Interlocal agreement with Thurston County for cost sharing in Chehalis River Basin Flood Warning System. BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-232
RESOLUTION APPROVING AND ENTERING INTO AN
INTERLOCAL AGREEMENT WITH THURSTON COUNTY
FOR THE PURPOSE OF COST SHARING IN THE
CHEHALIS RIVER BASIN FLOOD WARNING SYSTEM.
WHEREAS, Lewis County serves as the Fiscal Agent for the Chehalis River Basin Flood
Control Authority (Flood Authority); and
WHEREAS, the Flood Authority has approved the Parties' agreement that the members
shall bear a certain percentage of the annual cost of operating and maintaining the
Chehalis River Basin Flood Warning System (Flood Warning System); and
WHEREAS, Thurston County, as beneficiary of the Flood Warning System, has agreed
to pay a share for the annual maintenance cost assessed by Lewis County on behalf of
the Flood Authority for operating and maintaining the Flood Warning System; and
WHEREAS, Lewis County and Thurston County wish to memorialize the terms and
conditions of their cost-sharing agreement through an Inter-local Agreement pursuant
to RCW Chapter 39.34; and
WHEREAS, it appears to be in the best public interest to approve this agreement and
authorize the Inter-local Agreement for cost sharing.
NOW THEREFORE BE IT RESOLVED the Board of County Commissioner enters into an
Inter-local Agreement with Thurston County for the purpose of cost sharing in the
Chehalis River Basin Flood Warning System.
DONE IN OPEN SESSION this 6th day of July, 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Eric Eisenberg Gary Stamper
By: Eric Eisenberg, Gary Stamper, Chair
Chief Civil Deputy Prosecuting Attorney
ATTEST: "-T1 "9si• Edna J . Fund
111.)OF',
',,c:.Edna J. Fund, Vice Chair
SIIyCV
1$45
.: ,,rorcr" ��• Robert C. Jackson
Rieva Lester S����To?
Rieva Lester, Robert C. Jackson, Commissioner
Clerk of the Lewis County Board of County
Commissioners
INTERLOCAL AGREEMENT
FLOOD WARNING SYSTEM COST SHARING
This Interlocal Agreement(AGREEMENT),is made and entered into pursuant to RCW lq.14.o8o and in
conformance with RCW 43.oq.zio on this 3rd day of March,2020,by and between Lewis County and
Thurston County,both political subdivisions of the State of Washington and members of the Chehalis
River Basin Flood Authority(collectively"Parties").
WHEREAS,Lewis County serves as the Fiscal Agent for the Chehalis River Basin Flood Authority("Flood
Authority");and
WHEREAS,the Flood Authority has approved the Parties'agreement that the Counties shall bear a certain
percentage of the annual cost of operating and maintaining the Chehalis River Basin Flood Warning
System("Flood Warning System"),including certain identified river/stream/precipitation gages and
webcams located throughout the Chehalis River Basin;and
WHEREAS,Thurston County,as beneficiary of the Flood Warning System,has agreed to pay a share for
the annual maintenance cost assessed by Lewis County on behalf of the Flood Authority for operating and
maintaining the Flood Warning System;and
WHEREAS, Lewis County and Thurston County wish to memorialize the terms and conditions of their
agreement in an interlocal agreement.
NOW,THEREFORE,THE PARTIES COVENANT AND AGREE as follows:
1. PURPOSE AND UNDERTAKING. Thurston County agrees to pay Lewis County biannually for 14%of
the operation and maintenance cost of the Flood Warning System. These payments are intended to
defray a portion of the Flood Authority's annual assessment to Lewis County for the cost of the Flood
Warning System. These costs include, but are not limited to acquisition, installation, and maintenance
of certain river and precipitation gages and webcams,operational support,parts,operation and
maintenance of the flood warning website,consultant fees and other expenses directly related to the
Flood Warning System,as authorized and approved by the Chehalis River Basin Flood Authority. Lewis
County will remit to Thurston County an invoice on a biannual basis,Thurston County agrees to
reimburse Lewis County within thirty(3o)days of receiving the payment request.
Thurston County share of these costs are:
2020--$9,811.28(14%of 70,081)actual
2021-$10,914.54(14%of 77,961)projected
2022-$11,097.38(14%of 79,267)projected
2oz3—$11,283.86(14%of 80,599)projected
2024—$11,509.S4(14%of 82,211)projected
2o25—$.11,739.73(14%of 83,855)projected
2. LEWIS COUNTY'S UNDERTAKING. Lewis Countyagreesto pay the Flood Authority's approved
contractor the amount duly approved and assessed each year by the Flood Authority for the Flood
Warning System. While Fiscal Agent for the Flood Authority and as duly directed by the Flood
Authority,Lewis County also will continue to collect and disburse to the appropriate contractor all
contributions by other members of the Flood Authority toward the operation and maintenance cost of
the Flood Warning System.
11Fa e
3. NO SEPARATE ENTITY. The Parties are not forming a separate entity as part of this Agreement. This
Agreement shall not be deemed or construed to create a separate legal entity or to create a joint
venture or partnership among the Parties. Each Party represents and warrants that it has the authority
to enter into this Agreement.
4. DURATION. This Agreement shall expire on December 31, 2025,unless terminated earlier pursuant to
the provisions of this Agreement. Each Party may terminate its participation in this Agreement by
depositing in the U.S.Mail,first class postage prepaid,or providing in person a written notice of
termination addressed to the contact persons for each non-terminating Party as identified herein and
at the address stated herein. The termination shall become effective thirty(3o)days after it is
postmarked or is hand-delivered to the non-terminating Party at the following addresses or as such
addresses are amended by written Notice of Change of Address signed by the Chair of the Board of
County Commissioners:
a. Lewis County: Chair of the Lewis County Board of County Commissioners,351 NW North Street,
Chehalis,WA 98532
b. Thurston County: Chair of the Thurston County Board of County Commissioners, 2000 Lakeridge
Dr.SW,Olympia,WA 98502
5. AMENDMENT. With the exception of a change in notification address,this Agreement may be
amended,altered or changed only by a written memorandum of agreement approved by the
governing bodies of the parties and signed by the respective managers and commissioners.
6. This Agreement shall be construed and enforced in accordance with the laws of the State of
Washington,and venue for any dispute arising hereunder shall be in the Superior Court for the State of
Washington in Lewis County.
EXECUTED IN DUPLICATE and effective as of the date and year first above written.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Prosecuting Attorney THURSTON COUNTY,WASHINGTON
ECA? ,k1A.a- 4V-
By: Ch
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ATTEST: Corn ission
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Clerk of a Board Commissio
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PASSED IN REGULAR SESSION THIS 3 rd DAY OF March,2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY,WASHINGTON
?t—CO;it/Lt.-/
By:Civil Deputy Prosecuting Attorney ry S amper,Cha.
ATTEST: dna J.Fu Vjr Chair
Rieva L ster, Clerk of the Board Robert C.Jackson, Commissioner
Wage
G L I B
RIVER BASIN Executive Action, 11/01/2019:
-- .
F1000 AUTHORITY
1. 2020 annual costs and reimbursement
November 1, 2019 rates approved by Executive Committee
(Commissioners Raines,Fund and Menser).
TO: Flood Authority Executive Committee Members 2. Lewis County,as Flood Authority fiscal
agent, directed to begin collecting payments.
FROM: Scott Boettcher, Staff
SUBJECT: 2020 Flood Warning System Budget and County Shares
Purpose of this memo is to discuss and allocate 2020 Flood Warning System annual costs
(www.chehalisriverflood.com). This will be done via conference call this Friday, 11/01/2019, at 2:30. We walk
through the following attachments to this memo:
• Attachment A— Breakdown and Comparison of Annual O & M Costs(2014 through 2023)
• Attachment B—Staff Recommendation
• Attachment C—Draft Outreach Content
• Attachment D—Flood Warning System Usage
Please feel free contact me with any questions(360/480-6600,scottb(a�sbgh-partners.com).
2020 Flood Warning System Costs (1) 11/01/2019
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Attachment B
Staff Recommendation
Recap of 2014-2019 Allocation Approach
Annual cost for 2014, 2015, 2016, 2017, 2018 and 2019 were allocated among Flood Authority counties
as follows:
o Grays Harbor County-- 22%.
o Lewis County--64%.
o Thurston County --14%.
The method behind this allocation was as follows:
O 50%of the allocation was based on populations of communities prone to flooding.
O 50%was based on historic FEMA flood insurance payments.
This allocation approach was unanimously supported by Flood Authority beginning in 2014(see here).
II. Staff Recommendation
Flood Authority agrees to use the same allocation approach as last year(see here)on the basis that
relatively not a lot has changed in the Basin in terms of population shifts and/or exposure to flood risk,
i.e., Lewis County still has largest population and risk exposure in the Basin.
2020 annual costs are proposed in the same manner as 2019 with Grays Harbor County paying 22%of
costs, Lewis County paying 64%of costs, and Thurston County paying 14%of costs. 2020 costs are:
2019 2020 Difference (increase)
Grays Harbor County
(22%) $13,323.73 $15,417.72 $2,093.99
Lewis County(64%) $38,759.94 $44,851.56 $6,091.62
Thurston County(14%) $8,478.74 $9,811.28 $1,332.54
Increased costs are due to increased O&M from recent Flood Authority approved expansions to Flood
Warning System (new gages, new webcams). Costs are warranted, especially given consistently
increasing usage of system(discussed further in Attachments C and D).
Staff and Lewis County(as fiscal agent)are directed to implement and prepare payment schedules(ast
half due 3/31/2020; 2nd half due 7/31/2o20).
Note: Lewis County, acting as fiscal agent for the Flood Authority, has historically handled billing and
processing for payments associated with the Flood Warning System. It is assumed this practice will
continue for 2020. It should be noted however that Lewis County's role could be modified/adjusted as
further thought and consideration is put into ownership, operation and maintenance of the Flood
Warning System in light of the Office of Chehalis Basin and Lewis County Flood Control Zone District
assuming more prominent roles.
2020 Flood Warning System Costs (3) 11/01/2019
Attachment C
Draft Outreach Content
I. Flood Warning System Usage(1)
Increasing annual O&M costs are warranted when Flood Warning System usage increases. One
measure of usage is email gage alert sign-ups. As alert sign-ups increase, per capita costs decrease.
Flood Season Gage Alert Sign-Ups Annual O&M Cost Per Sign-Up Cost
2013/14 n/a $ 53,585
2014/25 379 $ 60,485 $ 159.59
2015/16 845 $ 57,935 $ 68.56
2016/17 951 $ 57,935 $ 60.92
2017/18 984 $ 59,169 $ 60.13
2018/19 1037 $ 60,562 $ 58.4o
2019/2o isoo $ 7o,o8z. $ 46.72
2020/21 1600 $ 77,961 $ 48.73
2021/22 1700 $ 79,267 $ 46.63
2022/23 1800 $ 80,599 $ 44.78
II. Draft Outreach Content(for letter or email)
To continue to increase gage alert sign-ups, as(1) an inexpensive way to keep citizens, businesses,
first-responders, etc. informed of changing river conditions and (2)a way of continuing to lower per
capita costs, a targeted outreach campaign for the month of November 2019 is planned. First on the
order is outreach to churches and faith communities in the Basin to increase gage alert sign-ups.
DRAFT email outreach content. . .
Dear**name**:
My name is Scott Boettcher. I am staff to the Chehalis River Basin Flood Authority.
I am contacting you to raise your awareness of the Chehalis River Basin Flood Warning System
(www.chehalisriverflood.com) and would like to ask that you share the attached with your
congregation.
The Chehalis River Basin Flood Warning System provides an email alert flood notification program.
The email alert flood notification program allows individuals and organizations to sign-up to receive
automatic email alerts from select river gages once those river gages reach elevated and potentially
threatening flood levels. The Chehalis River Basin Flood Warning System is one way the Chehalis
River Basin Flood Authority is working to ensure Basin residents are flood aware and flood
prepared.
Here are some additional resources:
2020 Flood Warning System Costs (4) 11/01/2019
• 2019-20 Flood Alert Sign-Up Information --> Click here.
• Interactive Gage Alerts map-->Click here.
• Flood Warning System icon for posting to your website--> Click here (option i), here (option 2).
Thank you for your consideration and feel free to contact me to discuss further.
Scott
Be Aware, Be Prepared.
Scott Boettcher, Staff
Chehalis River Basin Flood Authority
36o/48o-6600
scottb(a�sbgh-partners.com
2020 Flood Warning System Costs (5) 11/01/2019
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BOCC AGENDA ITEM SUMMARY
Resolution: 20-232 BOCC Meeting Date: July 6, 2020
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Resolution approving and entering into an interlocal agreement with Thurston County for the
purpose of cost sharing in the Chehalis River Basin Flood Warning System.
Contact: Lee Napier Phone: 360.740.2606
Department: CD - Community Development
Description:
Resolution approving and entering into an interlocal agreement with Thurston County for the
purpose of cost sharing in the Chehalis River Basin Flood Warning System.
Approvals: Publication Requirements:
Publications:
User Status n/a
PA's Office Approved
Additional Copies: Cover Letter To:
Graham Gowing, Tina Hemphill, Becky Butler,
and Suzette Smith