Authorize Director of IT Services to execute renewal of three-year agreement with En Pointe BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-126
AUTHORIZATION FOR THE DIRECTOR OF IT
SERVICES TO EXECUTE THE RENEWAL OF A 3-YEAR
ENTERPRISE AGREEMENT WITH EN POINTE, A
WASHINGTON STATE CONTRACTED RESELLER FOR
MICROSOFT CORPORATION LICENSES
WHEREAS, in 2008, the Board of County Commissioners (BOCC) entered into a
licensing purchase and software assurance agreement to replace the County's aging
network management and email systems, with a system suitable to meet current and
future requirements; and
WHEREAS, over the course of many months, the Executive Steering Committee, with
the leadership of IT Services, explored options within the industry. The committee
selected the Microsoft Active Directory network solution, the Microsoft desktop and
Office solutions, and the Microsoft Exchange email solution as the most effective
products to meet this need; and
WHEREAS, as a local governmental agency, Lewis County has the ability to purchase
these products at a discounted rate through the Department of Enterprise Solutions
(DES); and
WHEREAS, the BOCC approved this purchase and ongoing Software Assurance through
the IT Services inter-fund rates; and
WHEREAS, should the need for future contract amendments and/or change orders
occur, the BOCC has granted authority to department Directors by Resolution No.
09-299, and amended Resolution No. 11-437, to bind the County in amounts up to
$40,000.
NOW THEREFORE BE IT RESOLVED that the BOCC hereby authorizes the Director of
Information Technology Services or his designee to sign the 3-year Microsoft Enterprise
Agreement (MS EA) renewals with DES, or their designated reseller, in excess of the
above-mentioned S40,000 limitation. 2020 Year 1 renewal cost is S134,963.96 plus
applicable sales tax and the 3-year agreement total is S404,891.88 plus applicable tax.
DONE IN OPEN SESSION this 13th day of April, 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Kevin McDowell Gary Stamper
By: Kevin McDowell, Gary Stamper, Chair
Deputy Prosecuting Attorney
• uNTY, ,••
ATTEST: �°OPgDOF 9Sy'�• Edna J . Fund
oEdna J. Fund, Vice Chair
1g45
Rieva Lester '•sy"czo� �',. Robert C. Jackson
Rieva Lester, Robert C. Jackson, Commissioner
Clerk of the Lewis County Board of County
Commissioners
in
Microsoft Volume Licensing
Enterprise Enrollment State and Local
Enterprise Enrollment number Framework ID
(Microsoft to complete) {if applicable)
Previous Enrollment number
'Reseler to complete)
This Enrollment must be attached to a signature form to be valid.
This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form
as of the effective date. Enrolled Affiliate represents and warrants it is the same Customer. or an Affiliate of
the Customer, that entered into the Enterprise Agreement identified on the program signature form.
This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement
identified on the signature form, (3) the Product Selection Form. (4) the Product Terms. (5) the Online
Services Terms. (6) any Supplemental Contact Information Form. Previous Agreement/Enrollment form.
and other forms that may be required. and (7) any order submitted under this Enrollment. This Enrollment
may only be entered into under a 2011 or later Enterprise Agreement. By entering into this Enrollment.
Enrolled Affiliate agrees to be bound by the terms and conditions of the Enterprise Agreement.
All terms used but not defined are located at http:Pwww.microsoft.com/licensing/contracts. In the event of
any conflict the terms of this Agreement control.
Effective date. If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or
more previous Enrollments or agreements, then the effective date will be the day after the first prior
Enrollment or agreement expires or terminates. If this Enrollment is renewed the effective date of the
renewal term will be the day after the Expiration Date of the initial term. Otherwise. the effective date will
be the date this Enrollment is accepted by Microsoft. Any reference to 'anniversary date" refers to the
anniversary of the effective date of the applicable initial or renewal term for each year this Enrollment is in
effect.
Term. The initial term of this Enrollment will expire on the last day of the month. 36 full calendar months
from the effective date of the initial term. The renewal term will expire 36 full calendar months after the
effective date of the renewal term.
Terms and Conditions
1. Definitions.
Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The
following definitions are used in this Enrollment:
"Additional Product" means any Product identified as such in the Product Terms and chosen by Enrolled
Affiliate under this Enrollment.
"Community' means the community consisting of one or more of the following: (1) a Government. (2) an
Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a
Government or a qualified member of the Community. or(3)a Customer with Customer Data that is subject
to Government regulations for which Customer determines and Microsoft agrees that the use of
Government Community Cloud Services is appropriate to meet Customer's regulatory requirements
EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 1 of 10
Document X20-10635
Membership ,n the Community is ultimately at Microsoft's discretion. which may vary by Government
Community Cloud Service.
"Enterprise Online Service" means any Online Service designated as an Enterprise Online Service in the
Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are
treated as Online Services, except as noted.
"Enterprise Product" means any Desktop Platform Product that Microsoft designates as an Enterprise
Product in the Prcduct Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products
must be licensed for all Qualified Devices and Qualified Users on an Enterprise-wide basis under this
program.
"Expiration Date" means the date upon which the Enrollment expires.
'Federal Agency" means a bureau office. agency, department or other entity of the United States
Government.
"Government" means a Federal Agency. State/Local Entity. or Tribal Entity acting in its governmental
capacity.
"Government Community Cloud Services' means Microsoft Online Services that are provisioned in
Microsoft's multi-tenant data centers for exclusive use by or for the Community and offered in accordance
with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft
Online Services that are Government Community Cloud Services are designated as such in the Use Rights
and Product Terms.
"Industry Device" (also known as line of business device) means any device that: (1) is not useable in its
deployed configuration as a general purpose personal computing device(such as a personal computer), a
multi-function server, or a commercially viable substitute for one of these systems: and (2)only employs an
industry or task-specific software program (e.g. a computer-aided design program used by an architect or
a point of sale program) ("Industry Program"). The device may include features and functions derived from
Microsoft software or third-party software. If the device performs desktop functions (such as email, word
processing, spreadsheets. database, network or Internet browsing. or scheduling. or personal finance).
then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program
functionality: and (2) must be technically integrated with the Industry Program or employ technically
enforced policies or architecture to operate only when used with the Industry Program functionality.
'Managed Device" means any device on which any Affiliate in the Enterprise directly or indirectly controls
one or more operating system environments. Examples of Managed Devices can be found in the Product
Terms.
"Qualified Device" means any device that is used by or for the benefit of Enrolled Affiliate's Enterprise and
is: (1) a personal desktop computer portable computer, workstation. or similar device capable of running
Windows Pro locally(in a physical or virtual operating system environment). or(2) a device used to access
a virtual desktop infrastructure("VDI"). Qualified Devices do not include any device that is: (1) designated
as a server and not used as a personal computer. (2)an Industry Device. or(3) not a Managed Device. At
its option. the Enrolled Affiliate may designate any device excluded above (e.g.. Industry Device) that is
used by or for the benefit of the Enrolled Affiliate's Enterprise as a Qualified Device for all or a subset of
Enterprise Products or Online Services the Enrolled Affiliate has selected.
"Qualified User" means a person (e.g.. employee, consultant, contingent staff) who. (1) is a user of a
Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access
License or any Enterprise Online Service. It does not include a person who accesses server software or
an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms.
"Reseller" means an entity authorized by Microsoft to resell Licenses under this program and engaged by
an Enrolled Affiliate to provide pre-and post-transaction assistance related to this agreement;
"Reserved License" means for an Online Service identified as eligible for true-ups in the Product Terms.
the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service
available for activation.
EA20201 EnrGov(US)SLG(ENG)(Oct201 9) Page 2 of 10
Document X20-10635
"State/Local Entity" means (1) any agency of a state or local government in the United States or (2) any
United States county borough commonwealth. city, municipality. town township special purpose district,
or other similar type of governmental instrumentality established by the laws of Customer's state and
located within Customer's state's jurisdiction and geographic boundaries.
"Tribal Entity" means a federally recognized tribal entity performing tribal governmental functions and
eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian
tribe.
"Use Rights means with respect to any licensing program, the use rights or terms of service for each
Product and version published for that licensing program at the Volume Licensing Site and updated from
time to time. The Use Rights include the Product-Specific License Terms, the License Model terms, the
Universal License Terms. the Data Protection Terms. and the Other Legal Terms. The Use Rights
supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a
Product.
"Volume Licensing Site" means htto•llwww.microsoft.com/licensingicontracts or a successor site.
2. Order requirements.
a. Minimum order requirements. Enrolled Affiliate s Enterprise must have a minimum of 250
Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for
Enterprise Products or Enterprise Online Services.
(i) Enterprise commitment. Enrolled Affiliate must order enough Licenses to cover all
Qualified Users or Qualified Devices. depending on the License Type. with one or more
Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise
Online Services (as long as all Qualified Devices not covered by a License are only used
by users covered with a user License).
(ii) Enterprise Online Services only. If no Enterprise Product is ordered. then Enrolled
Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online
Services.
b. Additional Products. Upon satisfying the minimum order requirements above, Enrolled
Affiliate may order Additional Products.
c. Use Rights for Enterprise Products. For Enterprise Products if a new Product version has
more restrictive use rights than the version that is current at the start of the applicable initial or
renewal term of the Enrollment those more restrictive use rights will not apply to Enrolled
Affiliate's use of that Product during that term.
d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used
on its initial order and on any additional orders.
e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United
States. Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be
submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled
Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the
Reseller based on those terms. Throughout this Agreement the term'price"refers to reference
price. Resellers and other third parties do not have authority to bind or impose any obligation
or liability on Microsoft.
f. Adding Products.
(i) Adding new Products not previously ordered. New Enterprise Products or Enterprise
Online Services may be added at any time by contacting a Microsoft Account Manager or
Reseller. New Additional Products. other than Online Services, may be used if an order is
placed in the month the Product is first used. For Additional Products that are Online
Services, an initial order for the Online Service is required prior to use.
EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 3 of 10
Document X20-10635
(ii) Adding Licenses for previously ordered Products. Additional Licenses for previously
ordered Products other than Online Services may be added at any time but must be
included in the next true-up order. Additional Licenses for Online Services must be ordered
prior to use. unless the Online Services are (1) identified as eligible for true-up in the
Product Terms or(2) included as part of other Licenses.
g. True-up requirements. Enrolled Affiliate must submit an annual true-up order that accounts
for any changes since the initial order or last order. If there are no changes. then an update
statement must be submitted instead of a true-up order.
(i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the
number of Qualified Devices and Qualified Users (if ordering user-based Licenses) at the
time the true-up order is placed and must order additional Licenses for all Qualified Devices
and Qualified Users that are not already covered by existing Licenses. including any
Enterprise Online Services.
(ii) Additional Products. For Additional Products that have been previously ordered under
this Enrollment, Enrolled Affiliate must determine the maximum number of Additional
Products used since the latter of the initial order. the last true-up order or the prior
anniversary date and submit a true-up order that accounts for any increase.
(iii) Online Services. For Online Services identified as eligible for true-up in the Product
Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to
use and payment may be deferred until the next true-up order Microsoft will provide a
report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its
Reseller. Reserved Licenses will be invoiced retrospectively to the month in which they
were ordered.
(iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of
Subscription Licenses at the Enrollment anniversary date on a prospective basis if
permitted in the Product Terms. as follows.
1) For Subscription Licenses that are part of an Enterprise-wide purchase. Licenses may
be reduced if the total quantity of Licenses and Software Assurance for an applicable
group meets or exceeds the quantity of Qualified Devices and Qualified Users (if
ordering user-based Licenses) identified on the Product Selection Form, and includes
any additional Qualified Devices and Qualified Users added in any prior true-up orders.
Step-up Licenses do not count towards this total count.
2) For Enterprise Online Services that are not a part of an Enterprise-wide purchase.
Licenses can be reduced as long as the initial order minimum requirements are
maintained.
3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may
reduce the Licenses. If the License count is reduced to zero. then Enrolled Affiliate's
use of the applicable Subscription License will be cancelled.
Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true-up
order Enrollment anniversary date and effective as of such date.
(v) Update statement. An update statement must be submitted instead of a true-up order if,
since the initial order or last true-up order, Enrolled Affiliate's Enterprise: (1) has not
changed the number of Qualified Devices and Qualified Users licensed with Enterprise
Products or Enterprise Online Services: and (2) has not increased its usage of Additional
Products. This update statement must be signed by Enrolled Affiliate's authorized
representative.
(vi) True-up order period. The true-up order or update statement must be received by
M crosoft between 60 and 30 days prior to each Enrollment anniversary date. The third-
year true-up order or update statement is due within 30 days prior to the Expiration Date.
and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate
EA20201 EnrGov(US)SLG(ENG)(Oct2019) Page 4 of 10
Document X20-10635
may submit true-up orders more often to account for increases in Product usage. but an
annual true-up order or update statement must still be submitted during the annual order
period.
(vii)Late true-up order. If the true-up order or update statement is not received when due.
Microsoft will invoice Reseller for all Reserved Licenses not previously invoiced and
Subscription License reductions cannot be reported until the following Enrollment
anniversary date (or at Enrollment renewal, as applicable).
h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment Enrolled Affiliate
may step-up to a higher edition or suite as follows:
(i) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to
the true-up process.
(ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up
initially by following the process described in the Section titled "Adding new Products not
previously ordered.' then for additional step-up Licenses. by following the true-up order
process.
i. Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents
submitted with or under this Enrollment. by providing notice by email and a reasonable
opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor
mistakes. unintentional additions and omissions. This provision does not apply to material
terms. such as the identity. quantity or price of a Product ordered.
j. Verifying compliance. Microsoft may, in its discretion and at its expense verify compliance
with this Enrollment as set forth in the Enterprise Agreement.
3. Pricing.
a. Price Levels. For both the initial and any renewal term Enrolled Affiliate's Price Level for all
Products ordered under this Enrollment will be Level"D"throughout the term of the Enrollment.
b. Setting Prices. Enrolled Affiliate's prices for each Product or Service will be established by its
Reseller. Except for Online Services designated in the Product Terms as being exempt from
fixed pricing, As long as Enrolled Affiliate continues to qualify for the same price level,
Microsoft's prices for Resellers for each Product or Service ordered will be fixed throughout the
applicable initial or renewal Enrollment term. Microsoft's prices to Resellers are reestablished
at the beginning of the renewal term.
4. Payment terms.
For the initial or renewal order, Microsoft will invoice Enrolled Affiliates Reseller in three equal annual
installments. The first installment will be invoiced upon Microsoft's acceptance of this Enrollment and
remaining installments will be invoiced on each subsequent Enrollment anniversary date. Subsequent
orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront
for Online Services and upfront for all other Licenses.
5. End of Enrollment term and termination.
a. General. At the Expiration Date. Enrolled Affiliate must immediately order and pay for Licenses
for Products it has used but has not previously submitted an order. except as otherwise
provided in this Enrollment.
b. Renewal option. At the Expiration Date of the initial term. Enrolled Affiliate can renew
Products by renewing this Enrollment for one additional 36-month term or by signing a new
Enrollment. Microsoft must receive a Renewal Form, Product Selection Form. and renewal
order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal.
EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 5 of 10
Document X20-10635
Microsoft may make changes to this program that will make it necessary for Customer and its
Enrolled Affiliates to enter into new agreements and Enrollments at renewal.
c. If Enrolled Affiliate elects not to renew.
(i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any
Product under its Enrollment.then Enrolled Affiliate will not be permitted to order Software
Assurance later without first acquiring a new License with Software Assurance.
(ii) Online Services eligible for an Extended Term. For Online Services identified as eligible
for an Extended Term in the Product Terms. the following options are available at the end
of the Enrollment initial or renewal term.
1) Extended Term. Licenses for Online Services will automatically expire in accordance
with the terms of the Enrollment. An extended term feature that allows Online Services
to continue month-to-month ("Extended Term") is available. During the Extended
Term. Online Services will be invoiced monthly at the then-current published price as
of the Expiration Date plus a 3% administrative fee for up to one year. If Enrolled
Affiliate wants an Extended Term, Enrolled Affiliate must submit a request to Microsoft
at least 30 days prior to the Expiration Date.
2) Cancellation during Extended Term. At any time during the first year of the
Extended Term Enrolled Affiliate may terminate the Extended Term by submitting a
notice of cancellation to Microsoft for each Online Service. Thereafter, either party
may terminate the Extended Term by providing the other with a notice of cancellation
for each Online Service. Cancellation will be effective at the end of the month following
30 days after Microsoft has received or issued the notice.
(iii) Subscription Licenses and Online Services not eligible for an Extended Term. If
Enrolled Affiliate elects not to renew. the Licenses will be cancelled and will terminate as
of the Expiration Date. Any associated media must be uninstalled and destroyed and
Enrolled Affiliate's Enterprise must discontinue use. Microsoft may request written
certification to verify compliance.
d. Termination for cause. Any termination for cause of this Enrollment will be subject to the
"Termination for cause' section of the Agreement. In addition it shall be a breach of this
Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government
Community Cloud Services fails to meet and maintain the conditions of membership in the
definition of Community.
e. Early termination. Any early termination of this Enrollment will be subject to the "Early
Termination Section of the Enterprise Agreement.
For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an
Online Service for regulatory reasons. Microsoft will issue Reseller a credit for any amount paid
in advance for the period after termination.
6. Government Community Cloud.
a. Community requirements. If Enrolled Affiliate purchases Government Community Cloud
Services. Enrolled Affiliate certifies that it is a member of the Community and agrees to use
Government Community Cloud Services solely in its capacity as a member of the Community
and for eligible Government Community Cloud Services. for the benefit of end users that are
members of the Community. Use of Government Community Cloud Services by an entity that
is not a member of the Community or to provide services to non-Community members is strictly
prohibited and could result in termination of Enrolled Affiliate's license(s) for Government
Community Cloud Services without notice. Enrolled Affiliate acknowledges that only
Community members may use Government Community Cloud Services.
b. All terms and conditions applicable to non-Government Community Cloud Services also apply
EA20201 EnrGov US1SLG(ENG)(Oct2019) Page 6 of 10
Document X20-10635
to their corresponding Government Community Cloud Services, except as otherwise noted in
the Use Rights. Product Terms, and this Enrollment.
c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and
corresponding non-Government Community Cloud Services in the same domain.
d. Use Rights for Government Community Cloud Services. For Government Community
Cloud Services, notwithstanding anything to the contrary in the Use Rights:
(i) Government Community Cloud Services will be offered only within the United States.
(ii) Additional European Terms. as set forth in the Use Rights, will not apply.
(iii) References to geographic areas in the Use Rights with respect to the location of Customer
Data at rest. as set forth in the Use Rights. refer only to the United States.
EA20201 EnrGov(US)SLG(ENG)(Oct2019) Page 7 of 10
Document X20-10635
Enrollment Details
1. Enrolled Affiliate's Enterprise.
a. Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate's
Enterprise must consist of entire offices. bureaus. agencies departments or other entities of
Enrolled Affiliate, not partial offices, bureaus.agencies. or departments.or other partial entities.
Check only one box in this section. If no boxes are checked. Microsoft will deem the Enterprise
to include the Enrolled Affiliate only. If more than one box is checked. Microsoft will deem the
Enterprise to include the largest number of Affiliates:
❑ Enrolled Affiliate Only
❑ Enrolled Affiliate and all Affiliates
❑ Enrolled Affiliate and the following Affiliate(s) (Only identify specific affiliates to be included
if fewer than all Affiliates are to be included in the Enterprise):
❑ Enrolled Affiliate and all Affiliates, with following Affiliate(s)excluded:
b. Please indicate whether the Enrolled Affiliate's Enterprise will include all new Affiliates acquired
after the start of this Enrollment: Exclude future Affiliates
2. Contact information.
Each party will notify the other in writing if any of the information in the following contact information page(s)
changes. The asterisks (') indicate required fields. By providing contact information, Enrolled Affiliate
consents to its use for purposes of administering this Enrollment by Microsoft. its Affiliates,and other parties
that help administer this Enrollment. The personal information provided in connection with this Enrollment
will be used and protected in accordance with the privacy statement available at
httpsaiwww.microsoft.com/licensinq!servicecenter.
a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled
Affiliate s Enterprise. This contact is also an Online Administrator for the Volume Licensing
Service Center and may grant online access to others. The primary contact will be the default
contact for all purposes unless separate contacts are identified for specific purposes
Name of entity (must be legal entity namerLt� � ( ,rt 7 ` ��+ �ef'� c-4
Contact name' First Last i(/.w 3` S<.l-
Contact email address'�,..„ 3CF tr� ( . ;rCcvA of
Street address` -7G [
City' Chchl.i v �x� AJo.--fk" S-t •
States
Postal code* Cji
(Please provide the zip+4, e.g. xxxxx-xxxx)
Country* C."-S -*Li a-
Phone* 3�i�'
Tax ID
indicates required fields
b. Notices contact and Online Administrator. This contact(1)receives the contractual notices.
(2) is the Online Administrator for the Volume Licensing Service Center and may grant online
EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 8 of 10
Document X20-10635
access to others. and (3) is authorized to order Reserved Licenses for eligible Online Servies,
including adding or reassigning Licenses and stepping-up prior to a true-up order.
11 Same as primary contact(default if no information is provided below. even if the box is not
checked).
Contact name' First Last
Contact email address'
Street address*
City' cir
State*
Postal code*
(Please provide the zip+4. e.g xxxxx-xxxx)
Country*
Phone'
Language preference. Choose the language for notices. English
0 This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives
personally identifiable information of the Customer and its Affiliates.
'indicates required fields
c. Online Services Manager. This contact is authorized to manage the Online Services ordered
under the Enrollment and (for applicable Online Services) to add or reassign Licenses and
step-up prior to a true-up order.
Same as notices contact and Online Administrator(default if no information is provided below.
even if box is not checked)
Contact name*: First Last ,� _�
Contact email address*
�j�"�
Phone*
This contact is from a third party organization (not the entity). Warning: This contact receives
personally identifiable information of the entity.
indicates required fields
d. Reseller information. Reseller contact for this Enrollment is:
Reseller company name* PCM Inc.
Street address (PO boxes will not be accepted)* 1940 E. Mariposa Ave.
City* El Segundo
State' CA
Postal code' 90245-3457
Country* United States
Contact name* Microsoft,Info
Phone' (310)630-6606
Contact email address*microsoftinfo@pcm.com
`indicates required fields
By signing below, the Reseller identified above confirms that all information provided in this
Enrollment is correct.
Signature*
Printed name*
Printed title'
Date*
indicates required fields
EA20201EnrGov(US)SLGiENG)(Oct2019) Page 9 of 10
Document X20-10635
Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with
each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the
Reseller intends to terminate their relationship. the initiating party must notify Microsoft and the
other party using a form provided by Microsoft at least 90 days prior to the date on which the
change is to take effect.
e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental
Contact Information form. Otherwise, the notices contact and Online Administrator remains
the default.
(i) Additional notices contact
(ii) Software Assurance manager
(iii) Subscriptions manager
(iv) Customer Support Manager(CSM)contact
3. Financing elections.
Is a purchase under this Enrollment being financed through MS Financing? 0 Yes. O No.
If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to
finance any associated taxes. it must pay these taxes directly to Microsoft.
EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 10 of 10
Document X20-10635
08
saammon
lit EN PO oNTE°
TECHNIES
A PCM COMPANY
Quote Number: 3731617
Description: Lewis County: EA Renewal 4/1/20 Created By: Paula Alexander
Contact Name: Matt Jaeger Created Date: 04/01/2020 04:34:55 PM
Contact Email: Matt.Jaeger@Iewiscountywa.gov Modified By: Paula Alexander
PO Number: Modified Date: 04/01/2020 04:34:55 PM
Phone Number: (360)304-3346 Order Notes: NASPO Contract#ADSP016-130653 WA State Contract#
Ship Via: Best Way-Ground 6016 EA Renewal(3 Year)4/1/2020 Year 1 $134,963.96 Year
2$134,963.96 Year 3$134,963.96 3 year Total$404,891.88
MS# 8BA2403C* Note this quote is only for budgetary
purposes Order should process quote# 3731287 for 3 of 3
years.*
BILL TO SHIP TO
Lewis County IT() Lewis County IT()
351 NW. North St Matt Jaeger
Chehalis WA 98532 351 NW. North St
Chehalis WA 98532
QUOTE ITEMS
Description Qty Price Ext Price
System 1
OfficeProPlus ALNG SA MVL Pltfrm Year 1 540 95.25 51,435.00
Mfr: Microsoft I Mfr#: 269-12442
Contract Number:
ExchgSvrStd ALNG SA MVL Year 1 1 126.79 126.79
Mfr: Microsoft I Mfr#: 312-02257
Contract Number:
ExchgSvrEnt ALNG SA MVL Year 1 1 726.54 726.54
Mfr: Microsoft I Mfr#: 395-02504
Contract Number:
EntCAL ALNG SA MVL Pltfrm 0vcCAL wSrvcs Year 1 540 84.04 45,381.60
Mfr: Microsoft I Mfr#: 76A-00013
Contract Number:
VSProSubMSDN ALNG SA MVL Year 1 1 307.78 307.78
Mfr: Microsoft I Mfr#: 77D-00111
Contract Number:
SQLSvrStdCore ALNG SA MVL 2Lic CoreLic Year 1 12 587.69 7,052.28
Mfr: Microsoft I Mfr#: 7NQ-00292
Contract Number:
CISSteStdCore ALNG SA MVL 2Lic CoreLic Year 1 188 34.18 6,425.84
Mfr: Microsoft I Mfr#: 9GA-00313
Contract Number:
WINENTperDVC ALNG SA MVL Pltfrm Year 1 540 42.26 22,820.40
Mfr: Microsoft I Mfr#: KV3-00353
Contract Number:
EntCALSrvcsforGov ALNG SubsVL MVL PerUsr Year 1 540 0.00 0.00
Mfr: Microsoft I Mfr#: 6RV-00002
Contract Number:
0365GovE3 ShrdSvr ALNG SubsVL MVL AddOn touserECALw/OPP Year 1 25 23.87 596.75
Mfr: Microsoft I Mfr#: AAA-11890
Contract Number:
PwrBIProGCC ShrdSvr ALNG SubsVL MVL PerUsr Year 1 1 90.98 90.98
Mfr: Microsoft I Mfr#: DDJ-00001
Contract Number:
System Subtotal in USD: 134,963.96
Subtotal in USD: 134,963.96
Best Way-Ground Shipping: 0.00
Total Tax: 11,067.05
Total: 146,031.01
Thank you for giving PCM Sales,Inc. the opportunity to quote you these items.
We look forward to doing business with you in the future.
Product Prices and Sales Tax are subject to change without notice and a Freight charge may be added to the invoice.
Times listed are Pacific Standard Time(PST).
1
4
4
pH
flit EN POINTE*
fid e■ TECHNOLOGIES
A PCM COMPANY
Quote Number: 3731287
Description: Lewis County: EA Renewal 4/1/20 Created By: Paula Alexander
Contact Name: Matt Jaeger Created Date: 04/01/2020 12:34:53 PM
Contact Email: Matt.Jaeger@lewiscountywa.gov Modified By: Paula Alexander
PO Number: Modified Date: 04/01/2020 02:11:20 PM
Phone Number: (360) 304-3346 Order Notes: NASPO Contract#ADSPO16-130653 WA State Contract#
Ship Via: Best Way-Ground 6016 EA Renewal(3 Year)4/1/2020 Year 1 $134,963.96 Year
2$134,963.96 Year 3$134,963.96 3 year Total$404,891.88
MS# 8BA2403C
BILL TO SHIP TO
Lewis County IT() Lewis County IT()
351 NW. North St Matt Jaeger
Chehalis WA 98532 351 NW.North St
Chehalis WA 98532
QUOTE ITEMS
Description Qty Price Ext Price
System 1
OfficeProPlus ALNG SA MVL Pltfrm Year 1 540 95.25 51,435.00
Mfr: Microsoft I Mfr#: 269-12442
Contract Number:
ExchgSvrStd ALNG SA MVL Year 1 1 126.79 126.79
Mfr: Microsoft I Mfr#: 312-02257
Contract Number:
ExchgSvrEnt ALNG SA MVL Year 1 1 726.54 726.54
Mfr: Microsoft I Mfr#: 395-02504
Contract Number:
EntCAL ALNG SA MVL Pltfrm DvcCAL wSrvcs Year 1 540 84.04 45,381.60
Mfr: Microsoft I Mfr#: 76A-00013
Contract Number:
VSProSubMSDN ALNG SA MVL Year 1 1 307.78 307.78
Mfr: Microsoft I Mfr#: 77D-00111
Contract Number:
SQLSvrStdCore ALNG SA MVL 2Lic CoreLic Year 1 12 587.69 7,052.28
Mfr: Microsoft I Mfr#: 7NQ-00292
Contract Number:
CISSteStdCore ALNG SA MVL 2Lic CoreLic Year 1 188 34.18 6,425.84
Mfr: Microsoft I Mfr#: 9GA-00313
Contract Number:
WINENTperDVC ALNG SA MVL Pltfrm Year 1 540 42.26 22,820.40
Mfr: Microsoft I Mfr#: KV3-00353
Contract Number:
EntCALSrvcsforGov ALNG SubsVL MVL PerUsr Year 1 540 0.00 0.00
Mfr: Microsoft I Mfr#: 6RV-00002
Contract Number:
0365GovE3 ShrdSvr ALNG SubsVL MVL AddOn touserECALw/OPP Year 1 25 23.87 596.75
Mfr: Microsoft I Mfr#:AAA-11890
Contract Number:
PwrBIProGCC ShrdSvr ALNG SubsVL MVL PerUsr Year 1 1 90.98 90.98
Mfr: Microsoft I Mfr#: DDJ-00001
Contract Number:
OfficeProPlus ALNG SA MVL Pltfrm Year 2 540 95.25 51,435.00
Mfr: Microsoft I Mfr#: 269-12442
Contract Number:
ExchgSvrStd ALNG SA MVL Year 2 1 126.79 126.79
Mfr: Microsoft I Mfr#: 312-02257
Contract Number:
ExchgSvrEnt ALNG SA MVL Year 2 1 726.54 726.54
Mfr: Microsoft I Mfr#: 395-02504
Contract Number:
• EntCAL ALNG SA MVL Pltfrm DvcCAL wSrvcs Year 2 540 84.04 45,381.60
Mfr: Microsoft Mfr#: 76A-00013
Contract Number:
VSProSubMSDN ALNG SA MVL Year 2 1 307.78 307.78
Mfr: Microsoft I Mfr#: 77D-00111
Contract Number:
SQLSvrStdCore ALNG SA MVL 2Lic CoreLic Year 2 12 587.69 7,052.28
Mfr: Microsoft I Mfr#: 7NQ-00292
Contract Number:
CISSteStdCore ALNG SA MVL 2Lic CoreLic Year 2 188 34.18 6,425.84
Mfr: Microsoft I Mfr#: 9GA-00313
Contract Number:
WINENTperDVC ALNG SA MVL Pltfrm Year 2 540 42.26 22,820.40
Mfr: Microsoft I Mfr#: KV3-00353
Contract Number:
EntCALSrvcsforGov ALNG SubsVL MVL PerUsr Year 2 540 0.00 0.00
Mfr: Microsoft I Mfr#: 6RV-00002
Contract Number:
O365GovE3 ShrdSvr ALNG SubsVL MVL AddOn touserECALw/OPP Year 2 25 23.87 596.75
Mfr: Microsoft I Mfr#: AAA-11890
Contract Number:
PwrBIProGCC ShrdSvr ALNG SubsVL MVL PerUsr Year 2 1 90.98 90.98
Mfr: Microsoft I Mfr#: DDJ-00001
Contract Number:
OfficeProPlus ALNG SA MVL Pltfrm Year 3 540 95.25 51,435.00
Mfr: Microsoft I Mfr#: 269-12442
Contract Number:
ExchgSvrStd ALNG SA MVL Year 3 1 126.79 126.79
Mfr: Microsoft I Mfr#: 312-02257
Contract Number:
ExchgSvrEnt ALNG SA MVL Year 3 1 726.54 726.54
Mfr: Microsoft I Mfr#: 395-02504
Contract Number:
EntCAL ALNG SA MVL Pltfrm DvcCAL wSrvcs Year 3 540 84.04 45,381.60
Mfr: Microsoft I Mfr#: 76A-00013
Contract Number:
VSProSubMSDN ALNG SA MVL Year 3 1 307.78 307.78
Mfr: Microsoft I Mfr#: 77D-00111
Contract Number:
SQLSvrStdCore ALNG SA MVL 2Lic CoreLic Year 3 12 587.69 7,052.28
Mfr: Microsoft I Mfr#: 7NQ-00292
Contract Number:
CISSteStdCore ALNG SA MVL 2Lic CoreLic Year 3 188 34.18 6,425.84
Mfr: Microsoft I Mfr#: 9GA-00313
Contract Number:
WINENTperDVC ALNG SA MVL Pltfrm Year 3 540 42.26 22,820.4(
Mfr: Microsoft I Mfr#: KV3-00353
Contract Number:
EntCALSrvcsforGov ALNG SubsVL MVL PerUsr Year 3 540 0.00 0.0(
Mfr: Microsoft I Mfr#: 6RV-00002
Contract Number:
O365GovE3 ShrdSvr ALNG SubsVL MVL AddOn touserECALw/OPP Year 3 25 23.87 596.7!
Mfr: Microsoft I Mfr#:AAA-11890
Contract Number:
PwrBIProGCC ShrdSvr ALNG SubsVL MVL PerUsr Year 3 1 90.98 90.9f
Mfr: Microsoft I Mfr#: DDJ-00001
Contract Number:
System Subtotal in USD: 404,891.8E
Subtotal in USD: 404,891.8E
Best Way-Ground Shipping: 0.0E
Total Tax: 33,201.1!
Total: 438,093.03
Thank you for giving PCM Sales, Inc. the opportunity to quote you these items.
We look forward to doing business with you in the future.
Product Prices and Sales Tax are subject to change without notice and a Freight charge may be added to the invoice.
Times listed are Pacific Standard Time(PST).
r Microsoft Volume Licensing
Enterprise Update Statement
Enterprise Agreement Number 01E73965
Enrollment Number 491 05529
Company Name Lewis County
In accordance with the terms of entity's Enterprise Agreement and Enrollment, a true-up order must be
submitted for each Enrollment's anniversary (including at Enrollment expiration and prior to any
renewal) to account for License quantity increases for:
a. Qualified Desktops/Devices or Qualified Users
b. Online Services (where permitted)
c. Previously ordered Additional Products
d. Products included in the Server and Cloud Enrollment or Enrollment for Core Infrastructure
e. Products included in the Enrollment for Application Platform. Products selected with the
three year true-up option must place the true-up order only upon enrollment expiration and
prior to renewal.
If entity has ordered any additional quantities since its last Enrollment anniversary. this annual true-up
order is still required. Entity must submit an Enterprise Update Statement for each anniversary when
there has been no increase in required License quantities as described above.
In checking this box, entity confirms that under the above referenced Enrollment, there has been
no increase in the number of required Licenses not already ordered in a prior placed True Up
Orders. Entity understands that it is the responsibility of the entity to ensure that all licenses
installed are used according to the Enterprise Agreement and Enrollment referenced above
Select applicable year for this Update statement 2
Customer/Government Partner(as applicable)
Name of Entity'
Lewis County f
Signature/�j
Printed NameW
Printed Title'
Signature Date" 1
indicates required fields ((
EAUniversafUpda teStatement(VN✓)(EN'G)(Jut2015)
BOCC AGENDA ITEM SUMMARY
Resolution: 20-126 BOCC Meeting Date: April 13, 2020
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Authorization for the Director of IT Services to execute the renewal of a 3-year Enterprise
Agreement with En Pointe, a Washington state contracted reseller for Microsoft Corporation
licenses
Contact: Matt Jaeger Phone: 360-740-3346
Department: IT - Information Technology
Description:
In 2008, the Board of County Commissioners and the Lewis County Information Technology
Services division entered into an agreement through the Washington State Department of
Enterprise Services (DES), previously known as the Department of Information Services, with
Microsoft Corporation for network management software, desktop software, and various other
products. The County had previously used Novell network management products, which was
coming to an "end-of-life".
The County went through a rigorous process to determine the best and most cost-effective way to
migrate between these two technologies and made the original purchase through an existing
Washington State contract. As a local governmental agency, the County can purchase and
maintain Microsoft products at a significantly reduced rate through this state contract.
Each year, this agreement requires amendments and updates to ensure the correct number of
licenses are in place. This process is known as an annual "TrueUp". The agreements are also on a
3-year term, which a new term begins in 2020.
This resolution authorizes the Information Technology Services Director or his designee to renew
this agreement with DES, or their appointed vendor, currently En Pointe, for the annual Software
Assurance and TrueUp of all licenses and software.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Approved
Additional Copies:
Cover Letter To: