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Interlocal Agreement with City of Centralia regarding work by county crews BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 21-152 APPROVING AN INTERLOCAL AGREEMENT BETWEEN LEWIS COUNTY AND CITY OF CENTRALIA REGARDING WORK BY COUNTY CREWS AND AUTHORIZING SIGNATURES THEREON WHEREAS, RCW 39.34.080 authorizes public agencies to perform governmental services, activities or undertakings which each public agency entering into the contract is authorized by law to perform, provided such contract shall be authorized by the governing body of each party to the contract; and WHEREAS, the City of Centralia has a need to complete maintenance chipsealing work on certain roads within its jurisdiction but lacks the manpower and equipment to complete the work and has asked to enter into an interlocal agreement for Lewis County to perform the work; and WHEREAS, the Public Works Director and County Engineer have reviewed an interlocal agreement between Lewis County and City of Centralia regarding maintenance chipsealing of city roads, at an estimated cost of $91,814.43, which includes labor, materials and equipment, plus an administrative fee of $4,590.72, making the total $96,405.15, and recommend that the Board of County Commissioners (BOCC) approve the interlocal agreement between Lewis County and City of Centralia regarding maintenance chipsealing work to be performed by county crews. NOW THEREFORE BE IT RESOLVED that the BOCC has determined proceeding with the interlocal agreement between Lewis County and City of Centralia is in the best public interest and is hereby approved, and the BOCC is authorized to sign the same. DONE IN OPEN SESSION this 13th day of April, 2021. Page 1 of 2 Res. 21-152 APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Amber Smith Gary Stamper By: Amber Smith, Gary Stamper, Chair Deputy Prosecuting Attorney ATTEST: „,..s•. Lindsey R. Pollock DVM ,`N.p rsl Y Lfdsey R. Pollock, DVM, Vice Chair ..I; ✓�� V1 1 4 S', 1845 tea : Rieva Lester •;sy��GTO4;.s�.,• Sean D. Swope Rieva Lester, Sean D. Swope, Commissioner Clerk of the Lewis County Board of County Commissioners Page 2 of 2 Res. 21-152 INTERLOCAL AGREEMENT THIS AGREEMENT, made and entered into pursuant to authority of R.C.W. 39.34.080 , 2021, by and and in conformance with R.C.W. 43.09.210, this + __� day of �,� y between LEWIS COUNTY, Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and the City of Centralia, a municipal corporation hereinafter referred to as the "Municipality", WITNESSETH: IT IS HEREBY COVENANTED AND AGREED as follows: 1. The Municipality requests that the County perform the work listed below at a time and in a manner convenient to the County and hereby guarantees reimbursement to the County for all work done. The County will contract all necessary labor, material, and equipment incidental to complete chipsealing on sections of E. Main St., Pleasant Ave., Barner Dr., Cedar St., Cedar St., Elm St., Chestnut St., Marsh St., Woodland Ave., Goff St., Cherry St., Hamilton Ave., Richmond Ave., Atherton St., Jackson St., Hunt St., Silver St., and Alleys (2), per the attached Estimate for Reimbursable Work. 2. The Municipality hereby agrees to reimburse the Public Works Department of the County for all work done, based upon the actual cost of labor, equipment rental, and materials used, and upon administrative services associated with the maintenance work involved. 3. The Municipality certifies and warrants that it has the legal authority to accomplish this work with its own forces at the location herein specified but, in fact has insufficient manpower/equipment to accomplish this work. 4. It is understood and agreed that all reimbursable work as provided for hereto shall be accomplished only and if such work does not interrupt or interfere with the County Road Division's regular schedule, and should such reimbursable work not be accomplished prior to December 31, 2021, any and all obligation to provide same shall terminate. 5. It is understood and agreed between the parties hereto that the Municipality agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents, departments and employees against any and all liabilities, claims, damages, penalties, actions, costs and expenses (including reasonable attorney's fees) which may arise for any reason as a result of the performance of this Agreement by the County, except insofar as any obligation or responsibility is imposed upon the County by statute. Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON A Aftift , y_ n: De utY rosecutin 9 Attorney Gary to er, Chair ATTEST: Lind.-y Pollock, D M, Vice Chair - 72--ce-i-,a--e--,g /.e.-11 1 _ _ k i Rieva Lester, Clerk of the Lewis Se:n D. S "Pin- ' ommissioner County Board of County Commissioners • %.• ,,'�O ARD OF•••*S.° • SINCE IT: CITY OF CENTRALIA � • ' 1845 �;'z; ,. es,':ti' -cbN s\�o Yt : By: Title: C, ' /A r • Date: Y •' �/ USE - Project: 60-CNTRL2021-1, Activity Code: 4280 � Josh S.Metcalf,N.E. Director i LEWIS COUNTY) Tim D.Fife,N.E. WCounty Engineer Department of Public Works Administration• Engineering Services• Traffic• Road Maintenance• Real Estate Services•Waste Management City of Centralia Estimate County Estimate for Reimbursable Work-Chipseal Road Description Areas Length Width Sq Yards Rock size Cost/Sq Yd Estimate E.Main St Chip Seal-One application 1 989 18 1.978 3/8"-#4 $2 50 $4,945.00 liquid asphalt and rock chips Pleasant Ave Chip Seal-One application 1 340 18 680 3/8"-#4 $2.50 $1,100.00 liquid asphalt and rock chips Barner Dr. Chip Seal-One application 1 667 18 1,334 3/8"-#4 $2 50 S3.335.00 liquid asphalt and rock chips Cedar St. Chip Seal-One application 1 1,517 24 4.045 3/8"-#4 $2.50 $10,113.33 liquid asphalt and rock chips Cedar St. Chip Seal-One application 1 350 24 933 3/8"-#4 $2.50 S2,333.33 liquid asphalt and rock chips Elm St. Chip Seal-One application 1 946 22 2.312 3/8"-#4 $2.50 $5,781.11 liquid asphalt and rock chips Chestnut St Chip Seal-One application 1 1,139 18 2,278 3/8"-#4 $2.50 $5,695.00 liquid asphalt and rock chips Marsh St. Chip Seal-One application 1 1,028 24 2.741 3/8"-#4 $2.50 $6,853.33 liquid asphalt and rock chips Woodland Ave. Chip Seal-One application 1 879 24 2,344 3/8"-#4 $2.50 $5,860.00 liquid asphalt and rock chips Goff Chip Seal-One application 1 668 16 1,188 3/8"-#4 $2.50 $2.968.89 liquid asphalt and rock chips Cherry Chip Seal-One application 1 796 20 1,769 3/8"-#4 $2.50 S4.422.22 liquid asphalt and rock chips Hamilton Ave Chip Seal-One application 1 1,629 24 4,344 3/8"-#4 $2.50 $10,860.00 liquid asphalt and rock chips Richmond Ave. Chip Seal-One application 1 718 19 1,516 3/8"-#4 $2.50 $3,789.44 liquid asphalt and rock chips Atherton St. Chip Seal-One application 1 619 18 1,238 3/8"-#4 S2.50 $3.095.00 liquid asphalt and rock chips Jackson St. Chip Seal-One application 1 1.656 18 3,312 3/8"-#4 $2.50 $8,280.00 liquid asphalt and rock chips Hunt St. Chip Seal-One application 1 633 14 985 3/8"-#4 $2.50 $2.461 67 liquid asphalt and rock chips Silver S: Chip Seal-One application 1 1,114 19 2,352 3/8"-#4 52.50 $5,879 44 liquid asphalt and rock chips Alley Chip Seal-One application 1 200 16 356 3/8"-#4 52.50 $888 89 liquid asphalt and rock chips , Alley Chip Seal-One application 1 919 10 1,021 3/8"-#4 $2.50 $2,552.78 liquid asphalt and rock chips - The City of Centralia will supply a portion of the chip rock required. This will reduce the overall cost of the work to be done Chipseal Total Square Yardage- 36,726 This estimate includes brooming of the road Subtotal- $91,814.43 5%Administrative Charge- $4,590.72 Total- S96,405.15 Prepared By: �, 1i3i-p� _7 Date: - -�Z 2025 NE Kresky Avenue,Chehalis WA 98532•360-740-1123•Fax: 360-740-1479•TDD: 360-740-1480 1 2 3 4 5 6 7 i , \c''y w 7rt st- See page 58 j g . B"s�+c sf _ 1E 6d Si & 11+�1�� 2 LtnCVI t St �' ■L' Jon 5:.. Martell St A eze• � \ ` 11� ®®- i Ei Fn.) t l ' a T v ■ I tea Ha^,aiard A �7 }''; ILii11i �9tJrS:�1 YoWm:e 51 Q ..�.�r,1�! �is 7,17 d L, w 1...._.r' F#St 5y G ? Harn H1il I-,a Roswet "-- y,, I B �0� fiRrreda Av- RaJer Aec ' s .- n __l ••6 i_`_- �i ,- C n3un A s Y o7�1 ,v�'n'f ! ' Ra l Ib p•rf ��% X"- -.9.,. ' xanJer St 1:c �:?fc. v h tYa rf-� '`- _GrardG, St L----•t k. Z ry. V7ty3Uty Hon of 4 .. LewIS St •Fie�,11V e{ `�•�t d c o L ; - 1 by Sx b rd„ as rA x65,1,3. x t r a .I r"'e €Luvt:S`� C c O T fa'n Sf ?f & o U'nly$1 i. c e y a ty c,{ (.3 i 1 ;e U 1:C I �1 �cG * �'m r� �'rSi rs ✓, t ��•`©� e• 1r S. _ -}'3,5r ' 6 c`• �, zip idle St T, •.n'" �7l '! c 2 L' l h r r7p S ky Esc' r d r7 } h`• 19 D •N y to ©. 4 7 C -C-p -4 t•-1 ttt p ! Q , r ''aCu r Sr � s� D er S, `'•. � dM.1strt s1 tor 1nut st ---..J /i ry Pa. t [tor.)� ::a,rr,ytan!Llar:t-- - - 1. E. Main St. ---1� SI 1 y"''a ,0 r,g.:im ? . p z Ndthup St 2. Pleasant Ave. y hiur� ®. � H��ry St 3. Barner Dr. IM 0 t'�'s 4. Cedar St. me S, f urnny t 4 y O cnns7y`" m"'m' 5. Cedar St. E 2 sla St slate sr E �_.t,,., t £ 6. Elm St. t south st 1 c -1 fan P,,,- �' c ___ii �• "I x °'Y s, 7. Chestnut St. f G ro s o 8. Marsh St. lJnz�,st 0 1~ Flura, 5t ---- u E 9. Woodland Ave. -`1,„: .:11'' _ Aiver•3 t{ 10. Goff St. - 1 ------- r�� 5, c 11. Cherry St. F r' :. Fall st 12. Hamilton Ave. F• sorJVrs;ta o 13. Richmond Ave. j iranaterSinGOr1 Ur 14. Atherton St. �; i ��, -"-`�i i 15. Jackson St. II1 16. Hunt St. /_ --+ rJE S Ott John5�r7 Ra aW N'a5hb ton �! r Fairuro•:uttl s I j 17. Silver St. G +j - ' 18. Alley G '---r.- ------•-/---4tz: .;_t R�7 19. Alley % :S4 r tot■ aI /See page 62:-''-'---" 2/ 1 2 3 4 5 6 7 Vicinity Map `LEWISCOUNTY City of Centralia ==ilk Ilffigi= 2021 Chipseal Streets BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: April 13, 2021 Suggested Wording for Agenda Item: Agenda Type: Deliberation Approving an Interlocal Agreement between Lewis County and City of Centralia regarding work by county crews and authorizing signatures thereon Contact: Josh Metcalf Phone: 2762 Department: PW - Public Works Description: This resolution will authorize the Board of County Commissioners (BOCC) to sign and ratify an interlocal agreement between Lewis County and City of Centralia. Approvals: Publication Requirements: Publications: User Status PA's Office Pending Additional Copies: Cover Letter To: Tim Fife-PW, Geoff Soderquist-PW, Rose Williams-PW, Kevin Korpi-PW