Reject all bids for material purchase of rock for the 2021 3R program. BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-026
REJECTING ALL BIDS FOR THE MATERIAL
PURCHASE OF ROCK FOR THE 2021 3R
PROGRAM
WHEREAS, RCW 36.32.250 allows for the preservation of the integrity of the
competitive bid system and dictates that after competitive bids have been
opened, award must be made to that responsible bidder who submitted the
lowest responsive bid, unless there is a compelling reason to reject all bids and
cancel the solicitation; and
WHEREAS, Lewis County received and opened one (1) bid for the material
purchase of rock for the 2021 3R program on January 12, 2021; and
WHEREAS, the bid was more than 100% over the Engineer's Estimate; and
WHEREAS, Public Works anticipates receiving more competitive bids if we re-bid
this project; and
WHEREAS, it appears to be in the best public interest to reject all bids for the
material purchase of rock for the 2021 3R program.
NOW THEREFORE BE IT RESOLVED that all bids accepted by Lewis County on
January 12, 2021, for the material purchase of rock for the 2021 3R program are
hereby rejected under the authority of RCW 36.32.250.
DONE IN OPEN SESSION this 25th day of January, 2021.
Page 1 of 2 Res. 21-026
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Eric Eisenberg Gary Stamper
By: Eric Eisenberg, Gary Stamper, Chair
Chief Civil Deputy Prosecuting Attorney
ATTEST: Lindsey R. Pollock, DVM
Lindsey R. Pollock, DVM, Vice Chair
Rieva Lester Sean D. Swope
Rieva Lester, Sean D. Swope, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-026
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_ " #' BILLING PERIOD ADVERTISER/CLIENT NAME,: 4 12/29/20 LEWIS COUNTY:PUBLIC WORKS
DAILY JOUR.( 15 F COMMERCE TOTAL AMOUNT DUE INVOICE NO. lig TERMS OF PAYMENT
415.80 3364012 Net 30
83 Columbia St#200,Seattle,WA 98104
206-622-8272 FAX 206-622-8416
Federal I.D. #91-0193790 ADVERTISING INVOICE
II BILLED ACCOUNT NAME AND ADDRESS ?AGE# BILLING DATE
1 12/29/20
II BILLED ACCOUNT NUMBER
60038
RECEIVED ® AJERIISER/CL:ENTNUMBER
ACCOUNTS PAYABLE
LEWIS COUNTY:PUBLIC WORKS
2025 NE KRESKY AVE
CHEHALIS WA 98532
LC PUBLIC WORKS
PLEASE DETACH AND RETURN UPPER PORTION WITH YOUR REMITTANCE
® DATE ® NEWSPAPER REFERENCE ® DESCRIPTION OTNER COMMENTS/CHARGES ®
BILLED EDSUNITS ® TIMRATE ® GROSS AMOUNT ® NET AMOUNT
12/22 390525 BC:ROCK PROPOSAL 1x99L 1 207.90
12/22 ROSE WILLIAMS 99L 2.10
12/29 390525 BC:ROCK PROPOSAL 1x99L 1 207.90
12/29 ROSE WILLIAMS 99L 2.10
RE-CEIVED
JAN 0 6 2021
BY: 0 iti 4 . A,
I,the unde ned, CERFlFrC;e,JON
tlb rrratenalshave t;Q hereby certlry Undo ponalty of
ILor performed as dtcari f�n�ishyd, *10 cos renda VW
dur and P ya'b a pc rs✓a:;t ed dare n, hat any ativynpa
cl3 t a er Wrti c bang,1snt of a�^r' nr i n• abie SEretnentttly;:antisToldfn
Is a jour,dt e a Nttual oeligat{or ethat t am authorr Unpstt �i ti�'ai ap yinst;ha a
•k auihertllce1 en I cent to se d claim.
Sig led I ! t
■IIIIMitia EsYTrYirrrFMtlhiN if. ��N4MIII °ap _ joy/0,----.....2/
2/
TA 33642 $ 415.e0 va ml�r•
DAILY 364RN0E OF COMMERCE - SEATTLE I/r.► ltiiiaLti.
,
12/2912020 B Pages 3 FP3 DOC11755273
•
•
•
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1t1 i-12—tO 941 tIoa
Daily Journal of Commerce INVOICE NUMBER BILLED ACCOUNT NUMBER AOVERTISERICLIENT NAME TOTALAMOUNI'CUE
3364012 1160038 LEWIS COUNTY:PUBLIC WORKS 415.80
STATE OF WASHINGTON-- KING COUNTY
--ss.
390525 No.
LEWIS COUNTY:PUBLIC WORKS
Affidavit of Publication
The undersigned,on oath states that he is an authorized representative of The Daily Journal of
Commerce,a daily newspaper,which newspaper is a legal newspaper of general circulation and it is now
and has been for more than six months prior to the date of publication hereinafter referred to,published in
the English language continuously as a daily newspaper in Seattle,King County,Washington,and it is now
and during all of said time was printed in an office maintained at the aforesaid place of publication of this
newspaper.The Daily Journal of Commerce was on the 12"'day of June, 1941,approved as a legal
newspaper by the Superior Court of King County.
The notice in the exact form annexed,was published in regular issues of The Daily Journal of
Commerce,which was regularly distributed to its subscribers during the below stated period.The annexed
notice,a
BC:ROCK PROPOSAL
was published on
12/22/20 12/29/20
The amount of the fee charged for the foregoing publication is the sum of • 80.
•
Subset'. a 4 sworn to be ' e on
1 2/29/2021 40.�f/I
of public for the State of Washington,
residing in Seattle
Affidavit of Publication
1.
State of Washington, King County
the Lewis County Engineers office
Lewis County @ (360)740-2671 and request a
copy be mailed to you.
Rock Proposal The Lewis County Public Works
Bid Date:January 12,2021 Department in accordance with
Title VI of the Civil Rights Act
NOTICE TO CONTRACTORS of 1964, '78 Stat. 262, 42 U.S.C.
NOTICE IS HERBY GIVEN 2000d to 2000d-4 and Title 49,
that the Board of County Code of Federal Regulations.
Commissioners of Lewis County Department of Transportation,
or designee will open sealed pro- subtitle A,Office of the Secretary,
posals and publicly read them Part 21, nondiscrimination in
aloud on or after 12:80 P.M. on Federally assisted programs of
Tuesday, January 12, 2021, the Department of Transportation
at the Lewis County Courthouse issued pursuant to such Act,here-
in Chehalis,Washington,for the by notifies all bidders that it will
2021 Rock Proposal. This con- affirmatively insure that in any
tract provides for the produc- contract entered into pursuant to
tion, stockpiling, and loading of this advertisement,disadvantaged
*** crushed screenings and business enterprises as defined at
crushed surface top course*** 49 CFR Part 26 will he afforded
and other work,all in accordance full opportunity to submit bids
with the attached Contract Plans, in response to this invitation and
these Contract Provisions,and the will not be discriminated against
Standard Specifications. on the grounds of race, color, or
SEALED BIDS MUST BE national origin,or sex in consid-
DELIVERED BY OR BEFORE oration for an award.
12:30 P.M.on Tuesday, Dates of publication in
January 12,2021 the Seattle Daily Journal of
(Lewis County official time Commerce.December 22 and 29,
is displayed on Axxess Intertel 2020.
phones in the office of the Board 12!29(390525)
of County Commissioners. Bids
submitted after 12:30 P.M.
will not be considered for this
project.)
Sealed proposals must be
delivered to the Lewis County
Commissioners Office (351 N.W.
North Street, Room 209, CMS.
01,Chehalis,Washington 98532),
• by or before 12:80 P.M. on the
date specified for delivery, and
in an envelope clearly marked:
"SEALED BID FOR THE 2021
ROCK PROPOSAL TO BE
OPENED ON OR AFTER 12:30
PM.ON JANUARY 12,2021."
All bid proposals shall be
accompanied by a bid proposal
deposit in cash, certified check,
cashier's check or surety bond in
an amount equal to five percent
(5%)of the amount of such bid pro-
posal.Should the successful bid-
der fail to enter into such contract
and furnish satisfactory perfor-
mance bond within the time state
ed in the specifications, the bid
proposal deposit shall be forfeited
to the Lewis County Public Works
Department.
Informational copies of maps,
plans and specifications are on
• Pile for inspection in the office of
•
the County Engineer of Lewis
County in Chehalis,Washington.
The contract documents may be
viewed and downloaded from
Lewis County's Web Site®www.
lewiscountvwa.aov or you may call
r
a omboise E ��jtoniCCt 07- ECEIVED
%
I
ommurilcations TAL�N 360-458-2681 .
� L
321 N.Peat,Centrobs.WA 98531 The Reflector 360-687-5151
CC PUBLIC WORKS
Classified Advertising & Legal Invoice
1 LEWIS COUNTY PUBLIC WORKS • Acct#:4101238
2025 NE KRESKY AVE Ad#:116768
ATTN:ROSE WILLIAMS Phone#:360-740-1285
I CHEHALIS,WA 98532 Date:12/16/2020
Salesperson: RONDAB Classification: Legal Notices Ad Size: 1.0 x 124.00
Advertisement Information:
Description ( Start I Stop Ins. Cost/Day j Total
(CHRONICLE 1-------- I
i 12/22/2020 112/29/2020 2 38.44 76.88
'CLASSIFIEDS {
t
Payment Information:
Date: Order# Type
12/16/2020 116768 ACCOUNT .
Total Amount: 76.88
Amount Due: 76.88
Comments:2021 Rock Purchase Call for Bids
Attention: Please return the top portion of this invoice with your payment including accoy g6� Ig4ere,
VED
•
Ad Copy JAN 00 6j12021
BY:FN AVAIF-
CERTIFICA'i ION
I,the undersigned,do hereby cerlity under penalty of perjury that
the materials nave been furnished,the*entices rendered or the
. labor performed as described herein,that any advance payment is
duo and f^:yob's pursuant to a contract Or Is nva5ab!e as an option J
for full or partial tuitl!Iment of a contractual obligation.end that the
claim is a just. e and unpaid obligation against the Gxmty,and
1111 KO N1 r1ti ti1.5 f�r1 L1.11. �Cl11�lr�l III that I am auth nod to auth loaf*and certify to said claim.
Inv* 116768 �r r S 76.88 • Signed .f //'��
LAFROI' OISE NEWSPAPERS INCORPORATED /
12/16/2020 * Pages 2 FP2 D0C117S5280 bate
CAP
1119-14t), ` -t l 000
4- 4
116768 2021 Rock check or surety bond in an
Purchase Call for Bids amount equal to five per-
Purchase (5%)of the amount of
NOTICE TO such bid proposal. Should
CONTRACTORS the successful bidder fail to
NOTICE IS HERBY GIVEN enter into such contract
that the Board of County and furnish satisfactory
AFFIDAVIT Commissioners of Lewis performance bond within
County• or designee will the time stated the bid the
pro-
open sealed proposals specifications, the bid ro-
OF PUBLICATION p posals and posal deposit shall Pbe
publicly read them aloud forfeited to the Lewis
STATE OF WASHINGTON on or after 12:30 P.M. on County Public Works De- '
Tuesday, January 12, partment.
COUNTY OF LEWIS 2021, at the Lewis County Informational copies of
Courthouse in Chehalis, maps,plans and specifica-
Washington, for the 2021 Lions are on file for ins cc-
Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, Rork Proposal. This con- lion in the office of pthe
and/or Cindy Thayer says that she is the legal clerk of tract provides for the pro-
duction, stockpiling, and County Engineer of Lewis
County in Chehalis, Wash-
loading of •' crushed ington. The contract docu-
To r v screenings and crushed ments may be viewed and
eyrontrte surface top course "' downloaded from Lewis
and other work, all in County's Web Site @
a semi-week! newspaper,which has been established,published accordance with the at- www.lewiscountywa,gov or
Y p tached Contract Plans. you may call the Lewis
in the English language,and circulated continuously as a these Contract Provisions, County Engineers office L
semi-weekly newspaper in the City of Centralia,and in Lewis and the Standard Specifi- (360)740-2671 and request
County,Washington,general circulation in Lewis County for cations. a copy be mailed to you.
more than six(6)months prior to the date of the first publication SEALED BIDS MUST The Lewis County Public
of the notice hereto attached,and that the said Chronicle was on BE DELIVERED Works Department in ac
the 7th day of July 1941,approved as a legal newspaper by the BY OR BEFORE the Civil with Title VI of
Superior Court of said Lewis .And that the attached is a 12:Ja ua an 12,2021 the Civil Rights Act 2 of
pe y January t2,202f 1964, 78 Stat. 252, 42
true copy and was published in regular issues(and not in (Lewis County official time U.S.C. 2000d to 2000d-4
supplement form)of said newspaper as 1..EGA1.k 1 16768 is displayed on Axxess and Title 49, Code of
R1 :2021 Rock Purchase Call for Bids Intertel phones in the office Federal Regulations, De-
of the Board of County partment of Transportation.
��/"" Commissioners. Bids sub- subtitle A, Office of the
once each! ,1 Xtor a period of 2 ('CND(' yf)) miffed after 12:30 P.M. Secretary, Part 21, nondis-
commencing on 12/22I2020 and ending on 12/29/2020 thiis project.)}considered for crimination in Federally
Sealed proposals must be Department programs Tra p the
and both regularly distributed to its subscribers during all of said delivered to the Lewis Department of urauant to
County Commissioners Of- Lion issued pursuant to
Iperiod.That the full amoun .f the fee charged for the foregoing f Ce (351 N.W. North all bidders that notifies will
`blr; o is the sum of S 7 ti t Street, Room 209, affirmatively insure that in
.. CMS-01, Chehalis. Wash- any contract entered Into
�- ,i„ _ ington 98532),by or before pursuant to this advertise-
Su.. � I� lx fo. 12/29/2020
advertise-
12:30 P.M. on the date rnent, disadvantaged busi-
specified for delivery, and ness enterprises as de-
in an envelope clearly fined at 49 CFR Part 26
1 �� 1�I _ I marked: "SEALED BID
FOR THE 2021 ROCK welly off submit tullids n
tunity to submft bids in
Notary Pu. rc in and for the State of Washing\o ttlNlJlfi,,,, PROPOSAL TO BE response to this invitation
i, g; \`�\ �PAR•• i//�/ OPENED ON OR AFTER and will not be discrimina-
• _ `- �..�QP•'1 EXP1liZ. •• ,%� 12:30 P.M. ON JANUARY led against an the grounds
rI jL�{ : �••.��2S.?q�, . 12,2021.'
? i ti 4 •• ; All bid proposals shall be of race, color; 'c national
�•:•� ,0'. accompanied by a bid lion fo or sex r consldera
:„.0,0 ,2 x lion for an award.
• .V : • proposal deposit in cash,
•6� P\ , . certified check, cashier's Published:The Chronicle
y�� ••.••• �, , .-i-':.: December 22&29.2020
**WI' WOO*
i .. •
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Jan. 25, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Rejecting all bids for the material purchase of rock for the 2021 3R program
Contact: Josh Metcalf Phone:
Department: PW - Public Works
Description:
Lewis County issued a call for bid for the material purchase of rock for the 2021 3R program
throughout Lewis County on December 22, 2020. WSDOT 2020 Standard Specification Section 1-03
(Consideration of Bids) and supplemental language in the Contract Special Provisions state all bids
are likely to be rejected if the lowest responsive bid received exceeds the Engineer's Estimate by
an unreasonable amount. One bid was received for the purchase of rock on January 12, 2021 and
it exceeded the Engineer's Estimate by 100%. Additionally, RCW 36.32.250 allows for the rejection
of all bids if a compelling reason exists.
Public Works recommends the Board of County Commissioners reject all bids for the material
purchase of rock for the 2021 3R program
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Pending
Additional Copies: Cover Letter To:
Tina Hemphill, Michelle Steepy, Kim Amrine,
Rose Williams, PW