents the parties entire
agreement and supersedes all prior versions or discussions. It may be amended
or supplemented only as may be mutually agreed upon in writing.
VII. Duration of and Termination of this Agreement:
A. This duration of this agreement shall be from Jan. 1, 2020 to Dec. 31, 2020. unless
modified or terminated following mutual agreement in writing.
B. On January 1 of each year starting Jan. 1 , 2021, this agreement shall automatically
renew for another calendar year unless either party gives written notices of intent
to terminate the contract. Such notice must be sent before October 1 of any year
to effect termination and nonrenewal as of the ensuing January 1.
C. Either party may request to negotiate an amendment to Appendix A at any time.
Such a request and negotiations do not constitute notice of intent to terminate
unless notice of intent to terminate is explicitly stated in writing.
VIII. Records Retention
A. Both WSU and the County will maintain records that are sufficient and properly
reflect all costs incurred under terms of this agreement. These records will be
retained as set forth in the applicable retention schedule or six years, whichever is
less.
WSU& LEWIS COUNTY Page 3 of 3
MEMO. OF AGREEMENT
, INTERAGENCY AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
Lewis County,Washington
"z APPENDIX A
i' Professional Services Contract
The following Individuals will be Jointly funded under this Memorandum of Agreement through a Personnel
V" Services Contract for the period January 1,2020 throug'n December 31,2020,
$Amount for .Number County Portion
1 County Director* $ 12,724.53
(part time) Program Assistant(Food Safety) $ 4,000.00
4.41 County Extension Faculty $ 30,378.00
t (part-time) Extension Faculty(Small Farm) $ 3,500.00 .
1 Master Gardener Coordinator $ 36,822.00
j 1 Administrative Assistant $ 37,238.60
v
"t
iota'. $133,691,00
i.r
s
*Includes department head responsibilities
iJntx,Gta.0 r✓ 04/13/2020 A-- i. ,3-.2r,
Vida, e{t.,,�letfieel-Gaffney,-Acting DirectorDate ary Slim r,Ch Date
U Extension Lewis County Commissioners
Dan Nordquist Date
Director,Office of Grant&Research Development
1
ti
t:1
MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
LEWIS COUNTY
FEDERAL FUNDING FORM
The following funds will be provided under this Memorandum of Agreement for the period
January 1, 2020 through December 31, 2020 to provide an extension program.
Federal Funds $ 0 Non-Federal Funds $133,691
TOTAL FUNDS $ 133,691
It is understood that non-Federal funds provided by the County in support of this
agreement may be identified by WSU as match for Federal capacity program (Hatch Act,
Smith-Lever Act, etc.)funds received by WSU to support Extension activities.
)1d-
4/3/204-73
Michael J. Ga ey ' Date Gary Sta per, Chair Date
Assistant Director Board of County Commissioners
WSU Extension Lewis County
Daniel G. Nordquist Date
Associate Vice President
Office of Research Support and Operations
WSU&LEWIS COUNTY FEDERAL FUNDING FORM
MEMO.OF AGREEMENT
BOCC AGENDA ITEM SUMMARY
BOCC Meeting Date: April 6, 2020
Suggested Wording for Agenda Item: Agenda Type: Proclamation
Approving a Memorandum of Agreement between Lewis County and Washington State University
Extension
Contact: Becky Butler Phone: 360-740-1198
Department: BUD - Budget
Description:
APPROVING AGREEMENT BETWEEN LEWIS COUNTY AND WASHINGTON STATE UNIVERSITY
EXTENSION
Approvals: Publication Requirements:
Publications:
User Status NA
Eric Eisenberg Pending
Erik Martin Pending
PA's Office Pending
Additional Copies: Cover Letter To:
Becky Butler Gary Fredricks