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Interlocal Agreement with City of Vader regarding work by county crews BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 21-085 APPROVING AN INTERLOCAL AGREEMENT BETWEEN LEWIS COUNTY AND CITY OF VADER REGARDING WORK BY COUNTY CREWS AND AUTHORIZING SIGNATURES THEREON WHEREAS, RCW 39.34.080 authorizes public agencies to perform governmental services, activities or undertakings that each public agency entering into the contract is authorized by law to perform, provided such contract shall be authorized by the governing body of each party to the contract; and WHEREAS, the City of Vader has a need to complete maintenance chipsealing work on certain roads within its jurisdiction, but lacks the manpower and equipment to complete the work and has asked to enter into an interlocal agreement for Lewis County to perform the work; and WHEREAS, the Public Works Director and County Engineer have reviewed an interlocal agreement between Lewis County and the City of Vader regarding maintenance chipsealing of city roads, at an estimated cost of $30,046.73, which includes labor, materials and equipment, plus an administrative fee of $1,502.34, making the total $31,549.07, and recommends that the Board of County Commissioners (BOCC) approve the interlocal agreement between Lewis County and City of Vader regarding maintenance chipsealing work to be performed by county crews. NOW THEREFORE BE IT RESOLVED that the BOCC has determined proceeding with the interlocal agreement between Lewis County and City of Vader is in the best public interest and is hereby approved, and the BOCC is authorized to sign the same. DONE IN OPEN SESSION this 9th day of March, 2021. Page 1 of 2 Res. 21-085 APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Amber Smith Gary Stamper By: Amber Smith, Gary Stamper, Chair Deputy Prosecuting Attorney ,••UKTY,IL••, ATTEST: ,�SC .. Lindsey Lindsey R. Pollock, DVM nor L dsey R. Pollock, DVM, Vice Chair •4 C v •J S\ :z 'g45 Sao, • Rieva Lester • Absent Rieva Lester, Sean D. Swope, Commissioner Clerk of the Lewis County Board of County Commissioners Page 2 of 2 Res. 21-085 ORIGINAL INTERLOCAL AGREEMENT THIS AGREEMENT, made and entered into pursuant to authority,,�o""f R.C.W. 39.34.080 and in conformance with R.C.W. 43.09.210, this g day of, L , 2021, by and between LEWIS COUNTY, Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and the City of Vader, a municipal corporation hereinafter referred to as the "Municipality", WITNESSETH: IT IS HEREBY COVENANTED AND AGREED as follows: 1. The Municipality requests that the County perform the work listed below at a time and in a manner convenient to the County and hereby guarantees reimbursement to the County for all work done. The County will contract all necessary labor, material, and equipment incidental to complete chipsealing on sections of 8th Street, H Street, 9t" Street, and E Street, per the attached Estimate for Reimbursable Work. 2. The Municipality hereby agrees to reimburse the Public Works Department of the County for all work done, based upon the actual cost of labor, equipment rental, and materials used, and upon administrative services associated with the maintenance work involved. 3. The Municipality certifies and warrants that it has the legal authority to accomplish this work with its own forces at the location herein specified but, in fact has insufficient manpower/equipment to accomplish this work. 4. It is understood and agreed that all reimbursable work as provided for hereto shall be accomplished only and if such work does not interrupt or interfere with the County Road Division's regular schedule, and should such reimbursable work not be accomplished prior to December 31, 2021, any and all obligation to provide same shall terminate. 5. It is understood and agreed between the parties hereto that the Municipality agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents, departments and employees against any and all liabilities, claims, damages, penalties, actions, costs and expenses (including reasonable attorney's fees) which may arise for any reason as a result of the performance of this Agreement by the County, except insofar as any obligation or responsibility is imposed upon the County by statute. Page 1 of 2 ORIGINAL IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON :4: Deputy P osecuting Attorney Ga tam er, C air ATTEST: Lin sey . Pollock, DVM, Vice Chair Rieva Lester, Clerk of the Lewis Sean D. Swope, Commissioner County Board of County Commissioners �,gOARD pF.kyJ!. ••o4., •yam CITY OF VADER ;w;' SINCE ; °\18455 L3 C�1,(!rn •. Title: Mayor Date: g USE-Project: 60-VADER2021-1, Activity Code: 4280 Page 2 of 2 ORIGtNAL do.h S. Metcalf, P.E. Meget::„y`..F Director I I l\-Iti( UlS I'i Tim Fin P.F.. Count y Engineer Department of Public Works Administration• Engineering Services•Traffic• Road Maintenance•Real Estate Services•Waste Management City of Vader Estimate County Estimate for Reimbursable Work-Chipseal Road Description Areas Length Width Sq Yards Rock size Cost/Sq Yd Estimate 8TH ST-DST to E ST Chip Seal-One application 1 0.061 21 752 3,8"-#4 $2.75 $2.066.68 liquid asphalt and rock chips 8TH ST-E ST to F ST Chip Seal-One application 1 0.065 21 801 18"-#4 $2.75 $2,202.20 liquid asphalt and rock chips 8TH ST-F ST to G ST Chip Seal-One application 1 0.054 21 665 3/8"-#4 $2.75 $1,829.52 liquid asphalt and rock chips 8TH ST-I ST to G ST Chip Seal-One application 1 0.128 21 1,577 3/8"-#4 $2.75 $4.336.64 liquid asphalt and rock chips 8TH ST-I ST to W HWY Chip Seal-One application 1 0.200 21 2,464 3/8"-#4 $2.75 $6,776.00 liquid asphalt and rock chips 8TH ST-MAIN to A ST Chip Seal-One application 1 0.063 14 517 3/8"-#4 $2.75 $1,422.96 liquid asphalt and rock chips H ST-10TH to 9TH Chip Seal-One application 1 0.077 22 994 3/8"-#4 $2.75 $2,732.99 liquid asphalt and rock chips 9TH-E ST to F ST Chip Seal-One application 1 0.062 19 691 3/8"-#4 $2.75 51,900.51 liquid asphalt and rock chips 9TH-F ST to G ST Chip Seal-One application 1 0.060 20 704 3/8"-#4 $2.75 $1,936.00 liquid asphalt and rock chips 9TH ST-G ST to H ST Chip Seal-One application 1 0.071 22 916 3/8"-#4 $2.75 $2,520.03 liquid asphalt and rock chips E ST-8TH to 9TH Chip Seal-One application 1 0.080 18 845 3/8"-#4 $2.75 $2,323.20 liquid asphalt and rock chips Chipseal Total Square Yardage- 10,926 This estimate includes brooming of the road. Subtotal- S30,046.73 5%Administrative Charge- $1,502.34 Total- $31,549.07 Prepared By Date: 2025 NE Kresky Avenue.Chehalis WA 98532•360-740-1123•Fax: 360-740-1479•'I'DD: 360-740-1480 \cwcw.Iesviseountywa.gov BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: March 9, 2021 Suggested Wording for Agenda Item: Agenda Type: Deliberation Approving an Interlocal Agreement between Lewis County and City of Vader regarding work by county crews and authorizing signatures thereon Contact: Josh Metcalf Phone: 2762 Department: PW - Public Works Description: This resolution will authorize the Board of County Commissioners (BOCC) to sign and ratify an interlocal agreement between Lewis County and City of Vader. Approvals: Publication Requirements: Publications: User Status PA's Office Pending Additional Copies: Cover Letter To: Rose Williams - PW Tim Fife - PW Kevin Korpi - PW