Agreement with HUD to provide $161,439 for McKinney Transitional Housing Program BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-224
APPROVE AGREEMENT BETWEEN LEWIS COUNTY
AND THE DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD) TO PROVIDE FUNDS FOR THE
MCKINNEY TRANSITIONAL HOUSING PROGRAM IN
THE AMOUNT OF $161,439
WHEREAS, the Board of County Commissioners (BOCC), Lewis County, Washington,
has reviewed the agreement to provide transitional housing to homeless families
between Lewis County and HUD; and
WHEREAS, funding in the amount of $161,439 is available from HUD for the period of
May 1, 2020, through April 30, 2021; and
WHEREAS, it appears to be in the best public interest to authorize the execution of
said contract.
NOW THEREFORE BE IT RESOLVED that the contract between Lewis County and HUD
to provide funds for the McKinney Transitional Housing Program in the amount of
$161,439 from May 1, 2020, through April 30, 2021, is hereby approved and the
Director of Public Health & Social Services is authorized to sign the same.
DONE IN OPEN SESSION this 29th day of June, 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Gary Stamper
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
ATTEST: "T` "" Edna J . Fund
.10
• ° ^>Edna J. Fund, Vice Chair
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Rieva Lester Robert C . Jackson
Rieva Lester, Robert C. Jackson, Commissioner
Clerk of the Lewis County Board of County
Commissioners
!?¢ �0 U.S.Department of Housing and Urban Development
cr I Office of Community Planning and Development
* I -1 * 909 First Avenue
I 1 11 11 Suite 200
Seattle,WA 98104
Grant Number: WA0091LOT011912
Tax ID Number: 91-6001351
DUNS Number: 079272555
CONTINUUM OF CARE PROGRAM(CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement("this Agreement")is made by and between the United States
Department of Housing and Urban Development("HUD")and Lewis County(the"Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42
U.S.C. 11301 et seq. (the"Act"); the Continuum of Care Program rule(the"Rule"),as amended from
time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds
were awarded.
The terms"Grant"or"Grant Funds"mean the funds that are provided under this Agreement.
The term"Application"means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications,assurances,technical submission documents, and any
• information or documentation required to meet any grant award condition. All other terms shall have
the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects)listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement,this Agreement shall control.
HUD's total funding obligation for this grant is $161,439,allocated between the projects
listed below and,within those projects,between budget line items, as shown below.
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• 'F
Project No. Grant Term Performance Period Total Amount
WA0091LOT011912 12 months 05-01-2020- 04-30-2021 $161,439
a. Continuum of Care planning activities $0
b. Acquisition $0
c. Rehabilitation $0
d. New construction $0
e. Leasing $0
f. Rental assistance $110,196
g. Supportive services $40,668
h. Operating costs $0
i. Homeless Management Information System $0
j. Administrative costs $10,575
k. Relocation Costs $0
1. HPC homelessness prevention activities:
Housing relocation and stabilization services $0
Short-term and medium-term rental assistance $ 0
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If any new projects funded under this Agreement are for project-based rental assistance for a
term of fifteen(15)years,the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The performance period of renewal projects funded by this Agreement will begin
immediately at the end of the performance period under the grant agreement being renewed. Eligible
costs incurred between the end of Recipient's final operating year under the grant agreement being
renewed and the date of this Agreement is executed by both parties may be reimbursed with funds
from the first operating year of this Agreement. No funds for renewal projects may be drawn down
by Recipient before the end date of the project's final operating year under the grant that has been
renewed.
For any transition project funded under this Agreement the performance period of the
transition project(s)will begin immediately at the end of the Recipient's final operating year under
the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the
end of Recipient's final operating year under the grant being renewed and the execution of this
Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High-performing Communities(HPCS)are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached"Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s)included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement,provided that
each rate included satisfies the applicable requirements under 2 CFR part 200(including appendices).
• This Agreement shall remain in effect until the earlier of 1)written agreement by the
parties; 2)by HUD alone,acting under the authority of 24 CFR 578.107;3)upon expiration of the
performance periods for all projects funded under this Agreement;or 4)upon the expiration of the
period of availability of funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application,unless the Recipient changes the address and key contacts in e-snaps. Recipient
notifications to HUD shall be to the HUD Field Office executing the Agreement. No right,benefit,
or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.
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The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
By: 94.(Signature)
Jack Peters, Director
(Typed Name and Title)
May 8,2020
(Date)
RECIPIENT
Lewis County
(Name of Organization)
By:
(Signature of Authorized Official)
AVVALV.$0%,.. 0/6-0
(Typed Name and Title of Authorized Official)
(Date)
w ww.hud.gov espanol.hud.gov Page 4
Indirect Cost Schedule
Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies(for example, Modified Total Direct Costs(MTDC)). Do not
include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under
the grant,the indirect cost rate applicable to each department/agency(including if the de minimis rate
is used per 2 CFR§200.414),and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10%of Modified Total Direct Costs in accordance with 2 CFR
§200.414,enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant,the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63;2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200(for
state and local governments).
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Executive Summary
Department of Housing and Urban Development
Grant # WA0091 LOT011921
Description
The Department of Housing and Urban Development (HUD), through the McKinney
Transitional Housing Program grant, provides funding for rapid housing for
homeless families with children. Homeless is defined by HUD as staying in a
shelter, vehicle or other locations not meant for human habitation. Families are
defined by HUD as parent/parents with minor child or children. HUD contracts with
Lewis County to subcontract for McKinney program services.
Recommendation
Approve amendment so the funds may be received and awarded.
Budget Impact
Fund: 104-618-000-000-565-40-41-00 Housing
Increase: $ 161,439.00
Period: May 1, 2020 —April 30, 2021
Cover Letter:
David Foster
Lori Martin
U.S Department of Housing and Urban Development
909 First Avenue, Suite 200
Seattle, WA 98101-1000
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: June 29, 2020
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approve Agreement between Lewis County and the Department of Housing and Urban
Development (HUD) to provide funds for the McKinney Transitional Housing Program in the amount
of $161,439
Contact: Sandi Andrus Phone: 3607401148
Department: PHSS - Public Health & Social Services
Description:
Funding from the Department of Housing and Urban Development (HUD) through the McKinney
Transitional Housing Program provides funding for rapid housing for homeless families with
children.
Approvals: Publication Requirements:
Publications:
User Status
Becky Butler Pending
Erik Martin Pending
J.P. Anderson Pending
PA's Office Approved
Additional Copies: Cover Letter To:
Sandi Andrus, Meja Handlen, Stacey Loflin, David Foster, Lori Martin
Steve Walton, Suzette Smith, Kaite Nissell, U.S Department of Housing and Urban
Michelle Sauter, Grace Jimenez Development
909 First Avenue, Suite 200
Seattle, WA 98101-1000