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2020-06-22 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes June 22, 2020 Present: Commissioner Stamper, Commissioner Fund, Commissioner Jackson Recorder: Rieva Lester Commissioner Stamper called the meeting to order at 3 p.m., determined a quorum and then proceeded with the flag salute. PUBLIC COMMENT None. Commissioner Fund made a motion to add to the agenda a proclamation honoring the Class of 2020. Commissioner Jackson seconded. Motion passed 3-0. PRESENTATION Commissioner Fund made a motion to approve a proclamation recognizing the Class of 2020. Commissioner Jackson seconded. Commissioner Fund read the proclamation into the record. Motion passed 3-0. NOTICE ITEMS Commissioner Jackson made a motion to approve Resolutions 20-208 and 20-209. Commissioner Fund seconded. 1 Resolution 20-208: Notice of hearing regarding Ordinance 1318, which would amend Lewis County Code Chapter 18.10— Public Works Fee Schedule. The hearing will take place July 6, 2020. Public Works Director Josh Metcalf spoke to the resolution. He said the ordinance will allow the county to update the Public Works fee schedules throughout the year, if needed. Resolution 20-209: Notice of hearing to consider a boundary line adjustment and an easement between Lewis County property and an adjacent property on Center Street in Chehalis. The hearing will take place July 13, 2020. Real Estate Services Manager Martin Roy spoke to the resolution. He said the hearing will take place July 13. Martin said the county acquired a property from the PUD in roughly 2007. He said the adjacent owner is willing to resolve an issue with the boundary lines. Motion passed 3-0. CONSENT ITEMS Commissioner Fund made a motion to approve minutes from the June 15, 2020, meeting as well as Resolution 20-210. Commissioner Jackson seconded. Resolution 20-210: Approval of warrants/claims against the various county departments. Chief accountant Suzette Smith, representing the Auditor's Office,said warrants numbered 829,719 through 829,907 and direct disbursement numbered 2279 were issued in June for payments against the county totaling$1,831,934.60. She noted a skip in sequence for warrants 829,656 through 829,718, which were issued on behalf of Special Purpose Districts. Motion passed 3-0. DELIBERATION ITEMS Commissioner Jackson made a motion to approve Resolutions 20-211 through 20-218. Commissioner Fund seconded. Resolution 20-211: Authorize the Director of Information Technology Services to execute a purchase order with Cisco and Ednetics. IT Director Matt Jaeger spoke to the resolution. He said the contracts will help with security for employees working remotely. He noted that$123,131.13 (plus tax) of the$155,214.44 before-tax total would be covered by Coronavirus Relief Funding. 2 Resolution 20-212: Approve the proposed acquisition of additional right of way for Rogers Road in Chehalis. Real Estate Services Manager Martin Roy spoke to the resolution. He said a safety project on Rogers Road will require the acquisition of property from one property owner. Resolution 20-213: Approve the proposed acquisition of a temporary easement for Centralia Alpha Road in Centralia. Real Estate Services Manager Martin Roy spoke to the resolution. He said a safety project on Centralia Alpha Road will require the acquisition of property from one adjacent property owner. Resolution 20-214 Approve State E911 Coordination Office (SECO) County Coordinator Professional Development(CPD) Contract SFY2021. Budget Services Manager Becky Butler spoke to the resolution. She said the contract is an annual contract that covers travel and training. Resolution 20-215 Accept an interlocal agreement with the City of Tumwater for the use of Lewis County Jail facilities. Chief Chris Sweet spoke to the resolution. He said it will be a new contract with Tumwater, which reached out to the county to provide additional prisoner housing. He said the flat rate is$75 per inmate per day. Resolution 20-216:Adopt the May 26, 2020, Radio Amateur Civil Emergency Services (RACES) Plan as an Annex to the Lewis County Comprehensive Emergency Management Plan. Emergency Management Deputy Director Andy Caldwell spoke to the resolution. He said the resolution updates a RACES plan already in existence. Resolution 20-217. Approve the amended agreement between Lewis County and Washington State Military Department for the FEMA Emergency Management Performance Grant and authorizing signatures thereon. Emergency Management Deputy Director Andy Caldwell spoke to the resolution. He said the county was unable to spend $3,700 of its contract from the previous year, so the contract allows for the use of that funding. 3 Resolution 20-218:Approve a contract for Public Defender Indigent Defense Services between Lewis County and Rachael Tiller,Defender for the Day. County Manager Erik Martin spoke to the resolution. He said the agreement gives Rachel Tiller an increase of approximately 21 percent for a five-year term. Motion passed 3-0. HEARING Resolution 20-219: Approve a franchise to Rene&Jeannette Remund to install,construct,operate and maintain water facilities in Lewis County road rights of way. Commissioner Stamper introduced the hearing. Real Estate Services Manager Martin Roy gave the staff report. He said the Remunds have a water system near Curtis and that their existing franchise covers 5,600 feet. He said the nonexclusive franchise would renew the franchise for an additional five years. Commissioner Stamper asked if there were any questions.There were no questions. Commissioner Stamper then closed the question-and-answer portion of the hearing. Martin asked that his previous comments be adopted into the record. Commissioner Stamper asked if anyone wanted to speak for or against the resolution. No one spoke. Commissioner Stamper closed the hearing. Commissioner Fund made a motion to approve Resolution 20-219. Commissioner Jackson seconded. Motion passed 3-0. ANNOUNCEMENTS Commissioner Fund urged Lewis County residents to respond to the U.S.Census. County Manager Erik Martin noted that the county still has restrictions on attendance at the commissioners'quorum meetings. He said county staff can attend via Zoom to free up more room for the public to attend. Ron Averill said the Lewis County Seniors will have changes to their meal delivery service. 4 COVI D-19 Erik Martin said the county has learned of three new COVID-19 cases,of which two are in District 2 and one is in District 1.The group discussed recent upticks in cases. Health and Social Services Director discussed the steps an individual should take if they are symptomatic or believe they have been exposed to someone awaiting test results. PRESS CONFERENCE/CALENDARS The commissioners discussed their calendars.They discussed resuming their regular meeting schedules the week of July 6. ADJOURNMENT The BOCC Business Meeting adjourned at 3:52 p.m.,with the next Business Meeting scheduled for Monday,June 29,2020, in the Commissioners' Hearing Room (Room 223). Please note that minutes from the 80CC Business Meeting are not verbatim.A recording of the meeting may be purchased at the BOCC office,or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings. Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m.,2 p.m.,6 p.m.,and 10 p.m. daily. Video footage also can be found on the Lewis County Commissioners'Facebook page. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY,WASHINGTON iSA StOlab(— G'� Stam r,Chair ry ATTEST: -• • und,Vice (fair \--\(>1/4\1,rip,‘ Rieva L er, Clerk of the Board Robe ' .Jackson,Commissioner 5