Approve Memorandum of Agreement with WSU Extension BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-010
APPROVING A MEMORANDUM OF AGREEMENT Corrected Nunc Pro Tunc
BETWEEN LEWIS COUNTY AND WASHINGTON to Fix Scrivener's Error
STATE UNIVERSITY EXTENSION
WHEREAS, the Board of County Commissioners has reviewed a Memorandum of
Agreement between Lewis County and Washington State Extension to provide
WSU Extension Services to Lewis County residents; and
WHEREAS, county funds in the amount of $182,740.23 have been approved to
pay for WSU Extension Services to Lewis County; and
WHEREAS, it appears to be in the best interest to authorize the execution of said
Memorandum of Agreement for Lewis County.
NOW THEREFORE BE IT RESOLVED that the aforesaid Memorandum of
Agreement is hereby approved and the Board of County Commissioners is
authorized to sign the same.
DONE IN OPEN SESSION this 4th day of January, 2021.
CORRECTED this 20th day of January, 2021 nunc pro tunc to the above date.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
/ --
By: Erica senberg, Gary Staf'nper, air
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Chief Civil Deputy Prosecuting Attorney
ATTEST: � ,/ ��i�
Li e . Pollock,, VM, Vice Chair
Rieva Lester, •e•Co'NTY:4:2 n D. Si o•e, Commissioner
Clerk of the Lewis County Boart4or1/4 °oF %'.
County Commissioners ;�,' `�:
S�NCE ;o:
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•Page 1 of 1 •9S` ��ro ='��• Res. 21-010
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MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
and
LEWIS COUNTY, WASHINGTON
I. Mission Statement
Washington State University Extension (WSU) engages people, organizations and
communities to advance knowledge, economic well- being and quality of life by fostering
inquiry, learning, and the application of research. This mission is carried out using
research and experience-based educational programs from colleges and departments
dispersed throughout the WSU system, which address important issues and needs of
individuals and communities in all 39 counties in the state of Washington. WSU is enabled
for this task as the Land Grant Institution for Washington State through partnerships with
county, state, and federal governments.
II. Purpose
The purpose of this agreement is to formalize the longstanding relationships between
WSU and Lewis County (County). This also continues a longstanding joint-funding
relationship for Extension faculty and designated support staff. This agreement conforms
to the standards for interagency agreements set forth in RCW 39.34.130. It is the intent
of this agreement to provide clientele in this area with outreach educational programs
from WSU employees.
III. WSU agrees to:
A. Recruit, employ, establish salaries for, and adequately supervise WSU
Extension Educators and designated WSU program support staff located in
Lewis County as set forth in Appendix A.
B. Supplement the funds received from this contract, if necessary, to afford salary,
leave, holiday, and fringe or other benefits (such as in-service or continuing
education)to WSU Extension Educators and designated WSU program support
staff as outlined in WSU's policies.
WSU&LEWISCOUNTY
Page 1 of 3
MEMO.OF AGREEMENT
C. Assure that salary increase monies will be available for Extension Educators
and designated program support staff based on criteria established by the
Washington State Legislature and Washington State University President.
D. Submit to County at the beginning of each month an invoice for reimbursement
of the professional services set forth in Appendix A of this agreement.
E. Provide County access to WSU 's state specialists' expertise to support WSU
Extension Educators' plans and to implement education programs.
IV. Under terms of this agreement, Lewis County will:
F. Pay the amount agreed upon in Appendix A monthly, or as mutually agreed upon,
to WSU for Extension Education services to be rendered in Lewis County. This
agreement shall be interpreted as a contract for these professional services for a
term of one calendar year.
G. Promptly pay the invoice voucher from WSU as follows: current month invoice to
be billed by the 10th and payable within thirty (30) days of receipt date, or on a
schedule mutually agreed upon between WSU and County. The invoice shall be a
monthly reimbursement of the contract amount.
H. Contingent upon approval of the Board of County Commissioners when the need
arises, continue to pay for contracted personnel on professional, retraining, or
other leave.
I. Furnish office/workshop/training facilities for faculty. In addition to physical
facilities, such facilities may include telephones, IT services, office equipment, or
supplies if mutually agreed upon by WSU and County.
V. WSU and County jointly agree that:
J. Additional program support staff positions may be employed and fully funded by the
hiring party to assist in carrying out WSU educational programs in Lewis County.
Such additional staff shall be temporary. WSU and County shall endeavor to
transition such employees to be WSU employees whose salary is reimbursed by
County (in the manner of the WSU employees herein)through a renewed or revised
Appendix A.
K. Except as specified in subsection V.A, above, employees or agents performing
duties as described herein shall be under the direction and supervision of WSU,
and shall be agents or employees of WSU, not agents or employees of County.
WSU shall be responsible for complying with industrial insurance and other
workplace laws related to these employees.
WSU&LEWIS COUNTY Page 2 of 3
MEMO.OF AGREEMENT
L. Each party shall be responsible for the liabilities arising out of the employment,
conduct or omissions of its own officers, agents and employees.
M. This agreement is effective upon being signed by appropriate representatives of
the two organizations. It may be effective if signed in duplicates rather than with all
signatures upon one copy. This agreement represents the parties' entire
agreement and supersedes all prior versions or discussions. It may be amended
or supplemented only as may be mutually agreed upon in writing.
VI. Duration of and Termination of this Agreement:
N. This duration of this agreement shall be from Jan. 1, 2021 to Dec. 31, 2021, unless
modified or terminated following mutual agreement in writing.
O. On January 1 of each year starting Jan. 1,2021, this agreement shall automatically
renew for another calendar year unless either party gives written notices of intent
to terminate the contract. Such notice must be sent before October 1 of any year
to effect termination and nonrenewal as of the ensuing January 1 .
P. Either party may request to negotiate an amendment to Appendix A at any time. Such
a request and negotiations do not constitute notice of intent to terminate unless notice
of intent to terminate is explicitly stated in writing.
VII. Records Retention
Q. Both WSU and the County will maintain records that are sufficient and properly
reflect all costs incurred under terms of this agreement. These records will be
retained as set forth in the applicable retention schedule or six years, whichever is
less.
VIII. Non-Discrimination Agreement
R. There will be no discrimination in the performance of this Agreement on the basis
of race, religion, creed, color, national origin, sex, marital status, sexual orientation
(including gender identity), age, genetic history, honorably discharged veteran or
military status, the presence of any sensory, mental, or physical disability, or any
other protected status, in compliance with applicable federal and state law. This
includes Title VI of the Civil Rights Act of 1964 (Pub. L. No. 88-352), as amended;
the Civil Rights Restoration Act of 1987 (Pub. L. No. 100-259); Presidential
Executive Order 11246, as amended, including the Equal Opportunity Clause
contained therein; Section 503 of the Rehabilitation Act of 1973, as amended, and
the Vietnam Era Veterans Readjustment Act of 1974, as amended, and the
Affirmative Action Clauses contained therein; the Americans with Disabilities Act
of 1990, as amended; and applicable non-discrimination laws of the state of
Washington.
WSU&LEWIS COUNTY Page 3 of 3
M EM 0.OFAGREEMENT
INTERAGENCY AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
Lewis County, Washington
APPENDIX A
Professional Services Contract
The following individuals will be jointly funded under this Memorandum of Agreement
through a Personnel Services Contract for the period January 1, 2021 through
December 31, 2021.
$ Amount for
Number County Portion
1 County Director * $ 24,988.23
(part-time) Area Extension Faculty $ 3,500.00
—Small Farm
1 County Extension Faculty $ 39,376.00
(part-time) Administrative Professional $ 4,000.00
— Food Safety
1 AP— Master Gardener $53,111.00
1 Administrative Assistant $57,765.00
Total $182,739.23
*Includes department head responsibilities
�I
VI /4 Q•/fib 01/26/2021 Aga A •� '
Vicki McCraken, Director Date Gary Star per, Chair Date
WSU Extension Lewis County Commissioners
)7Kl4J- Nordquist
Date:2021.01.29 14:22:16
VP i ed Official -08'00'
Dai AV` urrdt,��t Date
Director, Office of Grant & Research Development
MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
LEWIS COUNTY
FEDERAL FUNDING FORM
The following funds will be provided under this Memorandum of Agreement for the period January 1, 2021
through December 31,2021 to provide an extension program.
Federal Funds $0 Non-Federal Funds $ 182.739.23
TOTAL FUNDS $182.739.23
It is understood that non-Federal funds provided by the County in support of this agreement may be identified by
WSU as match for Federal capacity program(Hatch Act,Smith-Lever Act,etc.)funds received by WSU to
support Extension activities.
I/
*6, 19•/KCC( 1/26/2021 I� :v / u
Dr.Vicki McCracken Date G•ry S . ,er,Chair Da e
Associate Dean and Director Lewis County Commissioners
WSU Extension
Digitally signed by Dan
A41/74_, Nordquist
Date:2021.01.29
AVP/DVP,Authorized Official 14:22:40-08'00'
Daniel G.Nordquist Date
Associate Vice President
Office of Research Support and Operations
October 6,2020
CORRECTION TO
MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
and
LEWIS COUNTY, WASHINGTON
On January 4, 2021, the above-named parties agreed upon, and the Lewis County Board
of County Commissioners passed Resolution 21-010 approving, a Memorandum of
Agreement for the parties' 2021 relationship (MoA). The MoA contained an Appendix A
with line items for Lewis County's share of the costs for certain positions. These line
items were correct, but the total shown for them was incorrect by one dollar.
All parties agree that this was scrivener's error. Instead of $182,739.23 as shown in
Appendix A, the parties agree to substitute the correct total of$182,740.23.
All other terms of the MoA continue in full force and effect.
Vide;, ifiCet 01/26/2021
Vicki McCracken, Director Date Gary Starrri3er, Chair Date
WSU Extension Board of County Commissioners
Digitally signed by Dan Lewis County
Nordquist
Date:2021.01.29 14:22:56-08'00'
Dan Nordquist Date
Director, Office of Grant & Research Development
WSU&LEWIS COUNTY Page 1 of 1
ADDENDUM TO MEMO.OF AGREEMENT
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Jan. 4, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approving a Memorandum of Agreement between Lewis County and Washington State University
Extension
Contact: Patrick Shults Phone:
Department: WSU - WSU Extension
Description:
APPROVING AGREEMENT BETWEEN LEWIS COUNTY AND WASHINGTON STATE UNIVERSITY
EXTENSION
Approvals: Publication Requirements:
Publications:
User Status NA -
Eric Eisenber g Pending Pendin ('wad-)
PA's Office Pending St
(A) S
Patrick Shults Pending
rgvrec GA (
(UAL L Pro L AL
Additional Copies: Cover Letter 1 vso (wkc ■_
Becky Butler