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Dispensing with advertisement/formal sealed bidding, purchases/leases under $25,000 BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 20-233 PERTAINING TO COMPETITIVE BIDDING: DISPENSING WITH ADVERTISEMENT AND FORMAL SEALED BIDDING WITH RESPECT TO PURCHASES AND LEASES UNDER TWENTY-FIVE THOUSAND ($25,000) DOLLARS AND NOTICE OF LEWIS COUNTY VENDOR LIST AND SOLICITATION WHEREAS, pursuant to Resolution No. 12-196 (RCW 39.04.190), Lewis County has identified its usual and customary needs for leases or purchases of any materials, equipment, supplies or services (hereinafter referred to as leases or purchases) valued between five thousand dollars ($5,000) and twenty-five thousand dollars ($25,000); and WHEREAS, the county has established a vendor list of current active vendors which is available for public inspection at the Lewis County Auditor's Office, Financial Services Division; and WHEREAS, there are vendor information forms available on the county website at www.lewiscountywa.gov/auditor/vendor-application, for completion by prospective vendors to apply to be included on the available vendor list; and WHEREAS, the county shall publish in its official newspaper a notice of existence of the vendor list and shall solicit the names of vendors for such lists; and WHEREAS, leases or purchases may thereafter be entered into by securing telephonic or written quotations from at least three different vendors whenever possible to assure that a competitive price is established and for awarding the contracts for such leases or purchases to the lowest responsible bidder. Authority for such leases or purchases is effective for the period of one year from each publication of notice and solicitation of vendors. Vendors responding to the solicitation will be given the opportunity to submit quotations for items contained in their response. NOW THEREFORE BE IT RESOLVED that the county shall publish this notice in its official newspaper; and NOW THEREFORE BE IT FURTHER RESOLVED that the referenced vendor list is available for public inspection, and prospective vendors may request information forms, which must be completed in order to apply to be included on the available vendor list from the Lewis County Auditor's Office, Financial Services Division. Leases or purchases may thereafter be entered into by securing telephonic or written quotations from at least three different vendors whenever possible to assure that a competitive price is established and for awarding the contracts for such leases or purchases to the lowest responsible bidder. Authority for such leases or purchases is effective for the period of one year from each publication of notice and solicitation of vendors. Vendors responding to the solicitation will be given the opportunity to submit quotations for items contained in their response. DONE IN OPEN SESSION this 13th day of July, 2020. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Amber Smith Gary St ampe r By: Amber Smith, Gary Stamper, Chair Deputy Prosecuting Attorney STY. ATTEST: �S� DOF qsy'-, Edna J . Fund \c:;Edna J. Fund, Vice Chair • S • • S45 Pt.: '• Ii?6%1�c atajs,.C0�• Rieva Lester '•:sq; osf•: Robert C. Jackson Rieva Lester, Robert C. Jackson, Commissioner Clerk of the Lewis County Board of County Commissioners BOCC AGENDA ITEM SUMMARY Resolution: 20-233 BOCC Meeting Date: July 13, 2020 Suggested Wording for Agenda Item: Agenda Type: Legal Notice Pertaining to competitive bidding: dispensing with advertisement and formal sealed bidding with respect to purchases and leases under twenty-five thousand ($25,000) dollars and notice of Lewis County vendor list and solicitation Contact: Katie Conradi Phone: 3607402668 Department: AUD - Auditor Description: Resolution pertaining to competitive bidding: dispensing with advertisement and notice of Lewis County vendor list and solicitation Approvals: Publication Requirements: Publications: User Status The Chronicle PA's Office Approved Suzette Smith Approved Additional Copies: Cover Letter To: Kaity Nissell Suzette Smith Grace Jimenez RECEIVED Board of County Commissioners Lewis County Washington 115022 Competitive NOW THEREFORE BE IT JUL 1 7 2020 Bidding FURTHER RESOLVED that the referenced vendor RESOLUTION N O. list is available for public 20-233: PERTAINING TO inspection,and prospective COMPETITIVE BIDDING: vendors may request infor- DISPENSING WITH AD- mation forms, which must VERTISEMENT AND be completed in order to FORMAL SEALED BID- apply to be included on the DING WITH RESPECT TO available vendor list from PURCHASES AND the Lewis County Auditor's L E A S E S U N D E R Office. Financial Services TWENTY-FIVE THOU- Division. Leases or purcha- SAND ($25,000) DOL- ses may thereafter be LARS AND NOTICE OF entered into by securing LEW DORIS LISTOANDYSOLICI- telephonic or writtenquota- AFFIDAVITlions from attleast three TATION different vendors w n heever OF PUBLICATION WHEREAS. pursuant to possible to assure that a Resolution No. 12-196 competitive price is estab- STATE OF WASHINGTON (RCW 39.04.190), Lewis lished and for awarding the County has identified its contracts for such leases COUNTY OF LEWIS usual and customary or purchases to the lowest needs for leases or pur- responsible bidder.Author- chases of any materials, ity for such leases or equipment, supplies• or purchases is effective for Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, services (hereinafter refer- the period of one year from and/or Cindy Thayer says that she is the legal clerk of red to as leases or purcha- each publication of notice ses) valued between five and solicitation of vendors. thousand dollars ($5,0(10) Vendors responding to the solicitation will be given the Elie , and twenty-five thousand CrDI�It1 e R the and opportunity to submit WHEREAS, quo- the county has tations for items contained established a vendor list of in their response. a semi-weekly newspaper,which has been established,published current active vendors which is available for public Published:The Chronicle in the English language,and circulated continuously as a inspection at the Lewis July 14,2020 semi-weekly newspaper in the City of Centralia,and in Lewis County Auditor's Office, County,Washington,general circulation in Lewis County for Financial Services Divi- sion;and more than six(6)months prior to the date of the first publication WHEREAS, there are ven- of the notice hereto attached,and that the said Chronicle was on dor information forms avail- the 7th day of July 1941,approved as a legal newspaper by the able on the county website at www.lewiscountywa.go Superior Court of said Lewis County.And that the attached is a viauditor/vendor-applicatio true copy and was published in regular issues(and not in n, for completion by pro- supplement form)of said newspaper as LEGAL if 115022 spective vendors to'apply to be included on the RE:Competitive Bidding available vendor list;and l/ WHEREAS, the county once each lRll.G� for a period of 1 shall publish in its official newspaper a notice of existence of the vendor list commencing on 07/14/2020 and ending on 07/14/2020 and shall solicit the names of vendors for such lists; and both regularly distributed to its subscribers during all of said and WHEREAS, leases or pur- period.That the full amount of the fee charged for the foregoing chases may thereafter be .ubl'cati.`i the sum of 39.20 entered into by securing telephonic or written quota- tions from at least three �� different vendors whenever Su.: .-. . . sworn to l.aP. 07/14/2020 possible to assure that a competitive price is estab- `�-�)�� ` i.� lished and for awarding the contracts for such leases or purchases to the lowest Notary 'ublic in and for the State of W l�jt% 1:4;1 ut/,,, responsible bidder. Author- resi at f>p RR I,,� ity for such leases or �„ �P•.•••.• �i� purchases is effective for .`gyp•• •DNS EXP/ •, �'.� the period of one year from ' n Q;•�`s��25•?o2s each publication of notice �1•�!� / Z'4J PrY and solicitation of vendors. a w�O • = Vendors responding to the a,, • �G = solicitation will be given the p'3 ' 4'• Off; opportunity to submit quo- • �A. • tations for items contained ,••�� in their response. ' that THEREFORE RESOLVED coun-�/S •�• �,�ttlltt►t I publish this in its official newspaper; and