MOU with CIELO to provide services through CARES Act funding BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-202
APPROVE MEMORANDUM OF UNDERSTANDING
BETWEEN CIELO AND LEWIS COUNTY TO PROVIDE
SERVICES THROUGH CARES ACT FUNDING
WHEREAS, the Board of County Commissioners (BOCC), Lewis County, Washington,
has reviewed the Memorandum of Understanding (MOU) between Lewis County and
CIELO for the period of June 1, 2020, through October 15, 2020; and
WHEREAS, funding is available to provide Spanish-speaking case management and
outreach educational services around COVID-19 to residents of Lewis County who have
an unmet need, in part due to language and cultural barriers in the amount of $100,000
through the CARES Act funds; and
WHEREAS, it appears to be in the best public interest to authorize the execution of
said contract for Lewis County.
NOW THEREFORE BE IT RESOLVED that MOU between CIELO and Lewis County in
the amount of $100,000 from June 1, 2020, through October 15, 2020, is hereby
approved and the Director of Public Health & Social Services is authorized to sign the
same.
DONE IN OPEN SESSION this 15th day of June, 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Gary Stamper
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
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ATTEST: R��F: ;;,,• Edna J . Fund
Edna J. Fund, Vice Chair
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Rieva Lester •� Robert C. Jackson
Rieva Lester, Robert C. Jackson, Commissioner
Clerk of the Lewis County Board of County
Commissioners
DocuSign Envelope ID:AC832759-6040-4474-844E-OEE1D260C24C
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360 NW North Street
�` Public Health & Social Services Chehalis WA 98532
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11-us.4it:gtur's Ferst Co:trrtV
Memorandum of Understanding
Memorandum of Understanding#: Cielo
Memorandum of Understanding COVID-19
• Spanish Outreach and Education
This Memorandum of Understanding is entered into by and between Lewis County Public Health
& Social Services, herein and after referred to as County, and CIELO.
Purpose
The purpose of this Memorandum of Understanding ("MOU") is to CIELO, under the
direction of the County:
• Provide case management services to Spanish-speaking individuals in isolation or
quarantine due to COVID-19; and
• Conduct educational outreach to the Spanish-speaking community of Lewis County about
COVID-19, including, but not limited to:
o when to seek care, testing,stopping the spread of disease,and guidance if ill with
COVID-19;
o Isolation vs. quarantine; and
• Assist with reducing barriers to testing and care. Including, but not limited to education
on:
o Assuring access to testing regardless of documentation or insurance status
and it would be in the best interest of the citizens within the respective jurisdictions to enter
into an MOU to provide services.
Recitals
WHEREAS, COVID-19, a respiratory disease that can result in serious illness or death, is caused
by the SARS-CoV-2 virus, which is a new strain of coronavirus that had not been previously
identified in humans and can easily spread from person to person; and
WHEREAS, on January 31, 2020, the United States Department of Health and Human Services
Secretary Alex Azar declared a public health emergency for COVID-19, beginning January
27, 2020; and
WHEREAS,on February 29,2020,Washington Governor Jay lnslee declared a state of emergency
in response to the continued and growing threat presented by COVID-19; and
WHEREAS, on March 13, 2020, the Lewis County Board of County Commissioners declared a
present emergency which necessitates activation of the Lewis County Comprehensive
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Emergency Management Plan(CEMP)and utilization of emergency powers granted pursuant
to RCW 36.40.180 and RCW 38.52.070(2); and
WHEREAS, it is in the best interest if Lewis County to work with local organizations and
businesses to coordinate acquiring necessary supplies for prevention,detection,treatment,and
eradication of COVID-19.
WHEREAS,the parties agree to proceed as outlined herein and enter into the herein Memorandum
of Understanding as a voluntary and mutually beneficial understanding.
Witnesseth
NOW THEREFORE, in consideration of the mutual benefits and covenants hereafter contained,
the parties agree hereto as follows:
General Terms and Conditions
1. Scope of CIELO's Services
CIELO agrees to provide services, reports, and any material set forth in Exhibit A: Statement
of Work and Reporting Requirements during the MOU term. No material, labor, or facilities
will be furnished by CIELO unless otherwise provided for in this MOU.
2. Accounting and Payment for Services
Payment to CIELO for services rendered under this MOU shall be as set forth in Exhibit B:
Budget, Invoicing and Contractor Payment attached hereto. Unless specifically stated in
Exhibit B or approved in writing in advance by the MOU Representative for this MOU,
County and CIELO will not reimburse the other for any costs or expenses incurred outside the
performance of this MOU.
County and CIELO acknowledge that the entire compensation for this MOU is specified in
Exhibit B and CIELO are not entitled to any County benefits including, but not limited to,
vacation pay,holiday pay, sick leave pay,medical, dental, or other insurance benefits, or any
other rights or privileges afforded to County employees outside of their respective
entitlements and obligations.
3. Assignment and Subcontracting
Unless otherwise provided for in this MOU, no portion of this MOU may be assigned or
subcontracted to any other individual, form, or entity without the express and prior written
approval of the County MOU Representative.
4. Administration
This Memorandum of Understanding does not create a separate entity. This MOU shall be
jointly administered by County and CIELO.
5. Regulations and Requirements
This MOU shall be subject to all laws,rules, and regulations of the United States of America,
the State of Washington, and political subdivisions of the State of Washington, and to any
other provisions set forth in Special Terms and Conditions.
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6. Public Records Law
Each Party will fulfill their independent obligations, separately, under the Washington Public
Records Act(chapter 42.56 of the Revised Code of Washington). In the event one Party fails
to fulfill its obligations pursuant to this section and due in whole or in part to such failure a
court of competent jurisdiction imposes a penalty upon the other Party for violation of the
Public Records Act,the failing Party shall indemnify the other for that penalty, as well as for
all costs and attorney fees incurred by the other Party in the litigation giving rise to such a
penalty. The obligations created by this section shall survive the termination of this MOU.
7. Political Activity Prohibited
None of the funds provided under this MOU shall be used for any partisan political activity,
or to further the election or defeat of any candidate for public office or ballot measure.
However, no person engaged to perform such services pursuant to this MOU shall be
precluded from devoting income derived from such services to any lawful political activity,
or to the support of a candidate for public office or of a ballot measure.
8. Right to Review
This MOU is subject to review by any federal or state auditor. The Parties or their designees
shall have the right to review and monitor the financial and service components of this MOU
by whatever means are deemed expedient by the MOU Representative. Such review may
occur with or without notice and may include, but is not limited to, on-site inspection by
County or CIELO agents or employees, inspection of all records or other materials which the
Parties deem pertinent to the MOU and its performance,and any and all communications with
or evaluations by service recipients under this MOU.
9. Modifications
Either party may request changes in the MOU. Any and all agreed modifications shall be in
writing, signed by each of the parties.
10. Termination
Either Party may terminate this MOU upon 30 days' prior written notification to the other
Party. If this MOU is so terminated,the Parties shall be liable only for performance rendered
or costs incurred in accordance with the terms of this MOU prior to the effective date of
termination.
11. Termination for denial of CARES Act Funding
CIELO acknowledges and understands this agreement is subject the overall project
approval for County of its application for CARES Act funding. In the event County is
unable to obtain CARES Act Funding, County, in its sole discretion, may terminate
the MOU, in whole or in part. CIELO shall be entitled to payment for actual work
performed at unit MOU prices for completed items of work. County shall make a
reasonable, equitable adjustment in the MOU price for partially completed items of
work,but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this MOU at any time as a result of a
denial of CARES Act funding, shall not constitute a breach of MOU by County.
12.Termination for Public Convenience
Either Party may terminate the MOU, in whole or in part,whenever the terminating
Party determines, in its sole discretion,that such termination is in the interests of the
terminating Party. Whenever the MOU is terminated in accordance with this paragraph,
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the non-terminating Party shall be entitled to payment for actual work performed at unit
MOU prices for completed items of work.The terminating Party shall make a reasonable,
equitable adjustment in the MOU price for partially completed items of work,but such
adjustment shall not include provision for loss of anticipated profit on deleted or
uncompleted work. Termination of this MOU by Party at any time during the term for
convenience, shall not constitute a breach of MOU by the terminating Party.
13. Suspension of Performance and Resumption of Performance
In the event of government closure, suspension or limitation of funding in any way after the
effective date of this MOU and prior to normal completion, Parties may give notice to the
other Party to suspend performance as an alternative to termination. Parties may elect to give
written notice to the other Party to suspend performance when the Party determines there is a
reasonable likelihood that the funding insufficiency may be resolved in a timeframe that
would allow performance to be resumed prior to the end date of this MOU.Notice may include
notice by facsimile or email to the MOU's Representative. The Parties shall suspend
performance on the date stated in the written notice to suspend. During the period of
suspension of performance, each party may inform the other of any conditions that may
reasonably affect the potential for resumption of performance.Notice may be contingent upon
the occurrence or non-occurrence of a future event;e.g. the failure of the State of Washington
to pass a budget by a date specified in the notice.
When the Parties determine that the funding insufficiency is resolved, the Parties may give
written notice to resume performance and a proposed date to resume performance. Upon
receipt of written notice to resume performance, the Parties will give written notice to the
other as to whether it can resume performance, and, if so, the date upon which it agrees to
resume performance. If Parties give notice that they cannot resume performance,the Parties
agree that the MOU will be terminated retroactive to the original date of suspension of
performance.
If the funding issue is not resolved, the Parties may terminate the MOU under the
"Termination for Convenience"clause.
14. Defense and Indemnity MOU
Either Party(as the"Indemnifying Party") shall defend, protect, and hold harmless the other
Party or any officers or employees thereof,from and against all claims, suits,or action arising
from any intentional or negligent act or omission of the Indemnifying Party or any employee,
agent or representative of the Indemnifying Party or any subcontractor, while performing
under the terms of this MOU.
15. Insurance Coverage
CIELO shall comply with all provisions described in Exhibit C: Insurance Coverage,attached
hereto.
16. Resolution of Conflicts
In the event of an inconsistency in this MOU, unless otherwise provided herein, the
inconsistency shall be resolved by giving precedence in the following order:
i. Applicable federal and state statutes and regulations
ii. Special terms and conditions
iii. Exhibits
iv.General terms and conditions
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v. Any other provision of this MOU whether incorporated by reference or otherwise.
17. Disputes,Venue and Choice of Law
Both Parties agree that any disputes that arise under or relating to this MOU that cannot be
resolved to the satisfaction of both parties shall be submitted to mediation before either party
starts litigation in any form.An impartial third party acceptable to both the County and CIELO
will be appointed to mediate. Should the parties be unable to agree upon a mediator,then the
dispute shall be mediated through the Washington Arbitration and Mediation Service, at its
Tacoma office, and in accordance with the WAMS mediation rules. Each Party shall pay an
equal percentage of the mediator's fees and expenses. Either Party may not use any funds
received under this MOU to pay mediator's fees and expenses. The mediation shall be
confidential in all respects, as allowed or required by law.
In the event that mediation does not resolve the dispute, the venue for any litigation arising
under or relating to this MOU shall be in the courts of the State of Washington. This MOU
shall be governed by the laws of the State of Washington, excepting only the choice of law
rules of the State of Washington.
18. Records Maintenance
Each Party shall maintain all books, records, documents, data and other evidence relating to
this MOU and performance of the services described herein, including but not limited to,
accounting procedures and practices which sufficiently and properly reflect all direct and
indirect costs of any nature expended in the performance of this MOU. Both Parties shall
retain such records for a period of seven(7) years following the date of final payment.
If any litigation, claim or audit is started before the expiration of the seven- (7) year period,
the records shall be retained for a period of seven (7) years after all litigation,claims,or audit
findings involving the records have been finally resolved.
19. Recapture
In the event a Party fails to perform services specified in this MOU in accordance with state
laws, federal laws, and/or the provisions of this MOU, the other Party reserves the right to
recapture funds in an amount required to compensate the other Party for the noncompliance
in addition to any other remedies available at law or in equity. Repayment by the failing Party
or refunds under this recapture provision shall occur within the timeframe specified by the
other Party. In the alternative, the other Party may recapture such funds from payments due
under this MOU.
20. Confidentiality
Both Parties or any employee,agent or representative of the Parties or any subcontractor shall
maintain the confidentiality of all information provided or acquired by the Parties in
performance of this MOU, except upon prior written consent of the Attorneys for each Party
or an order entered by a court after having acquired jurisdiction over the Parties. Each Party
shall indemnify and hold harmless the other Party, its officials, agents or employees from all
loss or expense, including, but not limited to, settlements,judgments, setoffs, attorney's fees,
and costs resulting from a Party's breach of this provision.
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21. Information System Security
CIELO shall protect and maintain all confidential information gained by reason of this MOU
against unauthorized use, access, disclosure, modification or loss. Personal and/or medical
information collected, used or acquired in connection with this MOU shall be used solely for
the purposes of this MOU.
22. Protection of Personal Information
CIELO shall not use, publish,transfer, sell or otherwise disclose any confidential
information gained by reason of this contract for any purpose that is not directly
connected with the Contractor's performance of the services contemplated hereunder
except as provided by law, received by CIELO pursuant to section 8 of this contract or
with the prior written consent of the individual or personal representative of the
individual who is the subject of the personal information. Upon request by the County
or at the end of the contract term,or when no longer needed, CIELO shall return the
confidential information or certify in writing that CIELO destroyed the information in a
manner that cannot be reconstructed.
Nothing within this Section 22 shall preclude CIELO from maintaining appropriate
patient/client records and files in the ordinary course of CIELO's business, and such
records shall at all times be the responsibility of CIELO to maintain in accordance with
state and federal laws.
23. Ethics/Conflicts of Interest
In performing under this MOU, both Parties will assure compliance with the Ethics in Public
Service Act(Chapter 42.52 Revised Code of Washington), and any other applicable state or
federal law related to ethics or conflicts of interest.
24. Information System Security
Both Parties shall protect and maintain all confidential information gained by reason
of this MOU against unauthorized use,access, disclosure,modification or loss.
Personal and/or medical information collected, used or acquired in connection with
this MOU shall be used solely for the purposes of this MOU.
25. MOU Amendments
No amendment, modification or renewal shall be made to this MOU unless set forth in a
written Memorandum of Understanding Amendment, signed by both parties. Work under an
Memorandum of Understanding Amendment shall not proceed until both Parties duly
executes the Memorandum of Understanding Amendment.
26. Severability
If any term or condition of this MOU or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this MOU are declared severable.
27. Conformance
If any provision of this MOU violates any statute or rule of law of the state of Washington or
of the United States of America, it is considered modified to conform to that statute or rule of
law.
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28. Waiver
Waiver of any breach or condition of this MOU shall not be deemed a waiver of any prior or
subsequent breach.No term or condition of this MOU shall be held to be waived,modified or
deleted except by an instrument, in writing,signed by the party granting such a waiver.
29. Survival
The terms and conditions contained in this MOU will survive the completion, cancellation,
termination or expiration of the MOU.
39. Entire MOU
This written MOU along with attached exhibits and the documents and terms incorporated
herein by section 23 of this MOU, represents the entire MOU between the parties.
40. Parties
Each party to this MOU shall have an MOU representative. Each party may change its
representative upon providing written notice to the other party. The parties' MOU
representatives for this contract are:
For the County:
J.P.Anderson, MSW, Director
jp.anderson@lewiscouna.gov
(360) 740-2787
For CIELO:
Dr. Mary Ferris, Board Chair
CIELOboardchair(T gmail.corn
(360)709-0931
P" 41. Authorization
Only the Lewis County Board of County Commissioners, Director of Lewis County Public
Health&Social Services,or its designated MOU Representative identified herein, shall have
the expressed, implied, or apparent authority to alter, amend, modify, or waive any clause or
condition of this MOU. Furthermore, any alteration, amendment, modification, or waiver of
any clause or condition of this MOU is not effective or binding unless made in writing and
signed by the Lewis County Board of County Commissioners, Director of Lewis County Public Health& Social Services, or its MOU Representative.
Only CIELO, or its designated MOU Representative identified herein, shall have the
expressed, implied, or apparent authority to alter, amend, modify, or waive any clause or
condition of this MOU with respect to the rights and responsibilities of CIELO. Furthermore,
any alteration,amendment,modification,or waiver of any clause or condition of this MOU is
not effective or binding unless made in writing and signed CIELO,or its MOU Representative.
c'r
IN WITNESS THEREOF,this executed on day of , 2020.
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•
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Accepted: Accepted:
LEWIS COUNTY CIELO
Public Health and Social Services
l� DowS6ynad by:
J.P. Anderson, MSyoNt .b3..
Director
Dated: 'tc0?O Dated: 6/9/2020
APPROVED AS TO FORM:
JONATHAN MEYER [NAME] COUNSEL
Prosecuting Attorney
mber Smith, VSBA# 53121 , WSBA#
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Exhibit A: Statement of Work and Reporting Requirements
The purpose of this Statement of Work is to detail the work to be performed by CIELO and the
methods and content for reporting progress by CIELO in fulfilling all duties encompassed in this
MOU.
The term of this MOU shall commence on June 1st, 2020 and terminate on October 15th,2020.
CIELO shall administer funds awarded hereunder, to support a variety of activities, including
operations of time-limited housing units, rental assistance, and data collection and reporting,
coordinated assessments, legislatively established priorities,and requirements for a local homeless
plan. Activities shall include, but not be limited to,the following:
Reporting
Task Task/Activity/Description Deliverables/Outcomes Requirement Due Date
Number
1 Daily update/activity • Provide information to the Provide number Daily
report for LCPHSS at the LCPHSS COVID-19 of people spoken
COVID-19 Operations Operations Team on to for outreach
Team Meeting educational outreach activities,
activities location in
county,contacts
made,and
outcomes
2 Conduct educational • Educate workplaces(both Report number Daily(or
outreach activities to staff and employers)on of outreach is this
Spanish-speaking COVID-19,including,but activities weekly?)
employees and not limited to: conducted(ex.
employers Testing information; educated 2
Assurance of testing groups of 40
availability regardless of about testing
insurance or options)
documentation status;
Signs of illness;
How to care for self and
others in household when
ill;
Quarantine vs. isolation
3 Provide case • Provide Spanish-speaking Number of Daily
management for Lewis County residents people in
Spanish-speaking with information and assist quarantine and
residents during in navigating the number of
quarantine and or healthcare system if they people in
isolation require quarantine or isolation
isolation
•
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Exhibit B: Budget, Invoicing, and Payment
Lewis County shall pay an amount not to exceed $100,000 to CIELO for work as described in
Exhibit A, subject to conditions set forth in this Exhibit B: Budget, Invoicing, and Payment.
CIELO must submit correlating invoices for reimbursement of market rate costs.
1. Budget Detail
Item Budget
2 FTEs for 6 months for Spanish-
speaking case management and
COVID-19 outreach services Not to exceed$100,000
Market rate not to exceed
Equipment $1,000
Market rate not to exceed
Supplies $1,000
Insurance Coverage(as described
under Exhibit C) At Cost
TOTAL NOT-TO-EXCEED AMOUNT $100,000
2. Compensation
Payment to CIELO for services rendered under this MOU shall be as set forth in Exhibit B.
Where Exhibit B requires payments by Lewis County, payment shall be made on a
reimbursement basis,supported, unless otherwise provided in Exhibit B,by documentation of
units of work actually performed (time sheets) and amounts earned, including where
appropriate, the actual number of days worked each month, total number of hours for the
month,and total dollar payment requested.
Costs allowable under this MOU are actual expenditures according to an approved budget up
to the maximum amount stated above. CIELO shall use federal cost principles specified in
OMB Circular A-110"Cost Principles Applicable to Grants,Contracts and other Agreements"
with non-profit organizations as applicable. CIELO shall include this last paragraph in any
subcontracts.
Line-item adjustments to the budget must be requested in writing by CIELO 45 days prior to
invoicing based on the requested adjustment(s). Lewis County will notify CIELO of approval
or denial prior to invoice period.
Lewis County may withhold reimbursement payment if CIELO fails to submit required
invoices and supportive documentation to Lewis County. CIELO's failure to submit invoices
as specified is grounds for the Lewis County to terminate the MOU as provided herein.
3. Invoice Timeframe
CIELO shall submit invoices to the Lewis County MOU Representative identified herein or
to other such person identified by the Lewis County MOU Representative by the 10t of each
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month. CIELO shall submit a copy of their internal line-item budget tracking with their
invoice for services. CIELO must submit correlating invoices for reimbursement of market
rate costs.
4. Eligible Use of Funds
Funding awarded under this MOU may only be used for activities described in Exhibit A.
5. Duplicate Payment
CIELO certifies that work to be performed under this MOU does not duplicate any work to
be charged against any other Lewis County MOU, subcontract or funding from any other
source.
6. Audit
i. General Requirements:
CIELO is to procure audit services based on the following guidelines:
a. CIELO shall maintain its records and accounts so as to facilitate the audit requirement
and shall ensure that any subcontractor also maintains auditable records.
b. CIELO is responsible for any audit exceptions incurred by its own organization or that
of its subcontractor. Lewis County reserves the right to recover from CIELO all
disallowed costs resulting from the audit.
c. As applicable,CIELO shall be required to have an audit and must ensure all audits are
performed in accordance with Generally Accepted Auditing Standards (GAAS);
including,but not limited to,the Government Auditing Standards(the Revised Yellow
Book)developed by the Comptroller General.
d. Responses to any unresolved management findings and disallowed or questioned costs
shall be included with the audit report. CIELO must respond to Lewis County requests
for information or corrective action concerning audit issues within thirty(30)days of
the date of request.
ii. The Office of the State Auditor shall conduct the audit.
iii. CIELO shall include the above audit requirements in any subcontracts.
iv. In all cases, CIELO's financial records must be available for review by Lewis County.
7. Future Non-Allocation of Funds
If sufficient funds are not appropriated or allocated for payment under this MOU for any future
fiscal period, neither Party will be obligated to make payments for services or amounts
incurred after the end of the current fiscal period.No penalty or expense shall accrue to either
Party in the event this provision applies.
8. Errors and Omissions Uncompensated
In the event of any errors or omissions by the Parties in the performance of any work required
under this MOU, the Parties shall make any and all necessary corrections without additional
compensation.
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Exhibit C: Insurance Coverage
CIELO shall provide insurance coverage as set out in this Exhibit to protect the County should there
be any claims, suits, actions,costs,damages or expenses arising from any loss, or negligent or
intentional act or omission of CIELO or subcontractor,or agents of either, while performing under
the terms of this MOU.
All required insurance shall be issued by an insurance company authorized to do business within the
State of Washington.The insurance shall name the County and its agents, officers,and employees as
additional insureds under the insurance policy. All policies shall be primary to any other valid and
collectable insurance. CIELO shall instruct the insurers to give the County thirty(30)calendar days
advance notice of any insurance cancellation or modification.
CIELO shall submit to the County within fifteen(15)calendar days of the MOU start date,proof of
insurance identifying Lewis County as Primary,Non Contributory',additionally Insured,with
endorsement(s) for additional insured as indicated below,which outlines the coverage and limits
defined in this insurance section. During the term of the MOU, CIELO shall submit renewal
certificates with endorsements not less than thirty(30)calendar days prior to expiration of each
policy required under this section.
CIELO shall provide insurance coverage that shall be maintained in full force and effect during the
term of this MOU, as follows:
1.Commercial General Liability Insurance Policy
Provide a Commercial General Liability Insurance Policy, including grant liability,written on an
occurrence basis, in adequate quantity to protect against legal liability arising out of MOU activity
but no less than$1,000,000 per occurrence. Additionally,CIELO is responsible for ensuring that
any subcontractors provide adequate insurance coverage for the activities arising out of
subcontracts.
2.Professional Liability
Provide a Professional Liability Insurance Policy written on an occurrence basis in adequate
quantity to protect against medical malpractice or errors and omissions claims arising out of an
MOU activity.
3. Automobile Liability
In the event that performance pursuant to this MOU involves the use of vehicles, owned or
operated by CIELO or its subcontractor,automobile liability,insurance shall be required.The
minimum limit for automobile liability is$1,000,000 per occurrence, using a Combined Single
Limit for bodily injury and property damage.
4. Fidelity Insurance
Every officer,director,employee, or agent who is authorized to act on behalf of CIELO for the
purpose of receiving or depositing funds into program accounts or issuing financial documents,
checks,or other instruments of payment for program costs shall be insured to provide protection
against loss:
i. The amount of fidelity coverage secured pursuant to this MOU shall be$100,000 or the
highest of planned reimbursement for the MOU period, whichever is greatest. Fidelity
insurance secured pursuant to this paragraph shall name CIELO as beneficiary.
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ii. Subcontractors that receive$10,000 or more per year in funding through this MOU shall
secure fidelity insurance as noted above. Fidelity insurance secured by subcontractors pursuant
to this paragraph shall name the Contractor as beneficiary.
5.Business Property
CIELO shall provide business property insurance adequate to repair,replace, or recreate any
County-owned property in the possession of CIELO,or data, books,computer programs, plans,
specifications, documents,films, pamphlets,reports, sound reproductions, studies, surveys,tapes,
and/or training materials produced by CIELO or any subcontractors in the performance of the
work under this MOU.
6.Industrial Insurance Waiver
CIELO shall comply with all applicable provisions of Title 51 Revised Code of Washington,
Industrial Insurance. If VVHC fails to provide industrial insurance coverage or fails to pay
premiums or penalties on behalf of its employees as may be required by law, County may collect
from CIELO the full amount payable to the Industrial Insurance Accident Fund. County may
deduct the amount owed by CIELO to the accident fund from the amount payable to CIELO by
County under this MOU, and transmit the deducted amount to the Department of Labor and
Industries, (L&I)Division of Insurance Services. This provision does not waive any of L&l's
rights to collect from CIELO.
7.Volunteer Medical Protection
CIELO shall provide any volunteer who performs any duties related to or covered by this MOU
with coverage at no cost to the volunteer for immediate, short-term,and long-term medical care
that substantially matches employee coverage as described in Title 51 Revised Code of
Washington.
Page 13 of 13
BOCC AGENDA ITEM SUMMARY
Resolution: 20-202 BOCC Meeting Date: June 15, 2020
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approve Memorandum of Understanding between CIELO and Lewis County to provide services
through CARES Act funding
Contact: Sandi Andrus Phone: 3607401148
Department: PHSS - Public Health & Social Services
Description:
Approve MOU with CIELO to provide Spanish-speaking case management to residents in Lewis
County due to COVID-19.
Approvals: Publication Requirements:
Publications:
User Status
Erik Martin Pending
J.P. Anderson Pending
PA's Office Approved
Tamara Hayes Pending
Additional Copies: Cover Letter To:
Sandi Andrus, Meja Handlen, Stacey Loflin, Email to Dr. Mary Ferris, Board Chair, at
Steve Walton, Tawni Shepherd, Suzette CIELOboardchair@gmail.com
Smith, Kaity Nissell, Grace Jimenez