Ratify consultant supplement over $50,000 for active Public Works project BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-071
RATIFYING A CONSULTANT SUPPLEMENT OVER
$50,000 FOR AN ACTIVE PUBLIC WORKS
PROJECT
WHEREAS, pursuant to Resolution 21-038, approval from the Board of County
Commissioners (BOCC) is required for all contracts, projects, agreement, grant
applications, contract amendments and change orders involving expenditures in
excess of $50,000 up to $200,000; and
WHEREAS, on September 30, 2019, the Director of Public Works approved an
Annual Consultant Agreement with Northwest Hydraulic Consultants Inc. for
services for upcoming public works projects. The agreement was for a maximum
amount payable of $100,000.00; and
WHEREAS, Resolution 21-007 approved Supplements #1 and #2 to
accommodate new anticipated Task Orders and amendments to existing Task
Orders; and
WHEREAS, the additional funds of $200,000 in Supplement #3 are proposed to
cover the costs of the Task Order for Jackson Highway S Culvert Replacement
(stream mitigation design), the Task Order Amendment for Centralia Alpha Road
Improvements (to prepare design plans for one fish passage structure, one non-
fish passage structure, and a stream regrade for a Jested Creek), and the Task
Order for analysis of proposed bank stabilization alternatives at Pigeon Springs
Road, Shorey Road and Newaukum Valley Road.
NOW THEREFORE BE IT RESOLVED that Supplement #3 previously executed
by Public Works is hereby approved by the Board of County Commissioners.
DONE IN OPEN SESSION this 22nd day of February, 2021.
Page 1 of 2 Res. 21-071
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Eric Eisenberg Gary Stamper
By: Eric Eisenberg, Gary Stamper, Chair
Chief Civil Deputy Prosecuting Attorney
ATTEST: Lindsey R. Pollock, DVM
Lindsey R. Pollock, DVM, Vice Chair
Rieva Lester Sean D. Swope
Rieva Lester, Sean D. Swope, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-071
WiaWashington State
Department of Transportation
Supplemental Agreement organization and Address
Number 3 Northwest Hydraulic Consultants Inc.
12787 Gateway Drive South
Original Agreement Number Tukwila,WA 98168
AHHG2019
Phone; (206) 241-6000
Project Number Execution Date Completion Date
October 1, 2019 September 30, 2021
Project Title New Maximum Amount Payable
Annual Hydrologic,Hydraulic,and Geomorphic $532,000
Description of Work
May include but not limited to providing hydrologic,hydraulic,and geomorphic services to Lewis County
Public Works.
The Local Agency of Lewis County Public Works
desires to supplement the agreement entered in to with Northwest Hydraulic Consultants Inc.
and executed on .Qctobyr 1,2019 and identified as Agreement No. AHHG2019
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
No change in the scope.
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: No change in completion date.
III
Section V, PAYMENT, shall be amended as follows:
New maximum payable to be raised$200,000 from $332,000 to$532,000 to accommodate new anticipated
Task Orders and amendments of existing Task Orders.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By:J?rik k. Rowland By:Josh Metcalf
Consultant Signature "ar •pproving •ut on'r ature
ifro-lj
Date
DOT Form 140-063
Revised 09/2005
Exhibit "A"
Summary of Payments
Basic Supplement#1 Total
Agreement
Direct Salary Cost $31.98 - $79.3f $34.50 -$79.35
Overhead 189.76 159.81
(Including Payroll Additives)
Direct Non-Salary Costs
Fixed Fee TBD per TO TBD per Task Order
Total
DOT Form 140-063
Revised 09/2005
0 ....!? { ' s.... or 1 11}i - )•.vµ.v�"'%ri, fsi Y y, ".,(N l'fty,( 1. rI- M...3 £
11 •.•, 1 1 l // J Exhibit t7
Prime Consultant Cost Computations
CONSULTANT FEE DETERMINATIION - SUMMARY SHEET
FEE SCHEDULE
Consultant: Northwest Hydraulic Consultants, Inc.
Max Direct Overhead @ Max Rate Per
Position Classification Salary Rate 189.76% Fixed Fee Hour
Principal $ 79.35 $ 150.57
Snr Sci/Eng 1 $ 55.64 $ 105.58
Snr Sci/Eng 2 $ 51.52 $ 97.76 = z
Eng/Sci 1 $ 45.02 $ 85.43 > iii > a`)
Eng/Sci 2 $ 36.70 $ 69.64 -c O c 0
Eng/Sci 3 $ 35.43 $ 67.23 N ' -
Snr GlS/CAD $ 41.54 $ 78.83 0 o
G IS/CAD $ 31.68 $ 60.12 m m
Corp. Fin. Mgr $ 49.04 $ 93.06
Sr Doc Prod Spec $ 31.98 $ 60.69
II�
.
Agreement Number: AHHG2019
Exhibit D-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Washington State Transportation Building
IS Department of Transportation 310 Maple Park Avenue S.E.
P.O.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov
January 7, 2019
Northwest Hydraulic Consultants, Inc.
12787 Gateway Drive South
Seattle, WA 98168
Subject: Acceptance FYE 2018 ICR—Audit Office Review
Dear Ms.Diane Numrich:
Transmitted herewith is the WSDOT Audit Office's memo of"Acceptance" of your
firm's FYE 2018 Indirect Cost Rate(ICR)of 189.76%. This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only. This rate may
be subject to additional review if considered necessary by WSDOT. Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at(360)705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K.JONSON
Manager,Consultant Services Office
EKJ:rck
Acceptance ICR Audit Office Review
Northwest Hydraulic Consultants Inc.
Indirect Cost Rate Schedule
For the Year Ended June 30,2018
Financial
Statement
Description Amount NBC Adj. Ref, Accepted Amount %
Direct Labor $2,55L493 $2,551,493 100.00%
Indirect Costs:
Fringe Benefits:
Vacation,Sick,&Holiday $535,791 $535,791 21.00%
Payroll Taxes/WC 403,032 ($5,039) A 397,993 15.60%
Health Insurance 468,818 468,818 18.37%
Pension Contribution(401-k) 127,869 127,869 5.01%
Total Fringe Benefits 51.535,509 ($5,039) $1,530,471 59.98%
General Overhead:
Indirect Labor $1,266,748 (S273,321) 13,C $993,427 38.94%
Indirect Labor-Bid/Proposal 428,366 428,366 16.79%
Indirect Labor-Marketing 153,434 (65,866) D 87,567 3.43%
Bonuses 965,473 (221,923) IS 743,550 29.14%
Overtime - 5,476 5,476 0.21%
Premises 597,665 597,665 23.42%
Utilities 10,784 10,784 0.42%
Computers 198,843 198,843 7.79%
Depreciation 136,645 136,645 5.36%
Telephone Expense 52,444 (116) F 52,328 2.05%
Courier service 3,750 (71) F 3,679 0.14%
Office Supplies 38,327 38,327 1.50%
Office Equipment 14,425 14,425 0.57%
Library&Subscriptions 2,360 2,360 0.09%
Lab Premises Cost 89,664 (70,000) (1 19,664 0.77%
Lab Utilities 8,458 8,458 0,33%
Lab Equipment 1,688 1,688 0.07%
Lab Supplies 2,413 2,413 0.09%
Safety 5,199 5,199 0.20%
Field Equipment 5,555 5,555 0.22%
Field Supplies 4,960 4,960 0.19%
Travel/Accom/Admin 28,716 (2,517) II 26,199 1.03%
Travel/Aceom/Project 13,439 (13,439) I 0 0.00%
Staff Functions/Meetings 20,100 (18,674) J 1,427 0.06%
Auto Expenses 28,059 (329) F 27,730 1.09%
Recruiting,Hiring 5,164 5,164 0.20%
Travel-Business Development 28,313 (5,025) F 23,288 0.91%
Promotional Materials 1,770 (1,770) K 0 0.00%
Advertising 7,047 (7,047) L 0 0.00%
Travel-Professional Development 23,801 (395) H 23,406 0.92%
Membcr9ltips/Registrntions 30,443 (4,036) M 26,406 1.03%
Relocation Expense 12,984 12,984 0.51%
B&O Taxes,Licenses etc 93,098 93,098 3.65%
Prof Liability Insurance 70,899 70,899 2.78%
General Insurance 56,884 56,884 2.23%
Accounting Fees 11,350 1 1,350 0.44%
Legal Fees 1,595 1,595 0.06%
1
Management Fees (368,544) (5,359) N (373,903) -14.65%
Bad Debt Write-Offs 430 (430) P 0 0.00%
Charitable Donations 6,325 (6,325) Q
0 0.00%
Bank Interest&Charges 1,775 0 1,775 0.07%
Casual Labor 2,827 2,827 0.11%
Federal Income Tax 5,203 (5,203) R 0 0.00%
Recovery Accounts (75,531) S (75,531) -2.96%
Total General Overhead $4,074,355 ($777,378) $3,296,977 129.22%
Total indirect Gists&Overhead $5,609,864 ($782,417) $4,827,448 189.20%
Indirect Cost Rate(Less FCCM) 219.87% 189.20%
•
Facilities Cost of Capital(FCCM) $14,162 $14,162 0.56%
$5,609,864 ($768,254) $4,841,610
Indirect Cost Rate(Includes FCCM) 189.76%
Northwest Hydraulic Consultants Kite.-Accepted by LC 1/7/19
"Indirect Cost Rate still subject to ii SDOT Audit"
References
NHC Adjustments:
A Associated with Advertising/Direct Selling or related to Unallowable Bonus per 31.201-6
13 Uncompensated overtime($263,820)-per 48 CFR 31.201-4
C Unallowable discretionary severance($2,000)per 48 CFR 31.205-6(g)
D Unallowable Advertising/Direct Sales($65,866)per 48 CFR 31.205-1(f)
E Unallowable discretionary bonuses($221,923)per 48 CFR 31.205-6(t)
F Unallowable costs($5,541)unallowable per 48 CFR 31.205-14,Public Relations/Advertising Costs per 48 CFR 31.205-10)
O Application of Laboratory Space fees to offset cost($70,000)per 48 CFR 31.202(a),31.201-4
H Unallowable travel costs($2,912)per 48 CFR 31.205-14
I Project Cost($13,439)unallowable per 48 CFR 31.202(a)
J Staff Parties/luncheons/Castro Memberships($18,674)unallowable per 48 CFR 31.205-14
K Promotional Materials($1,770)unallowable per 48 CFR 31.205.1
I, Advertising costs($7,047)unallowable per 48 CFR 31,205.1
M Unallowable lobbying costs included in dues($4,036)unallowable per 48 CFR 31.205-22
N ($368,544)is net of Management charges to parent company per 48 CFR 31.201-4
O Bank Interest Charge from affiliate(5,359)unallowable per 48 CFR 31.205-20
P Had Debt Write-otTs($430)unallowable per 48 CFR 31.205-3
Q Charitable Donations($6,325)unallowable per 48 CFR 31,205-8
R Federal income Tax Adjust to zero$5,203 unallowable per 48 CFR 31.205.41
S Project Cost-($75,531)unallowable per 48 CFR 31.202(a)
2
�t AkAt. ,,:i i Cr?`."' ?3-'{t,,r_:T'f i ('.':,-
CONSULTANT FEE DETERMINATIION - SUMMARY SHEET
FEE SCHEDULE
Consultant: Northwest Hydraulic Consultants, Inc.
Max Direct Overhead @ Max Rate Per
Position Classification Salary Rate 159.81% Fixed Fee Hour
Principal $ 79.35 $ 126.81
Snr Sci/Eng 1 $ 60.00 $ 95.89
Snr Sci/Eng 2 $ 53.00 $ 84.70 7
EnglSci 1 $ 45.00 $ 71.91 > 45 5 a�
EnglSci 2 $ 38.50 $ 61.53 o O -. O
Eng/Sci 3 $ 35.00 $ 55.93 N a`i N
Snr GIS/CAD $ 42.25 $ 67.52 0 H o I-
GIS /CAD $ 35.00 $ 55.93 00
Corp. Fin. Mgr $ 50.00 $ 79.91
Sr Doc Prod Spec $ 34.50 $ 55.13
Allah
� Washington State Development Division
�I/ Department of Transportation Co tra 47 08 es Office
Olympia,WA 98504-7408
7345 tJnderson Way SW
Tumwater,WA 98501-6504
TTY:1-800-833-6388
www.wsdot.wa.gov
December 15, 2020
Northwest Hydraulic Consultants
12787 Gateway Drive South
Seattle, WA 98168
Subject: Acceptance FYE 2020 ICR—Risk Assessment Review
Dear Diane Numrich:
Based on Washington State Department of Transportation's (WSDOT) Risk
Assessment review of your Indirect Cost Rate(ICR), we have accepted your proposed
FYE 2020 ICR of 159.81% of direct labor(rate includes 0.42%Facilities Capital Cost
of Money). This rate will be applicable for WSDOT Agreements and Local Agency
Contracts in Washington only. This rate may be subject to additional review if
considered necessary by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the [CR.
If you have any questions, feel free to contact our office at(360)705-7019 or via email
consultantrates(zwsdot.wa.eov.
Regards;
Jonson, Erik
aDec 15 2020 11:20 AM
ERIK K. JONSONn
Contract Services Manager
EKJ:ah
Northwest Hydraulic Consultants Inc.
Overhead Schedule
For the Year Ended June 30,2020
Financial
Statement WSDOT Accepted
Description Amount NHC Adj. Adj. Ref. Amount
Direct Labor $3,457,820 $3,816 A $3,461,635 100.00%
Fringe Benefits:
Vacation Pay $351,547 $351,547 10.16%
Sick Pay $105,437 $105,437 3.05%
Holiday Pay $161,500 5161,500 4.67%
Incentive Bonus $1,274,022 ($303,246) E $970,776 28.04%
Payroll Taxes $454,230 ($19,074) B $435,156 12.57%
Health Insurance $576,246 $576,246 16.65%
Workers'Comp Ins $25,523 $25,523 0.74%
Profit Sharing(401-k) $174,421 $174,421 5.04%
Severance $0 $0 0.00%
Total Fringe Benefits $3,122,927 ($322,320) $0 $2,800,607 80.90%
General Overhead:
Indirect Labor $1,356,009 ($3,816) A $1,352,193 39.06%
Labor Variance(Uncomp OT) ($362,254) C ($362,254) -10.46%
Bid&Proposal Labor $322,099 $322,099 9.30%
Indirect Labor Marketing $59,409 ($58,341) D $1,068 0.03%
Direct Selling Labor $86,771 $86,771 2.51%
Overtime $26,930 $26,930 0.78%
Rent $551,356 $551,356 15.93%
Maintenance&Repairs $42,492 $42,492 1.23%
Utilities $11,437 $11,437 0.33%
Computers $258,811 $258,811 7.48%
Depreciation $139,727 $139,727 4.04%
Telephone Expense $29,750 $29,750 0.86%
Courier service $3,318 ($204) F $3,114 0.09%
Office Supplies $36,124 $36,124 1.04%
Office Equipment $15,306 $15,306 0.44%
Library&Subscriptions $2,052 $2,052 0.06%
Lab Rent $96,706 ($44,640) G $52,066 1.50%
Lab Maintenance&Repairs $0 $0 0.00%
Lab Utilities $5,765 55,765 0.17%
Lab Equipment $0 $0 0.00%
Lab Supplies $154 $154 0.00%
Safety $11,536 $11,536 0.33%
Field Equipment $8,423 $8,423 0.24%
Field Supplies $7,645 $7,645 0.22%
Travel/Accom/Admiu $25,546 ($4,235) H $21,311 0.62%
Travei/Accom/Project $3,921 (S3,921) I $0 0.00%
Travel-Prof Dev $24,454 ($711) H $23,743 0.69%
Travel-Bus Dev $26,343 ($5,750) H $20,593 0.59%
Staff Functions/Meetings $23,837 ($22,274) J $1,562 0.05%
Automobile $25,181 $25,181 0.73%
Recruiting,Hiring $2,784 $2,784 0.08%
Expenses-Client Meetings $0 0.00%
Promotional Materials $54,116 ($54,116) K ($0) 0.00%
Advertising $6,515 ($6,515) L $0 0.00%
Memberships/Registrations $32,629 ($4,370) M $28,259 0.82%
Relocation Expense $17,381 ($2,884) N $14,497 0.42%
State&Local Taxes,Licenses etc $105,873 $105,873 3.06%
Income Tax Provision $433,937 ($344,036) U $89,901 2.60%
Prof Liability Insurance $66,848 $66,848 1.93%
General Insurance $52,926 $52,926 1.53%
Accounting Fees $11,250 $11,250 0.32%
Legal Fees $14,224 $14,224 0.41%
Technical Consultants $0 0.00%
Management Fees ($272,791) $0 0&P ($272,791) -7.88%
Bad Debt Write-Offs ($58,601) $58,601 Q ($0) 0.00%
Charitable Donations $7,985 ($7,985) R $0 0.00%
Bank Interest&Charges ($211) $0 S ($211) -0.01%
Casual Labor $0 $0 0.00%
Recovery Accounts ($91,660) T ($91,660) -2.65%
Total General Overhead $3,313.713 ($596,856) SO $2,716,856 78.48%
Total Overhead Costs $6,436,640 ($919,176) $0 $5,517,463 159.39%
Overhead Rate(Less FCC) 186.15% 159.39% 159.39%
Facilities Cost of Capital $14,494 $14,494 0.42%
$5,531,957
Overhead Rate(Includes FCC) 159.81%
Northwest Hydraulic Consultants Inc.-In Process
"Overhead Rate still subject to WSDOT Audit"
References
NHC Adjustments:
A Adjust Direct wages inorr etly included in indirect wages per FAR 31.202
B Associated with Advertising/Direct Selling(FAR 31.205-1)or related to Unallowable Bonus(FAR 31.205-6)
C Uncompensated overtime-per FAR 31.201-4
D Unallowable Advertising/Direct Sales per FAR 31.205-1(1)
E Unallowable discretionary bonuses per FAR 31.205-6(f)
F Unallowable Project Related Costs per FAR 31.202
G Application of Laboratory Space fees to offset cost per FAR 31.202(a),31.201-4
H Unallowable travel costs per FAR 31.205-14 and FAR 31.205-46
I Project Cost unallowable per FAR 31.202(a)
J Staff Parties/luncheons/Costeo Memberships unallowable per FAR 31.205-14
K Promotional Materials unallowable per FAR 31.205.1
L Advertising costs unallowable per FAR 31.205-1
M Unallowable lobbying costs included in dues unallowable per FAR 31.205-22
N Uallowable relocation expenses FAR 31.205-35
O ($272,791)is net of Management charges to parent company per FAR 31.201-4
P ($0)No Bank Interest Charges from affiliate unallowable per FAR 31.205-20
Q Bad Debt Write-offs unallowable per FAR 31.205-3
R Charitable Donations unallowable per FAR 31.205-8
S Interest Expense per FAR 31.205-20
T Project Cost unallowable per FAR 31.202(a)
U Unallowable Federal Income Tax and Penalties FAR 31.205-41
WSDOT Adjustments:
I BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Feb. 22, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Ratifying a consultant supplement over $50,000 for an active Public Works project
Contact: Josh Metcalf Phone: 360-740-2762
Department: PW - Public Works
Description:
This resolution will ratify a consultant supplement over $50,000 for the annual hydrologic,
hydraulic and geomorphic consultant contract with Northwest Hydraulic Consultants, Inc.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Pending
Additional Copies: Cover Letter To:
Kim Amrine-PW, Rose Williams-PW, Geoff
Soderquist, PW, Ann Weckback, PW