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2020-08-26 Directors UpdateDirectors’ Update August 26, 2020 9:05 a.m. Present: Commissioner Stamper, Commissioner Fund, Commissioner Jackson, County Manager Erik Martin, Carrie Breen, Kaity Nissell, Doug Carey, Andy Caldwell, JP Anderson, Tamara Hayes, Lee Napier, Lara McRea, Scott Smitherman, Patrick Shults, Tawni Shepherd, Meja Handlen, Natalie Dunlap, Becky Butler, Daleyn Coleman, Josh Metcalf, Steve Wohld, JP Anderson, Daleyn Coleman, Steve Walton, Doug Carey, Matt Jaeger, Grace Jimenez, Janelle Lindsey Guest: Frank Corbin Recorder: Rieva Lester The group discussed two proclamations: 9/11 remembrance and National Suicide Prevention Week and Recovery Month. Josh Metcalf discussed a resolution to reappoint four members and appoint two new members to the Lewis County Solid Waste Advisory Committee. Andy Caldwell discussed a resolution to approve a Memorandum of Understanding between the Lewis County Board of County Commissioners identifying Bethel Church as a temporary alternate location to conduct Lewis County Government business under emergency circumstances that may disrupt normal government operations. Andy Caldwell discussed a resolution to adopt the August 2020 Lewis County Board of County Commissioners Continuity of Government Plan as an Annex to the Lewis County Comprehensive Emergency Management Plan. Josh Metcalf discussed a resolution to list the bids received and contractor selected for the Vader Raw Water Reservoir Recoating Project, No. 60-Vadertank. Natalie Dunlap discussed a resolution to authorize the Cancellation of Uncollectable Debt from Delinquent Process Fees due to the Civil Division of the Lewis County Sheriff's Office. Lee Napier said she was going to hold over the resolution to approval of Amendments 14 between Washington State Recreation and Conservation Office and Lewis County, acting as Fiscal Agent for the Chehalis River Basin Flood Authority, as well as, authorization for the Director of Community Development to sign the same on behalf of Lewis County. JP Anderson and Meja Handlen discussed a resolution to approve an agreement between Lewis County and the Department of Commerce to provide funds through the housing assistance unit Eviction Rental Assistance Program Grant in the amount of $776,660. Meja Handlen discussed a resolution to approve an agreement between Lewis County and the Department of Commerce to provide special youth specific funds through the housing assistance unit Eviction Rental Assistance Program Grant in the amount of $87,893. Josh Metcalf discussed a hearing to approve a franchise to LIGHTSPEED NETWORKS, INC. to install, construct, operate and maintain telecommunication facilities in Lewis County road rights of way. Commissioner Fund made a motion to move two presentations, two consent items, seven deliberation items and one hearing to the Monday, August 31, 2020, BOCC agenda. Commissioner Jackson seconded the motion. Motion passed 3-0. Rieva Lester noted there would be three late adds: a 9-1-1 proclamation, a resolution to extend the emergency declaration and a resolution to award the Tucker Road. Roundtable Tamara Hayes said the market sale was a success. Participants shared thoughts and stories about Steve Walton as he prepares to retire. COVID-19 Erik Martin said the county has learned of four new COVID-19 cases. Erik proposed limiting COVID-19 case updates to once a week. JP Anderson explained that limiting the press releases to once a week will help improve accuracy and help shift the focus to the long-term picture. Commissioner Stamper suggested limiting COVID-19 meetings to once a week, on Thursdays. Erik discussed a superintendent / school quorum meeting the evening of Sept. 3. Becky Butler announced that the Administrative Office of the Courts (AOC) is recommending approval of grant funding for video conferencing upgrades in Lewis County’s courts. Wednesday Workshop Commissioner Jackson suggested limiting PA Updates to once a month instead of twice a month. Commissioner Stamper suggested reaching out to the PA’s Office to gauge their thoughts. He directed Erik to reach out to Jonathan Meyer. The commissioners discussed their calendars, including attendance at an event planned for later in the day in Adna. Commissioner Fund suggested attending in shifts. She volunteered to attend at 5:30 p.m. and to leave after 15 minutes. Erik suggested Commissioner Jackson reach out to Eric Eisenberg for advice regarding attendance. Meeting ended at 10:34 a.m.