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Approve applying to the state for a variance to move to Phase 2 of Washington’s ‘Safe Start’ approach to resuming recreational, social and business activities BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON APPROVE APPLYING TO THE STATE RESOLUTION 20-168 FOR A VARIANCE TO MOVE TO PHASE 2 OF WASHINGTON'S 'SAFE START' APPROACH TO RESUMING RECREATIONAL, SOCIAL AND BUSINESS ACTIVITIES WHEREAS, on February 29, 2020, Washington Governor Jay Inslee declared a State of Emergency for all counties throughout the state as a result of the coronavirus (COVID-19) outbreak in the United States and the confirmed person-to-person spread of COVID-19 in Washington State; and WHEREAS, on March 23, 2020, and subsequently after,the Governor issued "Stay Home, Stay Healthy" proclamations prohibiting persons from leaving their homes or place of residence except to conduct or participate in essential activities and/or for employment in essential business services; and WHEREAS, on March 25, 2020,the Governor prohibited all non-essential business operations except for performing basic minimum operations; and WHEREAS, on April 2, 2020, the Governor extended the "Stay Home, Stay Healthy" order through May 4, 2020; and WHEREAS, on May 1, 2020, the Governor extended the "Stay Home, Stay Healthy" order through May 31, 2020, and also outlined a four-phase "Safe Start" approach to reopening recreational, social and business activities ("Washington's Phased Approach — Reopening Business and Modifying Physical Distancing Measures"); and WHEREAS, on May 19, 2020, the Governor outlined circumstances under which counties that meet certain criteria—such as having fewer than 10 new cases per 100,000 population in a 14- day span —could apply for a variance to allow them to move to Phase 2 of the Safe Start approach; and WHEREAS, Lewis County's Health Officer, Dr. Rachel Wood, has reviewed the county's statistics as well as its plans for reopening and has provided to the Lewis County Board of Health a signed recommendation to request a variance to implement all Phase 2 modifications; and WHEREAS, the Lewis County Board of Health met May 21, 2020, and passed by a majority vote a motion to request a variance to implement all Phase 2 modifications; and WHEREAS,the Lewis County Board of County Commissioners (BOCC) supports the Health Officer's determination of readiness and the Board of Health's decision to request a variance and determines that it is in the public's best interest to apply for such a variance. NOW THEREFORE BE IT RESOLVED that the BOCC hereby approves submitting to the state Department of Health a request for a variance that would allow Lewis County to implement all Phase 2 modifications. Done this 21st day of May 2020. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON ! � by Amber Smi h, Deputy Pros. Attorney Gary Sta per, Chair ATTEST: Edna . und, Vice Cer Rieva Lester, Clerk of the Board Ro rt C. Jac son, Co missioner ....... •.,cOUN7 y "if`. i Z 0ARDpF9�'•o SINCE ',�: . �, :',,6 1845 � •••Pei 6 g •• VOTE TOTALS YEA 3 NAY -&- ABSTAINING -0— ABSENT -e— BEFORE THE BOARD OF HEALTH (BOH) OF LEWIS COUNTY, WASHINGTON APPROVE APPLYING TO THE STATE RESOLUTION NO. 052120.2 FORA VARIANCE TO MOVE TO PHASE 2 OF WASHINGTON'S 'SAFE START' APPROACH TO RESUMING RECREATIONAL, SOCIAL AND BUSINESS ACTIVITIES WHEREAS, on February 29, 2020, Washington Governor Jay Inslee declared a State of Emergency for all counties throughout the state as a result of the coronavirus (COVID- 19) outbreak in the United States and the confirmed person-to-person spread of COVID-19 in Washington State; and WHEREAS, on March 23, 2020, and subsequently after, the Governor issued ''Stay Home, Stay Healthy" proclamations prohibiting persons from leaving their homes or place of residence except to conduct or participate in essential activities and/or for employment in essential business services; and WHEREAS, on March 25, 2020, the Governor prohibited all non-essential business operations except for performing basic minimum operations; and WHEREAS, on April 2, 2020, the Governor extended the "Stay Home, Stay Healthy" order through May 4, 2020; and WHEREAS, on May 1, 2020, the Governor extended the "Stay Home, Stay Healthy" order through May 31, 2020, and also outlined a four-phase `'Safe Start" approach to reopening recreational, social and business activities ("Washington's Phased Approach — Reopening Business and Modifying Physical Distancing Measures"); and WHEREAS, on May 19, 2020, the Governor outlined circumstances under which counties that meet certain criteria — such as having fewer than 10 new cases per 100,000 population in a 14-day span — could apply for a variance to allow them to move to Phase 2 of the Safe Start approach; and WHEREAS, Lewis County's Health Officer, Dr. Rachel Wood, has reviewed the county's statistics as well as its plans for reopening, and has provided a signed recommendation to request a variance to implement all Phase 2 modifications; and WHEREAS, the Lewis County Board of Health chooses to move forward with a variance request to implement all Phase 2 modifications determining that it is in the public's best interest; and NOW THEREFORE BE IT RESOLVED that the BOH hereby approves moving forward with a variance request to be submitted to the state Department of Health that would allow Lewis County to implement all Phase 2 modifications. Done this c3 j day of May 2020. APPROVED AS TO FORM: BOARD OF HEALTH Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON ), -n + f: Amber S it Edna J. Fund, Chai Deputy Prosecuting Attorney / jai ATTEST: •t-mpe i► ice hai daiize 4/2, 4L4.4 Sandi Andrus, Clerk of the BOH RoP rt C. Jackson, Member VOTE TOTALS YEA NAY O ABSTAINING O ABSENT BOH AGENDA ITEM SUMMARY (Revised 09-16-08) AGENDA ITEM# RESOLUTION# 052120.2 BOH MEETING DATE: 5-21-2020 SUGGESTED WORDING FOR AGENDA ITEM: Notice X Consent Hearing Approve Applying to the State for a Variance to Move to Phase 2 of Washington's "Safe Start" approach to resuming recreational, social and Business Activities BRIEF REASON FOR BOH ACTION: Requesting to move to Phase 2 based on County's size and statistics of positive COVID-19 related cases. SUBMITTED BY: JP Anderson PHONE: 2787 DATE SUBMITTED: To PAO 5-20-20 CONTACT PERSON WHO WILL ATTEND BOH MEETING: JP Anderson TYPE OF ACTION NEEDED: l] Approve Resolution Call for Bids/Proposals Approve Ordinance(traffic or other) Bid Opening Execute Contract/Agreement Notice for Public Hearing*(see publication requirements) Other(please describe): *PUBLICATION REQUIREMENTS: Notice emailed to Clerk Not applicable Hearing Date: (Must be at least 10 days after 1"publication date) (2 weeks for routine budget,property disposal/auction or vacations) Publish Date(s): (3 weeks for property lease) Publications(s): EAST COUNTY JOURNAL CHRONICLE OTHER ALL AGENDA ITEMS: ` I Department Director/Head: V—, Accounting/Budget&Payroll Items *APPROVALS Prosecuting Attorney Budget/Fiscal Director: MUST BE Chief Accountant: OBTAINED BEFORE )(3R Policy/Personnel Items Banking or Revenue Items SUBMITTING HR Administrator Treasurer: ITEM TO BOH Fund: N/A Department: Total Amount: CLERK'S DISTRIBUTION OF SIGNED DOCUMENTS: Send cover letter: Lewis County BOCC Additional Copies: Sandi Andrus Dr. Wood address of recipient JP Anderson Steve Walton Ed Mund File originals: BOH Packet John Abplanalp 360 NW North Street (rzs.. ,- { Public Health Social Services ."i�" Chehalis WA 98532 1LEWIS COUNTY 'i' y� May 21,2020 • Lewis County Board of Health 351 NW North Street Chehalis,WA 98532 RE: Safe Start Phase 2 Variance Request Dear Board Chair Fund,and Board Members Jackson and Stamper: `` As Health Officer for Lewis County,I submit this recommendation that the Lewis County Board -` of Health request a variance to implement all Phase 2 community mitigation strategies identified :?` in the Phased Approach to Reopening Washington Plan. I appreciate the strong work by the Governor, countless colleagues at the Washington State Department of Health and the Washington State Health Care Authority,along with clinical -` partners fromprivate familymedicine clinics,Federally Qualified Health Centers,hospital '` systems and healthcare coalitions.I appreciate the heroes in law enforcement and first responders, r s and the businesses and families who shut down to protect our health. • - All the efforts have been to protect the people of the State of Washington.By instituting non- pharmaceutical interventions,we have protected each other from a novel virus never before seen in human beings on this planet. We do not yet have vaccines,nor do we have approved medications to help those among us who get the sickest and are at highest risk of death from this virus. However,I think that we,in WashingtonState have been very successful in flattening the curve. I am delighted that our established healthcare system has not been overwhelmed. Lewis County residents from many walks in life have banded together to create a strong, collaborative approach on multiple fronts to both protect the public's health and prepare to reopen our county as carefully and safely as possible. I believe that government at all levels is working _. to keep our residents healthy. We are all part of the solution to reopening. We all need to work s'`'' together to keep each other healthy and protect our most vulnerable. Currently, Lewis County continues to see sporadic cases of COVID-19 infection. This suggests t;- there are still low levels of transmission in our community. In our variance request,we outline how the community is working to address the metrics for reopening. We are monitoring the level JP Anderson, M.S.W. Director 0 360.740.1223 c 360.740.1438 TDD 360.740.1480 Rachel Wood, ,if D., M.P.H. Health Officer r-:: of virus activity. We are talking with our healthcare partners, and they indicate they are prepared for a surge of more COVID-19 infected patients. We met with our clinical colleagues who are performing the testing needed to identify people with COVID-19 infections. We have been working in local public health and with Washington State Department of Health partners to interview our cases,isolate them, and trace their contacts. We are ramping up our ability to reach people who are contacts of our COVID-19 infected citizens and asking them to quarantine, so as not to infect others. We are working with partners to provide case management and quarantine support, so that this measure to limit the spread of the virus may be more successful. I realize that reopening businesses,travel,gatherings, and recreation will likely increase the spread of the virus,and that we may see additional spikes of cases. We all need to be vigilant and continue our social distancing as carefully as possible,while breathing life back into the economy of our county. Our businesses want to protect their patrons and are making plans to do so. Lewis County Public Health& Social Services will be working to support careful reopening of the county, together with many partners from different sectors of the community. As we cautiously reopen our economy,we will need to evaluate and act quickly to contain any spikes of COVID-19 infections. I am especially concerned about exposing high-risk individuals. Even as we open up our community,we ask that our most vulnerable citizens,who are at high risk of death if exposed to the COVID-19 infection, continue to ask for help from their families and friends to support them in staying home and staying healthy. If we are granted the variance request to move to Phase 2 of Safe Start Washington, we will continue to monitor the situation. As the Lewis County Health Officer, I am prepared to re- evaluate and potentially re-institute restrictions on our activities if needed. My thanks to our Lewis County Board of Health,our County Incident Management Team, Lewis County Public Health& Social Services leadership and staff, and many other essential partners for uniting to protect the health of our citizens. Thank you for your consideration of this recommendation. Sincerely, Vae ►ett) • . / > 17 Rachel C.Wood, M.D.,MPH Health Officer,Lewis County 7: 1 -----.. \ , 360 NW North Srreer �i -=::".• : = Public Health �& Social Services , cheha/a ;^.%A43532 giliiro' LEWIS COUNTY) . . Secretary Wiesman, Enclosed please find Lewis County's application for variance to move from Phase 1 to Phase 2.We elected to draft this application in an"action plan" format. We believe this approach succinctly captures our readiness and enables you to quickly provide an answer to this application. If you have questions or concerns, please do not hesitate to reach out directly to me. I assure you that this Department, our Board of Health, Our Board of County Commissioners, and the people of Lewis County are ready to work together to overcome any obstacle to achieving this variance, as well as any shortcomings you may identify in our readiness. We look forward to continuing to work closely with you, and your incredible team, as we fight COVID-19 together. Sincerely, JP Anderson, MSW ,( At, JP rnderson, M.S.W. Director 0 360.7.10.1223 : 360.740.1438 TDD 360.740.1480 Rachel Wood, M.D., M.P.H. Health Officer tPROVIDENCE Centralia Hospital 914 South Scheuber Road Kevin Caserta,MD Centralia,Washington Site Administrator Providence 98531 Centralia Hospital Chief Medical Officer SW WA Tel 360.493-4100 5/20/20 To Whom It May Concern: As of this morning, Providence Centralia Hospital had 58 patients which is only 44%of our surge capacity of 131 potential patients. We had 3 PUls and no confirmed COVID-19 confirmed patients. We are reporting the data requested by DOH into WA HEALTH and will continue to report daily, including on weekends. We are doing well with our PPE supplies and have at least a 14-day supply on-hand of PPE, including N-95 respirators, surgical masks, face shields,gloves, and gowns as a Service Area. Our Providence System supply chain also has adequate PPE to meet the needs of our hospital for the foreseeable future even if we had a surge of COVID-19 patients. We are using PPE conservation strategies, but our staff are not wearing any one N95 respirator or surgical mask for longer than one shift. We are following PPE guidance on reuse or extended use per the State's guidance for N95s, masks, and face shields. Thank you, Kevin Caserta, MD Site Administrator, Providence Centralia Hospital CMO, Providence SW WA Arbor Specialty Clinic Mossyrock Clinic Randle Clinic 521 ADAMS AVENUE 745 WILLIAMS STREET 108 KINDLE ROAD Health 360-496-3641 360-983-8990 360-497-3333 Morton Hospital Morton Clinic 521ADAMSAVENUE 531ADAMSAVENUE { 360-496-5112 360-496-5145 • May 20, 2020 J.P. Anderson, Director Lewis County Public Health & Social Services 360 NW North Street Chehalis, WA 98532 Dear Mr. Anderson, In preparation for a Phase 2 variance under Washington State's COVID-19 Safe Start program, Arbor Health is: • Maintaining 20% of our capacity to accommodate a potential future surge, • Reporting all data requested by the Washington State Department of Health into WA Health, • We have in excess of 14-days of PPE on hand, including N-95 respirators, surgical masks, face shields, gloves and gowns, • Our PPE conservation strategies follow your PPE guidance for reuse or extended use. Please feel free to contact me if you have further questions. My email address is leverett(amyarborhealth.orq. My telephone number is 360-496-3537. Respectfully, • L iA Leianne Everett, Superintendent MyArborHealth.org • 360 NW Noah Street tow' Public Health & Social Services Chehalis WA98531 \LEWIS COUNTY® — — — Date: May 21, 2020 County: Lewis Local Health Jurisdiction: Lewis County Public Health& Social Services Submitter's Name, Organization,E-mail Address,Phone Number: J.P. Anderson,MSW Director Lewis County Public Health& Social Services 41110 jp.anderson@lewiscountywa.go gov 360-740-2787 The brackets below should be checked to confirm the applicant has included the materials in their variance application or agrees to the statement. [ ] Included with this application are documents demonstrating approvals and endorsements for all of the following: 1. The local public health officer's recommendation to the Board of Health. 2. Documentation of the vote of the Board of Health, including the motion and the vote totals. 3. Letters from all hospitals used by the county certifying their bed capacity for COVID-19 patients and PPE supplies. 4. Documentation of the vote of the county commission, including the vote totals. JP Anderson, M.S.W. Director 360.740.1223 F 360.740.1438 TDD 360.740.1480 Rachel Wood, M.D., M.P.H. Health Officer a`�S Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 2 `►'' [ J Attached to this application is a document describing all of the following, in accordance with the instructions: 1. COVID-19 testing site information. 2. Data on median number of days from onset of illness to COVID-19 specimen collection date. 3. Testing data for each of the previous four weeks. 4. LHJ's resources to perform case and contact investigations. 5. Information on isolation and quarantine facilities. 6. Resources for supporting persons in home isolation/quarantine. 7. LHJ's capacity to perform outbreak investigations in congregate living situations and workplaces. 8. Any additional information the applicant feels is important for consideration. Community readiness— [ ] By submitting this application, the local health jurisdiction agrees to notify the DOH on-call communicable disease duty officer at 206-418-5500 of any COVID- 19 outbreak investigation within their jurisdiction within 6 hours of beginning the investigation. As the Director of the applicant LHJ, I am authorized pursuant to the adoption of the COVID-19 Variance Plan by the local board of health and county commission to submit to the Washington State Department of Health this application for consideration. Signature Date Lewis County Application for County Phase 2 COVID-19 Variance May 21.2020 Page 3 • 1. Letter from Health Officer 410 May 21,2020 Lewis County Board of Health 351 NW North Street Chehalis,WA 98532 RE: Safe Start Phase 2 Variance Request Dear Board Chair Fund, and Board Members Jackson and Stamper: • As Health Officer for Lewis County, I submit this recommendation that the Lewis County Board of Health request a variance to implement all Phase 2 community mitigation strategies identified in the Phased Approach to Reopening Washington Plan. I appreciate the strong work by the Governor, countless colleagues at the Washington State Department of Health and the Washington State Health Care Authority, along with clinical partners from private family medicine clinics, Federally Qualified Health Centers,hospital systems and healthcare coalitions. I appreciate the heroes in law enforcement and first responders, and the businesses and families who shut down to protect our health. 410 All the efforts have been to protect the people of the State of Washington. By instituting non-pharmaceutical interventions,we have protected each other from a novel virus never before seen in human beings on this planet. We do not yet have vaccines,nor do we have approved medications to help those among us who get the sickest and are at highest risk of death from this virus. However, I think that we, in Washington State have been very successful in flattening the curve. I am delighted that our established healthcare system has not been overwhelmed. Lewis County residents from many walks in life have banded together to create a strong, collaborative approach on multiple fronts to both protect the public's health and prepare to reopen our county as carefully and safely as possible. I believe that government at all levels is working to keep our residents healthy. We are all part of the solution to reopening. We all need to work together to keep each other healthy and protect our most vulnerable. Currently, Lewis County continues to see sporadic cases of COVID-19 infection. This suggests there are still low levels of transmission in our community. In our variance request, we outline how the community is working to address the metrics for reopening. We are monitoring the level of virus activity. We are talking with our healthcare partners,and they indicate they are prepared for a surge of more COVID-19 infected patients. We met with our clinical colleagues who are performing the testing needed to identify people with COVID-19 infections. We have been working in local public health 401 and with Washington State Department of Health partners to interview our cases, isolate . Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 4 them, and trace their contacts. We are ramping up our ability to reach people who are 160 contacts of our COVID-19 infected citizens and asking them to quarantine, so as not to infect others. We are working with partners to provide case management and quarantine support,so that this measure to limit the spread of the virus may be more successful. I realize that reopening businesses,travel,gatherings, and recreation will likely increase the spread of the virus, and that we may see additional spikes of cases. We all need to be vigilant and continue our social distancing as carefully as possible,while breathing life back into the economy of our county. Our businesses want to protect their patrons and are making plans to do so. Lewis County Public Health&Social Services will be working to support careful reopening of the county,together with many partners from different sectors of the community. As we cautiously reopen our economy,we will need to evaluate and act quickly to contain any spikes of COVID-19 infections. I am especially concerned about exposing high-risk individuals. Even as we open up our community,we ask that our most vulnerable citizens,who are at high risk of death if exposed to the COVID-19 infection, continue to ask for help from their families and friends to support them in staying home and staying healthy. If we are granted the variance request to move to Phase 2 of Safe Start Washington,we will continue to monitor the situation. As the Lewis County Health Officer, I am prepared to re-evaluate and potentially re-institute restrictions on our activities if needed. lir My thanks to our Lewis County Board of Health,our County Incident Management Team, Lewis County Public Health& Social Services leadership and staff, and many other essential partners for uniting to protect the health of our citizens. Thank you for your consideration of this recommendation. Sincerely, Rachel C. Wood, M.D.,MPH Health Officer, Lewis County 4110 Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 5 2. Documentation of the vote of the Board of Health, including the motion and the �✓ vote totals `.r raw Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 6 3a. Letter from Providence Centralia Hospital Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 7 3b. Letter from Arbor Health Morton General Hospital Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 8 4. Documentation of the vote of the county commission, including the vote totals. Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 9 May 21,2010 LEWIS COUNTY APPLICATION FOR COUNTY PHASE 2 COVID-19 VARIANCE 1. COVID-19 testing site information. Four clinics that are widely distributed across the county geographically are currently providing COVID-19 testing in Lewis County. These include: i. Valley View Health Center's respiratory clinic in Centralia; ii. Washington Park Direct Care and Quick Clinic in Centralia; iii. Mary's Corner Medical Clinic in rural Chehalis; and iv. Arbor Health in Morton. Testing sites and their activities have been heavily covered in local media and external promotional activities by the testing site operators. In addition, Lewis County Public Health & Social Services (LCPHSS)has been promoting the testing sites on its social media platforms. Valley View Health Center is a non-profit, Federally Qualified Health Center and is dedicated to serving persons who are low-income,uninsured,or underserved and have services available seven days a week from 9:00 am to 6:00 pm. 2. Data on median number of days from onset of illness to COVID-19 specimen collection date. Ten of the 13 cases in the past four weeks (April 23-May 20)have been symptomatic; the remaining three cases were asymptomatic and tested as part of outbreaks in congregate settings. The interval from symptom onset to test for the ten symptomatic cases ranged from zero to 23 days with a median interval of one day. This is an improvement over the previous 4-week period, which had a median interval of 5 days from symptom onset to testing. 3. Testing data for each of the previous four weeks Total % 50x Week Dates tests Negative Positive positive positive 1 4/19-4/25 190 182 8 4.2% 400 2 4/26—5/2 282 282 0 0% 0 3 5/3—5/9 232 230 2 0.9% 100 4 5/10—5/16 295 291 4 1.4% 200 Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 10 For the 4 weeks: Total positive tests 14 Total tests 999 Percent positive 1.4% 4. LHJ's resources to perform case and contact investigations. Resources to perform Current Lewis County population is 79,480 case investigations and residents. The caluculation showing how many case contact tracing and contact tracers needed for our population is: (79,480/100,000)x 15 = 12. Currently, 6 staff are trained and ready to perform case investigations and contact tracing for a total of Number of staff trained 6 FTE when needed. These include 1 each of the and ready to perform following job classifications: case investigations and o Public Health Nurse II contact tracing, as well o Senior Environmental Health Specialist as their job o Health Services Worker classifications. o Director o Deputy Director o Health Officer The number of other 0 county/city government staff trained and ready to perform case investigations and contact tracing. The number of 0 volunteers or non- governmental employees trained and ready to perform case investigations and contact tracing. Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 11 Itarre Subtotal of those trained 6 and ready, using the full-time equivalent number. 6 Currently our department intends to increase our local capacity by 6 FTE by hiring additional staff The number of persons utilizing state funding that has been requested by (from all sources) in the the Secretary of Health. If this funding does not pipeline to be trained by materialize,we will train an additional 10 LCPHSS June 15, 2020. staff who have already received some just-in-time training. This would give us an additional 6 FTE to conduct case and contact investigations when needed. The gap between the 0 minimum of 15/100,000 and the trained and to- As we continue to onboard and train staff, we will be-trained personnel, continue to partner with DOH to provide surge using the full-time capacity should we experience a spike in cases. equivalent number. A plan for filling that gap, which could include a request for staff trained by the state. If the local health A letter from Maria Courogen, MPH, Branch jurisdiction is making Director, Disease Containment, COVID-19 use of non-local health Response, Washington State Department of Health jurisdiction resources is included with this application. The letter states, in for this purpose,those part, other entities supplying the resource (e.g., "DOH is committed to continuing to assist Lewis community nonprofit, County with investigation work as they continue to volunteer organization, train additional staff, and we have the resources to Washington State do so. DOH resources will allow them to increase Department of Health, Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 12 4,4 etc.)must provide a their staff available to do investigation work from 6 letter certifying that to the 12 required for their population size." they have the resources noted to assist the local health jurisdiction with case and contact investigations. The total number of A total of 13 cases have been identified over the cases identified over the past 4 weeks from April 23 through May 20. Ten past four weeks and the were contacted by LCPHSS staff within 24 hours of percentage of cases diagnosis. Three cases were investigated primarily reached by phone or in by DOH staff, and none of them were contacted person within 24 hours within 24 hours of diagnosis. The overall of receipt of positive lab percentage of those reached within 24 hours was test report. 77%. The total number of For the ten cases where LCPHSS was the primary close contacts identified investigator, 61 close contacts were identified, and %me over the past four weeks 100%were contacted within 48 hours of receipt of and the percentage of positive lab test report on the original case. The contacts reached by relatively high number of contacts was due to the phone or in person fact that some of these cases were linked to within 48 hours of congregate settings. receipt of positive lab test report on a case y ' rN' Ftc r:. Sy7 r,> is Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 13 5. Information on isolation and quarantine facilities. *sr' Southwest Washington Commercial motel in Fairgrounds Centralia,Washington Facility Name 2555 N National Ave, Chehalis,WA 98532 Large, habitable,multi- Type purpose building on Two-story commercial county-owned fairgrounds motel property. The number of Currently 0, however rooms/people it can $600,000 of CARES Act house for isolation funding is reserved to 4 with option to increase increase capacity as directed by DOH Medical to 10 Surge team. Site visit planned 5/22. The number of 50,with capacity to rooms/people it can 0 increase to 75 house for quarantine The time period for 1110 which the space has been secured, and if Currently contracted until Ongoing weekly space there is a clause for June 15,2020, with option availabily with payment extension/renewal to extend. for reserved rooms and the terms of that extension; • Housing • Housing • 3 meals a day • 3 meals a day • On-demand laundry • On-demand laundry Available upon request: Available upon request: Services provided • Homeless housing case • Homeless housing management case management • Mental health and • Mental health and substance use disorder substance use disorder counseling counseling • Peer support services • Peer support services Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 14 6. Resources for supporting persons in home isolation/quarantine Case management services for people needing assistance in order to safely isolate or quarantine within their homes will be provided by Valley View Health Center (VVHC). The VVHC team will consist of no less than 5 trained case managers (English and Spanish speaking) and be capable of scaling up to 25 case managers in the event of a substantial spike in local cases. Referrals into this team will come from three sources: 1. Area medical providers who have completed a COVID-19 test and who become aware that patient or household is unable to safely isolate while pending test results; 2. VVHC case monitors who learn of case management needs during daily symptom check-in calls; and 3. LCPHSS or DOH contract tracers who learn of case management needs for individuals who have tested positive for COVID-19,or who are needing to quarantine due to contact with a positive COVID-19 case. Each day as part of the daily reporting requirements, VVHC staff will report on each case management referrals received and the outcome/plan for delivering necessary support. Now 7. LHJ's capacity to perform outbreak investigations in congregate living situations and workplaces. We have 3 staff trained to conduct outbreak investigations. These include 1 each of the following job classifications: o Public Health Nurse II o Deputy Director o Health Officer We have contracted with our local Federally Qualified Health Center to conduct testing as needed in congregate settings. They have already been able to provide on-site testing for one outbreak. This work will be funded by the CARES Act. We will continue to consult with the Healthcare Acquired Infection team from DOH for any outbreak associated with a healthcare or long-term care facility, as their knowledge and guidance has been invaluable. 'fir Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 15 8. Any additional information the applicant feels is important for consideration. Appendix A: Lewis County Community Services Coalition Lewis County residents have a history of pulling together to support one another during times of crisis. For example,during the 2007 Flood which damaged at least 3,000 homes and destroyed at least 1,000 homes,schools and granges supported communities with meals and needed supplies for almost two months. The Baptist church established a mobile kitchen unit and fed more than 500 people three meals per day for nearly four weeks. The Lewis County Community Services Coalition(LCCSC)began in March 2020 with three founding entities uniting to solve one difficult problem: how to revamp the senior center model to feed seniors in need,while keeping them home and safe from COVID-19. Lewis County Seniors,United Way of Lewis County, and Twin Transit tackled the issue head on. Lewis County Seniors made the meals,United Way handled volunteer recruitment and fundraising,and Twin Transit managed delivery and logistics.Under this collaborative model,the group was able to meet a rapidly expanding need, growing to serve more than 658 seniors 4,600 meals per week. In doing so,those seniors who are at highest risk were able to remain safely in their homes. This successful collaboration grew from there. The Lewis County Community Services Coalition now includes a diverse array of entities such as Bethel Church, Hub City Mission, Lewis County Public Health& Social Services,Rural Senior Health Solutions,Cascade Community Healthcare, Gather Church,The Salvation Army,Visiting Nurses,Catholic Community Services,Lewis County mask makers and Lewis County Veterans. LCCSC organizations meet multiple times each week to discuss,strategize and St address a wide range of issues,including mental and behavioral health,food insecurity, senior health and wellness,access to essentials and services, information dissemination and more.This group exemplifies the"stronger together"philosophy. After starting with offering 5 meals a week to each senior, LCCSC expanded to 7 meals a week per person. Today LCCSC organizations provide more than 5,400 meals and 735 food boxes each week, all at no cost to the recipient. They have also developed and launched a behavioral health response that includes a call-in Lewis County Application for County Phase 2 COVID-19 Variance May 21,2020 Page 16 hotline, senior welfare checks, and other resources. They have initiated awareness campaigns to promote voluntary masking, COVID-19 safety practices,behavioral health tools and resources, and more. As of May 18, 2020,the Lewis County mask makers have made and donated 16,000 masks. LCCSC's mission is to"collaborate to forward social equity,reduce poverty, and improve life in Lewis County." This collaborative model has garnered attention from State representatives, who are now working in coordination with the group to proliferate the model throughout Washington State. They see this dynamic approach as key to reducing food insecurity and strengthening individual communities. By combining the skills and resources of diverse entities, the Lewis County Community Services Coalition is building a future of social stability, economic prosperity and limitless potential for our community—during and after the COVID-19 emergency is resolved. Additonal Appendices following this page: o Appendix B: Valley View Health Center MOU Memorandum of Understanding COVID-19 %are • Contact Monitoring • Quarantine/Isolation Case Management • Testing Appendix C: Housing Resource Center MOU o Memorandum of Understanding COVID-19 • Isolation Accommodations Appendix D: The Salvation Army MOU o Memorandum of Understanding COVID-19 • Salvation Army COVID Offset Appendix E: Letters of Support o Washington State Department of Health o Lewis County Sheriffs Office o City of Chehalis Appendix F: Business Community Reopening Correspondence and Online Tools %us 110 360 NW North Street Public Health & Social Services Chehalis WA98532 LEWIS COUNTY) — Memorandum of Understanding Memorandum of Understanding#: Valley View Health Center Memorandum of Understanding COVID-19 • Contact Monitoring • Quarantine/Isolation Case Management • Testing This Memorandum of Understanding is entered into by and between Lewis County Public Health & Social Services, herein after referred to as County, and Valley View Health Center,herein after referred to as VVHC. Preamble Purpose The purpose of this Memorandum of Understanding ("MOU") is to have VVHC, under the direction of County: • Conduct contact monitoring; • Provide case management services to individuals in isolation or quarantine due to COVID-19;and • Provide testing strike teams to serve at County's request. It would be in the best interest of the Lewis County residents for County to enter into an MOU with VVHC to provide these services upon receipt of CARES Act funding. Recitals WHEREAS, COVID-19, a respiratory disease that can result in serious illness or death, is caused by the SARS-CoV-2 virus, which is a new strain of coronavirus that had not been previously identified in humans and can easily spread from person to person;and WHEREAS, on January 31, 2020, the United States Department of Health and Human Services Secretary Alex Azar declared a public health emergency for COVID-19, beginning January 27,2020;and ,JP,t»derson, M.S.W. Director 0 360.740.1223 F 360.740.1438 TDD 360.740.1480 Rachel Wood, M.D., M.P.H. Health Officer WHEREAS,411110 on February 29, 2020, Washington Governor Jay Inslee declared a state of emergency in response to the continued and growing threat presented by COVID-19; • and WHEREAS, on March 13, 2020, the Lewis County Board of County Commissioners declared a present emergency which necessitates activation of the Lewis County Comprehensive Emergency Management Plan(CEMP) and utilization of emergency powers granted pursuant to RCW 36.40.180 and RCW 38.52.070(2); and WHEREAS, it is in the best interest if Lewis County to work with local organizations and businesses to coordinate acquiring necessary supplies for prevention, detection, treatment, and eradication of COVID-19. WHEREAS, Lewis County has applied for and been approved to receive CARES Act funding to pay for provision of these services by VVHC in order to protect and restore the public health of Lewis County. i WHEREAS, the parties agree to proceed as outlined herein and enter into this 1 Memorandum of Understanding as a voluntary and mutually beneficial understanding. Witnesseth NOW THEREFORE, in consideration of the mutual benefits and covenants hereafter contained,the parties agree hereto as follows: General Terms and Conditions 1. Scope of Valley View Health Center's Services VVHC agrees to provide services, reports, and any material set forth in Exhibit A: Statement of Work and Reporting Requirements during the MOU term. No material, labor, or facilities will be furnished by VVHC unless otherwise provided for in this MOU. 2. Accounting and Payment for Services Payment to VVHC for supplies and services rendered under this MOU shall be as set forth in Exhibit B: Budget,Invoicing and Payment attached hereto.Unless specifically stated in Exhibit B or approved in writing in advance by the County Representative for this MOU, County and VVHC will not reimburse the other for any costs or expenses incurred outside the performance of this MOU. County and VVHC acknowledge that the entire compensation for this MOU is specified in Exhibit B and VVHC is not entitled to any County benefits including,but not limited to, vacation pay, holiday pay, sick leave pay, medical, dental, or other Valley View Health Center COVID-19 Services May 2020 MOU Page 2 of 15 r 1 1 i insurance benefits, or any other rights or privileges afforded to County employees outside of their respective entitlements and obligations. 3. Assignment and Subcontracting 3 Unless otherwise provided for in this MOU,no portion of this MOU may be assigned or subcontracted to anyother individual, firm, or entitywithout the express and prior a P written approval of the County MOU Representative. i 4. Administration This Memorandum of Understanding does not create a separate entity.This MOU shall be jointly administered by County and VVHC. 5. Regulations and Requirements 3 This MOU shall be subject to all laws, rules, and regulations of the United States of 1 America, the State of Washington, and political subdivisions of the State of $ Washington,and to any other provisions set forth in Special Terms and Conditions. I6. Public Records Law 1 Each Party will fulfill their independent obligations,separately,under the Washington Public Records Act(chapter 42.56 of the Revised Code of Washington). In the event one Party fails to fulfill its obligations pursuant to this section and due in whole or in part to such failure a court of competent jurisdiction imposes a penalty upon the other 40 Party for violation of the Public Records Act, the failing Party shall indemnify the other for that penalty, as well as for all costs and attorney fees incurred by the other Party in the litigation giving rise to such a penalty. The obligations created by this section shall survive the termination of this MOU. 7. Political Activity Prohibited None of the funds provided under this MOU shall be used for any partisan political activity,or to further the election or defeat of any candidate for public office or ballot measure. However,no person engaged to perform such services pursuant to this MOU shall be precluded from devoting income derived from such services to any lawful political activity, or to the support of a candidate for public office or of a ballot measure. 8. Right to Review g This MOU is subject to review by any federal or state auditor. The Parties or their designees shall have the right to review and monitor the financial and service components of this MOU by whatever means are deemed expedient by the MOU Representative. Such review may occur with or without notice and may include,but is } not limited to,on-site inspection by County or VVHC agents or employees,inspection of all records or other materials which the Parties deem pertinent to the MOU and its performance,and any and all communications with or evaluations by service recipients under this MOU. { Valley View Health Center COVID-19 Services May 2020 MCA:.Page 3 of 15 9. Modifications Either party may request changes in the MOU.Any and all agreed modifications shall be in writing,signed by each of the parties. 10. Termination Either Party may terminate this MOU upon 30 days' prior written notification to the other Party. If this MOU is so terminated, the Parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this MOU prior to the effective date of termination. 11. Termination for denial of CARES Act Funding VVHC acknowledges and understands this agreement is subject the overall project approval for County of its application for CARES Act funding. In the event County is unable to obtain CARES Act Funding, County, in its sole discretion, may terminate the MOU, in whole or in part. VVHC shall be entitled to payment for actual work performed at unit MOU prices for completed items of work. County shall make a reasonable, equitable adjustment in the MOU price for partially completed items of work,but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this MOU at any time as a result of a denial of CARES Act funding,shall not constitute a breach of MOU by County. • 12. Termination for Public Convenience Either Party may terminate the MOU, in whole or in part, whenever the terminating 4110 Party determines, in its sole discretion, that such termination is in the interests of the terminating Party. Whenever the MOU is terminated in accordance with this paragraph, the non-terminating Party shall be entitled to payment for actual work performed at unit MOU prices for completed items of work. The terminating Party shall make a reasonable, equitable adjustment in the MOU price for partially completed items of work, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work.Termination of this MOU by Party at any time during the term for convenience,shall not constitute a breach of MOU by the terminating Party. 13. Suspension of Performance and Resumption of Performance In the event of government closure, suspension, or limitation of funding in any way after the effective date of this MOU and prior to normal completion, Parties may give notice to the other Party to suspend performance as an alternative to termination. • Parties may elect to give written notice to the other Party to suspend performance when the Party determines there is a reasonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow performance to be resumed prior to the end date of this MOU. Notice may include notice by facsimile or email to the MOU's Representative. The Parties shall suspend performance on the date stated in the written notice to suspend. During the period of suspension of performance, each Party may inform the other of any conditions that may reasonably affect the potential for resumption of performance.Notice may be contingent upon the occurrence or non- IWO Valley View Health Center COVID-19 Services May 2020 MOC: Page 4 of 15 occurrence of a future event;e.g.the failure of the State of Washington to pass a budget by a date specified in the notice. When the Parties determine that the funding insufficiency is resolved,the Parties may give written notice to resume performance and a proposed date to resume performance. Upon receipt of written notice to resume performance, the Parties will give written notice to the other as to whether it can resume performance, and, if so, the date upon which it agrees to resume performance. If Parties give notice that they cannot resume performance, the Parties agree that the MOU will be terminated retroactive to the original date of suspension of performance. If the funding issue is not resolved, the Parties may terminate the MOU under the "Termination for Convenience"clause. 14. Defense and Indemnity MOU Each Party(as the "Indemnifying Party) shall defend,protect, and hold harmless the other Party or any officers or employees thereof, from and against all claims, suits,or action arising from any intentional or negligent act or omission of the Indemnifying Party or any employee, agent or representative of the Indemnifying Party, while performing under the terms of this MOU. 15. Insurance Coverage VVHC shall comply with all provisions described in Exhibit C: Insurance Coverage. 410 attached hereto. 16. Resolution of Conflicts In the event of an inconsistency in this MOU, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: i. Applicable federal and state statutes and regulations ii. Special terms and conditions iii. Exhibits iv. General terms and conditions v. Any other provision of this MOU whether incorporated by reference or otherwise. 17. Disputes,Venue and Choice of Law Both Parties agree that any disputes that arise under or relating to this MOU that cannot be resolved to the satisfaction of both parties shall be submitted to mediation before either party starts litigation in any form. An impartial third party acceptable to both the County and VVHC will be appointed to mediate. Should the parties be unable to agree upon a mediator, then the dispute shall be mediated through the Washington Arbitration and Mediation Service, at its Tacoma office, and in accordance with the WAMS mediation rules. Each Party shall pay an equal percentage of the mediator's fees and expenses. Either Party may not use any funds received under this MOU to pay mediator's fees and expenses.The mediation shall be confidential in all respects, as allowed or required by law. 460 Valley View Health Center COVID-19 Services May 2020 MOU Page 5 of 15 110 In the event that mediation does not resolve the dispute, the venue for any litigation arising under or relating to this MOU shall be in the courts of the State of Washington. This MOU shall be governed by the laws of the State of Washington, excepting only the choice of law rules of the State of Washington. 18. Records Maintenance Each Party shall maintain all books, records, documents, data and other evidence relating to this MOU and performance of the services described herein, including but not limited to, accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this MOU. Both Parties shall retain such records for a period of seven(7) years following the date of final payment. If any litigation, claim or audit is started before the expiration of the seven- (7) year period, the records shall be retained for a period of seven(7) years after all litigation, claims,or audit findings involving the records have been finally resolved. 19. Recapture In the event a Party fails to perform services specified in this MOU in accordance with state laws, federal laws, and/or the provisions of this MOU, the other Party reserves the right to recapture funds in an amount required to compensate the other Party for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the failing Party or refunds under this recapture provision shall occur j within the timeframe specified by the other Party. In the alternative, the other Party may recapture such funds from payments due under this MOU. 20. Confidentiality Both Parties or any employee, agent or representative of the Parties or any ;`. subcontractor shall maintain the confidentiality of all information provided or acquired by the Parties in performance of this MOU, except upon prior written consent of the Attorneys for each Party or an order entered by a court after having acquired jurisdiction over the Parties. Each Party shall indemnify and hold harmless the other Party, its officials, agents or employees from all loss or expense, including, but not limited to, settlements,judgments, setoffs, attorney's fees, and costs resulting from a Parry's breach of this provision. 21. Information System Security VVHC shall protect and maintain all confidential information gained by reason of this contract against unauthorized use, access, disclosure, modification or loss. Personal and/or medical information collected,used or acquired in connection with this contract shall be used solely for the purposes of this contract. 22. Protection of Personal Information VVHC shall not use, publish, transfer, sell or otherwise disclose any confidential information gained by reason of this contract for any purpose that is not directly connected with the Contractor's performance of the services contemplated hereunder ‘10 Valley View Health Center COVID-19 Services May 2020 MOU Page 6 of 15 except as provided by law,received by VVHC pursuant to section 8 of this contract or with the prior written consent of the individual or personal representative of the individual who is the subject of the personal information. Upon request by the County or at the end of the contract term, or when no longer needed, VVHC shall return the confidential information or certify in writing that VVHC destroyed the information in a manner that cannot be reconstructed. Nothing within this Section 22 shall preclude VVHC from maintaining appropriate patient/client records and files in the ordinary course of VVHC's business, and such records shall at all times be the responsibility of VVHC to maintain in accordance with state and federal laws. 23. Ethics/Conflicts of Interest In performing under this MOU,both Parties will assure compliance with the Ethics in Public Service Act(Chapter 42.52 Revised Code of Washington),and any other applicable state or federal law related to ethics or conflicts of interest. 24. Information System Security Both Parties shall protect and maintain all confidential information gained by reason of this MOU against unauthorized use, access, disclosure, modification or loss. Personal and/or medical information collected, used or acquired in connection with this MOU shall be used solely for the purposes of this MOU. 160 25. MOU Amendments No amendment, modification or renewal shall be made to this MOU unless set forth in a written Memorandum of Understanding Amendment, signed by both parties. Work under a Memorandum of Understanding Amendment shall not proceed'until both Parties duly executes the Memorandum of Understanding Amendment. 26. Severability If any term or condition of this MOU or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application.To this end,the terms and conditions of this MOU are declared severable. 27. Conformance If any provision of this MOU violates any statute or rule of law of the state of Washington or of the United States of America, it is considered modified to conform to that statute or rule of law. 28. Waiver Waiver of any breach or condition of this MOU shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this MOU shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the party granting such a waiver. fisio Valley View Health Center COVID-19 Services May 2020 MOU Page 7 of 15 29. Survival The terms and conditions contained in this MOU will survive the completion, cancellation,termination or expiration of the MOU. 30. Entire MOU This written MOU along with attached exhibits and the documents and terms incorporated herein by Section 23 of this MOU, represents the entire MOU between the parties. 31. Parties Each party to this MOU shall have an MOU representative.Each party may change its representative upon providing written notice to the other party. The parties' MOU representatives for this MOU are: For the County: J.P.Anderson, Director ip.anderson(a,lewiscountywa.gov (360) 740-2787 For VVHC: Gaelon Spradley,Chief Executive Officer GSpradley(a,vvhc.org (360)731-9897 32. Authorization Only the Lewis County Board of County Commissioners, Director of Lewis County Public Health & Social Services, or its designated MOU Representative identified herein, shall have the expressed, implied, or apparent authority to alter, amend, • modify, or waive any clause or condition of this MOU with respect to the rights and responsibilities of County. Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this MOU is not effective or binding unless made in writing and signed by the Lewis County Board of County Commissioners,Director of Lewis County Public Health&Social Services, or its MOU Representative. Only the Valley View Health Center Chief Executive Officer,or its designated MOU Representative identified herein, shall have the expressed, implied, or apparent authority to alter, amend,modify,or waive any clause or condition of this MOU with respect to the rights and responsibilities of VVHC. Furthermore, any alteration, 1 amendment, modification, or waiver of any clause or condition of this MOU is not effective or binding unless made in writing and signed by the Valley View Health Center Chief Executive Officer,or its MOU Representative. i 11W Valley View Health Center COVID-19 Services May 2020 MOU Page 8 of 15 1 1 'taw IN WITNESS THEREOF, this executed on the 20th day of May, 2020. Accepted: Accepted: Lewis County Valley View Health Center Public Health& Social Services _101•-•5-;"11, JP Anderson, MSW Gaelon Spradley Director Chief Executive Officer Dated: Dated: 5/20/2020 APPROVED AS TO FORM: JONATHAN MEYER, Prosecuting Attorney Amber Smith, WSBA# 53121 Nor Valley View Health Center COVID-19 Services May 2020 MOU Page 9 of 15 „ ,, Exhibit A: Statement of Work and Reporting Requirements The purpose of this Statement of Work is to detail the work to be performed by Valley View Health Center and the methods and content for reporting progress by VVHC in fulfilling all duties encompassed in this MOU. The term of this MOU shall commence on May 21”,2020 and terminate on December 3 lst, 2020. VVHC shall administer funds awarded hereunder, to support a variety of activities and services to: • Conduct contact monitoring; • Provide case management services to individuals in isolation or quarantine due to COVID-19; and • Provide testing strike teams to serve at County's request. Activities shall include, but not be limited to, the following: Task Task/Activiq/ Reporting Number Description Deliverables/Outcomes Requirement Due Date 1 Contact Tracing In-office work,following established VVHC will Daily by protocols provided by County: adhere to all 10 pm • Make phone calls to identified contacts Washington State every day until they pass the quarantine Contact period as identified by County Monitoring and • Document all calls and attempted calls Case • Document refusal to participate in check-in Management calls Protocols. • Document any reported symptoms • Document refusal to quarantine • Provide recommendations based on decision tree provided by County • Notify County of any failure to reach contacts • Refer contacts to Case Management as necessary. • Document referrals to Case Management Valley View Health Center COVID-19 Services May 2020 MOU Page 10 of 15 Task Task/Activity/ Reporting Number Description Deliverables/Outcomes Requirement Due Date 2 Quarantine/ Using a combination of in-office and field Daily reporting Daily by Isolation work,provide services to clients referred by on case 10 pm Case County,including: monitoring per Management • 2 I-1E,for six months to provide culturally Washington State appropriate Spanish speaking case Contact management and COVID-19 outreach Monitoring and services Case • Ensure clients can follow quarantine or Management isolation directions protocols • Problem-solve barriers to remaining at home • Assist with errands,grocery shopping, using service if possible • Connect to services as needed and available • System navigation • Document contacts and attempted contacts • Document identified barriers • Document solutions offered/initiated Task Task/Activity/ Reporting Number Description Deliverables/Outcomes Requirement Due Date 3 Testing Strike Upon direction by the County: Use reporting Within Team • Assemble skilled medical strike team forms provided 72 hours • Report to testing site with sufficient by County of each supplies and equipment to perform testing anticipated number of tests event • Perform testing • Ensure specimens are correctly labeled and submitted to lab for testing • Ensure that County receives test results • Enter encounter within Nextgen • Collect medical insurance information for patients and bill insurance for testing whenever possible Valley View Health Center COVID-19 Services May 2020 MOli Page 11 of 15 `„r Exhibit B: Budget, Invoicing, and Payment Lewis County shall pay an amount not to exceed $400,000 to Valley View Health Center for work as described in Exhibit A, in subject to conditions set forth in this Exhibit B: Budget, Invoicing, and Payment. 1. Budget Detail Item Non-Congregate Budget ARNP hourly rate $71.77 MA/DA hourly rate $23.65 Reception staff hourly rate $23.65 2 FTEs for 6 months for Spanish speaking case Not to exceed$100,000 management and COVID-19 outreach services Equipment At Cost Supplies At Cost Insurance Coverage(as described under Exhibit C) At Cost TOTAL NOT-TO-EXCEED AMOUNT $400,000 2. Compensation Payment to VVHC for services rendered under this MOU shall be as set forth in *owExhibit B. Where Exhibit B requires payments by Lewis County, payment shall be made on a reimbursement basis, supported,unless otherwise provided in Exhibit B,by documentation of units of work actually performed(time sheets) and amounts earned, including where appropriate, the total number of hours for the month, and total dollar payment requested. Costs allowable under this MOU are actual expenditures according to an approved budget up to the maximum amount stated above. VVHC shall use federal cost principles specified in OMB Circular A-110 "Cost Principles Applicable to Grants, Contracts and other Agreements"with non-profit organizations as applicable. VVHC shall include this last paragraph in any subcontracts. Line-item adjustments to the budget must be requested in writing by VVHC 45 days prior to invoicing based on the requested adjustment(s). County will notify VVHC of approval or denial prior to invoice period. County may withhold reimbursement payment if VVHC fails to: • Comply with reporting Exhibit A reporting requirements; or • Submit required invoices and supportive documentation to Lewis County. VVHC's failure to submit invoices as specified is grounds for the County to terminate the MOU as provided herein. Valley View Health Center COVID-19 Services May 2020 MOU Page 12 of 15 1 3. Invoice Timeframe VVHC shall submit invoices to the County MOU Representative identified herein or to other such person identified by the County MOU Representative by the 10th of each month.VVHC shall submit a copy of their internal line-item budget tracking with their invoice for services. 4. Eligible Use of Funds Funding awarded under this MOU may only be used for activities described in Exhibit A. 5. Duplicate Payment VVHC certifies that work to be performed under this MOU does not duplicate any work to be charged against any other Lewis County MOU, subcontract or funding from any other source. 6. Audit i. General Requirements: VVHC is to procure audit services based on the following guidelines: a. VVHC shall maintain its records and accounts so as to facilitate the audit requirement and shall ensure that any subcontractor also maintains auditable records. b. VVHC is responsible for any audit exceptions incurred by its own organisation or that of its subcontractor. County reserves the right to recover from VVHC all disallowed costs resulting from the audit. c. As applicable, VVHC shall be required to have an audit and must ensure all audits are performed in accordance with Generally Accepted Auditing Standards (GAAS); including, but not limited to, the Government Auditing Standards(the Revised Yellow Book)developed by the Comptroller General. d. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. VVHC must respond to County requests for information or corrective action concerning audit issues within thirty(30)days of the date of request. ii. The Office of the State Auditor shall conduct the audit. iii. VVHC shall include the above audit requirements in any subcontracts. iv. In all cases,VVHC's financial records must be available for review by County. 7. Future Non-Allocation of Funds If sufficient funds are not appropriated or allocated for payment under this MOU for any future fiscal period,neither Party will be obligated to make payments for services or amounts incurred after the end of the current fiscal period. No penalty or expense shall accrue to either Party in the event this provision applies. 8. Errors and Omissions Uncompensated In the event of any errors or omissions by the Parties in the performance of any work required under this MOU, the Parties shall make any and all necessary corrections without additional compensation. Valley View Health Center COVID-19 Services May 2020 MOL;Page 13 of 15 Exhibit C: Insurance Coverage VVHC shall provide insurance coverage as set out in this Exhibit to protect the County should there be any claims, suits,actions, costs,damages or expenses arising from any loss, or negligent or intentional act or omission of VVHC or subcontractor, or agents of either,while performing under the terms of this MOU. All required insurance shall be issued by an insurance company authorized to do business • within the State of Washington.The insurance shall name the County and its agents, officers, and employees as additional insureds under the insurance policy. All policies shall be primary to any other valid and collectable insurance. VVHC shall instruct the insurers to give the County thirty(30)calendar days advance notice of any insurance cancellation or modification. VVHC shall submit to the County within fifteen(15)calendar days of the MOU start date,proof of insurance identifying Lewis County as Primary,Non Contributory, additionally Insured,with endorsement(s) for additional insured as indicated below, which outlines the coverage and limits defined in this insurance section. During the term of the MOU,VVHC shall submit renewal certificates with endorsements not less than thirty(30)calendar days prior to expiration of each policy required under this section. 410 VVHC shall provide insurance coverage that shall be maintained in full force and effect during the term of this MOU,as follows: 1. Commercial General Liability Insurance Policy Provide a Commercial General Liability Insurance Policy,including grant liability, written on an occurrence basis,in adequate quantity to protect against legal liability arising out of MOU activity but no less than$1,000,000 per occurrence. Additionally, VVHC is responsible for ensuring that any subcontractors provide adequate insurance coverage for the activities arising out of subcontracts. 2. Professional Liability Provide a Professional Liability Insurance Policy written on an occurrence basis in adequate quantity to protect against medical malpractice or errors and omissions claims arising out of an MOU activity. 3. Automobile Liability In the event that performance pursuant to this MOU involves the use of vehicles, owned or operated by VVHC or its subcontractor,automobile liability insurance shall be required. The minimum limit for automobile liability is$1,000,000 per occurrence,using a Combined Single Limit for bodily injury and property damage. 4610 Valley View Health Center COVID-19 Services May 2020 MOU Page 14 of 15 4. Fidelity Insurance Every officer,director,employee,or agent who is authorized to act on behalf of VVHC for the purpose of receiving or depositing funds into program accounts or issuing financial documents, checks,or other instruments of payment for program costs shall be insured to provide protection against loss: i. The amount of fidelity coverage secured pursuant to this MOU shall be $100,000 or the highest of planned reimbursement for the MOU period, whichever is greatest. Fidelity insurance secured pursuant to this paragraph shall name VVHC as beneficiary. ii. Subcontractors that receive$10,000 or more per year in funding through this MOU shall secure fidelity insurance as noted above. Fidelity insurance secured by subcontractors pursuant to this paragraph shall name the Contractor as beneficiary. 5. Business Property VVHC shall provide business property insurance adequate to repair,replace,or recreate any County-owned property in the possession of VVHC, or data,books, computer programs,plans, specifications,documents, films,pamphlets,reports, sound reproductions, studies,surveys,tapes,and/or training materials produced by VVHC or any subcontractors in the performance of the work under this MOU. 41119 6. Industrial Insurance Waiver VVHC shall comply with all applicable provisions of Title 51 Revised Code of Washington, Industrial Insurance. If VVHC fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees as may be required by law,County may collect from VVHC the full amount payable to the Industrial Insurance Accident Fund. County may deduct the amount owed by VVHC to the accident fund from the amount payable to VVHC by County under this MOU, and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services.This provision does not waive any of L&I's rights to collect from VVHC. 7. Volunteer Medical Protection VVHC shall provide any volunteer who performs any duties related to or covered by this MOU with coverage at no cost to the volunteer for immediate,short-term, and long-term medical care that substantially matches employee coverage as described in Title 51 Revised Code of Washington. Valley View Health Center COVID-19 Services May 2020 MOU Page 15 of 15 I r 360 NW North Street Nowi Public Health & Social Services Chehalis WA 98532 LEWIS COUNTY Memorandum of Understanding Memorandum of Understanding#: Housing Resource Center Memorandum of Understanding COVID-19 • Isolation Accommodations This Memorandum of Understanding is entered into by and between Lewis CountyPublic Health&Social Services,herein after referred to as County, and Housing Resource Center, herein after referred to as HRC. Preamble Purpose The purpose of this Memorandum of Understanding ("MOU") is to have HRC, under the direction of County: • Conduct contact monitoring; • Provide case management services to individuals in isolation or quarantine due to COVID-19; and • Provide testing strike teams to serve at County's request. It would be in the best interest of the Lewis County residents for County to enter into an MOC with HRC to provide these services upon receipt of FEMA and or CARES Act funding. Recitals WHEREAS, COVID-19, a respiratory disease that can result in serious illness or death, is caused by the SARS-CoV-2 virus, which is a new strain of coronavirus that had not been previously identified in humans and can easily spread from person to person;and WHEREAS, on January 31, 2020, the United States Department of Health and Human Services Secretary Alex Azar declared a public health emergency for COVID-19, beginning January 27, 2020; and JP Anderson, M.S.W. Director 0 360.740.1223 F 360.740.1438 TDD 360.740.1480 Rachel Wood, M.D., M.P.H. Health Officer 1 i 1 (lid WHEREAS, on February 29, 2020, Washington Governor JayInslee declared a state of � emergency in response to the continued and growing threat presented by COVID-19; and WHEREAS, on March 13, 2020, the Lewis County Board of County Commissioners declared a present emergency which necessitates activation of the Lewis County Comprehensive Emergency Management Plan(CEMP) and utilization of emergency powers granted pursuant to RCW 36.40.180 and RCW 38.52.070(2); and WHEREAS, it is in the best interest if Lewis County to work with local organizations and businesses to coordinate acquiring necessary supplies for prevention, detection, treatment, and eradication of COVID-19. WHEREAS, Lewis County has applied for and been approved to receive CARES Act funding to pay for provision of these services by HRC in order to protect and restore i the public health of Lewis County. WHEREAS, the parties agree to proceed as outlined herein and enter into this Memorandum of Understanding as a voluntary and mutually beneficial understanding. Witnesseth NOW THEREFORE, in consideration of the mutual benefits and covenants hereafter contained, the parties agree hereto as follows: General Terms and Conditions 1. Scope of Housing Resource Center's Services HRC agrees to provide services, reports, and any material set forth in Exhibit A: Statement of Work and Reporting Requirements during the MOU term. No material, labor, or facilities will be furnished by HRC unless otherwise provided for in this MOU. 2. Accounting and Payment for Services Payment to HRC for supplies and services rendered under this MOU shall be as set forth in Exhibit B:Budget,Invoicing and Payment attached hereto.Unless specifically stated in Exhibit B or approved in writing in advance by the County Representative for this MOU,County and HRC will not reimburse the other for any costs or expenses incurred outside the performance of this MOU. Countyand HRC acknowledge that the entire compensation for this MOU is specified g mP P in Exhibit B and HRC is not entitled to any County benefits including,but not limited to, vacation pay, holiday pay, sick leave pay, medical, dental, or other kad Housing Resource Center COVID-19 Services 2020 MOU Page 2 of 15 1 1 i insurance benefits, or any other rights or privileges afforded to County employees outside of their respective entitlements and obligations. 3. Assignment and Subcontracting Unless otherwise provided for in this MOU, no portion of this MOU may be assigned or subcontracted to any other individual, firm, or entity without the express and prior written approval of the County MOU Representative. 4. Administration This Memorandum of Understanding does not create a separate entity.This MOU shall be jointly administered by County and HRC. 5. Regulations and Requirements This MOU shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, and political subdivisions of the State of Washington, and to any other provisions set forth in Special Terms and Conditions. 6. Public Records Law Each Party will fulfill their independent obligations,separately,under the Washington Public Records Act (chapter 42.56 of the Revised Code of Washington). In the event one Party fails to fulfill its obligations pursuant to this section and due in whole or in A part to such failure a court of competent jurisdiction imposes a penalty upon theother Party for violation of the Public Records Act, the failing Party shall indemnify the to- other for that penalty, as well as for all costs and attorney fees incurred by the other Party in the litigation giving rise to such a penalty. The obligations created by this section shall survive the termination of this MOU. 7. Political Activity Prohibited None of the funds provided under this MOU shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office orballot measure. However,no person engaged to perform such services pursuant to this MOU shall be precluded from devoting income derived from such services to any lawful political activity, or to the support of a candidate for public office or of a ballot measure. 1 I 8. Right to Review i This MOU is subject to review by any federal or state auditor. The Parties or their designees shall have the right to review and monitor the financial and service Icomponents of this MOU by whatever means are deemed expedient by the MOU I, Representative. Such review may occur with or without notice and may include,but is i not limited to,on-site inspection by County or HRC agents or employees,inspection of I all records or other materials which the Parties deem pertinent to the MOU and its performance,and any and all communications with or evaluations by service recipients under this MOU. • 'lousing Resource Center COVID-19 Services 2020 MOU Page 3 of 15 9. Modifications Either party may request changes in the MOU.Any and all agreed modifications shall be in writing, signed by each of the parties. 10. Termination Either Party may terminate this MOU upon 30 days' prior written notification to the other Party. If this MOU is so terminated, the Parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this MOU prior to the effective date of termination. 11. Termination for denial of CARES Act Funding HRC acknowledges and understands this agreement is subject the overall project approval for County of its application for CARES Act funding. In the event County is unable to obtain CARES Act Funding, County, in its sole discretion, may terminate the MOU, in whole or in part. HRC shall be entitled to payment for actual work performed at unit MOU prices for completed items of work. County shall make a reasonable, equitable adjustment in the MOU price for partially completed items of work,but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this MOU at any time as a result of a denial of CARES Act funding, shall not constitute a breach of MOU by County. 12. Termination for Public Convenience Either Party may terminate the MOU, in whole or in part, whenever the terminating 110 Party determines, in its sole discretion, that such termination is in the interests of the terminating Party. Whenever the MOU is terminated in accordance with this paragraph, the non-terminating Party shall be entitled to payment for actual work performed at unit MOU prices for completed items of work. The terminating Party shall make a reasonable, equitable adjustment in the MOU price for partially completed items of work, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work.Termination of this MOU by Party at any time during the term for convenience, shall not constitute a breach of MOU by the terminating Party. 13. Suspension of Performance and Resumption of Performance In the event of government closure, suspension, or limitation of funding in any way after the effective date of this MOU and prior to normal completion, Parties may give notice to the other Party to suspend performance as an alternative to termination. Parties may elect to give written notice to the other Party to suspend performance when the Party determines there is a reasonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow performance to be resumed prior to the end date of this MOU. Notice may include notice by facsimile or email to the MOU's Representative. The Parties shall suspend performance on the date stated in the written notice to suspend. During the period of suspension of performance, each Party may inform the other of any conditions that may reasonably affect the potential for resumption of performance.Notice may be contingent upon the occurrence or non- ,, Housing Resource Center COVID-19 Services 2020 MOU Page 4 of 15 occurrence of a future event;e.g. the failure of the State of Washington to pass a budget by a date specified in the notice. When the Parties determine that the funding insufficiency is resolved,the Parties may give written notice to resume performance and a proposed date to resume performance. Upon receipt of written notice to resume performance, the Parties will give written notice to the other as to whether it can resume performance, and, if so, the date upon which it agrees to resume performance. If Parties give notice that they cannot resume performance, the Parties agree that the MOU will be terminated retroactive to the original date of suspension of performance. If the funding issue is not resolved, the Parties may terminate the MOU under the "Termination for Convenience"clause. 14. Defense and Indemnity MOU Each Party(as the"Indemnifying Party) shall defend, protect, and hold harmless the other Party or any officers or employees thereof, from and against all claims, suits, or action arising from any intentional or negligent act or omission of the Indemnifying 1 Party or any employee, agent or representative of the Indemnifying Party, while performing under the terms of this MOU. 15. Insurance Coverage HRC shall comply with all provisions described in Exhibit C: Insurance Coverage, 4110 attached hereto. 16. Resolution of Conflicts In the event of an inconsistency in this MOU, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: i. Applicable federal and state statutes and regulations ii. Special terms and conditions iii. Exhibits iv. General terms and conditions v. Any other provision of this MOU whether incorporated by reference or otherwise. 1 17. Disputes, Venue and Choice of Law j Both Parties agree that any disputes that arise under or relating to this MOU that cannot I be resolved to the satisfaction of both parties shall be submitted to mediation before either party starts litigation in any form.An impartial third party acceptable to both the County and HRC will be appointed to mediate. Should the parties be unable to agree upon a mediator, then the dispute shall be mediated through the Washington Arbitration and Mediation Service, at its Tacoma office, and in accordance with the WAMS mediation rules. Each Party shall pay an equal percentage of the mediator's fees and expenses. Either Party may not use any funds received under this MOU to pay mediator's fees and expenses. The mediation shall be confidential in all respects, as allowed or required by law. Housing Resource Center COVID-19 Services 2020 MOU Page 5 of 15 4 l 1 In the event that mediation does not resolve the dispute, the venue for any litigation 1 arising under or relating to this MOU shall be in the courts of the State of Washington. This MOU shall be governed by the laws of the State of Washington, excepting only the choice of law rules of the State of Washington. 18. Records Maintenance Each Party shall maintain all books, records, documents, data and other evidence relating to this MOU and performance of the services described herein, including but not limited to, accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this MOU. Both Parties shall retain such records for a period of seven(7)years following the date of final payment. If any litigation, claim or audit is started before the expiration of the seven- (7) year period,the records shall be retained for a period of seven(7)years after all litigation, claims, or audit findings involving the records have been finally resolved. 19. Recapture In the event a Party fails to perform services specified in this MOU in accordance with state laws, federal laws, and/or the provisions of this MOU, the other Party reserves the right to recapture funds in an amount required to compensate the other Party for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the failing Party or refunds under this recapture provision shall occur within the timeframe specified by the other Party. In the alternative, the other Party may recapture such funds from payments due under this MOU. 20. Confidentiality Both Parties or any employee, agent or representative of the Parties or any } subcontractor shall maintain the confidentiality of all information provided or acquired by the Parties in performance of this MOU, except upon prior written consent of the Attorneys for each Party or an order entered by a court after having acquired jurisdiction over the Parties. Each Party shall indemnify and hold harmless the other Party, its officials, agents or employees from all loss or expense, including, but not limited to, settlements,judgments, setoffs, attomey's fees, and costs resulting from a Party's breach of this provision. 1 1 21. Information System Security HRC shall protect and maintain all confidential information gained by reason of this contract against unauthorized use, access, disclosure, modification or loss. Personal and/or medical information collected,used or acquired in connection with this contract shall be used solely for the purposes of this contract. 22. Protection of Personal Information HRC shall not use, publish, transfer, sell or otherwise disclose any confidential information gained by reason of this contract for any purpose that is not directly connected with the Contractor's performance of the services contemplated hereunder OW 1 Housing Resource Center COVID-19 Services 2020 MOU Page 6 of 15 s II i 1 Norexcept as provided by law, received by HRC pursuant to section 8 of this contract or with the prior written consent of the individual or personal representative of the individual who is the subject of the personal information.Upon request by the County or at the end of the contract term, or when no longer needed, HRC shall return the confidential information or certify in writing that HRC destroyed the information in a manner that cannot be reconstructed. Nothing within this Section 22 shall preclude HRC from maintaining appropriate patient/client records and files in the ordinary course of HRC's business, and such records shall at all times be the responsibility of HRC to maintain in accordance with state and federal laws. 23. Ethics/Conflicts of Interest In performing under this MOU,both Parties will assure compliance with the Ethics in Public Service Act (Chapter 42.52 Revised Code of Washington), and any other applicable state or federal law related to ethics or conflicts of interest. 24. Information System Security Both Parties shall protect and maintain all confidential information gained by reason of this MOU against unauthorized use, access, disclosure, modification or loss. Personal and/or medical information collected, used or acquired in connection with this MOU shall be used solely for the purposes of this MOU. 25. MOU Amendments No amendment, modification or renewal shall be made to this MOU unless set forth in a written Memorandum of Understanding Amendment, signed by both parties. Work under a Memorandum of Understanding Amendment shall not proceed until both Parties duly executes the Memorandum of Understanding Amendment. 26. Severability If any term or condition of this MOU or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application.To this end,the terms and conditions of this MOU are declared severable. 27. Conformance If any provision of this MOU violates any statute or rule of law of the state of Washington or of the United States of America, it is considered modified to conform to that statute or rule of law. 28. Waiver Waiver of any breach or condition of this MOU shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this MOU shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the party granting such a waiver. Housing Resource Center COVID-19 Services 2020 MOU Page 7 of 15 NINO 29. Survival The terms and conditions contained in this MOU will survive the completion, cancellation, termination or expiration of the MOU. 30. Entire MOU This written MOU along with attached exhibits and the documents and terms incorporated herein by Section 23 of this MOU, represents the entire MOU between the parties. 31. Parties Each party to this MOU shall have an MOU representative.Each party may change its representative upon providing written notice to the other party. The parties' MOU representatives for this MOU are: p`. For the County • J.P. Anderson, Director = s` in.andersona,lew iscountywa.gov (360) 740-2787 For HRC: Ruth Gutierrez,Executive Director rutierrez@,hrclewiscounty.corn (360) 736-5140 32. Authorization Only the Lewis County Board of County Commissioners, Director of Lewis County Public Health & Social Services, or its designated MOU Representative identified herein, shall have the expressed, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this MOU with respect to the rights and s. responsibilities of County. Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this MOU is not effective or binding unless made in writing and signed by the Lewis County Board of County Commissioners,Director of Lewis County Public Health& Social Services, or its MOU Representative. Only the Housing Resource Center Chief Executive Officer, or its designated MOU Representative identified herein, shall have the expressed, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this MOU with respect to the rights and responsibilities of HRC. Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this MOU is not effective or binding unless made in writing and signed by the Housing Resource Center Chief Executive Officer, or its MOU Representative. Housing Resource Center COVID-19 Services 2020 MOU Page 8 of 15 .'y.% • LN WITNESS THEREOF, this executed on the 20th day of May, 2020. Accepted: Accepted: Lewis County Housing Resource Center Public Health & Social Services (1_,(Ajv\_ JP Anderson, MSW Director Chief Executive Officer Dated: Dated: 5/20/2020 APPROVED AS TO FORM: JONATHAN MEYER, Prosecuting Attorney Amber Smith, WSBA# 53121 Housing Resource Center COVID-19 Services 2020 MOU Page 14 of 15 r,.. Exhibit A: Statement of Work and Reporting Requirements The purpose of this Statement of Work is to detail the work to be performed by Housing Resource Center and the methods and content for reporting progress by HRC in fulfilling all duties encompassed in this MOU. The term of this MOU shall commence on April Pt, 2020 and terminate on December 31", 2020. HRC shall administer funds awarded hereunder, to support a variety of activities and services to: • Conduct contact monitoring; Activities shall include, but not be limited to, the following: Task Task/Activity/ Reporting Number Description Deliverables/Outcomes Requirement Due Date 1 As part of the • Source,reserve and pay for a minimum of 4 Number,type, Weekly COVID-19 individual hotel rooms that do not exit to a location and cost pandemic provide shared internal corridor with the ability to of each room individual isolation increase the number of rooms up to 10 if reserved rooms for persons requested by Lewis County Public Health& who are confirmed Social Services. C041D-19 positive and are not medically fragile that do not have a place to shelter in Lewis County. fir' Housing Resource Center COVID-19 Services 2020 MOU Page 10 of 15 r..• Exhibit B: Budget, Invoicing, and Payment Lewis County shall pay an amount not to exceed S100,000 to Housing Resource Center for work as described in Exhibit A, in subject to conditions set forth in this Exhibit B: Budget, Invoicing, and Payment. 1. Budget Detail Item Non-Congregate Budget Hoteling costs and administration (administration $100,000 cannot exceed 10%of the total monthly costs of rooms secured) TOTAL NOT-TO-EXCEED AMOUNT $100,000 2. Compensation Payment to HRC for services rendered under this MOU shall be as set forth in Exhibit B. Where Exhibit B requires payments by Lewis County,payment shall be made on a reimbursement basis, supported, unless otherwise provided in Exhibit B, by documentation of units of work actually performed (time sheets) and amounts earned, including where appropriate, the total number of hours for the month, and total dollar payment requested. Costs allowable under this MOU are actual expenditures according to an approved budget up to the maximum amount stated above. HRC shall use federal cost principles specified in OMB Circular A-110 "Cost Principles Applicable to Grants, Contracts and other Agreements"with non-profit organizations as applicable. HRC shall include this last paragraph in any subcontracts. Line-item adjustments to the budget must be requested in writing by HRC 45 days prior to invoicing based on the requested adjustment(s). County will notify HRC of approval or denial prior to invoice period. County may withhold reimbursement payment if HRC fails to: • Comply with reporting Exhibit A reporting requirements; or • Submit required invoices and supportive documentation to Lewis County. HRC's failure to submit invoices as specified is grounds for the County to terminate the MOU as provided herein. Housing Resource Center COVID-19 Services 2020 MOU Page 11 of 15 1 3 i 3 IV n 1 j i a 1 3. Invoice Timeframe HRC shall submit invoices to the County MOU Representative identified herein or to Iother such person identified by the County MOU Representative by the 10th of each I month. HRC shall submit a copy of their internal line-item budget tracking with their invoice for services. 4. Eligible Use of Funds Funding awarded under this MOU may only be used for activities described in Exhibit A. 5. Duplicate Payment HRC certifies that work to be performed under this MOU does not duplicate any work to be charged against any other Lewis County MOU, subcontract or funding from any other source. 6. Audit i General Requirements: HRC is to procure audit services based on the following guidelines: a HRC shall maintain its records and accounts so as to facilitate the audit requirement and shall ensure that any subcontractor also maintains auditable records. b. HRC is responsible for any audit exceptions incurred by its own organization or that of its subcontractor. County reserves the right to recover from HRC all 400• disallowed costs resulting from the audit. c. As applicable, HRC shall be required to have an audit and must ensure all audits are performed in accordance with Generally Accepted Auditing Standards (GAAS); including, but not limited to, the Government Auditing Standards(the Revised Yellow Book)developed by the Comptroller General. • d Responses to any unresolved management fmdings and disallowed or questioned costs shall be included with the audit report. HRC must respond to County requests for information or corrective action concerning audit issues within thirty(30)days of the date of request. ii The Office of the State Auditor shall conduct the audit. iii HRC shall include the above audit requirements in any subcontracts. iv. In all cases, HRC's financial records must be available for review by County. 1 7. Future Non-Allocation of Funds If sufficient funds are not appropriated or allocated for payment under this MOU for i any future fiscal period,neither Party will be obligated to make payments for services or amounts incurred after the end of the current fiscal period. No penalty or expense shall accrue to either Party in the event this provision applies. 1 i 8. Errors and Omissions Uncompensated In the event of any errors or omissions by the Parties in the performance of any work required under this MOU, the Parties shall make any and all necessary corrections without additional compensation. Housing Resource Center COVID-19 Services 2020 MOU Page 12 of 15 4 low Exhibit C: Insurance Coverage HRC shall provide insurance coverage as set out in this Exhibit to protect the County should there be any claims, suits, actions, costs, damages or expenses arising from any loss, or negligent or intentional act or omission of HRC or subcontractor, or agents of either, while performing under the terms of this MOU. All required insurance shall be issued by an insurance company authorized to do business within the State of Washington. The insurance shall name the County and its agents, officers, and employees as additional insureds under the insurance policy. All policies shall be primary to any other valid and collectable insurance. HRC shall instruct the insurers to give the County thirty(30) calendar days advance notice of any insurance cancellation or modification. HRC shall submit to the County within fifteen(15) calendar days of the MOU start date, proof of insurance identifying Lewis County as Primary,Non Contributory, additionally Insured, with endorsement(s) for additional insured as indicated below, which outlines the coverage and limits defined in this insurance section. During the term of the MOU, HRC shall submit renewal certificates with endorsements not less than thirty(30) calendar days prior to expiration of each policy required under this section. HRC shall provide insurance coverage that shall be maintained in full force and effect during the term of this MOU, as follows: 1. Commercial General Liability Insurance Policy Provide a Commercial General Liability Insurance Policy, including grant liability, written on an occurrence basis, in adequate quantity to protect against legal liability arising out of MOU activity but no less than$1,000,000 per occurrence. Additionally, HRC is responsible for ensuring that any subcontractors provide adequate insurance coverage for the activities arising out of subcontracts. 2. Professional Liability Provide a Professional Liability Insurance Policy written on an occurrence basis in adequate quantity to protect against medical malpractice or errors and omissions claims arising out of an MOU activity. 3. Automobile Liability In the event that performance pursuant to this MOU involves the use of vehicles, owned or operated by HRC or its subcontractor,automobile liability insurance shall be required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit for bodily injury and property damage. 461° Housing Resource Center COVID-19 Services 2020 MOU Page 13 of 15 3t' 161 4. Fidelity Insurance Every officer, director,employee, or agent who is authorized to act on behalf of HRC for the purpose of receiving or depositing funds into program accounts or issuing financial documents, checks, or other instruments of payment for program >th` costs shall be insured to provide protection against loss: i. The amount of fidelity coverage secured pursuant to this MOU shall be $100,000 or the highest of planned reimbursement for the MOU period, whichever is greatest. Fidelity insurance secured pursuant to this paragraph shall name HRC as beneficiary. ii. Subcontractors that receive$10,000 or more per year in funding through this MOU shall secure fidelity insurance as noted above. Fidelity insurance secured - by subcontractors pursuant to this paragraph shall name the Contractor as beneficiary. 5. Business Property HRC shall provide business property insurance adequate to repair,replace, or A r recreate any County-owned property in the possession of HRC, or data,books, f; computer programs, plans, specifications, documents, films,pamphlets, reports, sound reproductions, studies, surveys, tapes, and/or training materials produced by HRC or any subcontractors in the performance of the work under this MOU. 406. Industrial Insurance Waiver HRC shall comply with all applicable provisions of Title 51 Revised Code of Washington, Industrial Insurance. If HRC fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees as may be required by law, County may collect from HRC the full amount payable to the Industrial Insurance Accident Fund. County may deduct the amount owed by HRC to the accident fund from the amount payable to HRC by County under this MOU, and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This provision does not waive any of L&I's rights to collect from HRC. 7. Volunteer Medical Protection HRC shall provide any volunteer who performs any duties related to or covered by this MOU with coverage at no cost to the volunteer for immediate, short-term, and long-term medical care that substantially matches employee coverage as described in Title 51 Revised Code of Washington. 45, ��r•, yip Housing Resource Center COVID-19 Services 2020 MOU Page 14 of 15 • 360 NW North Street *ow' � Public Health & Social Services ! Chehalis WA 98532 -mow. ... `LEWIS COUNTY Memorandum of Understanding Memorandum of Understanding#: SalvationArmy2020 Memorandum of Understanding Name: Salvation Army COVID Offset Shelter This Memorandum of Understanding is entered into by and between Lewis County Public Health &Social Services,herein after referred to as county, and The Salvation Army, a California corporation, through its Centralia corps,herein after referred to as The Salvation Army. Preamble Purpose The purpose of this Memorandum of Understanding ("MOU") is for The Salvation Army to oversee, administer, and mange emergency shelter and quarantine for persons experiencing homelessness or who are unable to safely quarantine in their homes due to COVID-19 and it *orwould be in the best interest of the citizens within the respective jurisdictions to enter into an MOU to provide services. Recitals WHEREAS, COVID-19, a respiratory disease that can result in serious illness or death, is caused by the SARS-CoV-2 virus,which is a new strain of coronavirus that had not been previously identified in humans and can easily spread from person to person;and WHEREAS, on January 31, 2020, the United States Department of Health and Human Services Secretary Alex Azar declared a public health emergency for COVID-19, beginning January 27,2020; and WHEREAS,on February 29,2020,Washington Governor Jay Inslee declared a state of emergency in response to the continued and growing threat presented by COVID-19; and WHEREAS, on March 13, 2020, the Lewis County Board of County Commissioners declared a present emergency which necessitates activation of the Lewis County Comprehensive Emergency Management Plan(CEMP)and utilization of emergency powers granted pursuant to RCW 36.40.180 and RCW 38.52.070(2); and WHEREAS, it is in the best interest if Lewis County to work with local organizations and businesses to coordinate acquiring necessary supplies for prevention,detection,treatment,and 'wiseeradication of COVID-19. Memorandum of Understanding PO-0080-20 WHEREAS,the parties agree to proceed as outlined herein and enter into the herein Memorandum } of Understanding as a voluntary and mutually beneficial understanding. Witnesseth NOW THEREFORE, in consideration of the mutual benefits and covenants hereafter contained, the parties agree hereto as follows: General Terms and Conditions 1. Scope of Lewis and The Salvation Army Centralia's Services Lewis and The Salvation Army Centralia agree to provide services, reports, and any material set forth in Exhibit A: Statement of Work and Reporting Requirements during the MOU term. No material, labor, or facilities will be furnished by Lewis or The Salvation Army Centralia unless otherwise provided for in this MOU. 2. Accounting and Payment for Services Payment to Lewis and The Salvation Army Centralia for services rendered under this MOU shall be as set forth in Exhibit B: Budget, Invoicing and Contractor Payment attached hereto. Unless specifically stated in Exhibit B or approved in writing in advance by the MOU Representative for this MOU,Lewis and The Salvation Army Centralia will not reimburse the other for any costs or expenses incurred outside the performance of this MOU. Lewis and The Salvation Army Centralia acknowledges that the entire compensation for this MOU is specified in Exhibit B and Lewis and The Salvation Army Centralia are not entitled to any County benefits including,but not limited to,vacation pay,holiday pay,sick leave pay, medical,_dental,or_otheunsuranceiaenefits, orny—o hhe .ts- pi l.eges-af ierded to County employees outside of their respective entitlements and obligations. 3. Assignment and Subcontracting Unless otherwise provided for in this contract, no portion of this MOU may be assigned or subcontracted to any other individual, form, or entity without the express and prior written approval of the MOU Representative. 4. Administration This Memorandum of Understanding does not create a separate entity. This MOU shall be jointly administered by Lewis County and The Salvation Army Centralia. 5. Regulations and Requirements This MOU shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, and political subdivisions of the State of Washington, and to any other provisions set forth in Special Terms and Conditions. 6. Public Records Law Each Party will fulfill their independent obligations, separately,under the Washington Public Records Act(chapter 42.56 of the Revised Code of Washington). In the event one Party fails to fulfill its obligations pursuant to this section and due in whole or in part to such failure a court of competent jurisdiction imposes a penalty upon the other Party for violation of the *Jr Public Records Act,the failing Party shall indemnify the other for that penalty,as well as for Page 2 of 12 • Memorandum of Undestanding PO-0-0080-20 all costs and attorney fees incurred by the other Party in the Iitigation giving rise to such a penalty. The obligations created by this section shall survive the termination of this MOU. 7. Political Activity Prohibited None of the funds provided under this MOU shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office or ballot measure. However, no person engaged to perform such services pursuant to this MOU shall be precluded from devoting income derived from such services to any lawful political activity, or to the support of a candidate for public office or of a ballot measure. 8. Right to Review This MOL; is subject to review by any federal or state auditor. The Parties or their designees shall have the right to review and monitor the financial and service components of this MOU by whatever means are deemed expedient by the MOU Representative. Such review may occur with or without notice and may include,but is not limited to,on-site inspection by Lewis or The Salvation Army Centralia agents or employees, inspection of all records or other materials which the Parties deem pertinent to the MOU and its performance, and any and all communications with or evaluations by service recipients under this MOU. 9. Modifications Either party may request changes in the MOU. Any and all agreed modifications shall be in writing,signed by each of the parties. 10. Termination Either Party may terminate this MOU upon 30 days' prior written notification to the other '- Party. If this MOT'is so terminated, the Parties shall be liable only for performance rendered nr costs inra rred in arcnrdance. with the terms of thi prio to_t}P Pffecti-ue_date_of termination. 11. Termination for Public Convenience Either Party may terminate the MOU, in whole or in part, whenever the terminating Party determines, in its sole discretion that such termination is in the interests of the terminating Party. Whenever the MOU is terminated in accordance with this paragraph, the non- terminating Party shall be entitled to payment for actual work performed at unit MOU prices for completed items of work. The terminating Party shall make a reasonable, equitable adjustment in the MOU price for partially completed items of work,but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this MOU by Party at any time during the term for convenience, shall not constitute a breach of MOU by the terminating Party. 15. Suspension of Performance and Resumption of Performance In the event of government closure, suspension or limitation of funding in any way after the effective date of this MOU and prior to normal completion, Parties may give notice to the other Party to suspend performance as an alternative to termination. Parties may elect to give written notice to the other Party to suspend performance when the Party determines there is a reasonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow performance to be resumed prior to the end date of this MOU.Notice may include notice by facsimile or email to the MOU's Representative. The Parties shall suspend performance `— on the date stated in the written notice to suspend. During the period of suspension of performance, each party may inform the other of any conditions that may Page 3 of 12 i Memorandum of Understanding PO-0080-20 reasonably affect the potential for resumption ofperformance.Notice may be contingent upon the occurrence or non-occurrence of a future event;e.g. the failure of the State of Washington `r✓ to pass a budget by a date specified in the notice. When the Parties determine that the funding insufficiency is resolved, the Parties may give written notice to resume performance and a proposed date to resume performance. Upon receipt of written notice to resume performance, the Parties will give written notice to the other as to whether it can resume performance, and, if so, the date upon which it agrees to resume performance. If Parties give notice that they cannot resume performance, the Parties agree that the MOU will be terminated retroactive to the original date of suspension of performance. If the funding issue is not resolved, the Parties may terminate the MOU under the "Termination for Convenience" clause. 16. Defense and Indemnity MOU Either Party shall defend, protect, and hold harmless the other Party or any officers or employees thereof, from and against all claims, suits,or action arising from any intentional or negligent act or omission of the other Party or any employee, agent or representative of the other Party or any subcontractor, while performing under the terms of this MOU. 17. Insurance Coverage The Contractor shall comply with all provisions described in Exhibit C: Insurance Coverage, attached hereto. Yip,. 18. Resolution of Conflicts In the event of an inconsistency in this MOU, unless otheavise_pro ided_herein,_the.. inconsistency shall be resolved by giving precedence in the following order: i. Applicable federal and state statutes and regulations ii. Special terms and conditions iii. Exhibits iv.General terms and conditions v. Any other provision of this MOU whether incorporated by reference or otherwise. 19. Disputes, Venue and Choice of Law Both Parties agree that any disputes that arise under or relating to this MOU that cannot be resolved to the satisfaction of both parties shall be submitted to mediation before either party starts litigation in any form. An impartial third party acceptable to both the Lewis and The Salvation Army Centralia will be appointed to mediate. Should the parties be unable to agree upon a mediator, then the dispute shall be mediated through the Washington Arbitration and Mediation Service, at its Tacoma office, and in accordance with the WAMS mediation rules. Each Party shall pay an equal percentage of the mediator's fees and expenses. Either Party may not use any funds received under this MOU to pay mediator's fees and expenses. The mediation shall be confidential in all respects,as allowed or required by law. In the event that mediation does not resolve the dispute, the venue for any litigation arising under or relating to this MOU shall be in the courts of the State of Washington. This MOU shall be governed by the laws of the State of Washington, excepting only the choice of law vr,r,,, rules of the State of Washington. Page 4 of 12 Memorandum of Understanding P9-0080-20 20. Records Maintenance Each Party shall maintain all books, records, documents, data and other evidence relating to this MOU and performance of the services described herein, including but not limited to, accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this MOU. Both Parties shall retain such records for a period of seven(7)years following the date of final payment. If any litigation, claim or audit is started before the expiration of the seven- (7) year period, the records shall be retained for a period of seven(7)years after all litigation, claims,or audit findings involving the records have been finally resolved. 21. Recapture In the event a Party fails to perform services specified in this MOU in accordance with state laws, federal laws, and/or the provisions of this MOU, the other Party reserves the right to recapture funds in an amount required to compensate the other Party for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the failing Party or refunds under this recapture provision shall occur within the timeframe specified by the other Party. In the alternative, the other Party may recapture such funds from payments due under this MOU. 22. Confidentiality Both Parties or any employee, agent or representative of the Parties or any subcontractor shall maintain the confidentiality of all information provided or acquired by the Parties in performance of this MOU, except upon prior written consent of the Attorneys for each Party or an order entered by a court after having acquired jurisdiction over the Parties. Each Party law shall indemnify and hold harmless the other Party, its officials, agents or employees from all lass-orwense;-inelud but-not-limited-to,settlernentsTjudgmentsrsetoffs, attorneys-foes, and costs resulting from a Party's breach of this provision. 23. Ethics/Conflicts of Interest In performing under this MOU,both Parties will assure compliance with the Ethics in Public Service Act(Chapter 42.52 Revised Code of Washington), and any other applicable state or federal law related to ethics or conflicts of interest. 24. Information System Security Both Parties shall protect and maintain all confidential information gained by reason of this MOU against unauthorized use, access, disclosure, modification or loss. Personal and/or medical information collected, used or acquired in connection with this MOU shall be used solely for the purposes of this MOU. 25. MOU Amendments No amendment, modification or renewal shall be made to this MOU unless set forth in a written Memorandum of Understanding Amendment, signed by both parties. Work under an Memorandum of Understanding Amendment shall not proceed until both Parties duly executes the Memorandum of Understanding Amendment. 26. Severability If any term or condition of this MOU or the application thereof to any person(s) or circumstances is held invalid,such invalidity shall not affect other terns, conditions or Page 5 of 12 Memorandum of Understanding PO-0080-20 applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this MOU are declared severable. 27. Conformance If any provision of this MOU violates any statute or rule of law of the state of Washington or of the United States of America,it is considered modified to conform to that statute orrule of law. 28. Waiver Waiver of any breach or condition of this MOU shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this MOU shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the party granting such a waiver. 29. Survival The terms and conditions contained in this MOU will survive the completion, cancellation, termination or expiration of the MOU. 39. Entire MOU This written MOU along with attached exhibits and the documents and terms incorporated herein by section 23 of this MOU,represents the entire MOU between the parties. 40. Parties Each party to this MOU shall have an MOU representative. Each party may change its representative upon providing written notice to the other party. The parties' MOU representatives for this contract are: For the County:-Contract Officer Meja Handlen meja.handlen@lewiscountywa.gov (360) 740-1234 For the Contractor: Lt. Col Bill Dickinson Bill.dickinson@usw.salvationarmy.org (206) 281-4600 41. Authorization Only the Lewis County Board of County Commissioners, Director of Lewis County Public Health&Social Services,or its designated MOU Representative identified herein, shall have the expressed, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this MOU. Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this MOU is not effective or binding unless made in writing and signed by the Lewis County Board of County Commissioners, Director of Lewis County Public Health & Social Services, or its MOU Representative. Only The Salvation Army Centralia, or its designated MOU Representative identified herein, shall have the expressed, implied, or apparent authority to alter, amend,modify,or waive any clause or condition of this MOU with respect to the rights and responsibilities of The Salvation frr Army Centralia. Furthermore, any alteration, amendment, modification, or waiver of any Page 6 of 12 Memorandum of Understanding PO-0080-20 clause or condition of this MOU is not effective or binding unless made in writing and signed The Salvation Army Centralia, or its MOU Representative. `lor IN WITNESS THEREOF,this executed on day of , 2020. Accepted: Accepted: LEWIS COUNTY The Salvation Army Public Health and Social Services itit‘t alk JP Anderson, MS Bill A. Dickinson, Divisional Commander Director LCPHSS The Salvation Army Dated: v 1• I D•?ORQ Dated: 17t. 9' Lc' APPROVED AS TO FORM: JONATHAN MEYER `rrr Prosecuting Attorney Amber Smith, WSBA#53121 Page 7 of 12 Memorandum of Understanding PO-0080-20 Exhibit A: Statement of Work and Reporting Requirements The purpose of this Statement of Work is to detail the work to be performed by The Salvation Army Centralia and the methods and content for reporting progress by The Salvation Army Centralia in fulfilling all duties encompassed in this MOU. The term of this MOU shall commence on April 13, 2020 and terminate on June 15,2020. The Salvation Army Centralia shall administer funds awarded hereunder, to support a variety of . activities, including operations of time-limited housing units,rental assistance, and data collection and reporting, coordinated assessments, legislatively established priorities, and requirements for a local homeless plan. Activities shall include,but not be limited to, the following: T ask/Acti vity/Descri Reporting Task ption DeliverablesiOutcomes Requirement Due Date Number 1 Provide shelter • As part of the Lewis County 5-year Number of Weekly services with Housing and Homeless Strategic plan I individuals COVID-19 safety and the COVID-10 pandemic design, who utilize protocols to implement and maintain viable the night time persons shelter for up to 50 persons who are shelter experiencing experiencing homelessness homelessness • Create a policy and procedure Submit Prior to within Lewis manual that addresses shelter specific manual to opening County protocols county prior for ft✓ to opening services for services to the public 2 Provide day use • As part of the Lewis County 5-year Number of Weekly I facility with social Housing and Homeless Strategic plan persons who distancing and the COVID-19 pandemic design, utilize the j protocols implement and maintain a day use assessment i facility for up to 50 persons who are location experiencing homelessness i I 3 Provide assessment • As part of the COVED-19 pandemic . Number of Weekly (quarantine)shelter provide staff and logistics for a 24 individuals for persons either hour ou 7 day a week assessment who utilize ti homeless or unable location for persons with confirmed the day use 1 to quarantine safely COVID-19 positive contact facility 1 a 1 i i 1 Page 8 of 12 s i l 1 • Memorandum of Understanding P0-0080-20 Exhibit B: Budget, Invoicing, and Payment Lewis County shall pay an amount not to exceed $120,000 to The Salvation Army Centralia for work as described in Exhibit A, subject to conditions set forth in this Exhibit B: Budget, Invoicing, and Payment. 1. Budget Detail hem 9 week Budget Staff(operations) 89,276 Supplies& Logistics(operations) 30,724 Total 120,000 2. Compensation Payment to The Salvation Army Centralia for services rendered under this MOU shall be as set forth in Exhibit B. Where Exhibit B requires payments by Lewis County,payment shall be made on a reimbursement basis, supported, unless otherwise provided in Exhibit B, by documentation of units of work actually performed (time sheets) and amounts earned, including where appropriate, the actual number of days worked each month,total number of hours for the month, and total dollar payment requested. Costs allowable under this MOU are actual expenditures according to an approved budget up 'fle ' to the maximum amount stated above. The Salvation Army Centralia shall use federal cost prineiples-speeif&ed-in-OMB Cireul l l-0—`eost Prineip}es ,plic ableto-Grants;-Coi,liaLts and other Agreements" with non-profit organizations as applicable. The Salvation Army Centralia shall include this last paragraph in any subcontracts. Line-item adjustments to the budget must be requested in writing by The Salvation Army Centralia County 45 days prior to invoicing based on the requested adjustment(s). Lewis County will notify The Salvation Army Centralia of approval or denial prior to invoice period. Lewis County may withhold reimbursement payment if The Salvation Army Centralia fails to submit required invoices and supportive documentation to Lewis County.The Salvation Army Centralia's failure to submit invoices as specified is grounds for the Lewis County to terminate the MOU as provided herein. 3. Invoice Timeframe The Salvation Army Centralia shall submit invoices to the Lewis County MOU Representative identified herein or to other such person identified by the Lewis County MOU Representative by the 10th of each month.The Salvation Army Centralia shall submit a copy of their internal line-item budget tracking with their invoice for services. 4. Eligible Use of Funds Funding awarded under this MOU may only be used for activities described in Exhibit A. `,401, Page 9 of 12 Memorandum of Understanding P0-0080-20 5. Duplicate Payment The Salvation Army Centralia certifies that work to be performed under this MOU does not duplicate any work to be charged against any other Lewis County MOU, subcontract or funding from any other source. 6. Audit i. General Requirements: The Salvation Army Centralia is to procure audit services based on the following guidelines: a. The Salvation Army Centralia County shall maintain its records and accounts so as to facilitate the audit requirement and shall ensure that any subcontractor also maintains auditable records. b. The Salvation Army Centralia is responsible for any audit exceptions incurred by its own organization or that of its subcontractor. Lewis County reserves the right to recover from The Salvation Army Centralia all disallowed costs resulting from the audit. c. As applicable, The Salvation Army Centralia shall be required to have an audit and must ensure all audits are performed in accordance with Generally Accepted Auditing Standards(GAAS); including,but not limited to,the Government Auditing Standards (the Revised Yellow Book) developed by the Comptroller General. d. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The Salvation Army Centralia must respond to Lewis County requests for information or corrective action concerning audit issues within thirty(30) days of the date ofrequest. 41111.r ii. The Office of the State Auditor shall conduct the audit. iii The Salvation Army Centralia shall include the above audit requirements in any subcontracts. iv. In all cases,The Salvation Army Centralia's financial records must be available for review by Lewis County. 7. Future Non Allocation of Funds If sufficient funds are not appropriated or allocated for payment under this MOU for any future fiscal period, neither Party will be obligated to make payments for services or amounts incurred after the end of the current fiscal period.No penalty or expense shall accrue to either Party in the event this provision applies. 8. Errors and Omissions Uncompensated In the event of any errors or omissions by the Parties in the performance of any work required under this MOU, the Parties shall make any and all necessary corrections without additional compensation. fir Page 10 of 12 Memorandum of Understanding PO-0080-20 Exhibit C: Insurance Coverage The Contractor shall provide insurance coverage as set out in this Exhibit to protect the County should there be any claims, suits, actions, costs, damages or expenses arising from any loss, or negligent or intentional act or omission of the Contractor or subcontractor, or agents of either, while performing under the terms of this contract. All required insurance shall be issued by an insurance company authorized to do business within the State of Washington. The insurance shall name the County and its agents,officers, and employees as additional insureds under the insurance policy. All policies shall be primary to any other valid and collectable insurance. The Contractor shall instruct the insurers to give the County thirty(30)calendar days advance notice of any insurance cancellation or modification. The Contractor shall submit to the County within fifteen(15)calendar days of the Contract start date,proof of insurance identifying Lewis County as Primary, Non Contributory, additionally Insured, with endorsement(s)for additional insured as indicated below,which outlines the coverage and limits defined in this insurance section. During the term of the Contract, the Contractor shall submit renewal certificates with endorsements not less than thirty(30) calendar days prior to expiration of each policy required under this section. The Contractor shall provide insurance coverage that shall be maintained in full force and effect during the term of this Contract,as follows: 1. Commercial General Liability Insurance Policy Provide a Commercial General Liability Insurance Policy, including grant liability, written erran-eeeuu-Feue i in—adequate-quitxtitits-p£oteet-agai-r t4egel-Iiabi-lity-afisixg-out-of Contract activity but no less than S1,000,000 per occurrence. Additionally, the Contractor is responsible for ensuring that any subcontractors provide adequate insurance coverage for the activities arising out of subcontracts. 2. Automobile Liability In the event that performance pursuant to this Contract involves the use of vehicles,owned or operated by the Contractor or its subcontractor, automobile liability insurance shall be required. The minimum limit for automobile liability is$1,000,000 per occurrence, using a Combined Single Limit for bodily injury and property damage. 3. Fidelity Insurance Every officer, director, employee,or agent who is authorized to act on behalf of the Contractor for the purpose of receiving or depositing funds into program accounts or issuing financial documents, checks,or other instruments of payment for program costs shall be insured to provide protection against loss: i. The amount of fidelity coverage secured pursuant to this Contract shall be$100,000 or the highest of planned reimbursement for the Contract period, whichever is greatest. Fidelity insurance secured pursuant to this paragraph shall name the Contractor as beneficiary. Now Page 1 I of 12 Memorandum of Understanding P0-0080-20 ii. Subcontractors that receive S 10,000 or more per year in funding through this Contract shall secure fidelity insurance as noted above. Fidelity insurance secured by `r subcontractors pursuant to this paragraph shall name the Contractor as beneficiary. 4. Business Property The Contractor shall provide business property insurance adequate to repair,replace, or recreate any County-owned property in the possession of the Contractor,or data,books, computer programs,plans, specifications,documents, films,pamphlets,reports,sound reproductions, studies, surveys, tapes, and/or training materials produced by the Contractor or any subcontractors in the performance of the work under this contract. 5. Industrial Insurance Waiver The Contractor shall comply with all applicable provisions of Title 51 Revised Code of Washington, Industrial Insurance. If the Contractor fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees as may be required by law, County may collect from the Contractor the full amount payable to the Industrial Insurance Accident Fund. County may deduct the amount owed by the Contractor to the accident fund from the amount payable to the Contractor by County under this Contract, and transmit the deducted amount to the Department of Labor and Industries, (L&I)Division of Insurance Services.This provision does not waive any of L&I's rights to collect from the Contractor. Page 12 of 12 5?Are. STATE OF WASHINGTON DEPARTMENT OF HEALTH PO Box 47890.Olympia, Washington 98504-7890 Tel: 360-236-4030. 711 Washington Relay Service May 20, 2020 J.P.Anderson,MSW Director, Lewis County Public Health and Social Services 351 Northwest North Street Chehalis, Washington 98532 Dear Mr.Anderson: I am writing this letter in support of the variance application from Lewis County Public Health and Social Services. The Washington State Department of Health(DOH) has been assisting Lewis County with investigations since March; in the time since,they have doubled the number of trained staff available to do this work from three to six. These staff have been focusing their efforts on cases related to healthcare, long term care,and employment settings. DOH is committed to continuing to assist Lewis County with investigation work as they continue to train additional staff, and we have the resources to do so. DOH resources will allow them to increase their staff available to do investigation work from 6 to the 12 required for their population size. Sincerely, M 414 Maria Courogen,MPH Branch Director,Disease Containment COVID-19 Response { <<"? A coo OFFICE OF THE LEWIS COUNTY Wes H. Rethwill ASHERIFF Understneriff ( s Bruce F.Kimsey Field Operations Chief 345 W.Main Street Chris J. Sweet Chehalis,WA 98532-1900 SyERIFF Phone: (360)748-9286 • Fax: (360)740-1476 • TDD: (360)740-1480 Corrections Chief www.lewiscountywa.govisheriff Robert R. Snaza Dustin G.Breen Sheriff "Public Safety through Professional Service" Special Services Chief May 19, 2020 Governor Jay Inslee Washington State Capitol 416 14th Avenue SW Olympia, WA 98504 Governor Inslee & Staff: I respectfully request you support the Lewis County Board of County Commissioners' variance request for Lewis County to immediately move to Phase 2 of Washington's Phased Approach for Reopening Business and Modifying Physical Distancing Measures. 1/40 "" Lewis County residents, along with the cities and private businesses within the County, have cooperated and worked diligently to do their part from the very beginning of the declared COVID-19 emergency status to slow the spread of the virus: whereby flattening the curve and saving Washingtonian lives. Because of the extraordinary sacrifices made and the huge economic toll it has taken on our communities, I believe it is a critical time for the well-being of our citizens and fragile communities that you expedite the four-phase plan for Lewis County and grant our variance request in order to save personal businesses and livelihoods here in Southwest Washington. As our Health Department, working hand-in-hand with our regional healthcare partners from around the County and region, has made the necessary adjustments and process improvements relating to COVID-19 response to our regional healthcare facilities in preparation for what was predicted to be a much greater impact and spread of this infectious disease, those debilitating numbers just haven't materialized in Lewis County, and/or our region, thank goodness. As I write this letter, there are only 35 confirmed COVID-19 cases within our County, and our regional hospitals in Centralia and Morton report having adequate Intensive Care Unit (ICU) bed space, ICU equipment, and personal protective equipment (PPE) available to care for critical care patients, as necessary. Lewis County Sheriff's Office Mission Statement: Being a committed community partner.providing professional service to enhance the safety,security.and quality of life in Lewis County. I believe it is imperative to our local economy and the livelihoods of our hardworking citizens that we expedite the re-opening of our local economy, along with addressing the social, financial, and health impacts to our region. If asked. I know you will hear overwhelming support for this variance request throughout our region. This support includes elected officials from federal, state, county, and local governments: as well as from public and private sector businesses (both large and small) alike, public utility districts, medical professionals, faith based organizations, and many others. Who better than the people who live, work, and recreate here in Southwest Washington to know what's best for their communities. I am confident in the knowledge, competence. and diligence of our citizens and business owners to implement any such accelerated phase program to jumpstart our economy. All while doing it in a way that is practical and safe for everyone involved, by implementing best practices relating to non-pharmaceutical intervention (NPI) measures/processes. With this said, I implore you to approve this variance request to reopen our economy and communities for the sake of all citizens in Lewis County and Southwest Washington. We believe it is the right thing to do. and failing to do so will, in the long run, prove to be much more detrimental to our local area than the short-term health implications caused by COVID-19 itself. Respectfully, Robert R. Snaza. Sheriff CITY OF CH S 350 N. MARKET BOULEVARD, Room 101 CHEHAUS, WASHINGTON 98532 `` = , W W W.CLCH EHALIS.WA.US mi (360) 345-1042 >:,jP�;/ May 15, 2020 The Honorable Jay Inslee, Governor State of Washington P.O. Box 40002 Olympia, WA 98504-0002 Subject: Support for Lewis County COVID-19 Variance Request Dear Governor Inslee, The City of Chehalis has been working closely with Lewis County Officials to coordinate an effort to get our local businesses open as soon as we can in a way that offers the most possible protection for both staff and customers alike. We would like to add our support and request that the plan submitted by Lewis County to move into Phase 2 of the Governor's Phased Approach be given careful consideration and approval. It is vital that while combating the effects of the COVID-19 Virus, we also give our local economies a chance to recover. Thank you for your consideration of this request. We look forward to receiving word of your approval. Sincerely, Dennis L. Dawes Mayor Where Heart and History Shape Our Future Bobby Jackson From: Cynthia Tahl <cynthiatahll @icloud.com> Sent Tuesday, May 5, 2020 8:57 AM To: Bobby Jackson Subject: Fwd: Covid 19 Mandate Cindy+ Begin forwarded message: From: Cynthia Tahl<cynthiatahl l @icloud.com> Date: May 4, 2020 at 7:33:37 PM PDT To: bobby.jackson@lewiscountywa Subject: Covid 19 Mandate Bobby Jackson I am writing in regards to Covid 19 and the current Stay Home mandate . I am the sole owner of Smiths Mercantile in downtown Chehalis,we have been in business for 16 years in this location . We have been respectful of the Stay Home mandate throughout this shutdown and are very anxious to reopen soon. Sine My greatest concern at this time is what this will do to my small business if this were to happen again . We have been able to do a small amount of business through Facebook via curbside,this is not going to sustain my brick and mortar business long term, My small business did not qualify for payroll protection, I am not able to keep my three part time employees during this time . I appreciate living in a small community and having local leaders to be our advocate through these times . Please advise . Thank you Cindy Tahl Cindy+ External Email - Remember to think before you click! This message may contain links with malware, viruses, etc. Please ensure the message is le•itimate before o•enin• it. \se i COVID - 19 Safety Protocol and Recovery Plan t EN t�A QNk•'I 77�� 1,t 3 cp f RAILROAD Sr MUSEUM PURPOSE STATEMENT Ov To renovate and operate a steam locomotive on the former Chehalis Western Track to the benefit of all citizens and for the promotion of economic growth and development. The Chehalis Centralia Railroad is a 501c3 Non-Profit Organization EIN 91-1353377 Chehalis Centralia Railroad & Museum 1101 SW Sylvenus Street PO Box 1680 Chehalis, WA 98532 360-748-9593 SteamTrainRide.com Info@SteamTrainRide.com 0✓ §kie Chehalis Centralia Railroad & Museum Returns to Work Safely The coronavirus pandemic is affecting how our business functions in a variety of ways.Things are changing quickly,and we are being asked to adapt.The Lewis County Business Recovery Task Force toolkit has been modified to fit our unique circumstances as a tourist railroad, serving passengers from the northwest. PROTOCOL TO PREPARE OUR WORKPLACE Facilities Cleaning&Sanitizing • Clean and sanitize all surfaces that the public comes in contact with. o Restrooms o Gift Shop/Depot o Coaches and railcars • Crew will wear disposable gloves to clean and disinfect. • Routine cleaning of common touch areas. These areas include tables,doorknobs,light switches, countertops, handles,desks, phones,keyboards,toilets,faucets,sinks,etc.prior to daily excursions. Repetition is the key to success. • Surfaces and objects in public places, point of sale credit card machine and pens will be cleaned and disinfected before each excursion as required based on the level of use. • Thorough cleaning of ALL shared surfaces throughout the facility at least once every 24 hours. `41rave This includes common spaces like bathrooms, lunchrooms, break rooms,etc. • Ensure hand sanitizer and cleaning products are widely accessible throughout workplaces • It is good to let the public know we are sanitizing and cleaning. Personal Protection • Crew will wear masks gloves(where appropriate)when coming in to contact with the public. • Provide sanitizing solutions including: o No-touch (if available) hand sanitizer stations o Individual water containers for workers instead of large water coolers Passenger Protection • Ticketing counter o visual markers will be placed on floors/deck for six-foot distancing, per CDC guidance. • Ensure social distancing in line up/ques o Each family/party will be distanced from the next party as they line up with stanchions clearly marketing their wait location. • Each party will be seated or directed to sit in specified area by a crew member,with no more than 49 passengers per excursion. Maximum occupancy is 100 per excursion. • Provide signage and reminders for customer sanitation and awareness `rr✓ Further Considerations: PREPARE YOUR EMPLOYEES During an infectious disease outbreak,such as the current outbreak of COVID-19,small business owners must prepare for disruption in their business as well as prepare to protect their employees' health and safety in the workplace. Communicate with Employees • When returning to work, provide information about workplace personal protective equipment practices, disinfection measures,your social distancing protocol,time-off options,and any other COVID-19-related safe workplace changes. • Identify a workplace coordinator who will be responsible for COVID-19 issues at the workplace. • Have conversations with employees about their concerns.Some employees may be at higher risk,such as older adults and those with chronic medical conditions. Employee Health • Actively encourage sick employees to stay home.Crew should have temperature taken prior to excursion. Any crew with fever or symptoms will be sent home and required to self-quarantine and be tested. • Promote etiquette for coughing and sneezing and hand washing. Provide tissues, no-touch trash cans,soap and water,and hand sanitizer with at least 60%alcohol • Discourage workers from using other workers' phones, or other work tools and equipment. • Provide for Social Distancing • Minimizing contact among workers by replacing face-to-face meetings with virtual communications and implementing telework if feasible. • Limit meetings to no more than 10 individuals, provided appropriate spacing is possible. • Hold meetings in large spaces where people can spread out at six-foot intervals. • Allow 30-minute buffers between shifts if possible so that employees don't come into contact during transition. • Offer lunch breaks in vehicles instead of shared cafeterias or break rooms. • Provide education and training materials in an easy to understand format and in the appropriate language and literacy level for all employees Customer Interactions • Communicate through e-newsletters on your latest special offers, new services,updated hours, and include a hopeful message. • Limit the number of customers in your facility to ensure appropriate distancing. yO✓ Bobby Jackson rom: Jon Brazel <jon@brazelsrv.com> Sent Tuesday, May 5,2020 4:33 PM To: Bobby Jackson Subject: Brazel's RV Re-Opening Strategy Hey Bobby, In regards to our re-opening strategy, it's pretty basic because we are already open and fall under the essential business guidelines but this is what we are doing: Customer interaction: 1. Customer must make arrangements to leave vehicle with us for duration of repairs. 2. Office door is locked but monitored for incoming customers. 3. We are only letting 1 customer into the office(2 if husband/wife etc)at a time. 4. The customer must wear a protective mouth covering. 5. We are installing a plexiglass barrier between our service writer and customers. 6. Desk,pens, seats and door handles are sanitized after customer has left. 7.All customer vehicle's door handles, steering wheels,arm rests etc. that we may come into contact with are sanitized before work is commenced and then after work is completed. 8.Technicians will wear gloves &face mask if entering customer's vehicle and disposing of gloves after leaving ehicle. 9.As much as possible, interaction with customer will be done via phone, email or other non physical types of communication. Employee interaction: 1. All employee's work stations are a minimum or 6 feet apart. 2.Hand sanitizer is placed strategically around the building for ease of use. 3.As much as possible, a 6 foot physical distance is maintained by all employees at all times. Message to community: 1. Posted on Facebook page that we are now open. I think this pretty well covers our end of things...hope this helps you out! Thanks, Jon Brazel Parts Manager 'litre RV/Brazel's RV t.i: 800-417-4559 f: 360-736-9497 a: 3912 Harrison Ave. 1 Centralia, WA 98531 w: wwnv.ultrarvproducts.com e: support@urvp.com r External Email - Remember to think before you click! This message may contain links with malware, viruses, etc. Please ensure the message is le•itimate before o•enin• it. 2 NW* !':7;"‘V4A1, orbeckesIIII COVID-19 Outdoor Re-opening Plan and Outline Chehalis Location 91 SW Chehalis Ave. Thorbeckes Athletic Club has consulted with other businesses in the fitness industry, facility members, as well as vendors in preparing guidelines and checklists to help reopen our club with a safe environment for both our members and employees. Our first phase of re-opening will be opening an outdoor gym at our Chehalis location to provide a space where our members can come and continue their health and fitness lifestyle. This will abide by all social distancing guidelines, as well as stay at groups of 5 or under in each section. When we open our outdoor gym, in sections spread throughout the parking lot, we need to let our members know that we are doing everything possible to ensure their safety and provide the best atmosphere for their experience here at the Thorbeckes. Wowing our members with all of the protocols to keep them safe is our first priority. The more we do to clean and sanitize and ensure social distancing the happier our members will be. We will be creating trust and confidence in all of our club. We believe that we will win and create a safe and amazing experience for our members and team members loire TABLE OF CONTENTS Pages# • Introduction 2 • Measures to Mitigate the Exposure and Spread of COVID-19 2-3 • Weekly Evaluation Cadence 3 • Outdoor Gym Details 4 • Cleaning and Sanitization 5 • General Operational Considerations 6 • Team Member Responsibilities 6-7 • Communication and Contact 7 • Signage 7 • Facility Breakdown 8-9 • Focus of Re-opening 10 INTRODUCTION Thorbeckes has thought about possible measures to safely restart the health and wellness community. Thorbeckes feels that our model of health clubs fits right into Our main focus is to be part of the solution, by being open we can employ our local citizens, we can continue to fight the battle of Obesity, Diabetes, Heart Disease and Hyper Tension. All of these are included in high risk factors of contracting the COVID-19 Corona Virus. Fitness centers play a vital social role in maintaining and promoting a healthy lifestyle. This is important for both physical and mental health after months of in- house quarantine. The government has repeatedly advised population to keep moving and to stay within the quarantine measures. After all, exercise promotes health and boosts the immune system. Fitness is an ideal form of activity in these times. We are part of the health care system doing our part in trying to protect the vulnerable and helping to keep our immune systems high in order to combat COVID-19 Measures Taken to Mitigate the Exposure and Spread of COVID-19 1. Follow all Federal guidelines to mitigate risk of resurgence, protect the most °kr.r vulnerable and follow the best hygiene practices, a. Wash your hands with soap and water for 20 seconds or use hand sanitizer frequently, b. Avoid touching your face, c. sneeze or cough into a tissue, or the inside of your elbow, d. disinfect frequently used items and surfaces as much as possible, e. Strongly consider using face coverings while in public 2. Screening and evaluating each employee and member before entering the club, who exhibits signs of illness, such as cough, shortness of breath, chills or sneezing with nasal discharge. Anyone staff or member exhibiting these symptoms will be asked to leave immediately. Additionally we will take all employees temperature, fever over 100.4 degrees Fahrenheit will be sent home. 3. Ensuring Safe distance during exercise of at least 6 feet. 4. Requiring team members who exhibit signs of illness to not report to work and to seek medical attention. Requiring members who exhibit signs of illness to not enter the club and to seek medical attention. Additionally, we are taking employees temperature upon arrival of each shift. 5. Enhancing sanitation of the workplace to include entire club as appropriate. Team members will perform regular cleaning and encourage member assistance with cleaning equipment before and after each use. 6. Will have signage throughout every section instructing members on proper sanitation of equipment and proper sanitizing procedures. 7. Requiring proper hand washing and/or sanitation by team members and members at appropriate places within the club locations. This will be strictly monitored and enforced, policy to be determined for member negligence. 8. Each section will be flagged off to assure only people who are supposed to be in that section or there. 9. Provide PPE as available and appropriate to the function and location of the worker within the business location. 10.Prohibiting gatherings of team members and members. Practice social distancing (utilizing signage/barriers and floor markers to instruct members and team members to remain 6 feet apart). 11.Holding all meetings and conferences virtually or by phone. 12.Prohibiting handshaking/high fives and other unnecessary person-to-person contact in the workplace. 13.Placing CDC approved signage with guidelines for being able to use the club posted right outside the front door and in many other places throughout the clubs. 14.We will follow any guidelines given to us by governing body in consideration of how many people can be in each space of the club. Keeping in mind to always abide by the social distancing protocol of 6 feet or more. WEEKLY EVALUTION CADENCE Opening weekly cadence on expanding fitness resources: • Management will have weekly meetings to re-evaluate our safety, sanitary, and social distancing guidelines. • Additionally, management will meet to decide what additional facets of the gym can re-open. *mow Outdoor gym details • Check-in o Check-in will be done at the outdoor check station o Social distance guidelines must be followed at the check in station o Only one receptionist will be at the desk at all times. • Stations o There will be nine stations that the members can book. o Cardio 1 o Cardio 2 o Group Fitness 1 o Group Fitness 2 o Strength Machines 1 o Strength Machine 2 o Free Weights 1 o Free Weights 2 o TAP 'taw o Members will book for an hour and have to stay in that section the whole time. o All scheduling will be done on the Thorbeckes website, or via phone reservations o Cleaning will be done at each station after every hour o To begin with, there will be over 400 square foot per individual of space in each section. o No more than 5 people in each section, which includes personal trainers or instructors • Seniors o There will be specific hours that only seniors (60+) can come and use the outdoor facility (10-12pm Monday-Friday) o Seniors are allowed to come other times as well • Weather Considerations o Will only be open if the weather permits • Will be open during daylight hours o We will set specific hours as we get closer to opening the gym. • COVID-19 Cleaning Protocols o All COVID-19 safety and sanitation protocols must be followed Cleaning and Sanitization Before Opening there will be a cleaning/disinfecting of all surfaces and areas in the club following all CDC guidelines Each station will be deep cleaned by janitorial staff daily, as well as intermittent cleaning throughout the day. Our own front desk employees also carry out an extensive cleaning tasks every day. As part of the corona measures, they will have extra attention for all contact surfaces in the club. Our members also contribute to hygiene strategy. Under normal circumstances, the use of a towel on the fitness equipment is already mandatory, as is cleaning the touched parts of the equipment after use. We will also ask them to wash their hands thoroughly when they arrive at the club. `'%ire We will draw extra attention to this in our communication after reopening. Our employees supervise the member compliance to the rules. The combination of hygiene and cleaning measures by the janitorial staff, by our member service employees and by the members themselves ensures that all contact surfaces are cleaned consistently and frequently. Both our staff and members will work with certified cleaning products. We can supply the product sheets on request. The following guidelines, procedures, and products have been put in place after COVID-19 to keep the club the safest for our members and team members: We have added additional Purell hand sanitizer stations and sanitizing wipe stations. Added"Cleaning Stations"That will include hand sanitizers, cleaners, disinfectant, gloves, and more for member and team member convenience throughout the club in multiple locations. New signage will be ordered stating the expectations we will have for all members, with reminders in the right places. • We are using cleaning products and protocols which meet EPA guidelines and are approved for use and effective against viruses, bacteria and other airborne and blood borne pathogens. • We are working with our vendors, distribution partners and suppliers to ensure an uninterrupted supply of these cleaning supplies and the necessary PPE. • All members must clean equipment before and after use. • All members and staff must comply with social distancing guidelin General Operations Considerations and Implementations • Through discussion with other facilities and our own survey we anticipate no more than 50% of our membership will use the facility during this phase. • We are allowing only up to 5 people per station in our outdoor facility • Basic premise of our gym procedure for members is come in and workout and then return home without utilizing any extra services. This will be voiced to our members via social media, mass emails, and gym signage. Team Member's Responsibilities Our Team members are vital for an effective sanitation and health program. Hand Washing. • Correct hygiene and frequent handwashing with soap is vital to help combat the spread of virus. All Team Members have been instructed to wash their hands, or use sanitizer when a sink is not available, every 60 minutes (for 20-seconds) and after any of the following activities: using the restroom, sneezing, touching the face, blowing the nose, cleaning, sweeping, mopping, smoking, eating, drinking, going on break and before or after starting a shift. COVID-19 Safety Training. • All Team Members will receive training on COVID-19 safety and sanitation protocols • Training must be completed before working a normal shift COVID-19 Supervisor • We will have COVID-19 Supervisor that will be working at all times • The employee must undergo extra training as a COVID-19 Supervisor • The supervisors job is to assure that all employees and members are abiding by our COVID-19 safety and sanitation protocols Personal Protective Equipment (PPE). • Appropriate PPE will be worn by all Team Members based on their role and responsibilities and in adherence to state or local regulations and guidance. Training on how to properly use and dispose of all PPE will be mandatory. All Team members have been issued masks and will be encouraged to use them. Gloves will be provided to Team Members whose responsibilities require them as determined by medical experts including housekeeping and public area attendants and security officers in direct contact with members. 1r Daily Pre-Shift &Timekeeping. • Team Member meetings will be conducted in areas that allow for appropriate physical distancing between Team Members meetings will be held virtually. Hand sanitizer will be available at each timeclock location and Team Members will be required to sanitize their hands after clocking in. Team members will be encouraged to use their phones to clock in and clock out on WHENIWORK. Updates and Re-Evaluations • Weekly updates and re-evaluations will be made to protocols by management. Extra safety or sanitation measures or process can be added. • Our management team will ensure constant communication and proper PPE and sanitation procedures are followed and updated per the latest expert guidance. Communication and Contact Team Member interaction with Members • All staff interaction with members will be done at a distance and kept to a minimum, with screens and sneeze guards in place in areas where that is possible. Team Member with other Team Members • All team member interactions will be done virtually or over the phone when possible. "%tow • No large meetings, all meetings done virtually unless 5 or less people maintaining 6 foot social distancing rule. • Managers and office staff that can work from home will do so in the first phase of opening. Member to member interaction • The Health Department highly recommends the use of Face Masks. All members without will be offered face masks. • Members will not be allowed to spot other members while working out. Signage Posting signs throughout the club and reminding our members that we are here to create a safe environment for them. We will listen to all suggestions and make the proper changes if needed. These are meant to build confidence in our team members and our members. Signage posted at the front door and throughout club: Facility Breakdown Member Check in/Service Desk • Six feet separation social distancing for check-in • Screening and evaluating each member before entering the club, who exhibits signs of illness, such as cough, shortness of breath, chills or sneezing with nasal discharge. Anyone member exhibiting these symptoms will be asked to leave immediately. • Ensure all members have updated picture • Members only. Committed (month to month) or PIF Memberships. No day pass or Week memberships • Any staff or club member with any symptoms such as coughing, shortness of breath, fever, chills, or sneezing with nasal discharge should not come to the club. Anyone exhibiting these symptoms will be asked to leave immediately. All staff and members that are considered high risk (age or other symptoms) and/or *oar do not want to attend should not come to the club. • In phase 1 of re-opening we will not provide towels. We will re-evaluate this process after 2 weeks. • Plexiglass sneeze guards installed for protection for staff and members • Strict protocol when handling all cash, checks, credit cards. Employee must wear glove when handling these items and dispose of it properly after the transaction. Members will be encouraged to charge to club accounts as much as possible in an effort to avoid these transaction. • Phones, computers, cash drawer, mouse, camera, etc. strict safe sanitizing procedures and single user protocols. • Maximum of one Team Members at desk at a time • We will not be taking keys in phase 1 of reopening. We will re-evaluate this process after 2 weeks. Personal Training • Encourage clients to wash their hands before and after workout • Safe distance from trainer as much as possible • Small amount of equipment used/sanitized by trainer after (this will help them use less equipment) • When possible workout in less congested areas of the sections • Each trainer have their own cleaning supplies, turn in after session to disinfect for next person Group Fitness • Size of the class will be limited to 5 • The equipment will all be allotted to one individual • Equipment will not be shared • All classes will also be streamed on facebook, youtube, or via zoom. TAP (Sports Performance Facility) • Will stay under 5 people capacity • All members will be asked to clean equipment before and after use. • There will be planned 15 minutes in between sessions to clean equipment and allow members to leave and enter without cross paths. • Equipment touched by each individual will be minimized • Members will follow all of the same guidelines as Thorbeckes members in the fitness center Weight Room/Strength Equipment • Procedural signage and expectations posted • Each section will only allow 5 people within the hour • Every machine and station will be spread out 6 feet apart `New • In all weight rooms, sanitation carts, wipes, spray are available. • At 1 hour interval staff will go through and clean high touchpoint areas. • Each user will ideally have a spray bottle, and personal cleaning towel, with more available in each space • Have members clean equipment before and after each use • Some equipment will be taken out of the facility to ensure social distancing • Personal trainers and their clients will be cleaning and picking up after themselves as they go. Focus of re-opening Thorbeckes Athletic Club has consulted with other businesses in the fitness industry, facility members, as well as vendors in preparing thoughtful guidelines to safely restart the health and wellness community. Our main focus is to be part of the solution. The government has repeatedly advised population to keep moving and to stay active within the quarantine measures. Fitness centers play a vital role in maintaining and promoting a healthy lifestyle. We have heard first hand how our closure had affected the physical and mental health of our community members. Our primary goal within all of these safety measure is to provide a place where our community can continue their health and fitness lifestyle goals. An important factor in all of is complete member and staff buy-in to our new safety and sanitation protocols. With members and staff respecting the new guidelines we are confident 44ii,, Thorbeckes can be a positive factor in helping to decrease the spread of COVID-19. Thorbeckes stands strong in our mission to keep our communities safe and continue the fight against Obesity, Diabetes, Heart Disease and Hyper Tension. All of which are included as high risk factors of contracting the COVID-19 Corona Virus. Physical fitness is essential in these times. We are part of the health care system doing our part in trying to protect the vulnerable and helping to keep our immune systems high in order to combat COVID-19. As we implement new safety measures, including social distancing guidelines, we ask staff and members to recognize their incredibly important role. We are all in this ting ogether and it is with each party's keen adherence to these new guidelines that we will not only get through this time quickly but also safely. Thorbeckes will continue to review our protocols on a daily basis and will respond to these changing times. Remember: strong today, stronger tomorrow, strongest together. or ec es COVID-19 Indoor Re-opening Plan and Outline All Locations Thorbeckes Athletic Club has consulted with other businesses in the fitness industry, facility members, and vendors in preparing guidelines and checklists to help reopen our club with a safe environment for both our members and employees. When we re-open our doors, we need to let our members know that we are doing everything possible to ensure their safety and provide the best atmosphere for their experience here at the Thorbeckes. Wowing our members with all of the changes to keep them safe is our first priority. The more we do to clean and sanitize and ensure social distancing the happier our members will be. Members will share their experience with others, and we will have more new members that will want to be a part of our tribe! We will be creating trust and confidence in all of our clubs. We believe that we will win and create a safe and amazing experience for our members and team members TABLE OF CONTENTS Pages# • Introduction 2 • Measures to Mitigate the Exposure and Spread of COVID-19 2-3 • Weekly Evaluation Cadence 3 • IHRSA's Recommendations and 18 4-7 • Cleaning and Sanitization 8-9 • General Operational Considerations 10 • Team Member Responsibilities 10-11 • Communication and Contact 11 • Signage 11 • Facility Breakdown 12-21 INTRODUCTION Thorbeckes has thought about possible measures to safely restart the health and wellness community. Thorbeckes feels that our model of health clubs fits right into Phase 3 of the Federal Guidelines of OPENING UP AMERICA AGAIN. Our main focus is to be part of the solution, by being open we can employ our local citizens, we can continue to fight the battle of Obesity, Diabetes, Heart Disease and Hyper Tension. All of these are included in high risk factors of contracting the COVID-19 Corona Virus. Fitness centers play a vital social role in maintaining and promoting a healthy lifestyle. This is important for both physical and mental health after months of in-house quarantine. The government has repeatedly advised population to keep moving and to stay within the quarantine measures. After all, exercise promotes health and boosts the immune system. Fitness is an ideal form of activity in these times. We are part of the health care system doing our part in trying to protect the vulnerable and helping to keep our immune systems high in order to combat COVID-19 Measures Taken to Mitigate the Exposure and Spread of COVID-19 1. Follow all Federal guidelines to mitigate risk of resurgence, protect the most vulnerable and follow the best hygiene practices, a. Wash your hands with soap and water for 20 seconds or use hand sanitizer frequently, b. Avoid touching your face, c. sneeze or cough into a tissue, or the inside of your elbow, d. disinfect frequently used items and surfaces as much as possible, e. Strongly consider using face coverings while in public. 2. Screening and evaluating each employee and member before entering the club, who exhibits signs of illness, such as cough, shortness of breath, chills or sneezing with nasal discharge. Anyone staff or member exhibiting these symptoms will be asked to leave immediately. Additionally we will take all employees temperature, fever over 100.4 degrees Fahrenheit will be sent home. 3. Ensuring Safe distance during exercise of at least 6 feet. 4. Requiring team members who exhibit signs of illness to not report to work and to seek medical attention. Requiring members who exhibit signs of illness to not enter the club and to seek medical attention. Additionally, we are taking employees temperature upon arrival of each shift. 5. Enhancing sanitation of the workplace to include entire club as appropriate. Team members will perform regular cleaning and encourage member assistance with cleaning equipment before and after each use. tip.► 6. Will have signage throughout the club instructing members on proper sanitation of equipment and proper handwashing procedures. 7. Requiring proper hand washing and/or sanitation by team members and members at appropriate places within the club locations. This will be strictly monitored and enforced, policy to be determined for member negligence. 8. Entryway doors will be propped into the open position during all open hours to reduce handling of the door handles (weather permitting). 9. Provide PPE as available and appropriate to the function and location of the worker within the business location. 10.Prohibiting gatherings of team members and members. Practice social distancing (utilizing signage/barriers and floor markers to instruct members and team members to remain 6 feet apart). 11.Holding all meetings and conferences virtually or by phone. 12.Prohibiting handshaking/high fives and other unnecessary person-to-person contact in the workplace. ''1✓ 13.Placing CDC approved signage with guidelines for being able to use the club posted right outside the front door and in many other places throughout the clubs. 14.We will follow any guidelines given to us by governing body in consideration of how many people can be in each space of the club. Keeping in mind to always abide by the social distancing protocol of 6 feet or more WEEKLY EVALUTION CADENCE Opening weekly cadence on expanding fitness resources: • Management will have weekly meetings to re-evaluate our safety, sanitary, and social distancing guidelines. • Additionally, management will meet to decide what additional facets of the gym can re-open. IHRSA- 18 SAFETY PROCEDURES HEALTH CLUB RE-OPENING PLAN As coronavirus related stay-at-home orders enter their second month in many regions, businesses and policymakers are starting to consider when—and how—to reopen the economy. Several countries, as well as U.S. states, have begun discussing a gradual return to business under certain circumstances. Some countries, including China, have been open with strict, incrementally easing regulations for over a month, and countries such as Sweden and Taiwan have kept clubs open throughout. Any reopening of fitness centers will include extensive social distancing and enhanced cleaning in the initial phase. International and national guidelines currently recommend people stay at least six feet away from each other in public. Nevertheless, reopening businesses will need to go further. Clubs will need to outline new cleaning protocols and ensure adequate staffing and supplies to execute these plans. With any plan, it is essential that the decision to reopen complies with the most up-to-date information from national, regional, state, and local authorities with regards to a reopening timetable and any restrictions you must put in place upon reopening. Health Club Reopening Plan: Containment *Jr 1. How will your club limit the number of people in the facility at one time to comply with social distancing requirements, and how will this be monitored and enforced? Thorbeckes will allow 50%of occupancy into each club. Member service rep. will count the number of members entering and leaving the gym as to assure the occupancy count is met. 2. Will you reopen group or small group exercise with extreme social distancing? Yes, group fitness will resume with social distancing practices. There will be markers on the floor for members to stand, each marker will be at least 6 feet apart from any other, all equipment will be sanitized directly after the class, absolutely no sharing of equipment during a class. 3. What will you do about your virtual offerings? Will you continue group classes virtually? What about personal training? How will reopening impact virtual offerings? Virtual classes will resume with social distancing practices. There will be markers on the floor for members to stand, each marker will be at least 6 feet apart from any other, All equipment will be sanitized by staff members directly after virtual class. Signs will be posted notifying members of updated policies such as: No sharing equipment during a class. 'fir 4. How will you enforce social distancing on cardio machines, in the free weight area, or other club locations such as locker rooms or pool areas? Cardio equipment will be placed 6 feet apart from any other piece of equipment. In the event that two machines cannot be separated by at least 6 feet then that equipment will be blocked off and made unavailable for use. 5. What changes to policies or procedures will you implement to prevent people from congregating in certain areas? Equipment/ machines will be spread out to limit gathering, limited occupancy will be allowed in the club, locker rooms, saunas, showers, etc will be closed, signage will be placed around the clubs reminding members of updated policies such as no spotting, sharing equipment, or gathering within 6 feet of one another. In areas that see high traffic such as the weight room, equipment will be spread out/removed as to limit the number of people who can use the weights. All seating in the "waiting" area of the clubs will be removed as to not allow anyone to congregate. Saunas, showers, water fountains, and playcenters will be closed. Health Club Reopening Plan: Cleaning & Sanitation 6. How often will staff clean machines and surfaces? How will you clean group fitness studios between classes? What cleaning products will they use for each? Machines and surfaces will be cleaned by members before and after use as noted on our cleaning policy signage throughout the gym. A members service rep will be monitoring members cleaning practices to ensure policies are enforced. Any member not following our cleaning policy will be notified. A member service rep will be continuously cleaning following a written schedule to ensure all equipment and surfaces are cleaned by Thorbeckes staff at LEAST once per hour, in addition to member cleaning. Group fitness studios will be cleaned by members before and after each class and then additionally cleaned after each class by a Thorbeckes Staff member. Cleaning product details are posted in manuals located at front desk. 7. Are there any hard-to -clean items you should remove from the floor? Drinking fountains will be closed. 8. Are there any additional cleaning procedures you will add? Hourly cleaning schedules for Thorbeckes Staff, additional sanitization stations, added signage on proper cleaning procedures for members, and no contact orders will all be implemented as additional cleaning procedures. 9. How will staff who are responsible for cleaning be protected from exposure? Staff will wear masks and gloves when cleaning. 10. Will you require members and staff who are not cleaning to wear protective clothing, such as a face cover? All staff and members will be highly encouraged to wear masks, although not mandatory. 11. How will you communicate and enforce good member cleaning practices? Members cleaning practices will be posted on signage throughout all the clubs including club entry. Cleaning practices will be enforced by Thorbeckes Member Service Rep who will be closely monitoring members cleaning practices. Health Club Reopening Plan: Staffing 12. How many staff members do you need to carry out phase one reopening? Phase one of reopening will involve moving gym equipment outside. In this phase we will not hire back additional staff unless a staff member requests. Personal Trainers can resume work as they feel comfortable. Phase two of reopening will involve reopening each club. In this phase we will hire back all staff. 13. Will there be additional roles/expectations of staff and how will you notify them? There will be additional cleaning responsibilities of each employee. Employees will be notified of their responsibilities through email and again prior to their first shift. 14. What will you do to ensure your practices protect returning staff from exposure to COVID-19? Will you test employees for COVID-19 before the return to work if testing is available? Will you do daily monitoring of employee health (e.g. temperature checks)? Staff showing symptoms or who feels ill at any point while in the club their temperature will be taken. Any staff member that could potentially be in contact with members or other staff will have strongly suggested to wear a mask. Social distancing will be strictly enforced. If testing is readily available and easily accessible, testing would be required before returning to work. 15. What additional training will employees need before the club reopens in a post-COVID-19 environment? Employees will receive training on updated cleaning practices as well as Thorbeckes response to COVID-19. They will be instructed on where to send COVID related questions. Health Club Reopening Plan: Operations 16.How will you time the reopening of different sections of your club? Will you reopen all at once, or in stages? Phase one will have specific limitations that are highlighted throughout this procedural manual. Managers will adjust procedures as they see fit based on the safety suggestions from federal, state, and local suggestions. 17.Do you need to make any upgrades or changes to your current services to meet new needs that come with a limited reopen? Blocked off equipment and seating, as well as social distancing marker to assure staff and members are 6 feet away. 18.Are there any services you have implemented during closure that you will continue after you're open? Cleaning practices adopted by Member Service Reps in response to COVID-19 may become a standard cleaning practice adopted by Thorbeckes. Cleaning and Sanitization Before Opening there will be a cleaning/disinfecting of all surfaces and areas in the club following all CDC guidelines Each club is cleaned by our janitorial everyday as part of the Corona measures. They will be paying extra attention to all surfaces and member and team member touchpoints Our own front desk employees also carry out an extensive cleaning tasks every day. As part of the corona measures, they will have extra attention for all contact surfaces in the club. Our members also contribute to hygiene strategy. Under normal circumstances, the use of a towel on the fitness equipment is already mandatory, as is cleaning the touched parts of the equipment after use. We will also ask them to wash their hands thoroughly when they arrive at the club. We will draw extra attention to this in our communication after reopening. Our employees supervise the member compliance to the rules. The combination of hygiene and cleaning measures by the janitorial staff, by our member service employees and by the members themselves ensures that all contact *— surfaces are cleaned consistently and frequently. Both our staff and members will work with certified cleaning products. We can supply the product sheets on request. The following guidelines, procedures, and products have been put in place after COVID-19 to keep the club the safest for our members and team members: We have added additional Purel hand sanitizer stations and sanitizing wipe stations. "Added Cleaning Stations"That will include hand sanitizers, cleaners, disinfectant, gloves, and more for member and team member convenience throughout the club in multiple locations We will disinfect all rooms each morning before the club opens and team members will continue to wipe down frequently used surfaces throughout the day. Including specific times during the day members and staff are expected to see cleaning of the fitness floor. New signage will be ordered stating the expectations we will have for all members, with reminders in the right places. r • We are using cleaning products and protocols which meet EPA guidelines and are approved for use and effective against viruses, bacteria and other airborne and blood borne pathogens. • We are working with our vendors, distribution partners and suppliers to ensure an uninterrupted supply of these cleaning supplies and the necessary PPE. • Drinking fountains, saunas, showers, tanning beds, play centers will not be available for use during Phase 1 and will made available to members when Thorbeckes feels appropriate. • All members must clean equipment before and after use. • All members and staff must comply with social distancing guidelines. General Operations Considerations and Implementations • Through discussion with other facilities and our own survey we anticipate no more than 50% of our membership will use the facility during this phase. • We are allowing only up to 50% capacity within our facilities during phase 1. We will re-evaluate after two weeks to decide if this should stay in place or be altered. • Basic premise of our gym procedure for members is come in and workout and leave without utilizing any extra services. This will be voiced to our members via social media, mass emails, and gym signage. Team Member's Responsibilities Our Team members are vital for an effective sanitation and health program. Hand Washing. • Correct hygiene and frequent handwashing with soap is vital to help combat the spread of virus. All Team Members have been instructed to wash their hands, or use sanitizer when a sink is not available, every 60 minutes (for 20-seconds) and after any of the following activities: using the restroom, sneezing, touching the face, blowing the nose, cleaning, sweeping, mopping, smoking, eating, drinking, going on break and before or after starting a shift. COVID-19 Safety Training. • All Team Members will receive training on COVID-19 safety and sanitation protocols • Training must be completed before working a normal shift COVID-19 Supervisor • We will have COVID-19 Supervisor that will be working at all times • The employee must undergo extra training as a COVID-19 Supervisor • The supervisors job is to assure that all employees and members are abiding by our COVID-19 safety and sanitation protocols Personal Protective Equipment (PPE). • Appropriate PPE will be worn by all Team Members based on their role and responsibilities and in adherence to state or local regulations and guidance. Training on how to properly use and dispose of all PPE will be mandatory. All Team members have been issued masks and will be encouraged to use them. Gloves will be provided to Team Members whose responsibilities require them as determined by medical experts including housekeeping and public area attendants and security officers in direct contact with members. Daily Pre-Shift & Timekeeping. • Team Member meetings will be conducted in areas that allow for appropriate physical distancing between Team Members meetings will be held virtually. Hand sanitizer will be available at each timeclock location and Team Members will be required to sanitize their hands after clocking in. Team members will be encouraged to use their phones to clock in and clock out on WHENIWORK. Updates and Re-Evaluations • Weekly updates and re-evaluations will be made to protocols by management. Extra safety or sanitation measures or process can be added. • Our management team will ensure constant communication and proper PPE and sanitation procedures are followed and updated per the latest expert guidance. Communication and Contact Team Member interaction with Members • All staff interaction with members will be done at a distance and kept to a minimum, with screens and sneeze guards in place in areas where that is possible Team Member with other Team Members • All team member interactions will be done virtually or over the phone when possible. • No large meetings, all meetings done virtually unless 5 or less people maintaining 6 foot social distancing rule • Managers and office staff that can work from home will do so in the first phase of ,tar opening. Member to member interaction • The Health Department highly recommends the use of Face Masks. All members without will be offered face masks. • Members will not be allowed to spot other members while working out. Signage Posting signs throughout the club and reminding our members that we are here to create a safe environment for them. We will listen to all suggestions and make the proper changes if needed. These are meant to build confidence in our team members and our members. Signage posted at the front door and throughout club: Noir Facility Breadown Building Exterior/Entry/Exit • Touch points, 2 handles and 2 doors. • Outdoor sanitation station • Prop open any doors possible, weather permitting • Put up lines at the front door to lead towards check in station and separate from people exiting building, insuring the 6 feet social distancing protocol. Member Check in/Service Desk • Six feet separation social distancing for check-in • Screening and evaluating each member before entering the club, who exhibits signs of illness, such as cough, shortness of breath, chills or sneezing with nasal discharge. Anyone member exhibiting these symptoms will be asked to leave immediately. • Ensure all members have updated picture • Members only. Committed (month to month) or PIF Memberships. No daypass or Week memberships • Any staff or club member with any symptoms such as coughing, shortness of %kw breath, fever, chills, or sneezing with nasal discharge should not come to the club. Anyone exhibiting these symptoms will be asked to leave immediately. All staff and members that are considered high risk (age or other symptoms) and/or do not want to attend should not come to the club. • In phase 1 of re-opening we will not provide towels. We will re-evaluate this process after 2 weeks. • Plexiglass sneeze guards installed for protection for staff and members • Strict protocol when handling all cash, checks, credit cards. Employee must wear glove when handling these items and dispose of it properly after the transaction. Members will be encouraged to charge to club accounts as much as possible in an effort to avoid these transaction. • Phones, computers, cash drawer, mouse, camera, etc. strict safe sanitizing procedures and single user protocols. • Maximum of two Team Members at desk at a time • We will not be taking keys in phase 1 of reopening. We will will re-evaluate this process after 2 weeks. Lobby/Common Areas/Hallways/Stairways • Take away seating at counter for phase 1, will re-evaluate after two weeks. • Take away or mark off seating throughout club to stay compliant with social distancing and discourage gathering and sitting, will re-evaluation after two weeks. Locker Rooms • More signage reminding members of social distancing and cleaning policies. • Six-foot marks on carpet all the way to locker rooms, six-foot marks on tile floor in locker rooms in order to manage social distancing. • Sauna, steam, showers, hot tubs, tanning beds, and lockers are closed. Will re- evaluate after two weeks. • Recommending to come dressed for workout. • Put up CDC signage for these locker room touch points, bathroom stall handles, locker doors, benches, water faucets, soap dispensers. Eliminate community items for now such as hair dryers, scales, cotton balls, q tips, etc. Pool • Pool—will be open, maintain social distancing • No Aquatics classes during phase 1, will re-evaluate after two weeks • All lanes will be by scheduled blocks only, will re-evaluate after two weeks • No swim lessons, will be re-evaluated after two weeks. Personal Training • Encourage clients to wash their hands before and after workout • Safe distance from trainer as much as possible • Small amount of equipment used/sanitized by trainer after (this will help them use less equipment) • When possible workout in less congested areas of the gym (Sports complex space when not being used, racquetball courts, etc) err • Each trainer have their own cleaning supplies, turn in after session to disinfect for next person Group Fitness • Limiting the size of the class in half. Classes could have 12 people, each individual having 100 square feet blocked out. • Class schedule offerings will be cut down to about half at first • The electrostatic sanitizer is used before and after class. Mats/bikes are sanitized. A cleaning supervisor will help members after class to show them the proper way to clean mats and bikes. • Instructors do not have to use masks or gloves, as long as they maintain proper distancing. Once class is over they may have to help with cleaning. • All classes must sign up on online, or on a sign up sheet within the facility. • Put out notices on all media for phase 1, if you do not get into the class you want, that class will be on our social media platforms. • Limiting the amount of equipment, we use to lessen the exposure and cleaning time. • All members bring their own mats and towels. • Provide all members with a cleaning bottle paper towel or wipe to sanitize with. • Online schedule and access to on demand classes online for those who do not get into live classes or do not feel safe attending live classes in the club • Instructor cleaning to ensure all equipment is clean, set up, and ready to go • No senior punch cards at this time • No senior classes at this time, will re-evaluate after two weeks • No JUMP classes at this time, will re-evaluate after two weeks • Spin room, can fit 16 bikes with 6 feet distance, or go to max of 10 if mandated by state. • Instructors will have to give instruction on social distancing, cleaning and exiting the club. • Listening to our members and reevaluating on a day to day basis changes that need to be made. • Cut all low performing classes • Make adjustments to group schedule based off of club traffic • No aquatics classes • Schedule time after each class for the group fitness and yoga area to be thoroughly cleaned Racquetball • These will be closed during phase 1, and will be re-evaluated after two weeks. • No rentals of racquets, eye protection or balls, must have your own. Must purchase new balls do not give out balls • Front desk/day cleaners to clean inside and outside knobs of doors hourly • Singles only no exceptions Pickleball • Courts are large and our members are spreadout, there will be signage out front for guidance ___ • Take the tables and chairs out of the PB court. We need to discourage gathering. • Check the number of people in a clinic for social distance guidelines Tennis • Courts are large and our members are spread out, there will be signage out front for guidance • Check the number of people in a clinic for social distance guidelines • Encouraging one on one tennis lessons. • Pros can go outside for lessons USTA Recommedations: • The USTA recognizes that the coronavirus has been affecting different parts of the country in different ways and with different timing. We therefore believe it will be possible for people to return to playing tennis safely in some cities and states sooner than in others. • The Federal Government issued guidelines on April 16 for "Opening Up America Again"at WhiteHouse.gov/OpeningAmerica. By following these guidelines as well as those of local governments and health agencies, facilities and players will be able to make informed decisions as to when play can recommence. • Because tennis does not require direct person-to-person contact, players can enjoy the many physical and mental benefits that tennis offers so long as they practice social distancing by keeping six feet apart from other players to ensure a safe exercise environment • Tennis providers, coaches and facilities across the country are all different and operate in different local contexts. • Making an assessment of whether a safe exercise environment can be provided depends on a range of factors, which apply differently at each venue. It is the responsibility of each tennis provider, coach and facility to make that assessment based on their local environment. • Know that the Federal Guidelines for Opening Up America Again is a three- phased approach, and safety precautions must remain in place as we move from Phase One to Phase Three until there is a universal vaccine or effective treatment for the coronavirus. • In communities where stay-at-home or shelter-in-place orders have been lifted or modified, and where the locality meets the standards in the Federal Guidelines, then tennis, if played properly, can be a great opportunity to relieve stress, socialize with others and provide much-needed exercise. Of primary importance is taking every precaution to help keep all participants safe. ORGANIZE YOUR TENNIS ACTIVITIES • Activity should always be in line with the Federal Government's advised social distancing measures (defined by the Centers for Disease Control and Prevention as keeping six feet apart), including when arriving at and departing from a court. o Limit activities to casual court rental, one-on-one coaching, small groups and private lessons. *ler o Shorten programs and stagger booking times to create a buffer between sessions. o Online bookings are recommended, and have participants make payments online. Avoid handling cash. o Postpone any social gatherings. Do not provide any congregation areas at the court or facility. o Plan for increased levels of staff and volunteer absences. COVID-19 I PLAYING TENNIS SAFELY I FACILITY AND PRO TIPS AND RECOMMENDATIONS • Keep your team and your participants informed of the actions you're taking. • Staff must wear masks or"like in kind" and gloves when checking in players. Staff should wash hands and/or gloves often and after touching items. • Alternating courts should be reserved for play if there is no barrier, such as fencing, between the courts/ • Capturing accurate information on reservation play sheets when people are making reservations is a must, in case the authorities need to trace who has been onsite. • Players should come to the facility no more than 10 minutes before the time expected to play. • Having a parent/guardian present at the facility with juniors under age 18 is highly recommended. When that is not feasible, the parent/guardian must provide written permission for each junior participating in the coaching session and/or when playing with other juniors. `fir Nine PROVIDE A CLEAN ENVIRONMENT • Clean all surfaces—such as counters, tabletops, doorknobs, bathroom fixtures and toilets—several times a day wearing disposable gloves. • All common area chairs and tables should be stacked, roped off or removed from the area to prevent congregating and touching. • All court gates and stair rails should be wrapped with caution tape to discourage touching, or else should be wiped down every hour. • All gates should be roped off or left open to prevent touching. If the facility has a wide open side entrance to the courts, its use is recommended. • All score tenders will be taken off the courts to prevent touching. • Make disinfectant soap, hand sanitizers or wipes available at all main contact points. • Regularly remind and encourage everyone, particularly juniors, of the need to wash hands often and adopt the other principles of a good hygiene strategy. • Display signage about handwashing and hygiene techniques at strategic points such as sinks, eating areas, drinking areas and on the side of the court. • Limit the use of indoor spaces by keeping all locker room and shower areas closed. ENCOURAGE SOCIAL DISTANCING 144., • People should stay at least six feet apart to maintain social distancing. • Use every second court where practical. • Players should stay on their side of court and avoid changing ends. • Implement ways to minimize contact between participants and staff. • Recommend that only one parent/guardian accompany younger children to the facility when possible. • Promote prevention techniques and lead by example. See the "Preparing to Play" section in the Player Tips and Recommendations document for tips on how to protect against infections. COVID-19 PLAYING TENNIS SAFELY/COMMUNITY TENNIS GUIDELINES • Group coaching should take place only where full social distancing is possible. Group coaching should be limited to small groups. An exception would be where all participants are family members or are otherwise in one home. • Teaching professionals should be assigned specific courts—and possibly specific days and times. Position the players at well-spaced stations. • Live ball drills and game-based play is recommended over using baskets. • Limit the use of coaching equipment such as target cones. • Don't let the players handle any coaching equipment. The coach should pick up the balls. • Encourage players to use their racquet/foot to push balls back and/or hit them to their opponent to avoid using hands and touching the balls. saw TENNIS BALLS • Practice caution with the tennis balls and avoid letting the participants touch them. Although there is no specific evidence that tennis balls can spread COVID- 19, we know that contamination by respiratory droplets from an infected person can potentially survive on hard surfaces up to three days. • Try to restrict balls to a particular group, court or day of the week. One idea is to label them with a permanent marker. • Replace all balls if someone suspected to have COVID-19 comes in contact with them. • Consider spraying tennis balls briefly with a disinfectant spray (e.g., Lysol or Clorox) at the conclusion of play. • Using new balls on a very regular basis is highly encouraged. • For private lessons that feature serving, have customers bring two cans of balls that only they handle for serving. TENNIS EQUIPMENT • Tennis equipment should be touched only by the pro/coach and should be cleaned frequently. Use alcohol- based disinfectant to clean all tennis gear, Nor► including racquets, towels, target cones, ball machines, etc. • Teaching pros should have their own marked hoppers and teaching charts to avoid sharing with other pros. • Using a ball machine is a great option for giving lessons, as it avoids having people touch the balls. Using ball tubes and basket pickups to pick up loose balls after a ball machine rotation also limits contact. • Avoid using unnecessary equipment such as throw-down lines. Basketball • Basketball will be closed in phase 1, this will be re-evaluated after two weeks. • Once we do re-open basketball o Front desk to check out all basketballs, none left out on court, sanitize upon return o Shooting only keeping social distance policy in place. o Absolutely no games where people are guarding other people Play Centers • Playcenters will be closed until further notice, will re-evaluate often based off of state, federal, and local suggestions. err TAP (Sports Performance Facility) • Will stay under 50%capacity • All members will be asked to clean equipment before and after use. • There will be planned 15 minutes in between sessions to clean equipment and allow members to leave and enter without cross paths. • Equipment touched by each individual will be minimized • Members will follow all of the same guidelines as Thorbeckes members in the fitness center Gymnastics • Gymnastics members must follow all of the same guidelines as Thorbeckes members. • USA Gymnastics has their own strict guidelines that need to be followed to be able to re-open. • Gymnastic club standards are highlighted below. 'err 'taw ymnastics Club Standards i ur MISS o is la heir pro'eat athletes employees,and +, + usinesses ay create e a U : .t0 re s . t • a:.read of disease..., Check Temperature Student Student to Stoll Health Equipment Monitoring Distandng Facility Rao Standards Upkeep CLUB GUIDELINES - lir Lire uF Outside the facility,floor markers space students and families prior to entering the building Staff Member ushers student and parent into club one at a time.Families are knifed to 1 parent per child, • Class Call and should they choose to stay and view the class,are asked to use 1 seat to separate them and another customer. • Mandatory Each student will be prompted to use hand sanitizer prior to lass.At this time.Office personnel will Hand Sanihzirg administer temperature monitoring with a no-contact temperature gun. • Staff Work Staff will be required to wash hands before and after every class.Gloves and masks are suggested.but not Habits required.NO SPOTTING will be administered during an instructional lesson.Coaches ore to guide students by verbal commands only. Equipment Coaches are required to sanitize all contact surfaces before and offer each class.Cleaning stations wil be Standards mounted every 30 feet to ensure ample supplies are available Gym Managers will be responsible for scheduing classes to accommodate the student to facility ratio. Scheduing Classes shall be time-spaced appropriately to ensure families can enter and leave the facility without overlap. Facity Ratio Club owners are to uphold the student to square-footage ratio at of times.Clubs shod allow no more than 4 i students per 1,000 feet.Example:20,000 square foot club allows 80 athletes. ,p� While attendng class,athletes are required to stay at a 6 foot Balance from one another at al times.Tape Y Group Spacing or Velcro floor markers will be provided for established distancing.Teacher to Student ratio wil not exceed 6 per class. ▪ Foyer Office personnel is to sanitize al entry surfaces prior to and after each class.Food and drink items wit not be • Maintenance sold at this time. Staff Members are to line students up at the exit of the builcing,using the floor markers for space-distancing. ' Exiling Hand sanitizer will be distributed upon their departure and wit exit the building one at a time.The exit will fi not be the same as the entrance. Additional Precautions: - All Staff Members are to agree to adhere to a 24 hour wetness standard.Should they feel fatigued,or obtain a fever.within 24 I-curs of a sniff,they are required to call-out from the shift.Managers are to be ratified immediately. - Clsinfectant and Vkucide or on EPA registered cleaner is to be used on ham surfaces.Color-safe bleach spray and steam cleaning at 2'2 degrees will be used on soft surfaces. r i4Be it 1 • ) *r t c \ .:; .,. ray+4 c nalb ::r Rift-�1 1 '': J irk ..; ^-! 4:;,:•e `•.1.ti� .�.. ')S a ...�a x.in.., 1 ��ti?1 • 4 e r'!:d.... , •. V_ Facli y Birds-eye view of the building including designated areas in which lessons will take Schematic place.Please use specific classifications for each section of your club.*See example below El Please include the following: ❑ Statistics 1. Number of athletes enrolled in program 2. Number of employees • 3. Square footage of facility Schedule Use the scheduling template provided to create a training plan for your club.*See example below FACILITY SCHEMATIC 11 Maw : Set i L L * r4,::::7!I i li i sue i : ,11 • ' ._. _ .= ands. .. EXIT Cardio Decks • Procedural signage and expectations posted o Every other machine. We can 'turn-off', tape off, every other and rotate every day to spread use and allow for repairs. Making sure single pieces are always available o Limit time per machine to 45-minute max if needed • In all weight rooms, sanitation carts, wipes, spray are available. From 7am to 1 pm and 4pm to 7pm at least 3 cleaning staff will be available to help/teach members on proper sanitation techniques and encourage them to clean equipment correctly each time. • At 4 hour intervals, a staff member will use the electrostatic sanitizing mister throughout the 3 weight areas. Have members clean equipment before and after each use-religiously. Each user will ideally would have a spray bottle, and personal cleaning towel • Make a how-to cleaning step by step guide and put on all cardio screens • Personal trainers and their clients will be cleaning and picking up after themselves as they go. Weight Room/Strength Equipment • Procedural signage and expectations posted • Each club will stay below 50% capacity per the fire codes `'r•► • Every machine and station will be spread out 6 feet apart • In all weight rooms, sanitation carts, wipes, spray are available. • From 8am - 7pm at least 2 cleaning staff will be available to help/teach members on proper sanitation techniques and encourage them to clean equipment correctly each time. • At 1 hours interval staff will go through and clean high touchpoint areas. • Each user will ideally have a spray bottle, and personal cleaning towel, more available in each space • Have members clean equipment before and after each use • Some equipment will be taken out of the facility to ensure social distancing • Personal trainers and their clients will be cleaning and picking up after themselves as they go. Tanning • Tanning wil be closed in phase 1, we will re-evaluate after two weeks. • Clients must show-up CLEAN and HEALTHY • Thorough hand washing before and after service • Beds will need to be thoroughly cleaned before and after use • Not providing any eye protection for tanning, members must bring their own or purchase at time of tan. Bobby Jackson *sr rom: Brian Guenther <pendragon551@yahoo.com> Sent: Saturday, May 2,2020 1:50 AM To: Bobby Jackson Subject: Re:Lewis County Needs Local Control Over COVID-19 Response and your Questions Hi Bobby, My name is Brian Guenther, I own Diversified Games in downtown Chehalis. Saw your article in The Chronicle and wanted to respond to your questions. Small bit of background just for reference. We opened in downtown Chehalis in August of 1999,a bit over 20 years ago now. We sell traditional games, comic books, hobby products and so forth. We also host regular events,4 per week prior to this shut down. Our largest was on Friday nights, usually between 15-25 people in the store. On to the questions you asked: 1. How would you prepare for a re-opening of your business should the Governor lift the current restrictions? Honestly, I don't really have a good answer for you on this. We've been given two dates..so far. And both were then changed at the last minute. It's very hard to prepare for an opening that you cannot count on actually happening. Spend what reserves we still have to promote an opening that may or may not happen? And if it does happen, under what restrictions? We've gotten a glimpse at what those restrictions will be now....but....will those change as well? I honestly have zero confidence in the governor's office standing by anything that's said. There's been,in my opinion,too much lack of accurate information,too many inconsistencies in his policies over all of this,etc. I suppose then, my plan of preparation would be to vacuum my store,disinfect everything like I was doing prior to this and hope he actually let's .s open the next date when it comes around? 2. What sorts of safeguards would you put in place for social distancing for your customers? We were already disinfecting our counters several times a day,the pen's people used to sign receipts as well. The door, the restroom,the tabletops. I'm not opposed to any safeguards requested of us so long as they make sense. 3. How would you plan for a return to work for your employees? We only have a couple. My answer to question 1 basically covers this as well. Though with the addition of they'd have to feel comfortable coming back health wise. They need to be confident we're doing what's necessary to keep them, as well as or customers safe and healthy. 4. What would be your messaging to the community about re-opening your business? Let us work. Let us serve you. 5. What are the ramifications of not being allowed to re-open your business sooner rather than later? Consumers are creatures of habit. That habit has already been broken. Most small businesses will be in a state of nearly starting over. Our governor has made WalMart and Amazon the go to place for their needs. We'll have to fight tooth and nail to get some of them back. It's probably unlikely we'll get all of them back. The longer this stay at home order 's in place,the harder/worse this problem will be. Now,add to that the fact bills still keep rolling in. Utilities, lease ,iayments,etc,etc. In our case items we ordered months ago that are having their release dates coming in, but no %ow customers to buy the merchandise. We're currently lucky in that pretty much all of our distributors nationwide have also been shut down, but we're now getting dates for when some of them will be coming back. And it's before the end 1 of May. We're going to be having large shipments coming in and due beginning around the middle of the month it's currently looking like. 411m" )n a more....global sense...of the problem, prior to the pandemic people in large part shopped at those places to save money. If we fail as small businesses to win those people back, it has ramifications on our communities. If a local business charged$10 for an item and Amazon$8,there's two dollars in sales that sales tax won't be collected on. I really doubt our Governor cares about that,the state'll still get their 6.5%regardless. As such a small Mom and Pop type business,we may not be typical to most small businesses out there. We own our building outright,so we're lucky in that we don't have a lease or rent. Also,we're SMALL and as the old saying goes,the bigger they are the harder they fall. I've a friend back east with a similar store,that mid-May product dump coming? He's already been notified of one of his shipments....$43,000 I have never been so happy to be a SMALL business as I am these days. If you have any further questions or need me to expand on anything,feel free to drop me a line. And,thanks for letting me vent a bit. This has been a very trying time and as my friends and family can probably attest to,my patience is wearing thin. Thanks again, Brian Guenther Diversified Games External Email-Remember to think before you click! This message may contain links with malware,viruses,etc. Please ensure the message is legitimate before opening it. 2 Bobby Jackson %'' rom: Sandra Kimmet <sandra.kimmet@yahoo.com> Sent: Friday, May 1,2020 8:12 PM To: Bobby Jackson Subject: Shutdown, response to article in the chronicle Hello, I am a concerned citizen of Lewis County.We live in Dryad. I would like you to know we are very happy with the way Govenor Inslee is handling this situation. When I read that you were just hearing messages for people to reopen, I felt it was time to share my opinion. I have 4 children,three of whom are at high risk. I also have neighbors who are at high risk. All of us are taking this situation very seriously. Since early March we have not left our farm,except for essential grocery trips and medical appointments. When we do go out we wear masks and gloves. When we get home we shower and change. On the occasions I have gone out(I am the dedicated shopper for our family)I have observed way too many people not following the social distancing order. I have heard multiple people each time I have shopped saying they will do as they please, that they don't have to follow the order. We live right next to a state park, I have seen friends from Tacoma asking if they can come out here to hike. If Lewis county reopens,how can we protect our local population from outsiders coming to the only community that would be within short distance to other counties? A good friend had emergency gallbladder surgery in January. At that time the hospital was very overcrowded, folks in the hallway as there was no room. We have experienced similar issues on the few occasions we have .'ad to use the emergency room. '`r Governor Inslee's plan is sensible, it meets the requirements the epidemiologists and health officials say is safe. Our county is right next to counties with higher covid numbers. I keep hearing of new covid cases in the foster farm plant in Longview. This is not the time to try to reopen more than what is in phase 1 of Governor Inslee's phase one. Once we go through these phases, I hope I will feel comfortable taking my children off our farm. I understand what a hardship this is for all of us. We're donating to our local foodbank, helping neighbors shop, and donating to local charities. We should push for further support from the government to help out local folks. If the government can bail out big banks and large corporations, they should be willing to further help Americans who need support. Please, please don't push to reopen Lewis County before it is safe. Thank you for your time, Sandra Kimmet Sent from Yahoo Mail on Android External Email - Remember to think before you click! This message may contain links with malware, viruses, etc. Please ensure the message is le•itimate before openin. it. i Bobby Jackson *iry rom: Newaukum River Ranch <newaukumriverranch@gmail.com> Sent: Saturday, May 2, 2020 8:17 AM To: Bobby Jackson Subject: Open My Business!! Attachments: Elopement Plans 10.pdf; Elopement Plans 6.pdf May 2, 2020 Mr. Bobby Jackson, Good Morning. First off I'd like to thank our County Commissioners for hearing the cry of our community and recognizing that while we were all in to support the "end of the spread"that six and eight weeks later our businesses and our families need us to be able to return to work. We have been given weeks to acquiesce to this new normal and here at Newaukum River Ranch, we have been continually modifying packages and dreams to enable that our business might survive. We are a new wedding and events venue in Lewis County and with the close of all "non-essential" businesses we watch ourselves float and list a bit. We are at a complete standstill with three years of construction and permit debt that is going nowhere, and now an option to pull out of this has been denied us. If we cannot open and offer dates in 2020 to elopements or small weddings, both of which 'lave been strategically planned based on CDC guidelines for group events, we may not survive. Initiating protocols to provide safe spaces and limiting contamination is easy at the ranch with 1000 feet of riverfront for our small group guests to mingle while we prepare for sweet celebrations on the river. I have designed receptions in the barn with 6' tables, providing a natural 6' barrier to guests. Adding single household requirements for the seating arrangements as well as creating some artistic flow lines on the floor will provide further assistance to our guests who will all receive suggestions as to how to enjoy their celebration at the ranch while saving hugs and high fives for later. Our guests will receive notice of the risks and plans we have in place at the ranch for reopening. I have partnered with a caterer for my elopement packages that will provide a cake for cutting, only to be served by and for the couple celebrating marriage, and individually wrapped cupcakes for the guests. Appetizers will be individually packaged for our smallest groups, and gloves will be provided at the start of any buffet lines for larger elopements and small ceremonies as the summer continues and we pray restrictions to lift more. Everything that will be used or handled by our guests will be prepared and provided with gloves on, in addition to regular Department of Health Standards for the food industry. I have been preparing to re-open since we were forced into the closing. Anticipating that it will be small groups that are allowed first we created these elopement packages. One is for guests of 8-18, the second package 20-30, we plan these for Fridays July-September. We hope also to provide 5-6 'lour ceremonies on Saturdays August-September for 50+, the number of guests allowed provided by leaders in government, be that county or state. To date, the CDC suggests groups of no more than *ow 250! This has not been updated since the first of March and so with planning up to 100 for our local i brides and grooms, we fall well beneath CDC recommendations and especially with all of our Covid Protocols. ;eing a new business and having it shut down just as I was preparing events and staffing, there are only four of us currently working at Newaukum River Ranch. My landscapers work with 9 acres of social distancing. I do everything else. While our payroll is small, allowing us to host small ceremonies and elopements provides business for three other companies here in Lewis County. I have partnered our elopement packages with a local baker, florist, and caterer. All of us are shut down now and all of whom can work at the ranch without exposure to each other. Each day that I can provide elopements these businesses all gain, we are community and we feed each other! To our community members who might have pause in reopening being wise, we love you! We love our community and our families; Newaukum River Ranch is built on the legacy of that. We aspire to provide a beautiful space for you and your families to build and grow relationships; we would not intend to jeopardize that or you. We feel that the procedures we have put in place understanding, as well as a better understanding of Covid transmissions, enables us to open safely and celebrate our community and new hope. This is certainly essential today. Sincerely, Shannon Phillips Venue Coordinator Newaukum River Ranch 360.207.4479 External Email - Remember to think before you click! Tfil"r This message may contain links with maiware, viruses, etc. Please ensure the message is le•itimate before o•enin• it. • 2 i i N M 'n 4 c • CS ! i a N Ci as pm , 1. f.l i Ier ` `! E • • .�.__ __ ._____._ _ w_Bar t ' z I L_L 1Ridge Wate 1 a. 1-0:: __....=—. ..t x ° Q U ;, U U 0 � '0 F � '° -g — - ° at C.) 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CA VZ • • • • • • • • • • • • • 0 Bobby Jackson rom: Kelly Hackmann <kellyhackmann@gmail.com> Sent: Sunday, May 3, 2020 4:10 PM To: Bobby Jackson Subject: Opening my Lewis County Business-White Pass Taqueria Commissioner Jackson, I appreciated reading your editorial in The Chronicle today and as a Lewis county business owner,would like to respond to your questions. 1. How would you prepare for a re-opening of your business should the Governor lift the current restrictions? -I would have to prepare many things in order to re-open my restaurant,this is not an overnight affair. I have to order many ingredients and goods from various suppliers which could take a week or more to arrive. I would have to coordinate not only the rehiring of furloughed employees but the hiring of new employees to contend with the busy summer season.As entrepreneurs,we need real dates to coordinate such expenditures and preparations. Our employees and their families need real calendar dates to live and plan by.The vagaries of this phased approach given by the governor bears no basis in real-world business practices. 2. What sorts of safeguards would you put in place for social distancing for your customers? I have plenty of room in my restaurant to space tables six feet or more apart without losing any capacity. I also have as much if not more outdoor seating that can be spaced well apart to ensure safe social distancing. My employees are intelligent and extremely hygienic. Many used to be professional house cleaners. We will regularly bleach and otherwise sanitize surfaces, tables, handles,faucets, and otherwise touchable surfaces. If too many guests arrive at ince we will implement a system where guests must line up outside and we will bring each party to the register to order one-at-a-time. 3. How would you plan for a return to work for your employees? First, I would need actual dates to plan by to rehire them. As of now, I cannot afford any employees. I am not even paid and I work 7 days a week. Being a start-up restaurant barely 6 months old,this is especially hard as I have now not ever been paid due to this crisis. I would let each employee know that their job is ready for them and we would all sit down and go over new cleaning and serving procedures to ensure maximum sanitary efforts. 4. What would be your messaging to the community about re-opening your business? I will let my community know that we are happy to give them some much needed R&R away from their home isolation. However, I would emphasize that we have procedures and limits in effect to ensure maximum safety for our guests. I would also heavily emphasize that those, especially at risk from Covid-19 or those that regularly visit or care for someone at risk,should not be going out to any business and mingling with the public. 5. What are the ramifications of not being allowed to re-open your business sooner rather than later? This is a dire situation for the Packwood community and my business. Many employees that I was planning on hiring 4 weeks ago have already had to leave the town and county. There are no jobs right now. The business can limp along losing money for a few more months, maybe, but I shudder to think what it will look like if that is the case.And what if some piece of vital equipment breaks or the building needs emergency maintenance?That will be the final nail. When this government-enforced shutdown is over I have many fears.Will we even be able to buy a normal- sized food order with such starved funds?Will there be any employees left to hire?Will crowds come rushing back in only to find us severely understaffed and underfunded thus eroding our reputation as a business for years to come? I have the utmost concern for the health of my employees, community, and guests. I also have the utmost respect .✓for people to make adult decisions about their own lives and risks. It is time our county stood up for its sovereign citizens to use their God-given freedom and determine their own future. 1 External Email - Remember to think before you click! 460 This message may contain links with malware, viruses, etc. Please ensure the message is le•itimate before o•enin. it. • thio tl 3 1 tteti fj 2 I Bobby Jackson �.r rom: Bailee Neilson <bailee.neilson@gmail.com> Sent: Monday, May 4, 2020 10:41 AM To: Bobby Jackson Subject: Bulldog Construction Dear County Commissioner, Bulldog Construction is a local construction business which employs a small number of employees (6), allowing social distancing to be achievable in the construction setting. If we were able to return to work, being allowed to conduct new construction,there are many ways that we would prepare for re-opening. PPE would be provided, including masks and gloves to all employees and we would provide a hand washing station with water and soap on the job. In addition,we would use disinfectant wipes on all equipment heavy touch areas as well as any shared tools. Disinfectant wipes would be provided in all equipment cabs to ensure use between person to person use as well as wipes being provided in all tool trailers. There would be a designated employee to oversee this sanitization. In addition to overseeing the sanitization of tools and equipment,this employee would be in charge of sanitation of all portable restrooms as well as monitoring the maintenance of social distancing between employees. Training would be provided to all employees on when appropriate to sanitize shared items and high touch areas as well as what is expected of each of them in regards to social distancing. Employees would be •equired to take their temperature prior to coming to work and would be asked to stay home if they have a %I'. fever or any other symptoms of COVID-19 or if they have come into contact that they know of with someone who has symptoms or has been diagnosed to with COVID-19. Customers are not generally on the job with the employees but we will ask that all customers limit being on the job with employees. If they do need to be on the job site while employees are present they will be asked to maintain social distancing and adhere to the same safeguards in place for the employees. Ramifications to the business of not being allowed to re-open sooner rather than later include our customers as well as our employees to suffer an even bigger financial burden than has already taken place. Many customers have current loans with banks and timelines for permits through the county and their projects have been put on hold while waiting for the Governor to lift the restriction on new construction. In addition,our business provides essential shelter. Our employees have been out of work since the construction was deemed non-essential, all of who have small children and families to provide for at home.The business could potentially lose clients as jobs are not being allowed to be performed. In conclusion,we are asking the restriction to be lifted on new construction for Bulldog Construction as social distancing and safeguards can be put in place to protect our customers as well as our employees and their families as those safeguards are being implemented in existing construction projects and are working. 'tespectfully, Bulldog Construction i External Email - Remember to think before you click! kid This message may contain links with malware, viruses. etc. Please ensure the message is le•itimate before openin• it. 2 Bobby Jackson `err rom: Audrey McKenzie <chehalissidelines@gmail.com> Sent: Monday, May 4, 2020 10:48 AM To: Bobby Jackson Subject: Saving my local business Dear Mr. Jackson, It is my understanding you are the person to go to for helping open our local economy back up here in Lewis County. I am a local bar owner in Historic Downtown Chehalis, and this is my first year in business. I used every penny I saved and cashed my retirement out from my long career with Fred Meyer to make my dream of being a business owner come true. In my short 8 months in business pre-Covid-19,we thrived. My business was going very well, with all my bills paid on time and I had no debit,we also employed 9 local people who were thriving in there lives too. Post Covid-19 as of date I am now in debit to the state and government upwards of 50k. If we stay closed until Phase 3 of the Governors planned opening that number will grow to 80k. This is very saddening to me. First I would like to give you my plan on how I would ensure my customers were able to continue social distancing for the first 14 days after open if allowed to open now. We would reduce our occupancy by half for the first 2 weeks.Not allow more than 4 people at a table for dining and socializing. We would close every 2 ')ar stools to ensure the same distancing at the bar. We would also where mask for these first two weeks if this '414"''' step is deemed helpful by the Health department. Our staff would continue our current safety policy from pre- Covid and wash hands between each transaction, sterilize tables between customers, wear gloves when handling any food. Continue our high standards of cleanliness and sanitizing.All of my employee's are eager to return to work. We have maintained company meetings during lock down to keep in contact with each other. My message to the community would be "in these uncertain times of Covid-19 our main concern is our staff and customer safety. We ask you all to continue social distancing for the first few weeks after opening to make sure we do not cause a rise in cases. Please remember if you are sick to stay home,we will also do the same". If we have to wait for the Governors plan of opening, as I said above we will be 80K in debit and likely if we can even hang on that long will have to significantly reduce our staff so I can work my business more and recoup our losses. Plain and simple I have nothing to fall back on, I have spent my first 8 months in business putting every penny made back into the bar and investing in my employees with hire pay and benefits. We have built strong relationships with local vendors ensuring we always shop local. Local cost more, but ensures the survival of our county. Our closure would be felt deeply by our customers, vendors and staff. Most of all every dream and penny I have invested into myself making this happen would be gone. Thank you, Audrey McKenzie Sidelines Sports Bar& Grill LLC External Email - Remember to think before ou click! 1 This message may contain links with maiware, viruses, etc. Please ensure the message is le•itimate before opening it. • 2 Bobby Jackson rom: rod samuelson <thetwosams@gmail.com> Sent: Monday, May 4, 2020 12:57 PM To: Bobby Jackson Subject: Fwd: Covid-19 Response Article 1. How would you prepare for a re-opening of your business should the Governor lift the current restrictions? 2. What sorts of safeguards would you put in place for social distancing for your customers? 3. How would you plan for a return to work for your employees? 4. What would be your messaging to the community about re-opening your business? 5 What are the ramifications of not being allowed to re-open your business sooner rather than later? Comment: Spiffy's Restaurant has been owned and operated by our family since May 1968. Possibly one of the oldest restaurants on 1-5 between Canada and Mexico. This is a tragedy that no one could foresee, however the decisions of management at the highest level in our state has also been a tragedy. We could and should have been safely open by now. The future is very bleak at its best. We sincerely need immediate help. 1. We are currently preparing for the re-opening of our business. Employees have been working almost continually since our closure in March of this year.We have applied for and received an SBA loan/grant for paying our employees to manage, repair, and deep clean all areas of the business, especially those that affect our customers. Management has secured sources for face masks and gloves. We have made decisions on operating procedures; i.e. spacing of customers at entrance area, seating, serving, salad bar, buffet tables, etc. Our business table/booth layout lends itself to general guidelines for spacing customers. Suppliers have been contacted to restock necessary food, as well as general cleaning supplies. Advertising is currently being discussed. 2. Having a double-door entrance helps some to spacing regarding initial entrance of customers. Signage and floor indicators will be used similar to that used in essential businesses today. All seating will be "every other table", which should be more than ample to comply to regulations. Also, the 50% capacity guideline will be adhered to. Over the years our salad bar and buffets have been a draw for gaining customers. Both will be shut down during this time of safe guarding customers. Restrooms will be a problem, but signage will be in place asking people to watch for others already using those areas. We are in the process of attempting to secure a plastic guard at the cash register payout area. 3. With securing of the SBA loan/grant to some degree we have already addressed this item. As explained in #1, we are already employing several of our employees that wish to work. Business will dictate how many employees will be needed on each shift. In the past we have staggered employees when we open starting at 5:30 a.m.for most shifts. Most will be scheduled as in the past, again level of business will have to determine how many will be needed for shifts in question.We have three employees that have been with us for over 30 years, one at 28, and others between 10-20 years. No employee will be laid off. We will attempt to keep all satisfied to meet their financial needs.We sought the SBA loan/grant primarily for the keeping our people, and to this point its been most successful. 4. Our local advertising for the Centralia-Chehalis city proper has always been a challenge due to the thow distance we are away. We consider"local" as Seattle to Portland, plus, of course our neighborhood of small towns. Because we have been in business for so many years and our attempt to satisfy our customers, we have a wonderful following of people. We will of course advertise our re-opening.Word of mouth will be our largest means after it's been published by our Governor that the county restaurants have been allowed to re-open. 5. We already have had to subsidize our business for some $40,000.00. The securing of the SBA loan/grant ,as helped to a large degree in deferring costs, especially in retaining employees. However, it has not covered all costs. Each month more of our reserves are used to keep the business from failing. Annually each summer we need to accumulate approximately$80,000.00 to maintain the business through the winter months. Now each day of being closed is taking away the opportunity to accumulate that reserve, plus the unknown of when we are allowed to re-open, how much of a drop in business will occur(?). If"things" do not happen soon, and business does not return to a fairly high level I foresee a closure of Spiffy's in the near future. Sincerely, R. Samuelson and Dianna Samuelson, Owners. thetwosams(Dgmail.com 401 W. Maple St. Centralia (residence) 360-520-4157 Rod's cell External E!Fhail - Remember to think before you click! kilo This message may contain links with malware, viruses, etc. Please ensure the message is legitimate before o•enin• it. 410 2 q1 - . . ...}E ;a.'N•1 S- 5w.s rc tr U4-+"7 �" t .�•- ,''• i [_I '"_."`S'-+."<i..+F t r3 'cY: Ct'k tY 4+[: `rn'+. }:r t E !1 Peter 3:18 But grow in grace,and in the knowledge of our Lord and Saviour Jesus Christ. To him be glory both now and for ever.Amen. AAVI BAPTIST CHURCH COVID-19 Church Reopening Guidelines I) We encourage high-risk individuals (and/or care-givers of high-risk individuals) to stay home. Medical experts find those at highest risk for life-threatening illness from COVID- 19 are: People 65 years and older; People who live in a nursing home or long-term care facility; and People of all ages with underlying medical conditions. 2. Underlying medical conditions include, but are not limited to: People with chronic lung disease or moderate to severe asthma; People who have serious heart conditions; • People who are immunocompromised (Many conditions can cause a person to be immunocompromised, including cancer treatment, smoking. bone marrow or organ transplantation, immune deficiencies, poorly controlled HIV or AIDS, and prolonged use of coricosteroids and other immune weakening medications); People with severe obesity; or 41111/ People with diabetes, chronic kidney disease undergoing dialysis, and/or liver disease. II) We will station a church member at the entrance to check the temperatures of every incoming person (utilizing a "no-contact" method of taking temperatures). 1. These members must wear protective face coverings at all times, as well as gloves while taking people's temperatures. 2. If temperature is 100.4 or above, then we ask for you to stay home and get any medical attention you might need from health professionals. 3. Every attendee should be asked to comply with our attendance requirements during the Covid-19 pandemic. 4. Any attendee that is not wearing a mask should be offered one and asked to put it on before entering and while conversating with others. While it is recommended to wear the mask at all times, they may take it off after being seated with social distancing and the service has already began. Gloves will be available, but optional. Any attendee that will not agree to abide by the attendance requirements should be respectfully asked to watch from home online. Ill) We will have to refuse entrance to any individual who has been in contact with a known infected person or who is exhibiting the following symptoms that have been associated with COVID-19: • Fever; • Cough; • Shortness of breath; • Chills; • Repeated shaking; • Muscle pain; klime • Headache; • Sore throat; or • New loss of taste or smell or other neurological issue. r (360)262-3861 104 2nd Ave SE # pastor@napavinebaptist.com PO Box 546 www.NapavineBaptist.com Napavine,WA 98565 ,14: �y} S is ufi e '.` ' ri✓ . 3�1 ..h' :?�`' •y. +3z L ' '^val 1 ..ey• `4-to 4". •w, ,,t •. .••iii Z4 t' }• -'t{k:t7.U'rrv-vpyy4 r: I/Peter 3:18 But grow in grace,and in the knowledge of our Lord and Saviour Jesus Christ. To him be glory both now and for ever.Amen. ` i NAPAVINE BAPTIST CHURCH COV1D-19 Church Reopening Guidelines I) We encourage high-risk individuals (and/or care-givers of high-risk individuals) to stay home. Medical experts find those at highest risk for life-threatening illness from COVID- 19 are: People 65 years and older; People who live in a nursing home or long-term care facility; and People of all ages with underlying medical conditions. 2. Underlying medical conditions include, but are not limited to: People with chronic lung disease or moderate to severe asthma; People who have serious heart conditions; People who are immunocompromised (Many conditions can cause a person to be immunocompromised, including cancer treatment, smoking, bone marrow or organ transplantation, immune deficiencies, poorly controlled HIV or AIDS, and prolonged use of corticosteroids and other immune weakening medications): People with severe obesity; or *to'' People with diabetes, chronic kidney disease undergoing dialysis, and/or liver disease. 11) We will station a church member at the entrance to check the temperatures of every incoming person (utilizing a "no-contact" method of taking temperatures). 1. These members must wear protective face coverings at all times, as well as gloves while taking people's temperatures. 2. If temperature is 100.4 or above, then we ask for you to stay home and get any medical attention you might need from health professionals. 3. Every attendee should be asked to comply with our attendance requirements during the Covid-19 pandemic. 4. Any attendee that is not wearing a mask should be offered one and asked to put it on before entering and while conversating with others. While it is recommended to wear the mask at all times, they may take it off after being seated with social distancing and the service has already began. Gloves will be available, but optional. Any attendee that will not agree to abide by the attendance requirements should be respectfully asked to watch from home online. Ill) We will have to refuse entrance to any individual who has been in contact with a known infected person or who is exhibiting the following symptoms that have been associated with COVID-19: • Fever; • Cough; • Shortness of breath; • Chills; • Repeated shaking; • Muscle pain; • Headache; • Sore throat; or • New loss of taste or smell or other neurological issue. r (360)262-3861 104 2nd Ave SE f pastor@napavinebaptist.com PO Box 546 www.NapavineBaptist.com Napavine,WA 98565 At. lr 11 Peter 3:18 But grow in grace,and in the knowledge of our Lord and „dog". .-4111\66...l Saviour Jesus Christ. To him be glory both now and for ever.Amen. NAPAVINE BAPTIST CHURCH Commissioner Bobby Jackson Thank you for your public service. I imagine it has its unique trials during this Covid-19 pandemic and the difficulties compounded with governor orders that keep getting extended with no end in sight. While I personally believe aspects of the order was unconstitutional from the beginning, we took safety measures seriously and actually canceled our church services a week before there even was an executive stay at home order. My understanding is that governor executive orders only apply to state agencies and not to private citizens lives nor to private businesses. Feel free to correct my misunderstanding if I am mistaken. It is however a clear violation of the first amendment of a church's right to freely exercise in peaceably assembling. Nevertheless, considering public safety above rights, we have continued to voluntarily comply to this day. Now that it appears the curve has been flattened through safety measures, many of the governors including our own are continuing to make remarks that things will be largely shut down until there is a vaccine or a cure, including churches. With no end in sight, and some itoe governors saying it may be a year before churches can meet again, and yet knowing that we can as a church put in the same type of safety and social distancing measures as grocery and home department stores, we plan on reopening our church gatherings on May 315t. We are not attempting to meet with a spirit of defiance at all, but rather in keeping with scripture: Hebrews 10:24-25 And let us consider one another to provoke unto love and to good works: Not forsaking the assembling of ourselves together, as the manner of some is; but exhorting one another: and so much the more, as ye see the day approaching. We desire to keep everyone safe when we resume services and do not want to see an outbreak in our church or in our community. We simply believe church is essential, as well as private businesses, and ask for churches and businesses to be viewed with equity as others that are deemed "essential businesses" by the government. We have compiled some guidelines to keep our church and community safe. If you get a chance, would you please take the time to review our guidelines to see if there is anything else we should consider before we resume services? Also, if you are aware of any potential Covid-19 spikes that are imminent in Lewis County please let us know. If you believe our guidelines or timeframe (May 315t) still would not be safe to resume services yet, please advise and we will give it consideration as we care about the spiritual and physical health of everybody. Thank you! �ccSfLtI`JCGSG�/L .SCft /f/ (" (360)262-3861 104 2nd Ave SE j pastor@napavinebaptist_corn PO Box 546 :r' www.NapavineBaptist.com Napavine,WA 98565