Authorize Director of IT Services to execute renewal of Enterprise Agreement with Insight BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-130
AUTHORIZATION FOR THE DIRECTOR OF IT
SERVICES TO EXECUTE THE RENEWAL OF AN
ENTERPRISE AGREEMENT WITH INSIGHT, A
WASHINGTON STATE CONTRACTED RESELLER
FOR MICROSOFT CORPORATION LICENSES.
WHEREAS, in 2008, the Board of County Commissioners (BOCC) entered into a
licensing purchase and software assurance agreement to replace the County's
aging network management and email systems with a system suitable to meet
current and future requirements; and
WHEREAS, over the course of many months, the Executive Steering Committee,
with the leadership of IT Services, explored options within the industry. The
committee selected the Microsoft Active Directory network solution, the Microsoft
desktop and Office solutions, and the Microsoft Exchange email solution as the
most effective products to meet this need; and
WHEREAS, as a local governmental agency, Lewis County has the ability to
purchase these products at a discounted rate through the Department of
Enterprise Solutions (DES); and
WHEREAS, the BOCC approved this purchase and ongoing Software Assurance
through the IT Services inter-fund rates; and
WHEREAS, should the need for future contract amendments and/or change
orders occur, the BOCC has granted authority to department Directors by
Resolution No. 21-038, to bind the County in amounts up to $50,000.
NOW THEREFORE BE IT RESOLVED that the BOCC hereby authorizes the
Director of Information Technology Services or his designee to sign the year 2
Microsoft Enterprise Agreement (MS EA) renewal with DES, or their designated
reseller, in excess of the above-mentioned $50,000 limitation. 2021 year 2
renewal cost is $134,958.32 plus applicable sales tax.
DONE IN OPEN SESSION this 6th day of April, 2021.
Page 1 of 2 Res. 21-130
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Kevin McDowell Gary Stamper
By: Kevin McDowell, Gary Stamper, Chair
Deputy Prosecuting Attorney
••∎1NTY •• Lindsey R. Pollock, DVM
ATTEST: .•c°---;!►-qs•.
Rieva Lester, Clerk of the Boar ,,ON °OF `�S"
.� ``N �C�dsey R. Pollock, DVM, Vice Chair
* S l �� „,:
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Lara McRea '�:syJ�NYo?" `� Sean D. Swope
By: Lara McRea Sean D. Swope, Commissioner
Page 2 of 2 Res. 21-130
•�- INSIGHT PUBLIC SECTOR SLED Page 1 of 3
Insight-'• 6820 S HARL AVE
w8l1CSECTON TEMPE AZ 85283-4318
Tel: 800-467-4448
SOLD-TO PARTY 11118191 Order Confirmation
LEWIS COUNTY I.T.
ATTN: MATT JAEGER Order Number : 327893112
360 NW NORTH ST Document Date : 10-MAR-2021
CHEHALIS WA 98532-1925 PO Number IT0221802
PO Release
SHIP-TO PARTY Sales Rep : Brian Stephenson
LEWIS COUNTY I.T. Email : BRIAN.STEPHENSON @INSIGHT.COM
ATTN: AMANDA PRICE Telephone : 5053183138
360 NW NORTH ST
CHEHALIS WA 98532-1925
We deliver according to the following terms:
Payment Terms : Net 30 days
Ship Via : Electronic Delivery
Terms of Delivery : FOB ORIGIN
Currency : USD
Material Material Description Quantity Unit Price Extended Price
269-12442-ESA3 Microsoft Office Professional Plus-software 540 95.25 51,435.00
assurance-1 PC
LEWIS COUNTY 68113590 SA AT SIGNING
Coverage Dates: 01-APR-2021 -31-MAR-2023
STATE OF WASHINGTON-NASPO SOFTWARE VAR CONTRACT(#
ADS PO 1 6-1 38244/0601 6)
LICENSE : 68113590
AUTHORIZATION N ANNUAL BILLING DUE 4/1/21
DEPLOY DATE : 10-MAR-2021
312-02257-ESA3 Microsoft Exchange Server-software 1 126.79 126.79
assurance-1 server
LEWIS COUNTY 68113590 SA AT SIGNING
Coverage Dates: 01-APR-2021 -31-MAR-2023
STATE OF WASHINGTON-NASPO SOFTWARE VAR CONTRACT(#
AD S PO 1 6-1 38244/0601 6)
LICENSE : 68113590
AUTHORIZATION N ANNUAL BILLING DUE 4/1/21
DEPLOY DATE : 10-MAR-2021
395-02504-ESA3 Microsoft Exchange Server Enterprise Edition 1 726.54 726.54
-software assurance-1 server
LEWIS COUNTY 68113590 SA AT SIGNING
Coverage Dates: 01-APR-2021 -31-MAR-2023
STATE OF WASHINGTON-NASPO SOFTWARE VAR CONTRACT(#
ADSPO 1 6-1 38244/0601 6)
LICENSE : 68113590
AUTHORIZATION N ANNUAL BILLING DUE 4/1/21
DEPLOY DATE : 10-MAR-2021
76A-00013-ESA3 Microsoft Enterprise CAL Suite-software 540 84.04 45,381.60
assurance-1 device CAL
LEWIS COUNTY 68113590 SA AT SIGNING
Coverage Dates: 01-APR-2021 -31-MAR-2023
STATE OF WASHINGTON-NASPO SOFTWARE VAR CONTRACT(#
ADS PO1 6-1 38244/0601 6)
LICENSE : 68113590
AUTHORIZATION N ANNUAL BILLING DUE 4/1/21
DEPLOY DATE : 10-MAR-2021
T1* Order Number 327893112
Insight. Document Date 10-MAR-2021
PUBLIC SECTOR
Page 2 of 3
Material Material Description Quantity Unit Price Extended Price
77D-00111-ESA3 Microsoft Visual Studio Professional with 1 307.78 307.78
MSDN-software assurance- 1 user
LEWIS COUNTY 68113590 SA AT SIGNING
Coverage Dates: 01-APR-2021 -31-MAR-2023
STATE OF WASHINGTON-NASPO SOFTWARE VAR CONTRACT(#
ADSPO 16-138244/06016)
LICENSE : 68113590
AUTHORIZATION N ANNUAL BILLING DUE 4/1/21
DEPLOY DATE : 10-MAR-2021
7NQ-00292-ESA3 Microsoft SQL Server Standard Core Edition- 12 587.69 7,052.28
software assurance-2 cores
LEWIS COUNTY 68113590 SA AT SIGNING
Coverage Dates: 01-APR-2021 -31-MAR-2023
STATE OF WASHINGTON-NASPO SOFTWARE VAR CONTRACT(#
A D S PO 16-138244/06016)
LICENSE : 68113590
AUTHORIZATION N ANNUAL BILLING DUE 4/1/21
DEPLOY DATE : 10-MAR-2021
9GA-00313-ESA3 Microsoft Core Infrastructure Server Suite 188 34.15 6,420.20
Standard-software assurance-2 cores
LEWIS COUNTY 68113590 SA AT SIGNING
Coverage Dates: 01-APR-2021 -31-MAR-2023
STATE OF WASHINGTON-NASPO SOFTWARE VAR CONTRACT(#
A D S P O 16-138244/06016)
LICENSE : 68113590
AUTHORIZATION N ANNUAL BILLING DUE 4/1/21
DEPLOY DATE : 10-MAR-2021
KV3-00353-ESA3 Windows Enterprise-software assurance-1 540 42.26 22,820.40
license
LEWIS COUNTY 68113590 SA AT SIGNING
Coverage Dates: 01-APR-2021 -31-MAR-2023
STATE OF WASHINGTON-NASPO SOFTWARE VAR CONTRACT(#
A D S P O 16-138244/0 6 016)
LICENSE : 68113590
AUTHORIZATION N ANNUAL BILLING DUE 4/1/21
DEPLOY DATE : 10-MAR-2021
6RV-00002-ESA3 Microsoft Enterprise CAL-subscription 540 0.00 0.00
license(1 month)-1 user
LEWIS COUNTY 68113590 SUBS AT SIGNING
STATE OF WASHINGTON-NASPO SOFTWARE VAR CONTRACT(#
AD SPO 16-138244/06016)
LICENSE : 68113590
AUTHORIZATION N ANNUAL BILLING DUE 4/1/21
AAA-11890-ESA3 Microsoft Office 365(Plan E3)-subscription 25 23.87 596.75
license-1 user
LEWIS COUNTY 68113590 SUBS AT SIGNING
STATE OF WASHINGTON-NASPO SOFTWARE VAR CONTRACT(#
A D S P O 1 6-1 38244/0601 6)
LICENSE : 68113590
AUTHORIZATION N ANNUAL BILLING DUE 4/1/21
DDJ-00001-ESA3 Power BI Pro-subscription license(1 month) 1 90.98 90.98
- 1 user
LEWIS COUNTY 68113590 SUBS AT SIGNING
STATE OF WASHINGTON-NASPO SOFTWARE VAR CONTRACT(#
A D S P O 16-138244/06016)
LICENSE : 68113590
AUTHORIZATION N ANNUAL BILLING DUE 4/1/21
TI. Order Number 327893112
Insight. Document Date 10-MAR-2021
PUBLIC SECTOR
Page 3 of 3
Product Subtotal 134,958.32
TAX 11,066.58
Total 146,024.90
Lease & Financing options available from Insight Global Finance for your equipment&software acquisitions. Contact your Insight
account executive for a quote.
Thank you for considering Insight. Please contact us with any questions or for additional information about Insight's complete IT
solution offering.
Sincerely,
Brian Stephenson
5053183138
BRIAN.STEPHENSON @INSIGHT.COM
Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight
representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial
options.
This purchase is subject to Insight's online Terms of Sale unless you have a separate purchase agreement signed by you and
Insight, in which case, that separate agreement will govern. Insight's online Terms of Sale can be found at the"terms-and-policies"
link below.
Effective Oct. 1, 2018, the U.S. government imposed tariffs on technology-related goods.Technology manufacturers are
evaluating the impact on their cost and are providing us with frequent cost updates. For this reason, quote and ecommerce
product pricing is subject to change as costs are updated. If you have any questions regarding the impact of the tariff on your
pricing, please reach out to your sales team.
SOFTWARE AND CLOUD SERVICES PURCHASES: If your purchase contains any software or cloud computing offerings
("Software and Cloud Offerings"), each offering will be subject to the applicable supplier's end user license and use terms
("Supplier Terms") made available by the supplier or which can be found at the"terms-and-policies"link below. By ordering,
paying for, receiving or using Software and Cloud Offerings, you agree to be bound by and accept the Supplier Terms unless you
and the applicable supplier have a separate agreement which governs.
https://www.insight.com/terms-and-policies
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: April 6, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Authorization for the Director of IT Services to execute the renewal of an Enterprise Agreement
with Insight, a Washington state contracted reseller for Microsoft Corporation licenses.
Contact: Matt Jaeger Phone: 360-740-3346
Department: IT - Information Technology
Description:
In 2008, the Board of County Commissioners and the Lewis County Information Technology
Services division entered into an agreement through the Washington State Department of
Enterprise Services (DES), previously known as the Department of Information Services, with
Microsoft Corporation for network management software, desktop software, and various other
products. The County had previously used Novell network management products, which was
coming to an "end-of-life".
The County went through a rigorous process to determine the best and most cost-effective way to
migrate between these two technologies and made the original purchase through an existing
Washington State contract. As a local governmental agency, the County can purchase and
maintain Microsoft products at a significantly reduced rate through this state contract.
Each year, this agreement requires amendments and updates to ensure the correct number of
licenses are in place. This process is known as an annual "TrueUp". The agreements are also on a
3-year term, which a new term began in 2020.
This resolution authorizes the Information Technology Services Director or his designee to renew
this agreement with DES, or their appointed vendor, currently, Insight for the annual Software
Assurance and TrueUp of all licenses and software.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Pending
Steve Wohld Pending