Approve Amendment No. 1 to Rural Arterial Program Project Agreement for Construction Proposal, Centralia Alpha Road Improvements Project BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-132
APPROVING AMENDMENT NO. 1 TO THE RURAL
ARTERIAL PROGRAM PROJECT AGREEMENT FOR
CONSTRUCTION PROPOSAL CONTRACT
BETWEEN LEWIS COUNTY AND THE COUNTY
ROAD ADMINISTRATION BOARD FOR THE
CENTRALIA ALPHA ROAD IMPROVEMENTS
PROJECT - CRP 2084, AND AUTHORIZING
SIGNATURES THEREON
WHEREAS, in accordance with WAC 136-161-070 (1)(b), Lewis County and the
County Road Administration Board (CRAB) desire to amend the original Rural
Arterial Program (RAP) Project Agreement for Construction Proposal contract to
allow a change of scope to the Centralia Alpha Road Improvements Project - CRP
2084; and
WHEREAS, the change of scope is to shift the project limits from mileposts
10.60-11.85 to mileposts 10.638-11.85, which changes the project length from
1.25 miles to 1.212 miles. This change avoids the project expenses of replacing
an existing culvert with a much larger, longer and expensive structure, and the
relocation and construction of a new road approach to the Thousand Trails
campground. These two items were not accounted for in the original cost
estimate, and the existing culverts and road approach function properly, are in
good condition and meet design standards; and
WHEREAS, the Lewis County Board of County Commissioners (BOCC) has had an
opportunity to review Amendment No. 1 to the Rural Arterial Program Project
Agreement for Construction Proposal for CRP-2084, Centralia Alpha Road
Improvements Project.
NOW THEREFORE BE IT RESOLVED that the BOCC has determined Amendment
No. 1 to the Rural Arterial Program Project Agreement for Construction Proposal
for CRP- 2084, Centralia Alpha Road Improvements Project to be in the best public
interest and is hereby approved, and the Chair of the Board of County
Commissioners is authorized to sign the same.
DONE IN OPEN SESSION this 6th day of April, 2021.
Page 1 of 2 Res. 21-132
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Eric Eisenberg Gary Stamper
By: Eric Eisenberg, Gary Stamper, Chair
Chief Civil Deputy Prosecuting Attorney
ATTEST: •'C°."V'' 1s•. Lindsey R. Pollock DVM
�Rp OF's, Y
Rieva Lester, Clerk of the Boac k °iN � i4 sey R. Pollock, DVM, Vice Chair
S
;. 1845 j4;4
Lara McRea '•:s,�„«o?;. • Sean D. Swope
By: Lara McRea Sean D. Swope, Commissioner
Page 2 of 2 Res. 21-132
cog;)MAC STk47,Q,y
�°� Washington State
County Road Administration Board
2404 Chandler Court SW, Suite 240 Olympia,WA 98502
www.crab.wa.gov 360-753-5989
March 9, 2021
Tim D. Fife, PE, County Engineer
Lewis County Public Works
2025 NE Kresky Avenue
Chehalis, WA 98532
RE: Scope Change for Centralia Alpha Road Improvements Project
RAP Project Number 2119-01
Dear Tim,
Your request for a scope change to Centralia Alpha Road, in which you requested reducing the
project length by revising the BMP to MP 10.638, is approved as indicated in the attached
amendment to the CRAB /County contract for the RAP funded project. The increased length did
not change the project worksheet score, and therefore did not alter the project's position on the
original array. Since the potential turn lane proved unwarranted, the reduction in length will
save considerable time and effort in the completion of this project, as you described, without
altering the intent of the project.
Please have your commissioner sign and return all three originals, unaltered, for our final
execution and processing within 45 calendar days of the date of this letter.
Please call 360-350-6081 or email steve.johnson@u,crab.wa.gov if you have any questions.
Sin rely,
\a
•hn Koster, Director
ounty Road Administration Board
cc:project file
Attachment: RAP contract(x3)
STATE OF WASHINGTON -COUNTY ROAD ADMINISTRATION BOARD
RURAL ARTERIAL PROGRAM
PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL
AMENDMENT NO. 1
Submitting County: Lewis Project Number: 2119-01 Date Approved:04/25/2019
Road Number(s) Road Name(s) BMP(s) EMP(s) Segment#
94001 Centralia Alpha 10.638 11.850 1
This is Amendment No. 1 to the above described Project Agreement, between the County of Lewis, hereinafter the"County"and
the State of Washington County Road Administration Board, hereinafter the"CRABoard."
WHEREAS, the COUNTY and CRABoard desire to amend the original Project Agreement to allow a change in project scope under
the conditions described in WAC 136-170-030.
NOW, THEREFORE, pursuant to chapter 36.79 RCW and in consideration of the terms, conditions, covenants, and performance
contained herein, or attached and incorporated and made a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1. The following new language is added as section 15 to the Project Agreement:
The BMP of the project is revised to: MP 10.638
2. All other terms and conditions of the original Project Agreement shall remain in full force and effect except as modified by
this Amendment No. 1.
IN WITNESS WHEREOF,the PARTIES hereto have executed this AMENDMENT No. 1 as of the PARTY's date last signed below.
COUNTY R ' ,V iir • : • RDA Lewis UNTY:
By: ,,
Date: c//34.5LI
Date: 1/7 (20 Z/
Page 1 of 1 AMENDMENT NO. 1
' Lewis County Department of Public Works
LEWIS COUNTY/
'� Josh S. Metcalf, PE, Director
Tim D. Fife, PE, County Engineer
Change of Scope Request
3/3/2021
Agency: Lewis County
Project Title: Centralia Alpha Road Improvements Project
Project Number: CRP-2084 and RAP No. 2119-01
Scope Change
This Scope Change request is to shift the project limits from mileposts 10.60 - 11.85 to
mileposts 10.638 — 11.85, which changes the project length from 1.25 miles to 1.212 miles. This
is a reduction of approximately 200 feet in project length. All of the other parameters in the
Prospectus will remain the same. No additional RAP funding will be necessary to complete this
project as proposed.
History
Lewis County was previously awarded a $2,200,000 RAP grant to complete roadway
improvements on Centralia Alpha Road between mileposts 10.60 and 11.85 for a total length of
1.25 miles in the 2019-2021 Biennium. The total project cost was initially estimated to cost
$4,333,000 at the time of the submittal. Approximately $1,634,000 of Lewis County Rural STP
funding has been programmed and approved by for the construction phase of this project. The
balance of the project will be funded with Lewis County Road Funds.
This project was submitted as an RC-Reconstruction project. The project included widening of
the existing 26' wide road to a 30' roadway, providing guardrail, the improvement of intersection
alignments, and other safety work.
The beginning milepost (10.60) of the project was chosen in order to realign a vertical curve and
to assess the entrance to a campground for a turn lane for their road approach. As our design
has progressed we have determined that no turn lane is warranted, and the vertical curve can
be constructed within the proposed project limits (10.638 - 11.85). In order to complete the
Road Maintenance & Administration, Engineering,Utilities, Solid Waste Services
Fleet Services Real Estate Services & Traffic Post Office Box 180
476 West Main St. 2025 NE Kresky Ave. Centralia,WA 98531
Chehalis, WA 98532 Chehalis, WA 98532 0 360.740.1451
0 360.740.3380 0 360.740.1123 F 360.330.7805
360.740.2741 F 360.740.1479
required roadway widening between mileposts 10.60 and 10.638 it would require us to replace
an existing culvert with a much larger, longer, and expensive structure, and to relocate and
construct a new road approach to the campground. These two items were not accounted for in
the original cost estimate, and the existing culverts and road approach function properly, are in
good condition, and meet design standards. In addition, the property owners within this section
have given us the indication that any Right-of-Way acquisition may be challenging and could
potentially cause delays in construction, and Thousand Trails has not been receptive to the idea
of relocating their road approach.
Justification
By shifting the entire length of the project to the new mileposts we anticipate the following:
1. Avoidance of the substantial cost of replacing an existing culvert with a much larger/longer
structure.
2. Avoidance of the additional costs to relocate the driveway access to the Thousand Trails
Campground. Thousand Trails is a 300-acre campground with 315 campsites. The
existing road approach meets current standards.
3. Avoidance of project delays anticipated by Right-of-Way challenges from adjacent property
owners.
4. No additional RAP funding will be necessary to complete this project.
5. Our review of the project scoring for this project resulted in no scoring change. Therefore,
this project would have been funded in the 2019-2021 Biennium if it would have been
submitted with the termini proposed in this scope change.
Please consider this as Lewis County's formal request for this Scope Change. The completed
Change of Scope Request Form has also been uploaded to RAP Online.
3 - V- Z/
Tim D. Fife, P.E. Date
County Engineer
Attachments:Change of Scope Request Form,SWR RAP Rating Worksheet,Vicinity Map,accident data
REQUEST FOR CHANGE IN SCOPE - RAP FUNDED PROJECT
COUNTY ROAD ADMINISTRATION BOARD-
(If requesting additonal RATA funds,increase request form must also be attached)
Insert Information in shaded areas.
» Lewis County requests a change in scope to the RATA funded project listed below:
ROAD NAME: Centralia Alpha RAP PROJ NO. 2119-01
BEGIN M.P. 10.60 END M.P. 11.85
RATA approved: 04/2512019 Project RATA funds paid to the County: 98,965.00
Proposed milepost limits 10.64 to 11.85
>> The proposed scope change will revise the prospectus items and rating points as follows:
Road conditions affected by Rating points affected by
Scope Change Scope Change
Prospectus: Proposed Original Proposed
Project Length 1.25 1.212
Design Speed
Accident History
Traffic Volume
Roadway Width
Lane I Pavement Width
Shoulder Width
Vertical Alignment/Grade _-
Horizontal Alignment
Structural Section
(Visual structural or surface condition points will be re-scored by CRABstaff)
Revised prospectus Worksheets and Vicinity Map are: X
attached to be sent to CRAB
»The county requests this scope change because:
This Scope Change Request is to shift the project limits from mileposts 10.60 -11.85 to mileposts 10.638 -
11.85, and the project length from 1.25 miles to 1.212 miles(approximately 200'). All of the other parameters
in the Prospectus will remain the same. No additional RAP funding will be necessary to complete this project
as proposed.
(attach additional sheets if necessary)
>> The scope changed project is or will be funded from the following secured or potential sources:
Name of funding source: Amount: Secured?
RATA $ 2,200,000.00 Yes
STP-R $ 1,634,000.00 Yes
County Funds $ 499,000.00 Yes
Total cost $ 4,333,000.00
» Scope change request submitted by: 1 !, on: 3- 'ZI
Public orks Director•r Engineer date
hap./fwww.crab.wa.godgrants/SCOPEAls 4123/96
County: Lewis RAP RC project
Project Name: Centralia Alpha Road Improvements
SW REGION
& viser/
RC RATING SUMMARY:
Possible Scored
Points Points
TRAFFIC:
TRAFFIC VOLUME 10 10.00
TRAFFIC ACCIDENTS 10 4.00
TRAFFIC SUBTOTAL 20 14.00
ROAD CONDITION
Surfaced Roads 50 50.00
Dirt or Gravel Roads 50 0.00
STRUCTURE SUBTOTAL 50.00
GEOMETRIC
Pavement Width 10 1.00
Road Bed Width 10 10.00
Gravel, Roadbed Width only 15 0.00
Horiz. and Vert. Alignment 20 0.00
GEOMETRICS SUBTOTAL 30 11.00
Available Raw Score Final
STRUCTURE AND GEOM. COMBINATION 80 61.00 61.00
TOTAL SWR RAP WORKSHEET RATING 100 75.0C
Note:
1. Points for the Road Surface Condition Rating other than Gravel Surfaced will be assigned
by CRAB staff.
2. No points are allowed for conditions not to be improved by the project.
3. Points assigned must be in proportion to percent of the minimum design standard achieved.
Proposals below design standards may require WSDOT deviation approval.
Centralia Alpha RC Worksheet 7/14/04
TRAFFIC Last 3 full years: ACCIDFNTR
1 P.D.ONLY ACCIDENTS
768 AADT 3 INJURY(non fatal)ACCIDENTS
1.21 LENGTH,(miles) FATALAC3IDENTS
07 !FUNCTION CLASS
STRUCTURE RATING
PAVEMENT SURFACE
PSC preformed by CRAB
PSC provided by CRAB 55
RC Score 50 i
Pavement distress types and measurements are defined by Northwest Pavement
Management Association Pavement Surface Condition Field Rating Manual for Asphalt
Concrete and Portland Cement Concrete.
POINTS
PSC (RC)
0 20
10 25
20 30
30 35
40 40
50 45
60 50
70 40
80 25
90 15
100 0
•
GEOMETRY
EXIST See tables at right PROPOSED STANDARD
P'.MT WIDTH,Lanes (Paved 24 24 22 F'VMT
ROADBED WIDTH Roads) 24 or 30 30 ROAD
GRAVFI ROADBED WIDTH ROAD
'Roadbed'is shoulder to shoulder
TERRAIN
FLAT Minimum Des.Speed:
ROLLING x 40
MOUNTAINOUS
LIST ALL DEFICIENT CURVES
HnR17 CURVES• VERT CIIRVFS
See aeeihaelthelso See sheets belaw
Ball Bank Proposed Percent = Exist.Sight Length of Proposed Percent Exist.Sal=
Speed Speed fmprnverl U flicranra Curve,it Speed frnprnverl 4 ao
50 50 1 360 400 50 45
50 50 2 344 400 50 44
3
4
5
6
7
8
9
10
11
12
13
14 _
0.011 Points 1111% Avg, 0.00 Points lnn% CUM.Avg
800 Deficient
length
Visual/ RATA RATA Short
Bie ■ CountyNam■ RoadName - Ty -' BM!■ EIV -!SurfTvl Point171 Request - Authori; - Fundi■
16 Grays Harbor Garrard Creek Road Realignment RC 3.10 3.60 81.16 1,287,000 1,235,833 51,167
16 Cowlitz South Cloverdale Road 3R 0.13 0.79 71.52 1,300,000 1,217,243 82,757
16 Thurston Vail Road SE 3R 1.76 3.27 64.63 1,800,000 1,186,443 613,557
18 Lewis Jackson Hwy 5 DR 2.09 2.13 74.68 499,500 355,300 144,200
18 Mason North Shore-Cady Creek DR 6.90 7.00 67.00 500,000 465,972 34,028
18 Pacific Stringtown Road Culvert DR 0.12 0.17 51.53 499,500 372,568 126,932
18 Wahkiakum Eden Valley Road drainage improve DR 1.90 2.10 50.00 481,500 206,500 275,000
18 Clark NE Munch Road 3R 0.00 0.59 45.82 950,000 700,000 250,000
18 Skamania Wind River Road 2R 1.99 3.51 34.10 670,500 504,000 166,500
----> Lewis Centralia Alpha RC 10.60 11.85 50
Wahkiakum Loop Road RC 1.05 1.25 45
Cowlitz Dike Road 2R 3.05 5.32 38
Lewis Hwy 603 3R 10.90 11.70 30
Pacific Raymond-South Bend Road 3R 1.45 1.62 30
Skamania Washougal River Road 3R 11.62 12.96 30
Wahkiakum Jacobson Road 3R 0.00 0.33 30
Clark SE Blair Road 2R 2.47 3.91 26
Pacific Udell Hansen Road 3R 0.00 0.73 25
Pacific South Fork Road 3R 3.60 5.52 25
Lewis Bunker Creek 3R 2R 0.28 0.82 21
Mason Old Belfair Hwy 3R 1.20 1.60 15
Mason Cloquallum Rd Phase 2 3R 5.26 5.85 15
Grays Harbor Ocean Beach Road Overlay 2R 0.00 2.50 13
Cowlitz South Silver Lake Road 3R 1.45 2.84 10
Thurston McCorkle Rd-113th to CRP 614 3R 0.00 1.28 10
Wahkiakum Elochoman Valley Road 3R 0.00 0.87 10
Cowl itz Delameter Road 3R 2.33 3.20 10
Cowlitz Tower Road 3R 0.00 1.50 4
Mason Cloquallum Rd Phase 1 3R 4.60 5.26 4
Mason North Shore-Great Bend DR 16.60 16.70 4
Thurston 113th-Bloom's Ditch to Tilley 3R 13.06 14.00 4
Thurston 113th-Tilley to McCorkle 3R 14.00 15.22 4
Grays Harbor Wynooche Valley Road Culvert DR 7.17 7.23 2
Grays Harbor Wishkah Rd Culvert Replacement DR 4.35 4.45 2
Lewis Bunker Creek Culvert DR 5.65 5.71 2
Cowlitz Cloverdale Road DR 1.75 1.81 1
Lewis King DR 3.72 3.75 1
Estimated SW Region Revenue=$6,800,000
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Begin Project Milepost 10.638 End Project Milepost 11.85 1
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4tivittligtI) Lewis County, Washington
r 94001 Centralia-Alpha Road
LEWIS COUNTY
Milepost 10.638 to 11.85
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: April 6, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approving Amendment No. 1 to the Rural Arterial Program Project Agreement for Construction
Proposal contract between Lewis County and the County Road Administration Board for the
Centralia Alpha Road Improvements Project - CRP 2084, and authorizing signatures thereon.
Contact: Josh Metcalf Phone: 2762
Department: PW - Public Works
Description:
Approving Amendment No. 1 to the Rural Arterial Program Project Agreement for Construction
Proposal contract between Lewis County and the County Road Administration Board for the
Centralia Alpha Road Improvements Project - CRP 2084, and authorizing signatures thereon.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Pending
Additional Copies: Cover Letter To:
Tim Fife-PW, Geoff Soderquist-PW, Rose After signed, please send all three originals,
Williams-PW unaltered, for final execution and processing
within 45 days of 3/9/2021.
Please send to:
County Road Administration Board
2404 Chandler Court SW, Suite 240
Olympia, WA 98502