2020-06-01 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS (BOCC)
Business Meeting minutes
June 1, 2020
Present: Commissioner Stamper, Commissioner Fund (remotely), Commissioner Jackson
Recorder: Rieva Lester
Commissioner Stamper called the meeting to order at 3:02 p.m., determined a quorum and then
proceeded with the flag salute.
PUBLIC COMMENT
None.
At 3:04 p.m., Commissioner Stamper announced that the Board would be going into Executive Session
under RCW 42.30.110(1)(b) and 42.30.110(1)(c) for 5 minutes to discuss the Ditri properties in
connection with the Water-Sewer District 5 transfer agreement. Executive session started at 3:05 P.M.
Executive Session ended at 3:10 p.m. Commissioner Stamper noted that no decisions had been made.
NOTICE ITEMS
Commissioner Jackson made a motion to approve Resolutions 20-172 through 20-175. Commissioner
Fund seconded.
Resolution 20-172: Notice regarding the temporary closure of Jackson Highway South to all through
traffic beginning June 8, 2020.
Public Works Director Josh Metcalf spoke to the resolution. He said a culvert replacement project will
close the area through Aug. 28 at the latest.
Resolution 20-173: Notice regarding the temporary closure of Graf Road to all through traffic
beginning June 15,2020.
Public Works Director Josh Metcalf spoke to the resolution. He said the work will be complete by Sept.
4.
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Resolution 20-174: Notice of hearing regarding a franchise to Rene &Jeannette Remund to install,
construct, operate and maintain water facilities in county rights of way.The hearing will take place
June 22, 2020.
Public Works Director Josh Metcalf spoke to the resolution. He said a water line is to be installed.
Resolution 20-175: Notice of hearing regarding Lewis County 2020 budget emergency and
supplemental appropriations to and transfers within current expense and various funds.The hearing
will take place June 15, 2020.
County Manager Erik Martin spoke to the resolution. He said the hearing is being held to consider an
amendment to various departments within the 2020 budget for Current Expense and other funds,
increasing expenditures in the amount of$4,624,245 offset with an increase in revenue in the amount
of$4,624,245.
Motion passed 3-0.
CONSENT ITEMS
Commissioner Jackson made a motion to approve minutes from the May 18, 2020, meeting as well as
Resolution 20-176. Commissioner Fund seconded.
Resolution 20-176: Approval of warrants/claims against the various county departments.
Chief accountant Suzette Smith, representing the Auditor's Office, said warrants numbered 828,856
through 829,025 and 829,056 through 829,317 were issued in May for payments totaling$1,519,855.50.
She payroll/tax deposit warrants numbered 795,761 through 795,765 and Automatic Deposits 11,891
through 12,466 also were issued for payments totaling$1,611,321.81. Suzette noted a skip in sequence
for warrants 828,798 through 828,855 and 829,026 through 829,055, which were issued on behalf of
Special Purpose Districts.
Motion passed 3-0.
DELIBERATION ITEMS
Commissioner Jackson made a motion to approve Resolutions 20-177 through 20-185. Commissioner
Fund seconded.
Resolution 20-177: Approve the purchase of HVAC disinfection units.
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Facilities Manager Doug Carey spoke to the resolution. He said the county will purchase 55 REME Halo
LED units for the campus buildings to help protect the public and county employees in response to the
COVID-19 pandemic. He said the total cost is$71,695.
Resolution 20-178: Award a contract for the Historic Courthouse Masonry Restoration Project.
Facilities Manager Doug Carey spoke to the resolution. He said Pioneer Waterproofing of Tigard, Ore.,
was the lowest responsive bidder at $53,460 to restore masonry on the south side of the historic
courthouse's exterior.
Resolution 20-179: Award an Architectural and Engineering Services Master Contract for Capital Plan
projects.
Facilities Manager Doug Carey spoke to the resolution. He said the selection committee recommends
contracting with KMB Architects of Olympia.
Resolution 20-180: Ratify the award of a contract for the Meade Hill guardrail project.
Public Works Director Josh Metcalf spoke to the resolution. He said the county received four bids and
that Petersen Brothers Inc.was the lowest responsive bidder at $87,066. He said the engineer's
estimate was$108,625.
Resolution 20-181: Approve a Local Agency Federal Aid Project Prospectus and a Local Programs State
Funding Agreement with Washington State Department of Transportation for the Mickelsen Parkway
project.
Public Works Director Josh Metcalf spoke to the resolution. He said a Federal Aid Project Prospectus
and Local Programs State Funding Agreement is required in order to receive state funds for the project.
Resolution 20-182: Approve a Master Interlocal Agreement with the Town of Pe Ell and authorizing
signatures thereon.
Public Works Director Josh Metcalf spoke to the resolution. He said the master agreement allows the
town to reimburse the county to complete work for the town.
Resolution 20-183: Approve an interlocal agreement with the City of Centralia and authorizing
signatures thereon.
Public Works Director Josh Metcalf spoke to the resolution. He said county crews will provide chip seal
work for the city in the summer.
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Resolution 20-184:Approve an MOU with the Port of Chehalis regarding.09 "Distressed Counties"
payments for the Rail Transload and Grain Facility project.
Port of Chehalis Commissioner Randy Mueller thanked the county for its work on the MOU. He said the
MOU changes the language to address the port's cash-flow concerns.
Resolution 20-185:Approve an interlocal agreement for.09("Distressed Counties")monies for the
Chehalis River Basin Flood Control Zone District.
Chehalis River Basin Flood Control Zone District Administrator Erik Martin spoke to the resolution. He
said the funding,totaling$750,000,will be used for flooding mitigation.
Motion passed 3-0.
COVI D-19
Public Health and Social Services Director JP Anderson said the county learned of a new coronavirus case
May 29 and another new case May 30. He said a Lewis County resident has recovered.
Erik Martin discussed new guidelines regarding the use of face masks in light of recent Labor and
Industries guidelines. He said Labor and Industries has said the new rule takes effect June 8.
Erik said he hopes to have a back-to-work policy by week's end.
Steve Wohld discussed the day's reopening of the Law and Justice Center.
Erik said the county can apply for a Phase 3 variance as early as June 12.
JP Anderson said the county is poised to apply for a Phase 3 variance. He said the Board of Health meets
again June 8.
Commissioner Fund asked that if the Phase 3 variance is approved, staff develop a press release, contact
the commissioners, post the information on the website and post the info on Facebook.
The commissioners discussed their calendars.Commissioner Jackson and Commissioner Fund said they
are attending the PUD's Broadband Champion meeting June 3.
Commissioner Stamper said it might be good to have an all-county meeting to address reopening the
county to the public.
ANNOUNCEMENTS
Ron Averill said the Lewis County Senior's group will open the group's thrift stores soon.
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The group discussed changes to the proclamations relaxing the Open Public Meetings Act rules. Erik
Martin, Rieva Lester and Amber Smith said the BOCC's topics no longer have to meet the "necessary and
routine"threshold or be related to COVID-19.
ADJOURNMENT
The BOCC Business Meeting adjourned at 3:58 p.m.,with the next Business Meeting scheduled for
Monday,June 8, 2020, in the Commissioners' Hearing Room (Room 223).
Please note that minutes from the BOCC Business Meeting are not verbatim.A recording of the meeting may be
purchased at the BOCC office, or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings.
Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m.,2 p.m.,6 p.m.,and 10 p.m. daily.
Video footage also can be found on the Lewis County Commissioners'Facebook page.
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