MOU with HRC to provide services upon receipt of FEMA and/or CARES Act funding due to COVID-19 BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
APPROVE A MEMORANDUM OF UNDERSTANDING RESOLUTION 20-170
BETWEEN THE HOUSING RESOURCE CENTER AND
LEWIS COUNTY TO PROVIDE SERVICES UPON RECEIPT
OF FEMA AND/OR CARES ACT FUNDING DUE TO COVID-19
WHEREAS, the Board of County Commissioners (BOCC), Lewis County, Washington, has
reviewed the Memorandum of Understanding (MOU), between Lewis County and Housing
Resource Center (HRC) for the period of April 1, 2020, through December 31, 2020; and
WHEREAS, funding is available to perform services including conducting contact monitoring,
providing case management services to individuals in isolation or quarantine due to COVID-19,
and providing testing strike teams to serve at County's request in the amount not to exceed
$100,000; and
f p` WHEREAS, it appears to be in the best public interest to authorize the execution of
said contract for Lewis County.
•
NOW THEREFORE BE IT RESOLVED that the MOU between HRC and Lewis County in the
rya amount not to exceed $100,000 from April 1, 2020, through October 31, 2020, is hereby
to approved and the Director of Public Health & Social Services is authorized to sign the same.
Done this 26th day of May 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
4044,
�y Amber Smith, Deputy Pros. Attorney Gary St4mper, Chair
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Rieva Lester, Clerk of the Board .•••ovN••. Rob . Jackson, Commissioner
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360 NW North Street
Public Health & Social Services Chehalis WA98532
LEWIS COUNTY
11111=111121M1
Memorandum of Understanding
Memorandum of Understanding#: Housing Resource Center
Memorandum of Understanding COVID-19
• Isolation Accommodations
This Memorandum of Understanding is entered into by and between Lewis CountyPublic
Health&Social Services,herein after referred to as County,and Housing Resource Center,
herein after referred to as HRC.
Preamble
Purpose
The purpose of this Memorandum of Understanding("MOU") is to have HRC, under
the direction of County:
• Conduct contact monitoring;
• Provide case management services to individuals in isolation or quarantine due
to COVID-19; and
• Provide testing strike teams to serve at County's request.
It would be in the best interest of the Lewis County residents for County to enter into
an MOU with HRC to provide these services upon receipt of FEMA and or CARES
Act funding.
Recitals
WHEREAS, COVID-19, a respiratory disease that can result in serious illness or death, is
caused by the SARS-CoV-2 virus, which is a new strain of coronavirus that had not
been previously identified in humans and can easily spread from person to person;and
WHEREAS, on January 31, 2020, the United States Department of Health and Human
Services Secretary Alex Azar declared a public health emergency for COVID-19,
beginning January 27, 2020; and
JP Anderson, M.S.W. Director
0 360.740.1223 F 360.740.1438 TDD 360.740.1480
Rachel {food, M.D., M.P.H. Health Officer
WHEREAS, on February 29, 2020, Washington Governor Jay Inslee declared a state of
emergency in response to the continued and growing threat presented by COVID-19;
and
WHEREAS, on March 13, 2020, the Lewis County Board of County Commissioners
declared a present emergency which necessitates activation of the Lewis County
Comprehensive Emergency Management Plan(CEMP) and utilization of emergency
powers granted pursuant to RCW 36.40.180 and RCW 38.52.070(2);and
WHEREAS, it is in the best interest if Lewis County to work with local organizations and
businesses to coordinate acquiring necessary supplies for prevention, detection,
treatment, and eradication of COVID-19.
WHEREAS, Lewis County has applied for and been approved to receive CARES Act
funding to pay for provision of these services by HRC in order to protect and restore
the public health of Lewis County.
WHEREAS, the parties agree to proceed as outlined herein and enter into this
Memorandum ofUnderstanding as a voluntary and mutually beneficial understanding.
Witnesseth
NOW THEREFORE, in consideration of the mutual benefits and covenants hereafter
contained, the parties agree hereto as follows:
General Terms and Conditions
1. Scope of Housing Resource Center's Services
HRC agrees to provide services, reports, and any material set forth in Exhibit A:
Statement of Work and Reporting Requirements during the MOU term. No material,
labor, or facilities will be furnished by HRC unless otherwise provided for in this
MOU.
2. Accounting and Payment for Services
Payment to HRC for supplies and services rendered under this MOU shall be as set
forth in Exhibit B:Budget,Invoicing and Payment attached hereto.Unless specifically
stated in Exhibit B or approved in writing in advance by the County Representative
for this MOU,County and HRC will not reimburse the other for any costs or expenses
incurred outside the performance of this MOU.
County and HRC acknowledge that the entire compensation for this MOU is specified
in Exhibit B and HRC is not entitled to any County benefits including,but not limited
to, vacation pay, holiday pay, sick leave pay, medical, dental, or other
Housing Resource Center COVID-19 Services 2020 MOU Page 2 of 15
insurance benefits, or any other rights or privileges afforded to County employees
outside of their respective entitlements and obligations.
3. Assignment and Subcontracting
Unless otherwise provided for in this MOU, no portion of this MOU may be assigned
or subcontracted to any other individual, firm, or entity without the express and prior
written approval of the County MOU Representative.
4. Administration
This Memorandum of Understandingdoes not create a separate entity.This MOU shall
P
be jointly administered by County and HRC.
5. Regulations and Requirements
? '< This MOU shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, and political subdivisions of the State of
Washington, and to any other provisions set forth in Special Terms and Conditions.
6. Public Records Law
Each Party will fulfill their independent obligations, separately,under the Washington
Public Records Act(chapter 42.56 of the Revised Code of Washington). In the event
one Partyfails to fulfill its obligations pursuant to this section and due in whole or in
g
,,. part to such failure a court of competent jurisdiction imposes a penalty upon theother
': Party for violation of the Public Records Act, the failing Party shall indemnify the
other for that penalty, as well as for all costs and attorney fees incurred by the other
Party in the litigation giving rise to such a penalty. The obligations created by this
section shall survive the termination of this MOU.
7. Political Activity Prohibited
None of the funds provided under this MOU shall be used for any partisan political
activity, or to further the election or defeat of any candidate for public office orballot
measure.However,no person engaged to perform such services pursuant to this MOU
shall be precluded from devoting income derived from such services to any lawful
political activity, or to the support of a candidate for public office or of a ballot
measure.
8. Right to Review
This MOU is subject to review by any federal or state auditor. The Parties or their
designees shall have the right to review and monitor the fmancial and service
components of this MOU by whatever means are deemed expedient by the MOU
Representative. Such review may occur with or without notice and may include,but is
not limited to,on-site inspection by County or HRC agents or employees,inspection of
all records or other materials which the Parties deem pertinent to the MOU and its
performance,and any and all communications with or evaluations by service recipients
z`: under this MOU.
Housing Resource Center COVID-19 Services 2020 MOU Page 3 of 15
9. Modifications
Either party may request changes in the MOU. Any and all agreed modifications shall
be in writing, signed by each of the parties.
10. Termination
Either Party may terminate this MOU upon 30 days' prior written notification to the
other Party. If this MOU is so terminated, the Parties shall be liable only for
performance rendered or costs incurred in accordance with the terms of this MOU
prior to the effective date of termination.
11. Termination for denial of CARES Act Funding
HRC acknowledges and understands this agreement is subject the overall project
approval for County of its application for CARES Act funding. In the event County is
unable to obtain CARES Act Funding, County, in its sole discretion, may terminate
the MOU, in whole or in part. HRC shall be entitled to payment for actual work
performed at unit MOU prices for completed items of work. County shall make a
reasonable, equitable adjustment in the MOU price for partially completed items of
work, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this MOU at any time as a result of a
denial of CARES Act funding, shall not constitute a breach of MOU by County.
12. Termination for Public Convenience
Either Party may terminate the MOU, in whole or in part, whenever the terminating
Party determines, in its sole discretion, that such termination is in the interests of the
terminating Party. Whenever the MOU is terminated in accordance with this
paragraph, the non-terminating Party shall be entitled to payment for actual work
performed at unit MOU prices for completed items of work. The terminating Party
shall make a reasonable, equitable adjustment in the MOU price for partially
completed items of work, but such adjustment shall not include provision for loss of
anticipated profit on deleted or uncompleted work.Termination of this MOU by Party
at any time during the term for convenience, shall not constitute a breach of MOU by
the terminating Party.
13. Suspension of Performance and Resumption of Performance
In the event of government closure, suspension, or limitation of funding in any way
after the effective date of this MOU and prior to normal completion, Parties may give
notice to the other Party to suspend performance as an alternative to termination.
Parties may elect to give written notice to the other Party to suspend performance when
the Party determines there is a reasonable likelihood that the funding insufficiency
may be resolved in a timeframe that would allow performance to be resumed prior to
the end date of this MOU. Notice may include notice by facsimile or email to the
MOU's Representative. The Parties shall suspend performance on the date stated in
the written notice to suspend. During the period of suspension of performance, each
Party may inform the other of any conditions that may reasonably affect the potential
for resumption ofperformance.Notice may be contingent upon the occurrence or non-
Housing Resource Center COVID-19 Services 2020 MOU Page 4 of 15
occurrence of a future event;e.g.the failure of the State of Washington to pass a budget
by a date specified in the notice.
When the Parties determine that the funding insufficiency is resolved, the Parties may
give written notice to resume performance and a proposed date to resume performance.
Upon receipt of written notice to resume performance, the Parties will give written
notice to the other as to whether it can resume performance, and, if so, the date upon
which it agrees to resume performance. If Parties give notice that they cannot resume
performance, the Parties agree that the MOU will be terminated retroactive to the
original date of suspension of performance.
If the funding issue is not resolved, the Parties may terminate the MOU under the
"Termination for Convenience"clause.
14. Defense and Indemnity MOU
Each Party(as the"Indemnifying Party) shall defend, protect, and hold harmless the
other Party or any officers or employees thereof, from and against all claims, suits, or
action arising from any intentional or negligent act or omission of the Indemnifying
Party or any employee, agent or representative of the Indemnifying Party, while
performing under the terms of this MOU.
15. Insurance Coverage
HRC shall comply with all provisions described in Exhibit C: Insurance Coverage,
attached hereto.
16. Resolution of Conflicts
In the event of an inconsistency in this MOU, unless otherwise provided herein, the
inconsistency shall be resolved by giving precedence in the following order:
i. Applicable federal and state statutes and regulations
ii. Special terms and conditions
iii. Exhibits
iv. General terms and conditions
v. Any other provision ofthis MOU whether incorporated by reference or otherwise.
17. Disputes,Venue and Choice of Law
Both Parties agree that any disputes that arise under or relating to this MOU that cannot
be resolved to the satisfaction of both parties shall be submitted to mediation before
either party starts litigation in any form.An impartial third party acceptable to both the
County and HRC will be appointed to mediate. Should the parties be unable to agree
upon a mediator, then the dispute shall be mediated through the Washington
Arbitration and Mediation Service, at its Tacoma office, and in accordance with the
WAMS mediation rules. Each Party shall pay an equal percentage of the mediator's
fees and expenses. Either Party may not use any funds received under this MOU to
pay mediator's fees and expenses. The mediation shall be confidential in all respects,
as allowed or required by law.
Housing Resource Center COVID-19 Services 2020 MOU Page 5 of 15
In the event that mediation does not resolve the dispute, the venue for any litigation
arising under or relating to this MOU shall be in the courts of the State of Washington.
This MOU shall be governed by the laws of the State of Washington, excepting only
the choice of law rules of the State of Washington.
18. Records Maintenance
Each Party shall maintain all books, records, documents, data and other evidence
relating to this MOU and performance of the services described herein, including but
not limited to, accounting procedures and practices which sufficiently and properly
reflect all direct and indirect costs of any nature expended in the performance of this
MOU. Both Parties shall retain such records for a period of seven(7) years following
the date of fmal payment.
If any litigation, claim or audit is started before the expiration of the seven- (7) year
period,the records shall be retained for a period of seven(7) years after all litigation,
claims,or audit findings involving the records have been finally resolved.
19. Recapture
In the event a Party fails to perform services specified in this MOU in accordance with
state laws, federal laws, and/or the provisions of this MOU, the other Party reserves
the right to recapture funds in an amount required to compensate the other Party for
the noncompliance in addition to any other remedies available at law or in equity.
Repayment by the failing Party or refunds under this recapture provision shall occur
within the timeframe specified by the other Party. In the alternative, the other Party
may recapture such funds from payments due under this MOU.
20. Confidentiality
Both Parties or any employee, agent or representative of the Parties or any
subcontractor shall maintain the confidentiality of all information provided or acquired
by the Parties in performance of this MOU, except upon prior written consent of the
Attorneys for each Party or an order entered by a court after having acquired
jurisdiction over the Parties. Each Party shall indemnify and hold harmless the other
Party, its officials, agents or employees from all loss or expense, including, but not
limited to, settlements,judgments, setoffs, attorney's fees, and costs resulting from a
Party's breach of this provision.
21. Information System Security
HRC shall protect and maintain all confidential information gained by reason of this
contract against unauthorized use, access, disclosure, modification or loss. Personal
and/or medical information collected,used or acquired in connection with this contract •
shall be used solely for the purposes of this contract.
22. Protection of Personal Information
HRC shall not use, publish, transfer, sell or otherwise disclose any confidential
information gained by reason of this contract for any purpose that is not directly
connected with the Contractor's performance of the services contemplated hereunder
Housing Resource Center COVID-19 Services 2020 MOU Page 6 of 15
except as provided by law, received by HRC pursuant to section 8 of this contract or
with the prior written consent of the individual or personal representative of the
individual who is the subject of the personal information.Upon request by the County
or at the end of the contract term, or when no longer needed, HRC shall return the
confidential information or certify in writing that HRC destroyed the information in a
manner that cannot be reconstructed.
Nothing within this Section 22 shall preclude HRC from maintaining appropriate
patient/client records and files in the ordinary course of HRC's business, and such
records shall at all times be the responsibility of HRC to maintain in accordance with
state and federal laws.
23. Ethics/Conflicts of Interest
In performing under this MOU,both Parties will assure compliance with the Ethics
in Public Service Act (Chapter 42.52 Revised Code of Washington), and any other
applicable state or federal law related to ethics or conflicts of interest.
24. Information System Security
Both Parties shall protect and maintain all confidential information gained by reason
of this MOU against unauthorized use, access, disclosure, modification or loss.
Personal and/or medical information collected, used or acquired in connection with
this MOU shall be used solely for the purposes of this MOU.
25. MOU Amendments
No amendment, modification or renewal shall be made to this MOU unless set forth
in a written Memorandum of Understanding Amendment, signed by both parties.
Work under a Memorandum of Understanding Amendment shall not proceed until
both Parties duly executes the Memorandum of Understanding Amendment.
26. Severability
If any term or condition of this MOU or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions
or applications which can be given effect without the invalid term, condition or
application.To this end,the terms and conditions of this MOU are declared severable.
27. Conformance
If any provision of this MOU violates any statute or rule of law of the state of
Washington or of the United States of America, it is considered modified to conform
to that statute or rule of law.
28. Waiver
Waiver of any breach or condition of this MOU shall not be deemed a waiver of any
prior or subsequent breach. No term or condition of this MOU shall be held to be
waived, modified or deleted except by an instrument, in writing, signed by the party
granting such a waiver.
1F=
�s.
Housing Resource Center COVID-19 Services 2020 MOU Page 7 of 15
zx.
29. Survival
The terms and conditions contained in this MOU will survive the completion,
cancellation, termination or expiration of the MOU.
30. Entire MOU
This written MOU along with attached exhibits and the documents and terms
incorporated herein by Section 23 of this MOU, represents the entire MOU between
the parties.
31. Parties
Each party to this MOU shall have an MOU representative.Each party may change its
representative upon providing written notice to the other party. The parties' MOU
representatives for this MOU are:
For the County:
J.P. Anderson,Director
iD.anderson a@lewiscountywa.gov
(360) 740-2787
For HRC:
Ruth Gutierrez, Executive Director
rutierrez@hrclewiscounty.com
(360) 736-5140
32. Authorization
Only the Lewis County Board of County Commissioners, Director of Lewis County
Public Health & Social Services, or its designated MOU Representative identified
herein, shall have the expressed, implied, or apparent authority to alter, amend,
modify, or waive any clause or condition of this MOU with respect to the rights and
responsibilities of County. Furthermore, any alteration, amendment, modification, or
waiver of any clause or condition of this MOU is not effective or binding unless made
in writing and signed by the Lewis County Board of County Commissioners,Director
of Lewis County Public Health&Social Services,or its MOU Representative.
Only the Housing Resource Center Chief Executive Officer, or its designated MOU
Representative identified herein, shall have the expressed, implied, or apparent
authority to alter, amend, modify, or waive any clause or condition of this MOU with
respect to the rights and responsibilities of HRC. Furthermore, any alteration,
amendment, modification, or waiver of any clause or condition of this MOU is not
effective or binding unless made in writing and signed by the Housing Resource Center
Chief Executive Officer,or its MOU Representative.
Housing Resource Center COVID-19 Services 2020 MOU Page 8 of 15
IN WITNESS THEREOF, this executed on the 20th day of May, 2020.
Accepted: Accepted:
Lewis County Housing Resource Center
Public Health & Social Services
it/tAil\A-- (..)"-----
JP Anderson, MSW
Director Chief Executive Officer
Dated: Dated: 5120/2020
APPROVED AS TO FORM:
JONATHAN MEYER,Prosecuting Attorney
Amber Smith, WSBA#53121
Housing Resource Center COVID-19 Services 2020 MOU Page 14 of 15
Exhibit A: Statement of Work and Reporting Requirements
The purpose of this Statement of Work is to detail the work to be performed by Housing
Resource Center and the methods and content for reporting progress by HRC in fulfilling
all duties encompassed in this MOU.
The term of this MOU shall commence on April 1', 2020 and terminate on December 31s`,
2020.
HRC shall administer funds awarded hereunder, to support a variety of activities and
services to:
• Conduct contact monitoring;
Activities shall include, but not be limited to,the following:
Task Task/Activity/ Reporting
Number Description Deliverables/Outcomes Requirement Due Date
I As part of the • Source,reserve and pay for a minimum of 4 Number,type, Weekly
COVID-19 individual hotel rooms that do not exit to a location and cost
pandemic provide shared internal corridor with the ability to of each room
individual isolation increase the number of rooms up to 10 if reserved
rooms for persons requested by Lewis County Public Health&
who are confirmed Social Services.
COVID-19 positive
and are not
medically fragile
that do not have a
place to shelter in
Lewis County.
Housing Resource Center COVID-19 Services 2020 MOU Page 10 of 15
Exhibit B: Budget, Invoicing, and Payment
Lewis County shall pay an amount not to exceed$100,000 to Housing Resource Center for
work as described in Exhibit A, in subject to conditions set forth in this Exhibit B: Budget,
Invoicing, and Payment.
1. Budget Detail
Item Non-Congregate Budget
Hoteling costs and administration (administration $100,000
cannot exceed 10%of the total monthly costs of rooms
secured)
TOTAL NOT-TO-EXCEED AMOUNT $100,000
2. Compensation
Payment to HRC for services rendered under this MOU shall be as set forth in Exhibit
B. Where Exhibit B requires payments by Lewis County,payment shall be made on a
reimbursement basis, supported, unless otherwise provided in Exhibit B, by
documentation of units of work actually performed(time sheets) and amounts earned,
including where appropriate, the total number of hours for the month, and total dollar
payment requested.
Costs allowable under this MOU are actual expenditures according to an approved
budget up to the maximum amount stated above. HRC shall use federal cost principles
specified in OMB Circular A-110 "Cost Principles Applicable to Grants, Contracts
and other Agreements"with non-profit organizations as applicable. HRC shall include
this last paragraph in any subcontracts.
Line-item adjustments to the budget must be requested in writing by HRC 45 days
prior to invoicing based on the requested adjustment(s). County will notify HRC of
approval or denial prior to invoice period.
County may withhold reimbursement payment if HRC fails to:
• Comply with reporting Exhibit A reporting requirements;or
• Submit required invoices and supportive documentation to Lewis County.
HRC's failure to submit invoices as specified is grounds for the County to terminate
the MOU as provided herein.
Housing Resource Center COVID-19 Services 2020 MOU Page 11 of 15
3. Invoice Timeframe
HRC shall submit invoices to the County MOU Representative identified herein or to
other such person identified by the County MOU Representative by the 10`h of each
month. HRC shall submit a copy of their internal line-item budget tracking with their
invoice for services.
4. Eligible Use of Funds
Funding awarded under this MOU may only be used for activities described in
Exhibit A.
5. Duplicate Payment
HRC certifies that work to be performed under this MOU does not duplicate any work
to be charged against any other Lewis County MOU, subcontract or funding from any
other source.
6. Audit
i General Requirements:
HRC is to procure audit services based on the following guidelines:
a HRC shall maintain its records and accounts so as to facilitate the audit
requirement and shall ensure that any subcontractor also maintains auditable
records.
b. HRC is responsible for any audit exceptions incurred by its own organization or
that of its subcontractor. County reserves the right to recover from HRC all
disallowed costs resulting from the audit.
c. As applicable, HRC shall be required to have an audit and must ensure all
audits are performed in accordance with Generally Accepted Auditing
Standards (GAAS); including, but not limited to, the Government Auditing
Standards(the Revised Yellow Book) developed by the Comptroller General.
d Responses to any unresolved management findings and disallowed or
questioned costs shall be included with the audit report. HRC must respond to
County requests for information or corrective action concerning audit issues
within thirty(30)days of the date of request.
ii The Office of the State Auditor shall conduct the audit.
iii. HRC shall include the above audit requirements in any subcontracts.
iv. In all cases,HRC's financial records must be available for review by County.
7. Future Non-Allocation of Funds
If sufficient funds are not appropriated or allocated for payment under this MOU for
any future fiscal period,neither Party will be obligated to make payments for services
or amounts incurred after the end of the current fiscal period. No penalty or expense
shall accrue to either Party in the event this provision applies.
8. Errors and Omissions Uncompensated
In the event of any errors or omissions by the Parties in the performance of any work
required under this MOU, the Parties shall make any and all necessary corrections
without additional compensation.
Housing Resource Center COVID-19 Services 2020 MOU Page 12 of 15
Exhibit C: Insurance Coverage
HRC shall provide insurance coverage as set out in this Exhibit to protect the County
should there be any claims, suits, actions, costs, damages or expenses arising from any
loss, or negligent or intentional act or omission of HRC or subcontractor, or agents of
either, while performing under the terms of this MOU.
All required insurance shall be issued by an insurance company authorized to do business
within the State of Washington. The insurance shall name the County and its agents,
officers, and employees as additional insureds under the insurance policy. All policies
shall be primary to any other valid and collectable insurance. HRC shall instruct the
insurers to give the County thirty(30)calendar days advance notice of any insurance
cancellation or modification.
HRC shall submit to the County within fifteen(15) calendar days of the MOU start date,
proof of insurance identifying Lewis County as Primary, Non Contributory, additionally
Insured,with endorsement(s) for additional insured as indicated below, which outlines
the coverage and limits defined in this insurance section. During the term of the MOU,
HRC shall submit renewal certificates with endorsements not less than thirty(30)
calendar days prior to expiration of each policy required under this section.
HRC shall provide insurance coverage that shall be maintained in full force and effect
during the term of this MOU, as follows:
1. Commercial General Liability Insurance Policy
Provide a Commercial General Liability Insurance Policy, including grant liability,
written on an occurrence basis, in adequate quantity to protect against legal liability
arising out of MOU activity but no less than$1,000,000 per occurrence.
Additionally, HRC is responsible for ensuring that any subcontractors provide
adequate insurance coverage for the activities arising out of subcontracts.
2. Professional Liability
Provide a Professional Liability Insurance Policy written on an occurrence basis in
adequate quantity to protect against medical malpractice or errors and omissions
claims arising out of an MOU activity.
3. Automobile Liability
In the event that performance pursuant to this MOU involves the use of vehicles,
owned or operated by HRC or its subcontractor, automobile liability insurance
shall be required. The minimum limit for automobile liability is$1,000,000 per
occurrence, using a Combined Single Limit for bodily injury and property damage.
Housing Resource Center COVID-19 Services 2020 MOU Page 13 of 15
4. Fidelity Insurance
Every officer, director, employee, or agent who is authorized to act on behalf of
HRC for the purpose of receiving or depositing funds into program accounts or
issuing financial documents, checks, or other instruments of payment for program
costs shall be insured to provide protection against loss:
i. The amount of fidelity coverage secured pursuant to this MOU shall be
$100,000 or the highest of planned reimbursement for the MOU period,
whichever is greatest. Fidelity insurance secured pursuant to this paragraph shall
name HRC as beneficiary.
ii. Subcontractors that receive$10,000 or more per year in funding through this
MOU shall secure fidelity insurance as noted above. Fidelity insurance secured
by subcontractors pursuant to this paragraph shall name the Contractor as
beneficiary.
5. Business Property
HRC shall provide business property insurance adequate to repair, replace, or
recreate any County-owned property in the possession of HRC, or data,books,
computer programs,plans, specifications, documents, films,pamphlets, reports,
sound reproductions, studies, surveys,tapes, and/or training materials produced by
HRC or any subcontractors in the performance of the work under this MOU.
6. Industrial Insurance Waiver
HRC shall comply with all applicable provisions of Title 51 Revised Code of
Washington, Industrial Insurance. If HRC fails to provide industrial insurance
coverage or fails to pay premiums or penalties on behalf of its employees as may be
required by law,County may collect from HRC the full amount payable to the
Industrial Insurance Accident Fund. County may deduct the amount owed by HRC
to the accident fund from the amount payable to HRC by County under this MOU,
and transmit the deducted amount to the Department of Labor and Industries, (L&I)
Division of Insurance Services.This provision does not waive any of L&I's rights to
collect from HRC.
7. Volunteer Medical Protection
HRC shall provide any volunteer who performs any duties related to or covered by
this MOU with coverage at no cost to the volunteer for immediate, short-term, and
long-term medical care that substantially matches employee coverage as described in
Title 51 Revised Code of Washington.
Housing Resource Center COVID-19 Services 2020 MOU Page 14 of 15
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date:
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approve Memorandum of Understanding Between Housing Resource Center and Lewis County to
provide services upon receipt of FEMA and/or CARES Act funding due to COVID-19
Contact: Sandi Andrus Phone: 3607401148
Department: PHSS - Public Health & Social Services
Description:
Approve MOU with Housing Resource Center to provide services to homeless individuals due to
COVID-19.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Approved
Additional Copies: Cover Letter To:
Sandi Andrus, Meja Handlen, Stacey Loflin, Ruth Gutierrez, Housing Resource Center
Tawni Shepherd, Steve Walton, Suzette PO Box 131, Chehalis, WA 98532
Smith, Kaity Nissell, Grace Jimenez