Call for bids for official newspaper to publish LC legal and other official notices for one year beginning July 1, 2021 BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-040
CALL FOR BIDS FOR OFFICIAL NEWSPAPER TO
PUBLISH ALL OF LEWIS COUNTY'S LEGAL AND
OTHER OFFICIAL NOTICES FOR ONE YEAR
BEGINNING JULY 1, 2021
WHEREAS, Lewis County has a need to publish notices in a legal newspaper
throughout the year; and
WHEREAS, the Lewis County Board of County Commissioners (BOCC) wishes to
issue a call for bids for the county's official legal newspaper, as outlined in RCWs
36.72.075 and 65.16.020, to publish legal and other official notices for one year,
from July 1, 2021, to June 30, 2022; and
WHEREAS, pursuant to RCW 36.72.075, the BOCC reserves the right to reject any
or all bids and to waive all informalities in the bidding and to contract with the
best and lowest responsible bidder as the best interest of the county may appear.
NOW THEREFORE BE IT RESOLVED that the BOCC calls for bids for printing of
legal publications; and
NOW THEREFORE BE IT FURTHER RESOLVED that bids for this contract shall
be submitted to the BOCC Clerk of the Board (351 N.W. North Street, Room 210,
Chehalis, WA 98532) by 3 p.m. Thursday, March 11, 2021, to be opened at or
after 2 p.m. Tuesday, March 16, 2021.
DONE IN OPEN SESSION this 1st day of February, 2021.
Page 1 of 2 Res. 21-040
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Eric Eisenberg Gary Stamper
By: Eric Eisenberg, Gary Stamper, Chair
Chief Civil Deputy Prosecuting Attorney
ATTEST: Lindsey R. Pollock, DVM
Lindsey R. Pollock, DVM, Vice Chair
Rieva Lester Sean D . Swope
Rieva Lester, Sean D. Swope, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-040
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the Lewis County Board of County Commissioners(BOCC) will open
sealed bids and publicly read them aloud at or after 2 p.m.Tuesday, March 16, 2021, in the
Commissioners' Hearing Room on the second floor of the historic courthouse at 351 N.W. North Street,
Chehalis, Wash.,for county printing of legal publications for the year beginning July 1, 2021, and ending
June 30, 2022.
Sealed bids must be delivered to the Lewis County Clerk of the Board, Room 210, Chehalis, Washington,
before 3 p.m.Thursday, March 11, 2021, in an envelope clearly marked "SEALED BID FOR COUNTY
PRINTING OF LEGAL PUBLICATIONS—TO BE OPENED AT OR AFTER 2 P.M. MARCH 16, 2021."
For bid instructions, please click on the "BOCC Legal Notices"tab on the Commissioners'web page at
www.Iewiscountywa.gov/offices/commissioners.
The newspaper or publication must be established as one of the "general circulation"within Lewis
County.
Pursuant to RCW 36.72.075, the BOCC reserves the right to reject any or all bids and to waive all
informalities in the bidding and to contract with the best and lowest responsible bidder as the best
interest of the county may appear. Questions regarding bid submission and consideration must be
submitted to the BOCC in advance of bid delivery.
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Publish: The Chronicle/ Feb.2, 2021
LEWIS COUNTY)
INVITATION TO BID FOR SERVICES
COUNTY PRINTING OF LEGAL PUBLICATIONS
ISSUED BY:Board of County Commissioners,351 NW North Street,Chehalis,WA 98532 Phone(360)740-1419
BID DUE DATE&TIME: Sealed bids must be submitted to the BID ISSUE DATE:Feb. 1,2021
Clerk of the Board in the Lewis County Commissioners'Office,
351 NW North Street,Chehalis,WA 98532 by 3 p.m.March 11, NATURE OF THE PROJECT: This is a bid for publication
2021.Bids must be in an envelope clearly marked"SEALED BID of Lewis County's legal notices.
FOR COUNTY PRINTING OF LEGAL PUBLICATIONS—TO
BE OPENED AT OR AFTER 2 P.M.MARCH 16,2021." MAIL OR HAND DELIVER BIDS BY 3 P.M.MARCH 11.
2021,to the Clerk of the Board of County Commissioners,
THIS BID IS BEING SUBMITTED BY: 351 NW North Street,Room 210 Chehalis,WA 98532.
Bidder Name PROPOSAL EFFECTIVE PERIOD:Bid proposals will be
effective for a one-year period commencing July 1,2021,
Company and ending June 30,2022.
Address For administrative information,contact Rieva Lester,Clerk
of the Board,Board of County Commissioners'Office,351
City_ St Zip N.W.North Street,Chehalis,WA 98532 at 360-740-1419.
Ph Fax The bid response consists of the following pages when
completed and submitted:Invitation to Bid for Services,Bid
Scope of Work,Bid Proposal,an example of a legal notice
The undersigned offers and agrees to furnish the goods or services complying with scope of work,circulation information and
for the period required at the price(s)entered herein subject to the webpage information.
terms and conditions attached hereto.
I CERTIFY that the bid document has been read and understood
and that all of the conditions contained therein are acceptable,and
further,to the best of my knowledge the information contained in
this bid proposal is accurate and complete and that I have the
legal authority to commit this firm to a contractual agreement.
By:
Date:
THIS IS NOT AN ORDER. THIS IS AN INVITATION TO BID,WHICH DOES NOT OBLIGATE LEWIS COUNTY TO PLACE AN ORDER
BID INSTRUCTIONS
COUNTY PRINTING OF LEGAL PUBLICATIONS
The bidders will complete the bid questionnaire;provide an example of a legal notice using the sample legal
notice attached to these instructions; adhere to the requirements established in the scope of work; and provide
the cost to publish the provided sample, as outlined in the scope of work,in the bidder's newspaper or journal.
SCOPE OF WORK
Publish Lewis County legal notices using 8-point type in 1.20 column inch.
SELECTION CRITERIA
The lowest responsible bidder will be selected on the following criteria: cost per column inch using 8-point
type,total circulation figures for the year 2020,paid circulation figures for the year 2020,the availability of a
website(this meets new requirements established in the Revised Code of Washington regarding bidding laws),
total number of hits on the website for the month of January 2021,the website address,the quality of the sample
notice returned, and the price of the sample returned. Bidders are asked to complete the attached bidder form
and attach a sample.
BID PROPOSAL
Name of bidder:
Address:
City:
Zip code:
Phone:
Fax:
Email:
Point of contact:
1. Cost of 1.20 column inch at 8-point type:
2. Total circulation for 2020 (provide total circulation numbers and a breakdown of circulation by the
following zip codes: 98304, 98336, 98355, 98356, 98361, 98377, 98522, 98531, 98532, 98533, 98538,
98539, 98542, 98544, 98564, 98565, 98570, 98572, 98579, 98582, 98585, 98591, 98593 and 98596).
3. Paid circulation (numbers) for 2020 (provide total circulation numbers and a breakdown of circulation
by the following zip codes: 98304, 98336, 98355, 98356, 98361, 98377, 98522, 98531, 98532, 98533,
98538, 98539, 98542, 98544, 98564, 98565, 98570, 98572, 98579, 98582, 98585, 98591, 98593 and
98596).
4. Availability of website: Yes No
5. Website address:
6. Total number of hits for the month of January 2021:
7. Attach sample of public notice provided with this bid package.
8. Cost to publish sample:
BID SUBMITTED BY:
(Printed Name)
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, will open sealed
proposals and publicly read them aloud on or after 10:00 a.m. on Monday, April 6, 2015, at the Lewis
County Courthouse, Chehalis, Washington, for the 2015 Countywide Prelevels and Overlays Project, SM
09RRRO HMA.
SEALED BIDS MUST BE DELIVERED BEFORE 9:30 A.M.
Sealed proposals must be delivered to the Clerk of the Board of Lewis County Commissioners, Room
209 (351 N.W. North Street Chehalis, Washington 98532) by 9:30 a.m. on the date specified for opening,
and in an envelope clearly marked: "SEALED BID FOR THE 2009 COUNTYWIDE PRELEVELS AND
OVERLAYS PROJECT SM 09RRRO-HMA TO BE OPENED ON OR AFTER 10:00 A.M. ON MONDAY,
APRIL 6, 2015."
Each bid shall be in accordance with the plans, specifications, and othtract documents now on file with
the County Engineer. The contract documents may be viewed and downl9aded from Lewis County's website
@ www.lewiscountywa.gov or you may call the Lewis County Engineers' office at
360-555-1000 and request a copy be mailed to you.
Each bid shall be accompanied by a certified check, cashier's check or bid bond payable to the Treasurer of
Lewis County in the sum of five percent (5%) of the bid to be forfeited to Lewis County by the successful
bidder in case they fail to enter into contract and file an acceptable surety bond in the full amount of the bid
to fill conditions of said contract within twenty(20) calendar days of the date of award.
The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities
in the bidding.
DATED this 1st day of April, 2015.
Rieva Lester, Clerk of the Board
Lewis County Commissioners
BOCC AGENDA ITEM SUMMARY
Resolution: 21-040 BOCC Meeting Date: Feb. 1, 2021
Suggested Wording for Agenda Item: Agenda Type: Legal Notice
Call for bids for official newspaper to publish all of Lewis County's legal and other official notices for
one year beginning July 1, 2021
Contact: Rieva Lester Phone: 360-740-1419
Department: BOCC - Board of County Commissioners
Description:
Call for bids for official newspaper to publish all of Lewis County's legal and other official notices for
one year beginning July 1, 2021
Approvals: Publication Requirements:
Publications:
User Status The Chronicle, Feb. 2, 2021
PA's Office Approved
Additional Copies: Cover Letter To: