RFQ for professional security services at Lewis County Law and Justice Center BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-116
ISSUE A REQUEST FOR QUALIFICATIONS (RFQ)
FOR PROFESSIONAL SECURITY SERVICES AT THE
LEWIS COUNTY LAW AND JUSTICE CENTER
WHEREAS, the Lewis County Board of County Commissioners (BOCC) has
identified a need to explore and compare security services for the Lewis County
Law and Justice Center; and
WHEREAS, Lewis County is seeking proposals from qualified security firms; and
WHEREAS, publication to solicit for professional services is needed to contract for
security services.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners that
the County Safety Officer is instructed to develop an RFQ; and the Clerk of the
Lewis County BOCC is instructed to proceed with all appropriate and necessary
notifications to advertise for said purpose.
DONE IN OPEN SESSION this 23rd day of March, 2021.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Gary Stamper
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
ATTEST: •'�- uY`4�,s'• Lindsey R. Pollock, DVM
''�,,�RD OF ,/47.
° L trdsey R. Pollock, DVM, Vice Chair
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Vy,!YCOr�- G:
Rieva Lester Sean D. Swope
Rieva Lester, Sean D. Swope, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 1 of 1 Res. 21-116
LEWIS COUNTY
REQUEST FOR QUALIFICATIONS
2021-2022 Law and Justice Center Security Services
Lewis County is requesting a statement of qualifications from licensed security firms interested
in providing professional security services. The selected firm for this contract will be expected to
perform services related to unarmed monitoring of the daily activity at the Lewis County Law
and Justice Center in Chehalis Washington, for safety and compliance. The County anticipates
entering into a one-year agreement with an option to extend for an additional year by mutual
agreement.
Background. Due to the nature of the business that occurs in the Lewis County Law and
Justice Center, a higher level of public safety and security of its occupants is required. As such,
the Board of County Commissioners has authorized using a private security firm for initial
security screening of people as they enter the Law and Justice Center.
Security Threat. The risks involved in court building operations are great and varied, and they
can never be eliminated; but with proper attention and care, they can be minimized. Therefore,
the County must be vigilant in its efforts to take reasonable, yet cost effective steps to provide
security within the Law and Justice Center.
Request for Qualifications
Interested firms should submit a statement of qualifications stating your ability and availability to
complete this work in accordance with this notice.
Scope of Services
Provide on-site security services Monday through Friday, between the hours of 7:00 a.m. to
6:00 p.m. as follows:
Peak Hours No. of Non-Peak Hours No. of
Guards Guards
7 a.m. -8 a.m. 1
8 a.m. - 5 p.m. 2
5 p.m. -6 p.m. 1
The anticipated services are defined as:
• Monitor ingress and egress to the entrance of the Law and Justice Center (single point of entry).
Operate x-ray detection system, walk through metal detector, and handheld metal detector to
identify banned items.
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2021-2022 Law and Justice Center Security Services
• Visually check bags for items prohibited in the Law and Justice Center as defined by the
Security Plan for the Lewis County Law and Justice Center(Exhibit "A" attached).
• Provide written security reports daily and record every incident or suspicious activity occurrence.
• Complete a walk-through of the employee parking area between 5 pm and 6 pm to ensure staff
safety when leaving the building.
• Maintain order at the entrance to the Law and Justice Center. Provide reasonable response to
diffuse hostile/violent situations.
• Serve as contact person with Chehalis Police Department regarding incidents occurring at the
front entrance to the Law and Justice Center.
• During times of reduced entry traffic into the Law and Justice Center, one of the security guards
on duty will conduct foot patrols of the building.
• Responsive to the needs of the Superior Court Judge as well as other elected officials located in
the Law and Justice Center.
• Ask current screening questions as directed by the courts.
• Must be able to stand for long periods of time, ascent and descend stairs to secure stairwell,
and respond promptly to incidences throughout the building and premises.
• Required to maintain a professional appearance at all times.
• Provide security for special events, as needed, on an hourly basis.
• Provide additional security services as negotiated between the parties.
Submittal Requirements
Interested agencies shall provide a statement of qualifications, experience, and extent of
involvement for the assigned personnel on similar contracts. The proposal shall include:
1. A summary of the security firm's qualifications to provide Licensed Security Officers as defined
under the laws of the State of Washington to perform all work described in this proposal.
2. A description of the process for background investigations of all security officers who would be
assigned to the Lewis County Law and Justice Center. The background check shall include the
following at a minimum:
a. Must be at least 18 years old
b. Verification of employment eligibility through the E-verify system
c. Criminal records check
d. Drug screening
e. Employment history verification
f. Personal reference checks
3. A complete description of the general security officer training program provided to security
officers by the security firm.
4. A complete description of the security firm's process and program for provision of security
officers who are fully capable and qualified to staff courthouse security screening entry and exit
points, and fully trained in the operation of courthouse security screening equipment. Screening
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2021-2022 Law and Justice Center Security Services
equipment includes x-ray detection systems, walk through metal detectors, and handheld metal
detectors.
5. A complete description of the security firm's process and program for provision of security
officers who have successfully completed a certified First Aid/CPR/AED training course of no
less than 8 hours prior to their assignment to the Lewis County Law and Justice Center.
6. A complete description of the security firm's process and program for provision of security
guards to complete a certified workplace safety training program.
7. A complete description of the security firm's process and program for security officer de-
escalation training.
8. A clear explanation of the security firm's process for security officer compliance with maintaining
the security firm's training standards and penalties for security officers who fail to comply.
9. A complete description of the security firm's program and provision of security officer uniforms
appropriate to environment, job duties, and location. Shall provide details of how the
professional appearance and fit is enforced. Describe in detail proposed uniforms and how they
clearly identify the security firm's employees as security officers. The security firm is responsible
to ensure uniforms are well maintained and have an established process for worn/damaged
uniform replacement.
a. Provide a clear explanation of the security firm's process for compliance with
uniform standards and penalties for security officers who fail to comply.
10. Provide a clear explanation of process for reporting performance concerns of security officers to
the security firm and how resolutions of concerns will be reported back to Lewis County.
11. A list of references knowledgeable of your firm's work.
All submittals shall be prepared in accordance with the terms as set forth in this RFQ. The
Submittal shall not exceed five (5) pages, double sided if needed. The front cover, back cover,
and a maximum one-page cover letter will not count against the maximum page count.
Evaluation Criteria
The selection committee will review, evaluate, and rank each statement of qualifications based
on the following criteria listed in order of importance:
1. Experience, training, and technical competence of the firm and its personnel that will provide
the scope of services.
2. Quality control procedures for employee performance and infractions.
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2021-2022 Law and Justice Center Security Services
3. Past record of performance evaluations with Lewis County and other government agencies,
including cost controls, quality of service, responsiveness, cooperation, and ability to
communicate.
4. Capacity to perform the work, including additional services during special events, within the time
limitations, considering the firms current and planned workload.
Preference will be given to individuals who are retired or reserve military or retired police
officers.
Selection Process
After the selection committee has completed their review and ranking of the statement of
qualifications is complete, they will make a decision to either create a short list of firms they
would like to hold a short interview or with or make a recommendation to the hiring authority a
preferred firm.
Lewis County will not reimburse applicants for any costs associated with preparation or
submittal of qualifications or subsequent interviews. Furthermore, this RFQ does not obligate
the County to accept or contract for any services and the County reserves the right to reject all
qualifications submitted.
Lewis County is an equal opportunity and affirmative action employer. Disadvantaged, minority,
and women-owned firms are encouraged to submit statements.
Submittal Instructions
Qualification must be received no later than 3:00 pm PDT, on Thursday April 15, 2021.
Firms desiring consideration shall submit four copies of complete statement of qualifications
packet to the Clerk of the Board of Lewis County Commissioners (351 N.W. North Street, Room
210, CMS-01, Chehalis, Washington 98532). Please clearly mark your proposal: "Statement of
Qualifications for 2021-2022 Law and Justice Center Security Services, to be opened at or after
3:00 p.m. on April 15, 2021".
For more information about the submittal requirements contact Andy Caldwell at 360-740-1157
or via email Andy.Caldwell @lewiscountywa.gov.
The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000-4 and Title 49, Code of Federal Regulations, Department of Transportation,
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally-assisted programs of
the Department of Transportation issued pursuant to such Act, herby notifies all bidders that it
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2021-2022 Law and Justice Center Security Services
will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds of
race, color, national origin, or sex in consideration for an award.
Contract Requirements
Lewis County plans to use the attached security contract, firms with significant concerns with
the terms and conditions of the contract should not submit on this RFQ.
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2021-2022 Law and Justice Center Security Services
LEWIS COUNTY NOTICE TO CONSULTANTS FOR:
REQUEST FOR QUALIFICATIONS (RFQ)
2021-2022 Law and Justice Center Security Services
Lewis County is requesting a statement of qualifications from licensed security firms interested in
providing professional security services for the Lewis County Law and Justice Center. The selected
firm for this contract will be expected to perform services related to unarmed monitoring of the daily
activity at the Lewis County Law and Justice Center in Chehalis, Wash., for safety and
compliance.
Firms desiring consideration shall submit four (4) copies of complete statement of qualifications
packet to the Clerk of the Board of Lewis County Commissioners (351 N.W. North Street, Room
210, CMS-01, Chehalis, Washington 98532) by 3 p.m. Thursday, April 15, 2021. Please clearly
mark your proposal: "Statement of Qualifications for 2021-2022 Law and Justice Center Security
Services, to be opened at or after 3:00 p.m. on April 15, 2021".
The Request for Qualifications and supporting documents are available for review on the Lewis
County website, www.lewiscountywa.gov, and at the Lewis County Board of County
Commissioners' office at 351 NW North St, Chehalis, WA 98532 during regular business hours.
For more information about the submittal requirements, contact Andy Caldwell at 360-740-1157 or
via email Andy.Caldwelllewiscountywa.gov.
Lewis County is an equal opportunity and affirmative action employer.
DATED this 23rd day of March, 2021. e• o wRoo , 9•o s•
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' - .0'• SINCE
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Clerk of the Board of County Commissioners :9•y �, •
Lewis County, WA
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OT
PUBLISH: The Chronicle — March 25 and March 30
PERSONAL SERVICES AGREEMENT
CONTRACT NO.
, hereinafter called CONTRACTOR, and LEWIS COUNTY,
hereinafter called COUNTY agree as set forth in this Agreement, including: General Conditions, Exhibit A
Special Conditions, Exhibit B Payment, and Exhibit C Statement of Work, copies of which are attached hereto
and incorporated herein by this reference as fully as if set forth herein.
The term of this Agreement shall commence as soon as legal arrangements are finalized but no later than
the th day of ,20
CONTRACTOR acknowledges and by signing this contract agrees that the Indemnification provisions set
forth in Paragraphs 5, 13, 19 and 22,are totally and fully part of this contract and have been mutually negotiated
by the parties.
IN WITNESS WHEREOF,the parties have executed this Agreement this day of ,20_
CONTRACTOR:
A Professional Corporation
LEWIS COUNTY
Name, Position
Title of Signatory Andy Caldwell,Deputy Director Emergency
Management and Safety Officer
Authorized by the firm By Laws Department of Emergency Management
Mailing Address: Approved as to Form Only:
JONATHAN MEYER, Prosecuting Attorney
By:
Amber Smith, Civil Deputy Prosecutor
Federal Business Tax ID No.:
1
Contractor Information
Contractor Signature Date
Printed Name Title
Company Name
Address
City State Zip
Telephone Number
Contact Person Telephone number if not the same as above
Performance of foregoing contract assured in accordance with the terms of the accompanying bond.
Dated: .20
By:
Surety
By:
Attorney-in-tact
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GENERAL CONDITIONS
1. Scope of Contractors Services:
The Contractor agrees to provide to the County services and any material set forth in Statement of Work
identified as Exhibit "C" during the agreement period. No material, labor, or facilities will be furnished
by the County, unless otherwise provided for in the Agreement.
2. Accounting and Payment for Contractor Services:
Payment to the Contractor for services rendered under this Agreement shall be as set forth in Exhibit"B".
Where Exhibit"B" requires payments by Lewis County, payment shall be based upon billings, supported
unless otherwise provided in Exhibit "B", by documentation of units of work actually performed and
amounts earned, including where appropriate, the actual number days worked each month, total number
of hours for the month, and the total dollar payment requested. Unless specifically stated in Exhibit"B"
or approved in writing in advance by the official executing this Agreement for Lewis County, (hereinafter
referred to as the "Contracting Officer") the County will not reimburse the Contractor for any costs or
expenses incurred by the Contractor in the performance of this contract.
Where required, the County shall, upon receipt of appropriate documentation, compensate the Contractor
through the County voucher system for the Contractor's service pursuant to the terms set forth in Exhibit
"C", Statement of Work and the amount as set forth in Exhibit"B", Payment Schedule.
3. Assignment and Subcontracting:
No portion of this contract may be assigned or subcontracted to any other individual,firm or entity without
the express and prior written approval of the Contracting Officer,or as set forth in Exhibit"C", Statement
of Work.
4. Labor Standards and Contract Assistance:
The Contractor shall comply with the provisions of the Lewis County Contract and Procurement
Assistance Program as applicable, attached hereto as Special Conditions in Exhibit"A".
5. Independent Contractor:
The Contractor's services shall be furnished by the Contractor as an independent Contractor and nothing
herein contained shall be construed to create a relationship of employer-employee or master-servant, but
all payments made hereunder and all services performed shall be made and performed pursuant to this
Agreement by the Contractor as an independent Contractor. The Contractor acknowledges that the entire
compensation for this Agreement is specified in Exhibit "B" and the Contractor is not entitled to any
County benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental,
or other insurance benefits, or any other rights or privileges afforded to Lewis County employees.
Contractor will defend, indemnify and hold harmless the County, its officers, agents or employees from
any loss or expense, including but not limited to settlements,judgments, setoffs, attorneys' fees or costs
incurred by reason of claims or demands because of breach of the provisions of this paragraph.
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6. No Guarantee of Employment:
The performance of all or part of this contract by the Contractor shall not operate to vest any employment
rights whatsoever and shall not be deemed to guarantee any employment of the Contractor or any
employee of the Contractor or any subcontractor or any employee of any subcontractor by the County at
the present time or in the future.
7. Taxes:
The Contractor understands and acknowledges that the County will not withhold Federal or State income
taxes. Where required by State or Federal law,the Contractor authorizes the County to make withholding
for any taxes other than income taxes (i.e., Medicare). All compensation received by the Contractor will
be reported to the Internal Revenue Service at the end of the calendar year in accordance with the
applicable IRS regulations. It is the responsibility of the Contractor to make the necessary estimated tax
payments throughout the year, if any,and the Contractor is solely liable for any tax obligation arising from
the Contractor's performance of this Agreement. The Contractor hereby agrees to indemnify the County
against any demand to pay taxes arising from the Contractor's failure to pay taxes on compensation earned
pursuant to this Agreement.
The County will pay sales and use taxes imposed on goods or services acquired hereunder as required by
law. The Contractor must pay all other taxes including,but not limited to: Business and Occupation Tax,
taxes based on the Contractor's gross or net income, or personal property to which the County does not
hold title. The County is exempt from Federal Excise Tax.
8. Regulations and Requirement:
This Agreement shall be subject to all laws, rules, and regulations of the United States of America, the
State of Washington, and political subdivisions of the State of Washington, and to any other provisions
set forth in Special Conditions.
9. Right to Review:
This contract is subject to review by any Federal or State auditor. The County or its designee shall have
the right to review and monitor the financial and service components of this program by whatever means
are deemed expedient by the Contracting Officer. Such review may occur with or without notice, and
may include, but is not limited to, on-site inspection by County agents or employees, inspection of all
records or other materials which the County deems pertinent to the Agreement and its performance, and
any and all communications with or evaluations by service recipients under this Agreement. The
Contractor shall preserve and maintain all financial records and records relating to the performance of
work under this Agreement for 3 years after contract termination, and shall make them available for such
review, within Lewis County, State of Washington, upon request.
10. Modifications:
Either party may request changes in the Agreement. Any and all agreed modifications shall be in writing,
signed by each of the parties.
11. Termination for Default:
If the contractor defaults by failing to perform any of the obligations of the contract or becomes insolvent
or is declared bankrupt or commits any act of bankruptcy or insolvency or make an assignment for the
benefit of creditors, the County may, by depositing written notice to the Contractor in the U.S. mail,
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postage prepaid, terminate the contract, and at the County's option, obtain performance of the work
elsewhere. If the contract is terminated for default, the Contractor shall not be entitled to receive any
further payments under the contract until work called for, as may be applicable under Exhibit "A", has
been fully performed. Any extra cost or damage to the County resulting from such default(s) shall be
deducted from any money due or coming due to the Contractor. The Contractor shall bear any extra
expenses incurred by the County in completing the work, as may be applicable under Exhibit "A",
including all increased costs for completing the work,and all damage sustained,or which may be sustained
by the County by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason that the
Contractor was not in default,the rights and obligations of the parties shall be the same as if the notice of
termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.
12. Termination for Public Convenience:
The County may terminate the contract in whole or in part whenever the County determines, in its sole
discretion, which such termination is in the interests of the County. Whenever the contract is terminated
in accordance with this paragraph, the Contractor shall be entitled to payment for actual work performed
at unit contract prices for completed items of work. An equitable adjustment in the contract price for
partially completed items of work will be made, but such adjustment shall not include provision for loss
of anticipated profit on deleted or uncompleted work. Termination of this contract by the County at any
time during the term, whether for default or convenience, shall not constitute a breach of contract by the
County.
13. Defense & Indemnity Agreement:
The Contractor agrees to defend, indemnify and save harmless the County, its appointed and elective
officer and employees, from and against all loss or expense, including but not limited to judgments,
settlements, attorney's fees and costs by reason of any and all claims and demands upon the County, its
elected or appointed officials or employees for damages because of personal or bodily injury, including
death at any time resulting therefrom, sustained by any person or persons and an account of damage to
property including loss of use thereof, whether such injury to persons or damage to property is due to the
negligence of the Contractor,his/her subcontractors,its successor or assigns,or its or their agent,servants,
or employees, the County, its appointed or elected officers, employees or their agents, except only such
injury or damage as shall have been occasioned by the negligence of the County, its appointed or elected
officials or employees. It is further provided that no liability shall attach to the County by reason of
entering into this contract, except as expressly provided herein.
14. Industrial Insurance Waiver:
With respect to the performance of this Agreement and as to claims against the County, its officers, agents
and employees, the Contractor waives its immunity under Title 51 of the Revised Code of Washington,
the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify,
defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any
employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement.
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15. Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the
terms of this Agreement, the venue of such action of litigation shall be in the courts of the State of
Washington in and for the County of Lewis. The Agreement shall be governed by the laws of the State
of Washington.
16. Withholding Payment:
In the event the Contractor has failed to perform any substantial obligation to be performed by the
Contractor under this Agreement and said failure has not been cured within the times set forth in this
Agreement,then the County may,upon written notice,withhold all monies due and payable to Contractor,
without penalty, until such failure to perform is cured or otherwise adjudicated.
17. Future Non-Allocation of Funds:
If sufficient funds are not appropriated or allocated for payment under this contract for any future fiscal
period, the County will not be obligated to make payments for services or amounts incurred after the end
of the current fiscal period. No penalty or expense shall accrue to the County in the event this provision
applies.
18. Contractor Commitments,Warranties and Representations:
Any written commitment received from the Contractor concerning this Agreement shall be binding upon
the Contractor, unless otherwise specifically provided herein with reference to this paragraph. Failure of
the Contractor to fulfill such a commitment shall render the Contractor liable for damages to the County.
A commitment includes, but is not limited to any representation made prior to execution of this
Agreement, whether or not incorporated elsewhere herein by reference, as to performance of services or
equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties.
19. Patent/Copyright Infringement:
Contractor will defend and indemnify the County from any claimed action, cause or demand brought
against the County, to the extent such action is based on the claim that information supplied by the
Contractor infringes any patent or copyright. The Contractor will pay those costs and damages attributable
to any such claims that are finally awarded against the County in any action. Such defense and payment
are conditioned upon the following:
a. That Contractor shall be notified promptly in writing by County of any notice of such claim.
b. Contractor shall have the right, hereunder, at its option and expense, to obtain for the County the
right to continue using the information in the event such claim of infringement is made, provided
no reduction in performance or loss results to the County.
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20. Disputes:
a. General
Differences between the Contractor and the County, arising under and by virtue of the Contract
Documents, shall be brought to the attention of the County at the earliest possible time in order
that such matters may be settled or other appropriate action promptly taken. Except for such
objections as are made of record in the manner hereinafter specified and within the time limits
stated, the records, orders, rulings, instructions, and decisions of the Contracting Officer, shall be
final and conclusive.
b. Notice of Potential Claims
The Contractor shall not be entitled to additional compensation which otherwise may be payable,
or to extension of time for(1) any act or failure to act by the Contracting Officer or the County, or
(2)the happening of any event or occurrence,unless the Contractor has given the County a written
Notice of Potential Claim within 10 days of the commencement of the act, failure,or event giving
rise to the claim, and before final payment by the County. The written Notice of Potential Claim
shall set forth the reasons for which the Contractor believes additional compensation or extension
of time is due,the nature of the cost involved, and insofar as possible, the amount of the potential
claim. Contractor shall keep full and complete daily records of the work performed, labor and
material used, and all costs and additional time claimed to be additional.
c. Detailed Claim
The Contractor is not entitled to claim any such additional compensation, or extension of time,
unless within 30 days of the accomplishment of the portion of the work from which the claim
arose, and before final payment by the County, the Contractor has given the County a detailed
written statement of each element of cost or other compensation requested and of all elements of
additional time required, and copies of any supporting documents evidencing the amount or the
extension of time claimed to be due.
21. Ownership of Items Produced:
All writings, programs, data, public records or other materials prepared by the Contractor and/or its
consultants or subcontractors, in connection with the performance of this Agreement shall be the sole and
absolute property of the County.
22. Confidentiality:
The Contractor, its employees, subcontractors, and their employees shall maintain the confidentiality of
all information provided by the County or acquired by the Contractor in performance of this Agreement,
except upon the prior written consent of the Lewis County Prosecuting Attorney or an order entered by a
court after having acquired jurisdiction over the County. Contractor shall immediately give the County
notice of any judicial proceeding seeking disclosure of such information. Contractor shall indemnify and
hold harmless the County, its officials, agents or employees from all loss or expense, including, but not
limited to settlements,judgments, setoffs, attorneys' fees and costs resulting from Contractor's breach of
this provision.
23. Notice:
Except as set forth elsewhere in the Agreement, for all purposes under this Agreement, except service of
process, notice shall be given by the Contractor to the Lewis County Safety Officer, 351 NW North St.,
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Chehalis,WA 98532-1900. Notice to the Contractor for all purposes under this Agreement shall be given
to the address reflected above. Notice may be given by delivery or by depositing in the U.S. mail, first
class, postage prepaid.
24. Severability:
If any term or condition of this contract or the application thereof to any person(s) or circumstances is
held invalid, such invalidity shall not affect other terms, conditions or applications which can be given
effect without the invalid term, condition or application. To this end, the terms and conditions of this
contract are declared severable.
25. Waiver:
Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent
breach. No term or condition of this contract shall be held to be waived, modified or deleted except by an
instrument, in writing, signed by the parties hereto.
26. Survival:
The provisions of paragraphs 5, 7, 9, 11, 12, 13, 14, 15, 17, 18, 19, 20, 21, 22, and 25, and the provisions
of any non-collusion affidavit required by paragraph 4, shall survive, notwithstanding the termination or
invalidity of this Agreement for any reason.
27. Entire Agreement:
This written contract represents the entire Agreement between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
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EXHIBIT "A"
SPECIAL CONDITIONS
A. Definitions
The COUNTY is the recipient of CONTRACTOR'S services, and at all times acts through its Board of County
Commissioners. The Contact Officer of the COUNTY will be the LEWIS COUNTY SAFETY OFFICER, or
designee.
B. Contractor Registration
The CONTRACTOR agrees and covenants to furnish unto the COUNTY proper evidence that the
CONTRACTOR has fully complied with the State Licensing Law.
CONTRACTOR shall include his contractor's license number in the space provided in the "Conditions of
Proposal".
C. Non-Discrimination (Lewis County Funds)
The CONTRACTOR should be aware that public funds are being used to assist in this project. During the
performance of this contract, the CONTRACTOR agrees as follows:
1. The CONTRACTOR will not discriminate against any employee or applicant for employment because of
race, creed, color, or national origin. Such action shall include, but not be limited to, the following:
employment; upgrading; demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The CONTRACTOR agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the contracting officer setting for the provisions of
this non-discrimination clause.
2. The CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of
the CONTRACTOR, state that all qualified applicants will receive consideration for employment without
regard to race, creed, color, or national origin.
3. The CONTRACTOR will send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, notice to be provided by the agency
contracting officer, advising the labor union or worker's representative of the contractor's commitments
under Section 202 or Executive Order No. 11246 of September 24, 1965, and shall post copies of the
notice in a conspicuous place available to employees and applicants for employment.
4. The CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations and relevant orders of the Secretary of Labor.
9
5. The CONTRACTOR will furnish all information and reports required by Executive Order No. 11246 of
September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his books and records for purposes of investigation to ascertain
compliance with such rules, regulations and orders.
6. In the event of the CONTRACTOR'S non-compliance with the non-discrimination clauses of this contract
or with any such rules, regulations, or orders, this contract may be canceled, terminated or suspended in
whole or in part and the contract may be declared ineligible for further government contracts in accordance
with procedures authorized in Executive Order No. 11246 of September 24, 1965,and such other sanctions
may be imposed and remedies invoked as provided in Executive Order No. 11246 of September 24, 1965,
or by rule, regulation or order of the Secretary of Labor, or as otherwise provided by law.
7. The CONTRACTOR will include the provisions of Paragraphs (1) through (7) in every sub-contract or
purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant
to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be
binding upon each subcontract or vendor. The CONTRACTOR will take such action with respect to any
sub-contract or purchase order as the contracting agency may direct as a means of enforcing such
provisions, including sanctions for non-compliance: Provided, however, that in the event the
CONTRACTOR becomes involved in, or is threatened with "litigation with a sub-contractor or vendor as
a result of such direction by the contracting agency", the CONTRACTOR may request the United States
to enter into such litigation to protect the interest of the United States.
D. Original Specifications
It is hereby expressly agreed by and between the parties involved that in any matter, dispute, suit,or proceedings
arising or in any way growing out of this contract in which it may be necessary to introduce into evidence the
original of such specifications, that a printed copy thereof may be used in lieu thereof with like force and effect
as though the original was produced.
E. Eight Hour Law and Payment for Labor
The CONTRACTOR agrees to comply with RCW 49.28.010.065 providing that no laborer, workman or
mechanic in the employ of the CONTRACTOR, sub-contractor, or other person doing or contracting to do the
whole or any part of the work contemplated by this contract, shall be permitted or required to work more than
eight (8) hours in any one calendar day, provided that, in cases of extraordinary emergency, such danger to life
or property, the hours of work may be extended, but in such cases the rate of pay for time employed in excess of
eight (8) hours of each calendar day shall not be less than one and one-half times the rate allowed for this same
amount of time during eight(8)hours' service. Any work necessary to be performed after regular working hours,
or Sunday or legal holidays shall be performed without additional expense to the COUNTY.
Notwithstanding the above provisions, a CONTRACTOR may enter into an agreement approved by the
employees in which the employees may work up to ten (10) hours in a calendar day for not more than four (4)
calendar days in a week.
CONTRACTOR further agrees that said contract is terminable in case the CONTRACTOR shall violate the
provisions of such act.
10
The CONTRACTOR, and sub-contractors shall further verify that:
1. He had not employed or retained any company or person (other than a full time bona fide employee
working solely for the offerer)to solicit or receive this contract; and
2. He has not paid or agreed to pay any company or person (other than a full time bona fide employee
working solely for the offerer) any fee, commission, percentage, or brokerage fee contingent upon or
resulting from the award of this contract; and
3. He has not been asked or otherwise coerced, whether express or implied, into contributing funds, for any
purpose as a condition to doing business with the COUNTY.
It is further agreed that in case any dispute arises as to what are the prevailing wages for the work of a
similar nature and such dispute cannot be adjusted by the parties involved,the matter shall be referred for
arbitration to the Director of the Department of Labor & Industries of the State and his decision therein
shall be final, binding, and conclusive on all parties.
11
EXHIBIT"B"
Payment
Contract cost is$ per month for security services outlined in the scope of work and bid proposal
provided by Western Washington Merchant Patrol.
Additional security services: $ /hour unless an increase or decrease is agreed to in writing by the
parties.
Special events security will be authorized by the County Safety Officer or designee and said authorization shall
accompany the monthly invoice.
All payments due to CONTRACTOR will be invoiced to COUNTY; received no later than the 10'h of each
month, payable by the 25th of the month. CONTRACTOR will not expect or demand payment outside the
aforementioned payment schedule.
Prior to first invoice,the CONTRACTOR must complete and return to the invoice address below,the Vendor
ID Request Form and the Request for Taxpayer Identification and Certification Form attached as Exhibit"D"
Invoices will be submitted to:
Lewis County
Safety Officer
351 NW North Street
Chehalis, WA 98532-1900
See General Conditions Item #2 for further information.
See also, Statement of Work and Minimum Specifications.
12
EXHIBIT "C"
SCOPE OF WORK
BID PROPOSAL TAB 1, A-D
CERTIFICATE OF INSURANCE
ELEVEN (11)ATTACHED PAGES
13
SCOPE OF WORK
Provide on-site security services Monday through Friday, between the hours of 7:00 a.m. to 6:00 p.m. as
follows:
Peak Hours No. of Non-Peak Hours No. of
Guards Guards
7 a.m. - 8 a.m. 1
8 a.m. - 5 p.m. 2
5 p.m. - 6 p.m. 1
The anticipated services are defined as:
• Monitor ingress and egress to the entrance of the Law and Justice Center(single point of entry). Operate
x-ray detection system,walk through metal detector,and handheld metal detector to identify banned items.
• Visually check bags for items prohibited in the Law and Justice Center as defined by the Security Plan
for the Lewis County Law and Justice Center(Exhibit"A"attached).
• Provide written security reports daily and record every incident or suspicious activity occurrence.
• Complete a walk-through of the employee parking area between 5 pm and 6 pm to ensure staff safety
when leaving the building.
• Maintain order at the entrance to the Law and Justice Center. Provide reasonable response to diffuse
hostile/violent situations.
• Serve as contact person with Chehalis Police Department regarding incidents occurring at the front
entrance to the Law and Justice Center.
• During times of reduced entry traffic into the Law and Justice Center, one of the security guards on duty
will conduct foot patrols of the building.
• Act responsively to the needs of the Superior Court Judge as well as other elected officials located in the
Law and Justice Center.
• Ask current screening questions as directed by the courts to those entering the Law and Justice Center.
• Must be able to stand for long periods of time, ascent and descend stairs to secure stairwell, and respond
promptly to incidences throughout the building and premises.
• Required to maintain a professional appearance at all times.
• Provide security for special events, as needed, on an hourly basis.
• Provide additional security services as negotiated between the parties.
14
EXHIBIT "D"
VENDOR ID REQUEST FORM
REQUEST FOR TAXPAYER IDENTIFICATION AND CERTIFICATION
15
BOCC AGENDA ITEM SUMMARY
j
Resolution: BOCC Meeting Date: March 23, 2021
Suggested Wording for Agenda Item: Agenda Type: Legal Notice
ISSUING A REQUEST FOR QUALIFCATIONS (RFQ) FOR PROFESSIONAL SECURITY SERVICES AT THE
LEWIS COUNTY LAW AND JUSTICE CENTER
Contact: Andy Caldwell Phone: 3607401157
Department: DES - Emergency Management (Dept. of Emergency Services)
Description:
Lewis County is requesting a statement of qualifications from licensed security firms interested in
providing professional security services for the Lewis County Law and Justice Center. The selected
firm for this contract will be expected to perform services related to unarmed monitoring of the
daily activity at the Lewis County Law and Justice Center in Chehalis Washington, for safety and
compliance.
Approvals: Publication Requirements:
Publications:
User Status The Chronicle
PA's Office Pending
Additional Copies: Cover Letter To:
err (1�;1IvE. 117651 Security RFQ
Board of Cour,
Lewis County Vil .-L ers LE NOTICE TO COUNTY
CONSULTANTS FOR:
APR02 REQUEST FOR
fil"t� �(1�� QUALIFICATIONS(RFQ)
tJ 2021-2022 Law and
Justice Center
Security Services
Lewis County is requesting
a statement of qualifica-
tions from licensed security
firms interested in provid-
ing ing professional security
services for the Lewis
OF PUBLICATION Center. The selected firm
STATE OF WASHINGTON for this contract will be
expected to perform serv-
COUNTY OF LEWIS ices related to unarmed
monitoring of the daily
activity at the Lewis County
Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, Law and Justice Center in
and/or Cindy Thayer says that she is the legal clerk of Chehalis, Wash.,for safety
and alis, Wash.,If
r Firms desiring considera-
tion op shalf submit four te-
copies of complete state-
ment of qualifications pack-
a semi-weekly newspaper,which has been established,published et to the Clerk of the Board
in the English language,and circulated continuously as a semi- of Lewis County Commis
si
weekly newspaper in the City of Centralia,and in Lewis County, St tr r e t (351 N.W. North
Seet, Room 210,
Washington,general circulation in Lewis County for more than CMS-01, Chehalis, Wash-
six(6)months prior to the date of the first publication of the ington 98532) by 3 p.m.
notice hereto attached,and that the said Chronicle was on the 7th Thursday, April 15, 2021.
day of July 1941,approved as a legal newspaper by the Superior Please clearly mark your
Court of said Lewis County.And that the attached is a true copy proposal: "Statement of
and was published in regular issues(and not in supplement form) Q u a l i f i c a t i o n s f o r
of said newsp••-r as LEGAL#117651 RE:Security RFQ 2021-2022 Law and Jus-
tice Center Security Serv-
once each i I fora period of �� ices, to be opened at or
after 3:00 p.m. on April 15,
2021".
commencing on 03/25/2021, and ending on 03/30/2021 The Request for Qualifica-
tions and supporting docu-
and both regularly distributed to its sub ribers during. I of said ments are available for
period.That .e full amount of the • :rged for oregoing review on the Lewis Coun-
publicat ,1 um of$ z" ty website,www.lewiscou
ntywa.gov, and at the
` // Lewis County Board of
.scribed.i1 • to be '.3131/2021 County Commissioners'of-
fice at 351 NW North St,
�/ , Chehalis, WA 98532 dur-
"!I�ja/ S`W W/1/1•JA ing regular business hours.
For more information about
Notary P •I•• and for the State of Washington, the submittal requirements,
residing =t contact Andy Caldwell at
:�, 360-740-1157 or via email
// L/ • Andy . C a l d w e l l
III - @ lewiscountywa.gov.
• ..•. •• Lewis County is an equal
LL'�,0t" � _ opportunity and affirmative
<;.-• = action employer.
p;F \c' ,b: DATED this 23rd day of
- �.o o
l': March,2021.
f� .7,,,,; ;,, •" Clerk of the•
-//•,,T"O�W i'-,\\' Commissioners o
��`�t�llt31t1t��+� Lewis County,WA
• Published:The Chronicle
March 25&30,2021