Approve amendment with Equity Institute to remove funds in the amount of $90,800 from Outreach and Prevention Case Management. BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-184
APPROVE AMENDMENT BETWEEN LEWIS
COUNTY AND EQUITY INSTITUTE TO REMOVE
FUNDS IN THE AMOUNT OF $90,800 FROM
OUTREACH AND PREVENTION CASE
MANAGEMENT
WHEREAS, the Board of County Commissioners (BOCC), Lewis County,
Washington, has reviewed Amendment #EquityESG-CV-B with Equity Institute to
prevent, prepare for and respond to the COVID-19 pandemic among individuals
and families who are homeless or receiving homeless assistance; and
WHEREAS, funding in the amount of $90,800 will be removed from Outreach and
Prevention Case Management for a total maximum consideration of $104,200 for
the period of August 1, 2020, through June 30, 2022; and
WHEREAS, statement of Work and Reporting Requirements need to be updated;
and
WHEREAS, it appears to be in the best public interest to authorize the execution
of said contract.
NOW THEREFORE BE IT RESOLVED that Amendment #EquityESG-CV-B
between Lewis County and Equity Institute to prevent, prepare for and respond to
the COVID-19 pandemic removes an amount of $90,800 for a total maximum
consideration of $104,200 from August 1, 2020, through June 30, 2022, is hereby
approved and the Director of Public Health & Social Services is authorized to sign
on behalf of Lewis County.
DONE IN OPEN SESSION this 4th day of May, 2021.
Page 1 of 2 Res. 21-184
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Gary Stamper
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
ATTEST: •sa°"-"TY"9s;• Lindsey R. Pollock, DVM
RDOF
P Lf se R. Pollock, DVM, Vice Chair gll Y
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Rieva Lester •'�s s\5.• Sean D. Swope
Rieva Lester, Sean D. Swope, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-184
Executive Summary
Amendment # EquityESG-CV-B to
MOU # EquityESG-CV
Between Equity Institute
and
Lewis County Public Health & Social Services
Description
The Coronavirus Aid, Relief, and Economic Security (CARES) Act was authorized on
March 27, 2020. The Act includes Emergency Solutions Grant stimulus funding (ESG-CV)
to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19)
among individuals and families who are homeless or receiving homeless assistance. The
funds also support additional homeless assistance and homelessness prevention activities
to mitigate the impacts of COVID-19.
The purpose of this amendment is to update EXHIBIT A: STATEMENT OF WORK AND
REPORTING REQUIREMENTS, Task 1 to include: `targeted vaccine ambassador
outreach' verbiage; Remove Task 2 Prevention Case Management; and update EXHIBIT
B: BUDGET, INVOICING, AND CONTRACTOR PAYMENT to remove $90,800 from
current Equity Institute budget for Prevention Case Management and Outreach - for a new
total contract budget of$104,200.
Recommendation
Approve resolution
Budget Impact
Fund: 141 H6540
Original Amount: $195,000
Amendment Change: - $ 90,800
New Total Amount: $104,200
These funds were anticipated for the 2021 fiscal year.
Duration: August 1, 2020 — June 30, 2022
Cover Letter:
Emailed to Vincent Perez, Director and CEO — Equity Institute
Vincent.perez@equity.institute
Submitted by: Michael Baum
' 360 N North Street
i tt f r rt . res Chehalis WA 98 32
\L LWIS COUNTY
Amendment to MEMORANDUM OF UNDERSTANDING
Amendment# and Title: EquityESG-CV-B, EQUITY INSTITUTE ESG OUTREACH
to Contract# and Title: EquityESG-CV, EQUITY INSTITUTE ESG OUTREACH
Between: Lewis County Public Health & Social Services, and
Contractor: EQUITY INSTITUTE
Duration: December 1, 2020 through June 30, 2022
Purpose
The purpose of this amendment is to:
• Change EXHIBIT A: STATEMENT OF WORK AND REPORTING
REQUIREMENTS, Task Number 1, TASK/ACTIVITY/DESCRIPTION to include:
`Outreach as part of the Lewis County 5-year Housing and Homeless Strategic plan and
the COVID-19 pandemic, provide vaccine ambassador outreach services to marginalized
populations in Lewis County'; and Task 1, DELIVERABLES/OUTCOMES to include
`targeted vaccine ambassador outreach' in the description.
The need to amend is driven by the need to update to 'Task/Activity/Description' and
`Deliverables/Outcomes' to include `vaccine ambassador'in the description.
• Remove STATEMENT OF WORK AND REPORTING REQUIREMENTS, Task
Number 2— `Prevention Case Management as part of the Lewis County 5-year Housing
and Homeless Strategic plan and the COVID-19 pandemic,provide prevention case
management services to marginalized populations in Lewis County.'
The need to amend is driven by the need to remove Prevention Case Management as a
task assigned under this MOU.
• Change EXHIBIT B: BUDGET, INVOICING, AND CONTRACTOR PAYMENT to
remove$75,000 from `Prevention Case Management', and$15,800 from `Outreach'
budget as listed in this MOU.
The need to amend is driven by removal of`Statement of Work and Reporting
Requirements,Task 2—Prevention Case Management' under this MOU; and update to
budget allocated to `Outreach' under this MOU.
MOU,EquityESG-CV-B,EQUITY INSTITUTE ESG OUTREACH
It is mutually agreed therefore that the original MEMORANDUM OF UNDERSTANDING,
MOU#EquityESG-CV, MOU Equity Institute ESG Outreach is hereby amended as follows:
Exhibit A: Statement of Work and Reporting Requirements
The purpose of this Statement of Work is to detail the work to be performed by Equity Institute
and the methods and content for reporting progress by Equity Institute in fulfilling all duties
encompassed in this MOU.
The term of this MOU shall commence on Decemberl,2020 and terminate on June 30,2022.
Equity Institute shall administer funds awarded hereunder, to support a variety of activities,
including operations of time-limited housing units, rental assistance, and data collection and
reporting, coordinated assessments, legislatively established priorities, and requirements for a
local homeless plan. Activities shall include,but not be limited to, the following:
Task
Number Task/Activity/Description Deliverables/Outcomes Reporting Requirement Due Date
1 Outreach • Create,design and
as part of the Lewis implement targeted Report including: Monthly
County 5-year Housing vaccine ambassador 1. Outreach Action
and Homeless Strategic outreach to Spanish Plan
plan and the COVID-19 speakers and other 2. Outreach
pandemic,provide marginalized populations activities that
vaccine ambassador within Lewis County as a include date,time
outreach services to means to ensure equitable and location
marginalized populations access to the available
in Lewis County funds.
• Services will have a
primary focus on
homeless assistance and
homeless prevention
activities to mitigate the
impacts of COVID-19.
• Must be county wide an
coordinated with
Coordinated Entry
Exhibit B: Budget, Invoicing, and Payment
Lewis County shall pay an amount not to exceed$104,200 to Equity Institute for work as described
in Exhibit A, subject to conditions set forth in this Exhibit B: Budget, Invoicing, and Payment.
Equity Institute acknowledges and understands that any unspent allocations shall be reclaimed by
Lewis County Public Health& Social Services at the end of the terms of this agreement.
Page 2 of 3
MOU,EquityESG-CV-B,EQUITY INSTITUTE ESG OUTREACH
1. Budget Detail
Item Current Budget Change New Total
Admin $4,200 No Change $4,200
Outreach $115,800 -$15,800 $100,000
Prevention Case Management $75,000 -$75,000 $0
TOTAL $195,000 -$90,800 $104,200
All other terms and conditions of the original MOU and any subsequent amendments hereto
remain in full force and effect. The parties signing below represent they have read and
understand this amendment, and have the authority to execute this amendment.
For the County:
at Ad _...._
Date: j . 11\
JP Anderson,MSW
Public Health& Social Services,Director
For RELIABLE ENTERPRISES:
Date: 4/13/2021
Vincent Perez, Director
Equity Institute
Page 3 of 3
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: May 4, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approve Amendment between Lewis County and Equity Institute to remove funds in the amount of
$90,800 from Outreach and Prevention Case Management
Contact: Susan Caldwell Phone: 3607401224
Department: PHSS - Public Health & Social Services
Description:
To change the statement of work and reporting requirements and remove moneys from the current
Equity Institute budget for Prevention Case Management and Outreach.
Approvals: Publication Requirements:
Publications:
User Status None
Erik Martin Pending
J.P. Anderson Pending
PA's Office / Pending
Tammy Martin Pending
Additional Copies: Cover Letter To:
Sandi Andrus, Stacey Loflin, Suzette Smith, Vincent Perez, Director and CEO_Equity
Grace Jimenez, Michelle Sauter, Michelle Institute vincent.perez@equity.institute
Sabin, Jill Nielson, Lee Wlazlak