Ratifying consultant supplements over $50,000 for active Public Works project BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-042
RATIFYING CONSULTANT SUPPLEMENTS OVER
$50,000 FOR AN ACTIVE PUBLIC WORKS
PROJECT
WHEREAS, pursuant to Resolution 21-038, Board of County Commissioners
(BOCC) approval is required for all contracts, projects, agreement, grant
applications, contract amendments and change orders involving expenditures
totaling between $50,000 and $200,000; and
WHEREAS, on May 14, 2018, the Director of Public Works approved an Annual
Consultant Agreement with PBS Engineering and Environmental, Inc. for services
for Grant Funded Fish Passable Structures. The agreement was for a maximum
amount payable of $285,000; and
WHEREAS, on June 5, 2019, Supplement #1 was executed to accommodate new
anticipated Task Orders and amendments to existing Task Orders in the amount of
$140,000; and
WHEREAS, additional work needed for the Centralia Alpha and Skate Creek
projects necessitated Supplement #2 for an additional $132,000 to complete the
Task Orders; and
WHEREAS, additional work was discovered to be needed for the Centralia Alpha
project, which necessitates Supplement #3 for an additional $50,000 to complete
additional Task Orders.
NOW THEREFORE BE IT RESOLVED that Supplement #1 and #2 previously
executed by Public Works and Supplement #3 are hereby approved by the Board
of County Commissioners.
DONE IN OPEN SESSION this 1st day of February, 2021.
Page 1 of 2 Res. 21-042
� Washington State
II/ Department of Transportation
Supplemental Agreement Organization and Address
Number 3 PBS Engineering and Environmental Inc.
4412 S.Corbett Avenue
Original Agreement Number Portland,OR 97239
GFFPS2018
Phone: (503) 248-1939
Project Number Execution Date Completion Date
May 14, 2018 December 31, 2021
Project Title New Maximum Amount Payable
Grant Funded Fish Passable Structures Design and Engineering $605,000
Description of Work
To provide professional design and engineering services to Lewis County for existing Task Orders for Grant
Funded Fish Passable Structures.
The Local Agency of Lewis County Public Works
desires to supplement the agreement entered in to with PBS Engineering and Environmental Inc.
and executed on May 14, 2018 and identified as Agreement No. GFFPS2018
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
No change in the scope for open task orders.
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: No change in completion date.
III
Section V, PAYMENT, shall be amended as follows:
New maximum payable to be raised $50,000 from $555,000 to $605,000 to accommodate existing Task
Orders and amendments to existing Task Orders.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: Nicole Edmondson By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 09/2005
�" Washington State
�I/ Department of Transportation
Supplemental Agreement Organization and Address
Number 2 PBS Engineering and Environmental Inc.
4412 S.Corbett Avenue
Original Agreement Number Portland,OR 97239
GFFPS201 R Phone: (503)248-1939
Project Number Execution Date Completion Date
May 14,2018 December 31,2021
Project Title New Maximum Amount Payable
Grant Funded Fish Passable Structures Design and Engineering S555,000
Description of Work
To provide professional design and engineering services to Lewis County for existing Task Orders for Grant
Funded Fish Passable Structures.
The Local Agency of Lewis County Public Works
desires to supplement the agreement entered in to with PBS Engineering and Environmental Inc.
and executed on May 14.2018 and identified as Agreement No, GFFPS2018
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1,SCOPE OF WORK, is hereby changed to read:
No change in the scope for open task orders.
II
Section IV,TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: Completion date extendecito December 31.2021.
III
Section V, PAYMENT, shall be amended as follows:
New maximum payable to be raised$130,000 from$425,000 to$555,000 to accommodate existing Task
Orders and amendments to existing Task Orders.
as set forth in the attached Exhibit A,and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By:Nicole Edmondson By: eACF
Consultant Signature pprovi $u orit ignalure
r
/7/, iew
Date
DOT Form 140-063
Revised 09/2005
� Washington State
-J� Department of Transportation
Supplemental Agreement Organization and Address
Number 1 PBS Engineering and Environmental Inc.
-- 4412 SW Corbett Avenue •
Original Agreement Number Portland,OR 97239
GFFPS20I8
Phone:
Project Number Execution Date Completion Date
May 14,2018 December 31,2020
Project Title New Maximum Amount Payable
Grant Funded Fish Passable Structures Design and Engineeri $425,000
Description of Work
To provide professional design and engineering services to Lewis County Public Works for Grant Funded Fish Passable Structures,
including but not limited to,the Berwick Creek Barrier Removal and Realignment(17-I 148)(one crossing),the Lower Reach
Berwick Creek Barrier Removals(17-1 149Xtwo crossings),and the MF Newaukunt Fish Passage_SitelD 021(4501 1)(07070)
(17-1420Xone crossing)projects.
The Local Agency of Lewis County Public Works
•
desires to supplement the agreement entered in to with PBS Engineering and Environmental Inc.
and executed on May 14,2018 and identified as Agreement No. GFFPS2018
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK,is hereby changed to read:
No change in the scope for the Task Assignment agreement.
•
1
II
Section IV,TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: Completion date to extend to December 31,2020. _.
HI
Section V, PAYMENT, shall be amended as follows:
The new maximum amount payable is raised from$285,000 to$425,000 to accommodate anticipated Tasks.
as set forth in the attached Exhibit A,and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
1
By: ' Ie EMPAS By: Nls►x- ,�
AAAs Olt ,?d04tc 1/--L-- i �%//
Consultant Signature 'pprovinng u onty.:t'.nature
/ ate
DOT Form 140-063
Revised 09/2005
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Feb. 1, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Ratifying consultant supplements over $50,000 for an active Public Works project
Contact: Josh Metcalf Phone: 360-740-2762
Department: PW - Public Works
Description:
This resolution will ratify consultant supplements over $50,000 for the Grant Funded Fish Passable
Structures Design and Engineering consultant contract with PBS Engineering and Environmental,
Inc.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Pending
Additional Copies: Cover Letter To:
Kim Amrine-PW, Rose Williams-PW, Geoff
Soderquist, PW, Ann Weckback, PW