RFP to provide annual wetland and stream services for projects BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-022
ISSUING A REQUEST FOR PROPOSALS (RFP) TO
PROVIDE ANNUAL WETLAND AND STREAM
SERVICES FOR PROJECTS INCLUDING FEDERAL
HIGHWAY ADMINISTRATION (FHWA) FUNDED
PROJECTS, FEDERAL EMERGENCY MANAGEMENT
AGENCY (FEMA) FUNDED PROJECTS, AND LEWIS
COUNTY TRANSPORTATION IMPROVEMENT
PROGRAM (TIP) PROJECTS
WHEREAS, Lewis County Public Works anticipates needing annual wetland and
stream services for various projects, including Federal Highway Administration
(FHWA) funded projects, Federal Emergency Management Agency (FEMA) funded
projects, and Lewis County Transportation Improvement Program (TIP) projects;
and
WHEREAS, Lewis County Public Works does not have the required resources to
complete the wetland and stream services for these projects within the scheduled
time; and
WHEREAS, Lewis County Public Works is soliciting proposals from consulting
firms with expertise in wetland and stream services; and
WHEREAS, publication to solicit for professional services is needed to contract
with a professional wetland and stream services consultant.
NOW THEREFORE BE IT RESOLVED that Lewis County Public Works is
instructed to prepare an RFP, evaluate responses, select a consultant, and
negotiate a contract; and the Clerk of the Lewis County BOCC is instructed to
proceed with all appropriate and necessary notifications, posting and publication
as required by RCW 65.16.
DONE IN OPEN SESSION this 25th day of January, 2021.
Page 1 of 2 Res. 21-022
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Gary Stamper
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
ATTEST: •;��" ;'=:"A.r;. Lindsey R. Pollock DVM
•4\, r.R OF i,• r
:40° sL`fxldsey R. Pollock, DVM, Vice Chair
NCE
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Rieva Lester �, ` Sean D. Swope
Rieva Lester, Sean D. Swope, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-022
LEWIS COUNTY NOTICE TO CONSULTANTS FOR:
Request for Proposal (RFP)
Annual Wetland and Stream Services
Lewis County Department of Public Works solicits interest from consultants who wish to be evaluated
and considered to provide Countywide Annual Wetland and Stream Services. This will include but is
not limited to upcoming Federal Highway Administration (FHWA) funded projects, Federal Emergency
Management Agency (FEMA) funded projects, and Lewis County Transportation Improvement Program
(TIP) projects. The agreement(s) will be for one (1) year in duration with an option to extend for an
additional year. The agreement amount is not to exceed $100,000. If necessary, the Agreement may
be supplemented for additional time and/or money, by mutual agreement.
Project Description
Lewis County Public Works has four upcoming projects which will receive funds from FHWA. These
projects (2021 County Safety Program — Phase II, Countywide Bridge/Road Bank Protection. Harrison
Avenue Improvements, and Centralia Alpha Road Improvements) may require cultural resources
surveys.
The 2021 County Safety Program — Phase II will include slope flattening, shoulder widening and
installation and replacement of guardrail. Proposed work will occur along various County roadways
where safety improvement are needed. These areas have not yet been determined.
Countywide Bridge/Road Bank Protection is anticipated to include various scour mitigation projects as
well as a potential bridge replacement at Davison Rd MP 0.01. Areas of scour repair have not yet been
determined.
The Harrison Avenue Improvements will include widening the roadway to accommodate future
development. Proposed work will include roadway widening, installation of sidewalks, intersection
improvements, and the installation and upgrade of signage and other traffic control devices as well as
safety and drainage improvements. Work will occur along Harrison Avenue from MP 0.548 to 2.544:
legal description Township 15 North, Range 2 West, Section 31 and Township 15 North, Range 3
West, Sections 25 and 36, Willamette Meridian (Figures 6 and 7).
The Centralia Alpha Road Improvements Project will include slope stabilization. improvements to the
horizontal/vertical alignment, intersection improvements, roadway widening, resurfacing with hot mix
asphalt, installation of guardrail, replacement of a fish barrier with a fish passable structure, stormwater
improvements, and installation/upgrade of traffic control devices. This project is located from MP 10.6
to 11.85 on Centralia Alpha Road; legal description Township 13 North. Range 1 West, Sections 11
and 12, Willamette Meridian (Figure 8).
In addition to the known upcoming FHWA projects listed above additional FEMA projects as well as
capital improvements or maintenance projects that may require wetland and stream services, will be
included in this request. The current Lewis County TIP is available for review at
https://lewiscountywa.gov/departments/public-works/transportation-improvement/. The successful
consultant will provide the services listed under the General Scope of Services, and as determined
appropriate by Lewis County, on unknown upcoming projects. All projects will include cooperative
project development and management with Lewis County.
Scope of Work
The selected consultant is to provide Annual Wetland and Stream Services on public works projects.
This may include but is not limited to providing wetland/stream reconnaissance, delineations, mitigation
plans, and/or similar work.
Scope of Services for upcoming FHWA Projects:
The 2021 County Safety Program — Phase II, Countywide Bridge/Road Bank Protection, and Harrison
Avenue Improvements Project are anticipated to require Wetland and Other Waters Delineations within
the limits of the Study Areas which have not yet been determined.
The Centralia Alpha Road Improvements Project may require an amendment to the existing Centralia
Alpha Road Improvements (MP 10.6— 11.09)Wetland Delineation Report and Functional Assessment
and/or permitting assistance. It is anticipated that the wetland amendment would include 1) updated
buffer widths as the County Code was updated July 1, 2018; and 2) delineation of any additional areas
should ongoing geotechnical analysis determined that the project area/study area need to be
expanded. The County may request the consultant prepare JARPA drawings for permitting or provide
assistance in answering any questions or collecting any data that may be requested by agencies
reviewers.
General Scope of Services:
A) Existing Conditions Reconnaissance - conduct reconnaissance-level investigation for the
approximate location and potential extent of wetlands, streams, and fish and wildlife habitats.
Investigation shall consist of an office review of existing documentation followed by a site
investigation. Site investigations shall be in accordance with methodology specific to each
critical area (wetlands, streams, and fish and wildlife habitats).
B) Wetland and Other Waters Delineations - delineate wetlands and jurisdictional drainages with
the Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western
Mountains, Valleys, and Coast Region (2010), the 2018 Western Mountains, Valleys, and Coast
Regional Plant List, Field Indicators of Hydric Soils in the United States (2018), the Munsell Soil
Color Book (2017), U.S. Army Corps of Engineers (USACE) Regulatory Guidance Letter 05-05
(2008), and the Washington State Department of Ecology's (DOE) Determining the Ordinary
High Water Mark for Shoreline Management Act Compliance in Washington State (2016), or the
most current guidance; rate wetlands using the Washington State Wetland Rating System for
Western Washington (2014 Update), or the most current guidance; assess who will regulate
delineated wetlands and waters; and determine appropriate buffers of each wetland and
jurisdictional drainage as per applicable sections of the Lewis County Code pursuant to Chapter
17.38 and/or appropriate City Code.
The boundaries of wetlands and OHW of jurisdictional drainages shall be flagged in the field,
along with data plots, for survey and verification. A map shall be prepared depicting the
delineated wetlands and jurisdictional drainages, along with data plots, on an aerial photo base
map for use by the Environmental Planner and County Surveyors.
In the event that there are properties within the Wetland and Other Waters Study Area where
right-of-entry has been denied approximate boundaries of potential wetlands and jurisdictional
drainages shall be depicted on the aforementioned map along with estimated wetland ratings or
stream types to determine appropriate buffer widths.
C) Wetland and Stream Mitigation - design wetland and/or stream mitigation plans as per
applicable sections of the Lewis County Code, appropriate City Codes, and the DOE guidance
document Selecting Wetland Mitigation Sites Using a Watershed Approach (2009).
D) Bank Use Plans — prepare a bank use plan for mitigation utilizing credits from a wetland
mitigation bank as per the DOE Bank Use Plan— Using Credits from Wetland Mitigation Banks:
Guidance to Applicants on Submittal Contents for Bank Use Plans (revised June 2020).
SUBMITTAL
Interested consultants shall provide a statement of qualifications, experience and extent of involvement
for the assigned personnel on similar projects. The proposal shall include the project name, description
and contact information for each project. The proposal shall be limited to ten (10) pages/sheets, double
sided if needed.
Submittals will be evaluated and ranked equal weight for the following criteria: 1) Qualification of key
personnel; 2) Relevant experience; 3) Availability and response time; and 4) Costs associated with
Services. Cost breakdown should include hourly rates per Classification along with fixed fee and
overhead (information required for Exhibit E-1 of the WSDOT Standard Consultant Agreement). Lewis
County may request an interview from a short list to make the final selection.
Lewis County is an equal opportunity and affirmative action employer. Disadvantaged, minority, and
women-owned firms are encouraged to submit proposals.
Firms desiring consideration shall submit four copies of a complete proposal packet to Tim Fife, County
Engineer at Lewis County Public Works, 2025 NE Kresky Avenue, Chehalis, WA 98532, by 1:00 PM
February 8, 2021. Due to current COVID-19 health and safety measures proposals may be submitted in
.pdf form instead of hard copies. If submitting RFPs through e-mail please send to Tim Fife at
Tim.Fife @lewiscountvwa.gov and cc Ann.Weckback(a�lewiscountywa.gov.
For more information about the project and submittal requirements contact Ann at 360-740-1440 or
Ann.Weckback@lewiscountywa.gov.
The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 200D-
4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the
Secretary, Part 21, nondiscrimination in federally-assisted programs of the Department of
Transportation issued pursuant to such Act, herby notifies all bidders that it will affirmatively insure that
any contract entered into pursuant to this advertisement, disadvantaged enterprises as defined at 49
CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, national origin, or sex in consideration for an
award.
Published: The Chronicle and Daily Journal of Commerce January 26 and February 2, 2021
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Jan. 25, 2021
Suggested Wording for Agenda Item: Agenda Type: Legal Notice
Issuing a Request for Proposals (RFP) to provide annual wetland and stream services for projects
including Federal Highway Administration (FHWA) funded projects, Federal Emergency
Management Agency (FEMA) funded projects, and Lewis County Transportation Improvement
Program (TIP) projects
Contact: Tim Fife Phone: 360-740-2711
Department: PW - Public Works
Description:
A Request for Proposals (RFP) is to be issued to retain a professional consultant for annual wetland
and stream services for projects including Federal Highway Administration (FHWA) funded projects,
Federal Emergency Management Agency (FEMA) funded projects, and Lewis County Transportation
Improvement Program (TIP) projects. The proposals must be received no later than 1:00 p.m. local
time, February 8, 2021, at the Lewis County Public Works office (2025 NE Kresky Avenue, Chehalis,
WA 98532).
Approvals: Publication Requirements:
Publications:
User Status The Chronicle January 26, 2021 and
February 2, 2021.
PA's Office Pending The Seattle Daily Journal of Commerce
January 26, 2021 and February 2, 2021.
Additional Copies: Cover Letter To:
Ann Weckback, Tina Hemphill, Michelle
Steepy, Kim Amrine, Rose Williams, PW