Interlocal Agreement with City of Vader regarding work by county crews BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-085
APPROVING AN INTERLOCAL AGREEMENT
BETWEEN LEWIS COUNTY AND CITY OF VADER
REGARDING WORK BY COUNTY CREWS AND
AUTHORIZING SIGNATURES THEREON
WHEREAS, RCW 39.34.080 authorizes public agencies to perform governmental
services, activities or undertakings that each public agency entering into the
contract is authorized by law to perform, provided such contract shall be
authorized by the governing body of each party to the contract; and
WHEREAS, the City of Vader has a need to complete maintenance chipsealing
work on certain roads within its jurisdiction, but lacks the manpower and
equipment to complete the work and has asked to enter into an interlocal
agreement for Lewis County to perform the work; and
WHEREAS, the Public Works Director and County Engineer have reviewed an
interlocal agreement between Lewis County and the City of Vader regarding
maintenance chipsealing of city roads, at an estimated cost of $30,046.73, which
includes labor, materials and equipment, plus an administrative fee of $1,502.34,
making the total $31,549.07, and recommends that the Board of County
Commissioners (BOCC) approve the interlocal agreement between Lewis County
and City of Vader regarding maintenance chipsealing work to be performed by
county crews.
NOW THEREFORE BE IT RESOLVED that the BOCC has determined proceeding
with the interlocal agreement between Lewis County and City of Vader is in the
best public interest and is hereby approved, and the BOCC is authorized to sign
the same.
DONE IN OPEN SESSION this 9th day of March, 2021.
Page 1 of 2 Res. 21-085
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Gary Stamper
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
,••UKTY,IL••,
ATTEST: ,�SC ..
Lindsey Lindsey R. Pollock, DVM
nor L dsey R. Pollock, DVM, Vice Chair
•4 C v
•J S\
:z 'g45
Sao, •
Rieva Lester • Absent
Rieva Lester, Sean D. Swope, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-085
ORIGINAL
INTERLOCAL AGREEMENT
THIS AGREEMENT, made and entered into pursuant to authority,,�o""f R.C.W. 39.34.080
and in conformance with R.C.W. 43.09.210, this g day of, L , 2021, by and
between LEWIS COUNTY, Washington, a political subdivision of the State of Washington,
hereinafter referred to as the "County", and the City of Vader, a municipal corporation
hereinafter referred to as the "Municipality",
WITNESSETH:
IT IS HEREBY COVENANTED AND AGREED as follows:
1. The Municipality requests that the County perform the work listed below at a time
and in a manner convenient to the County and hereby guarantees reimbursement to the County
for all work done. The County will contract all necessary labor, material, and equipment
incidental to complete chipsealing on sections of 8th Street, H Street, 9t" Street, and E Street,
per the attached Estimate for Reimbursable Work.
2. The Municipality hereby agrees to reimburse the Public Works Department of the
County for all work done, based upon the actual cost of labor, equipment rental, and materials
used, and upon administrative services associated with the maintenance work involved.
3. The Municipality certifies and warrants that it has the legal authority to accomplish
this work with its own forces at the location herein specified but, in fact has insufficient
manpower/equipment to accomplish this work.
4. It is understood and agreed that all reimbursable work as provided for hereto shall
be accomplished only and if such work does not interrupt or interfere with the County Road
Division's regular schedule, and should such reimbursable work not be accomplished prior to
December 31, 2021, any and all obligation to provide same shall terminate.
5. It is understood and agreed between the parties hereto that the Municipality
agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents,
departments and employees against any and all liabilities, claims, damages, penalties, actions,
costs and expenses (including reasonable attorney's fees) which may arise for any reason as a
result of the performance of this Agreement by the County, except insofar as any obligation or
responsibility is imposed upon the County by statute.
Page 1 of 2
ORIGINAL
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
:4: Deputy P osecuting Attorney Ga tam er, C air
ATTEST: Lin sey . Pollock, DVM, Vice Chair
Rieva Lester, Clerk of the Lewis Sean D. Swope, Commissioner
County Board of County Commissioners
�,gOARD pF.kyJ!.
••o4., •yam CITY OF VADER
;w;' SINCE ;
°\18455 L3 C�1,(!rn •.
Title: Mayor
Date: g
USE-Project: 60-VADER2021-1, Activity Code: 4280
Page 2 of 2
ORIGtNAL
do.h S. Metcalf, P.E.
Meget::„y`..F
Director
I I l\-Iti( UlS I'i
Tim Fin P.F..
Count y Engineer
Department of Public Works
Administration• Engineering Services•Traffic• Road Maintenance•Real Estate Services•Waste Management
City of Vader
Estimate
County Estimate for Reimbursable Work-Chipseal
Road Description Areas Length Width Sq Yards Rock size Cost/Sq Yd Estimate
8TH ST-DST to E ST Chip Seal-One application 1 0.061 21 752 3,8"-#4 $2.75 $2.066.68
liquid asphalt and rock chips
8TH ST-E ST to F ST Chip Seal-One application 1 0.065 21 801 18"-#4 $2.75 $2,202.20
liquid asphalt and rock chips
8TH ST-F ST to G ST Chip Seal-One application 1 0.054 21 665 3/8"-#4 $2.75 $1,829.52
liquid asphalt and rock chips
8TH ST-I ST to G ST Chip Seal-One application 1 0.128 21 1,577 3/8"-#4 $2.75 $4.336.64
liquid asphalt and rock chips
8TH ST-I ST to W HWY Chip Seal-One application 1 0.200 21 2,464 3/8"-#4 $2.75 $6,776.00
liquid asphalt and rock chips
8TH ST-MAIN to A ST Chip Seal-One application 1 0.063 14 517 3/8"-#4 $2.75 $1,422.96
liquid asphalt and rock chips
H ST-10TH to 9TH Chip Seal-One application 1 0.077 22 994 3/8"-#4 $2.75 $2,732.99
liquid asphalt and rock chips
9TH-E ST to F ST Chip Seal-One application 1 0.062 19 691 3/8"-#4 $2.75 51,900.51
liquid asphalt and rock chips
9TH-F ST to G ST Chip Seal-One application 1 0.060 20 704 3/8"-#4 $2.75 $1,936.00
liquid asphalt and rock chips
9TH ST-G ST to H ST Chip Seal-One application 1 0.071 22 916 3/8"-#4 $2.75 $2,520.03
liquid asphalt and rock chips
E ST-8TH to 9TH Chip Seal-One application 1 0.080 18 845 3/8"-#4 $2.75 $2,323.20
liquid asphalt and rock chips
Chipseal Total Square Yardage- 10,926
This estimate includes brooming of the road.
Subtotal- S30,046.73
5%Administrative Charge- $1,502.34
Total- $31,549.07
Prepared By
Date:
2025 NE Kresky Avenue.Chehalis WA 98532•360-740-1123•Fax: 360-740-1479•'I'DD: 360-740-1480
\cwcw.Iesviseountywa.gov
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: March 9, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approving an Interlocal Agreement between Lewis County and City of Vader regarding work by
county crews and authorizing signatures thereon
Contact: Josh Metcalf Phone: 2762
Department: PW - Public Works
Description:
This resolution will authorize the Board of County Commissioners (BOCC) to sign and ratify an
interlocal agreement between Lewis County and City of Vader.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Pending
Additional Copies: Cover Letter To:
Rose Williams - PW
Tim Fife - PW
Kevin Korpi - PW