Addendum to MOA with Washington State University Extension. BOCC AGENDA ITEM SUMMARY
Resolution: 20-125 BOCC Meeting Date: April 13, 2020
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approve an addendum to a memorandum of agreement (MOA) between Lewis County and
Washington State University Extension
Contact: Becky Butler Phone: 360-740-1198
Department: BUD - Budget
Description:
On April 6, 2020, the Board approved a contract with WSU on WSU's representation that it agreed
with the terms. WSU subsequently sought two minor modifications. This addendum implements
the April 6 contract with those modifications.
Approvals: Publication Requirements:
Publications:
User Status None
Additional Copies: Cover Letter To:
Becky Butler Gary Fredricks
BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-125
APPROVE AN ADDENDUM TO A MEMORANDUM OF
AGREEMENT (MOA) BETWEEN LEWIS COUNTY AND
WASHINGTON STATE UNIVERSITY EXTENSION
WHEREAS, the Board of County Commissioners approved and entered into a
Memorandum of Agreement with the Washington State University Extension on April 6,
2020, upon representations by WSU that WSU agreed to the terms; and
WHEREAS, WSU subsequently sought two minor modifications of the terms based on
delays related to circumstances surrounding COVID-19; and
WHEREAS, an Addendum to the Memorandum of Agreement has been prepared to
make the requested modifications; and
WHEREAS, approving the Addendum appears to be in the public interest.
NOW THEREFORE BE IT RESOLVED the aforesaid Addendum to the Memorandum of
Agreement is hereby approved and a representative of the Board of County
Commissioners is authorized to sign the same.
DONE IN OPEN SESSION this 13th day of April, 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Eric Eisenberg Gary Stamper
By: Eric Eisenberg, Gary Stamper, Chair
Chief Civil Deputy Prosecuting Attorney
ATTEST: •'�°"'� ="As' Edna J . Fund
'sc Edna J. Fund, Vice Chair
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Rieva Lester ..H�N`�"^5.•. Robert C . Jackson
Rieva Lester, Robert C. Jackson, Commissioner
Clerk of the Lewis County Board of County
Commissioners
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NYSU&ISV S CQU,yT`! Page 1 of 3
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MEMO.OF AGREEMEW
i INTERAGENCY AGREEMENT
k. Between
WASHINGTON STATE UNIVERSITY EXTENSION
I And
Lewis County,Washington
1 E. APPENDIX A
Professional Services Contract
The following Ind(viduats will be Jointly funded under th`•s Memorandum of Agreement though a Personnel
Sery we Contract for the period January 1,2020 through December 31,2020.
$Amount for
ik Numbs. County Portion
1 County Director` $12,724.60
4.
(part time) Provii Ass'stant(Food Safety) $ 4,0C-0,00
4.
1 Cc.:n•`ty Extension Faoulty $ 3?,376.00
• (part-tinge) Extension Facu':ty(Small Farm; $ 3,500.03
I Master Gardener Coordinator S 36,622.00 I
1 Adrinistrative Assistant $ 37,238,C0
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Total $133,661.00
'Includes department head responsibilities I.
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VN4cutk(kiv✓ 04113,2020 /�
I ,+ ',�iehee:-Ga#ney,-�kcl:ng DireclorDale Gary Starriper,Char Date
1, .�C.ift`,CC� �.,
rJU Extens►on Lows County Commissioners
Digitally signed by Dan Nordquist,
` ��_ AVP,Authorized O�cial
pi ' /7? Date•7020.04.28 17:39:46-07'00' §
Dan Nordq t Date D'rector,Off'ce of Grant 6 Research Development
si#
s
ti^
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MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
LEWIS COUNTY
5
FEDERAL FUNDING FORM
The following funds will be provided under th:s Memorandum of Agreement for the period
January 1, 2020 through December 31, 2020 to provide an extension program.
Federal Funds S 0 Non-Federal Funds $133,e91
TOTAL FUNDS S 133,691
It is understood that non-Federal funds provided by the County in support of this
agreement may be identified by WSU as match for Federal capacity program(Hatch Act,
Smith-Lever Act, etc.)funds received by WSU to support Extension activities.
ThLj &(>
Michael J. Ga ey Date Gary Sta per. Chair Date
Assistant Director Board of County Commissioners
'NSU Extension Lewis County
Digitally signed by Dan Nordquist,
L� AVP,Authorized Official SIGN PIER
' .;
Date:2020.04.28 17:40:09-07'00'
Daniel G. Nordquist Date
Associate Vice President
Office of Research Support and Operations
WSU&LEWIS COUNTY FEDERAL FUNDING FORM
MEMO.OF AGREEMENT
READABLE COPY
MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION c.:51
and
LEWIS COUNTY, WASHINGTON
I. Mission Statement
Washington State University Extension (WSU) engages people, organizations and
communities to advance knowledge, economic well- being and quality of life by fostering
inquiry, learning, and the application of research. This mission is carried out using
research and experience-based educational programs from colleges and departments
dispersed throughout the WSU system, which address important issues and needs of
individuals and communities in all 39 counties in the state of Washington. WSU is enabled
for this task as the Land Grant Institution for Washington State through partnerships with
county, state, and federal governments.
II. Purpose
The purpose of this agreement is to formalize the longstanding relationships between
WSU and Lewis County (County). This also continues a longstanding joint-funding
relationship for Extension faculty and designated support staff. This agreement conforms
to the standards for interagency agreements set forth in RCW 39.34.130. It is the intent
of this agreement to provide clientele in this area with outreach educational programs
from WSU employees.
III. Transition Period
The terms of the 2019 contract between WSU and County shall remain effective until April
15, 2020. At 12:00AM on April 16, 2020, sections IV through VIII of this contract will take
effect. During the transitional period from Jan. 1 , 2020 through April 15, 2020, County
and WSU shall collaborate to provide continuity of service, notice to affected employees,
and a smooth transition to the new operating structure.
IV. WSU agrees to:
A. Recruit, employ, establish salaries for, and adequately supervise WSU
Extension Educators and designated WSU program support staff located in
Lewis County as set forth in Appendix A.
B. Supplement the funds received from this contract, if necessary, to afford salary,
leave, holiday, and fringe or other benefits (such as in-service or continuing
education) to WSU Extension Educators and designated WSU program
support staff as outlined in WSU's policies.
WSU&LEWIS COJNTY Page 1 of 3
MEMO.OF AGREEMENT
C. Assure that salary increase monies will be available for Extension Educators
and designated program support staff based on criteria established by the
Washington State Legislature and Washington State University President.
D. Submit to County at the beginning of each month an invoice for reimbursement
of the professional services set forth in Appendix A of this agreement.
E. Provide County access to WSU's state specialists' expertise to support WSU
Extension Educators' plans and to implement education programs.
V. Under terms of this agreement, Lewis County will:
A. Pay the amount agreed upon in Appendix A monthly, or as mutually agreed upon,
to WSU for Extension Education services to be rendered in Lewis County. This
agreement shall be interpreted as a contract for these professional services for a
term of one calendar year.
B. Promptly pay the invoice voucher from WSU as follows: current month invoice to
be billed by the 10th and payable within thirty (30) days of receipt date, or on a
schedule mutually agreed upon between WSU and County. The invoice shall be a
monthly reimbursement of the contract amount.
C. Contingent upon approval of the Board of County Commissioners when the need
arises, continue to pay for contracted personnel on professional. retraining, or
other leave.
D. Furnish office/workshop/training facilities for faculty. In addition to physical
facilities, such facilities may include telephones, IT services, office equipment, or
supplies if mutually agreed upon by WSU and County.
VI. WSU and County jointly agree that:
A. Additional program support staff positions may be employed and fully funded by
the hiring party to assist in carrying out WSU educational programs in Lewis
County. Such additional staff shall be temporary. WSU and County shall endeavor
to transition such employees to be WSU employees whose salary is reimbursed
by County (in the manner of the WSU employees herein) through a renewed or
revised Appendix A.
B. Except as specified in subsection V.A, above, employees or agents performing
duties as described herein shall be under the direction and supervision of WSU,
and shall be agents or employees of WSU, not agents or employees of County.
WSU shall be responsible for complying with industrial insurance and other
workplace and nondiscrimination laws related to these employees.
WSU&LEWIS COUNTY Page 2 of 3
MEMO.OF AGREEMENT
•
C. Each party shall be responsible for the liabilities arising out of the employment;
conduct or omissions of its own officers, agents and employees.
D. This agreement is effective upon being signed by appropriate representatives of
the two organizations. It may be effective if signed in duplicates rather than with all
signatures upon one copy. This agreement represents the parties entire
agreement and supersedes all prior versions or discussions. It may be amended
or supplemented only as may be mutually agreed upon in writing.
VII. Duration of and Termination of this Agreement:
A. This duration of this agreement shall be from Jan. 1, 2020 to Dec. 31, 2020, unless
modified or terminated following mutual agreement in writing.
B. On January 1 of each year starting Jan. 1, 2021, this agreement shall automatically
renew for another calendar year unless either party gives written notices of intent
to terminate the contract. Such notice must be sent before October 1 of any year
to effect termination and nonrenewal as of the ensuing January 1.
C. Either party may request to negotiate an amendment to Appendix A at any time.
Such a request and negotiations do not constitute notice of intent to terminate
unless notice of intent to terminate is explicitly stated in writing.
VIII. Records Retention •
A. Both WSU and the County will maintain records that are sufficient and properly
reflect all costs incurred under terms of this agreement. These records will be
retained as set forth in the applicable retention schedule or six years, whichever is
less.
WSU& LEWIS COUNTY Page 3 of 3
MEMO.OF AGREEMENT
INTERAGENCY AGREEir1ENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
Lewis County,Washington
APPENDIX A
Professional Services Contract
The folowing individuals will be Jointly funded under this Memorandum of Agreement through a Personnel
Services Contract for the period January 1,2020 through December 31,2020,
. $Amount for
Number • County portion
•
1 County Director` $ 12,724.50
(part time) Program Assistant(Food Safety) $ 4,000,00
1 County Extension Faculty $ 39,376.00
(part-time) Extension Faculty(Small Farm) $ 3,500.00
�t.
1 Master Gardener Coordinator $ 36,822.00
1 Administrative Assistant $ 37,238.50
Total $133,591,00
*Inciudoc department head responslbilitles
VALc,4 04/13/2020 47'A--
\li „,Melee}-Ga#neyrActing DirectorDate Gary Stem r,Ch- Date
U Extension Lewis County Commissioners
Wit
Dan Nordquist Date
Director,Office of Grant&Research Development
MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
LEWIS COUNTY
FEDERAL FUNDING FORM
The following funds will be provided under this Memorandum of Agreement for the period
January 1, 2020 through December 31, 2020 to provide an extension program.
Federal Funds $ 0 Non-Federal Funds $133,691
TOTAL FUNDS $ 133,691
It is understood that non-Federal funds provided by the County in support of this
agreement may be identified by WSU as match for Federal capacity program(Hatch Act,
Smith-Lever Act, etc.) funds received by WSU to support Extension activities.
2'1JJ\ 4/3/20 4-73
Michael J. Ga ney Date Gary Sta per, Chair Date
Assistant Director Board of County Commissioners
WSU Extension Lewis County
Daniel G. Nordquist Date
Associate Vice President
Office of Research Support and Operations
WSU&LEWIS COUNTY FEDERAL FUNDING FORM
MEMO.OF AGREEMENT
ADDENDUM TO
MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
and
LEVVIS COUNTY. WASHINGTON
I. Recitals
On April 6. 2020, the above-named parties agreed upon a Memorandum of Agreement
reflecting their ongoing relationship, as well as a transition of certain employees from
Lewis County to VVSU as part of that ongoing relationship. Lewis County signed the
Memorandum of Agreement upon emailed recitations from WSU that the latter agreed in
full. Subsequent to that signing. VVSU requested an addendum reflecting delay from
unusual circumstances surrounding the current COVID-19 epidemic.
II. Purpose
This addendum carries out the Memorandum of Agreement as signed by Lewis County
on April 6, 2020 (attached), with two minor modifications.
III. Modifications
A. The transition period provided for in section III of the Memorandum of
Agreement is amended to last until April 30, 2020. At 12:00AM on May 1. 2020.
sections IV through VIII shall take effect.
B. VVSU's duties under section IV.A are amended to clarify that WSU hire the two
existing employees transitioning from Lewis County employee to VVSU employ
as part of the consideration for this agreement. Nothing in this provision
requires WSU to guarantee or continue these employees' employment with
WSU for any specific period, however. That issue shall be governed by WSU's
employment policies and any applicable collective bargaining agreement(s).
IV. Continuance in Force
A. All other terms of the Memorandum of Agreement as signed by Lewis County on
April 6, 2020 continue in full force and effect.
[Signatures appear on the following page.]
WSU&LEWIS COUNTY FEge 1 of 2
ADDENDUM TO MEMO.OF AGREEMENT
•
VALI,GuLd#4.W 5/1—a4(-"--
04/13/2020
Vicki McCracken, Director Date Gary Sta per, Chair Date
WSU Extension Board County
Commissioners
'A) )2 Digitally signed by Dan Nordqutis
AVP,Authorized Official
Date:2020.04.28 17:38:48-0700'
Dan Nordquist Date
AVP, Office of Research Support and Operations
IP 1 :1
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WSU& LEWIS COUNTY Page 2 of 2
ADDENDUM TO MEMO.OF AGREEMENT
BOCC AGENDA ITEM SUMMARY
Resolution: 20-125 BOCC Meeting Date: April 13, 2020
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approve an addendum to a memorandum of agreement (MOA) between Lewis County and
Washington State University Extension
Contact: Becky Butler Phone: 360-740-1198
Department: BUD - Budget
Description:
On April 6, 2020, the Board approved a contract with WSU on WSU's representation that it agreed
with the terms. WSU subsequently sought two minor modifications. This addendum implements
the April 6 contract with those modifications.
Approvals: Publication Requirements:
Publications:
User Status None
Additional Copies: Cover Letter To:
Becky Butler Gary Fredricks