The URL can be used to link to this page

Approve amended agreement with WA State Military Dept for FEMA Emergency Management Performance Grant BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 21-244 APPROVE THE AMENDED AGREEMENT BETWEEN LEWIS COUNTY AND WASHINGTON STATE MILITARY DEPARTMENT FOR THE FEMA EMERGENCY MANAGEMENT PERFORMANCE GRANT AND AUTHORIZING SIGNATURES THEREON WHEREAS, the Board of County Commissioners (BOCC) approved the 2020-21 Agreement between Lewis County, Washington, and the Washington State Military Department for the FEMA Emergency Management Performance Grant (EMPG) under Resolution 20-464; and WHEREAS, the contract amount of $43,594 has already been included in the budget; and WHEREAS, the COVID-19 response prevented $4,900 of EMPG funds from being used as approved by the grantor in the original contract; and WHEREAS, the 2020-21 Agreement between Lewis County, Washington, and the Washington State Military Department for the FEMA Emergency Management Performance Grant (EMPG) has been amended to allow Lewis County to use the remaining $4,900; and WHEREAS, it appears to be in the best public interest to authorize the execution of said amendment for Lewis County. NOW THEREFORE BE IT RESOLVED that the BOCC (1) hereby approves the Amendment between Lewis County and the Washington State Military Department, providing $43,594 in EMPG funds and (2) delegates authority to Lewis County Commissioner Gary Stamper to sign Amendment E21-123 Revised, Amendment 1 on behalf of Lewis County. DONE IN OPEN SESSION this 29th day of June, 2021. Page 1 of 2 Res. 21-244 APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Amber Smith Gary Stamper By: Amber Smith, Gary Stamper, Chair Deputy Prosecuting Attorney ATTEST: •'�°"Nrv,µqs • Lindsey R. Pollock, DVM /.y. Ldsey R. Pollock, DVM, Vice Chair s1. Rieva Lester ••'�qs ''`ONES`�: Sean D. Swope '•.ti�,•.o•.:••• P Rieva Lester, ' Sean D. Swope, Commissioner Clerk of the Lewis County Board of County Commissioners Page 2 of 2 Res. 21-244 SIGNATURE AUTHORIZATION FORM WASHINGTON STATE MILITARY DEPARTMENT Camp Murray, Washington 98430-5122 Please read instructions on reverse side before completing this form. NAME OF ORGANIZATION DATE SUBMITTED Lewis County 6/16/2021 PROJECT DESCRIPTION CONTRACT NUMBER 2020-2021 Emergency Management Performance Grant E21-123 Revised 1. AUTHORIZING AUTHORITY S NAT RE PRINT OR TYPE NAME TITLE/TERM OF OFFICE Gary Stamper BOCC Chair - 2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS SIGN,QTU E PRINT OR TYPE NAME TITLE Gary Stamper BOCC Chair Andy Caldwell DEM Deputy Director 3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT SIGNATURE PRINT OR TYPE NAME TITLE Andy Caldwell DEM Deputy Director - ,/ Erika Katt DEM Planner \\NAC-1\VOL1\HOME\KARENB\....\WP\SIGNAUTH Revised 3/03 Washington State Military Department AMENDMENT 1. Subrecipient Name and Address: 2. Grant Agreement Number: 3 Amendment Number County of Lewis E21-123 Revised 1 Division of Emergency Management(DEM) 351 NW North Street Chehalis,WA 98532-0509 4. Subrecipient Contact, phone/email: 5. Department Contact, phone/email. Andy Caldwell, 360-740-1157 John Hollingsworth, 253-512-7044 andy.caldwell@lewiscountywa.gov john.hollingsworth@mil.wa.gov 6. EIN- 7. Assistance Listings#(formerly CFDA)&Title: 8. Federal Funding Identification#. 91-6001351 97.042 (20EMPG) EMS-2020-EP-00002-S01 9. Funding Authority: Washington State Military Department(the"DEPARTMENT")and the US Department of Homeland Security(DHS) 10. Description/Justification of Amendment. Due to the continued COVID-19 protective measures and limitations,the Subrecipient's staff was only able to complete some activities previously planned for travel, resulting in the need to adjust the Budget to full expenditure of the grant funds. The Budget,Attachment E, is amended to transfer funds from Organization>Travel/Per Diem to Goods&Services to purchase additional outreach materials for LEP populations and other community outreach and preparedness materials. The Work Plan, Attachment C, and Timeline, Attachment D, are not affected. Changes are noted in strikethrough and grey highlight. 11. AMENDMENT TERMS AND CONDITIONS- 1. The Grant Agreement Amount of$43,594 remains unchanged. 2. The Grant Agreement End Date of August 31, 2021 remains unchanged. 3. Replace the Original Budget,Attachment E,with the attached Revised Budget,Attachment E, as described on Page 2 of this Amendment. This Amendment is incorporated in and made a part of the Grant Agreement. Except as amended herein, all other terms and conditions of the Grant Agreement remain in full force and effect. Any reference in the original Grant Agreement or an Amendment to the "Grant Agreement" shall mean "Grant Agreement as amended". The Department and Subrecipient acknowledge and accept the terms of this Amendment as identified above, effective on the final date of execution below. By signing this Amendment, the signatories warrant they have the authority to execute this Amendment. IN WITNESS WHEREOF, the parties have executed this Amendment: FOR THE DEPARTMENT: FOR E S :Ail CIPIENT: '4 Deputy CFO 7/1/21 / a(7b Signature Date ignatu e Date Regan Anne Hesse, Chief Financial Officer Gary St per, Ch it Washington State Military Department Lewis County Board of Commissioners BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM (if applicable): Brian E Buchholz 7/30/2018 Assistant Attorney General Applicant's Legal Review Date DHS-FEMA-EMPG -FY20 Page 1 of 3 Lewis County DEM, E21-123 Revised Amendment 1 Washington State Military Department Amendments to Agreement E21-123 1. Replace the Original Budget with attached Revised Budget, Attachment E. a. Replace Original Budget, Attachment E, with attached Revised Budget, Attachment E. DHS-FEMA-EMPG -FY20 Page 2 of 3 Lewis County DEM, E21-123 Revised Amendment 1 Attachment E REVISED BUDGET FY 2020 Emergency Management Performance Grant 20EMPG Award $43,594.00 Modification $0.00 20EMPG Amended Award $43,594.00 SOLUTION EMPG EMPG AREA CATEGORY AMOUNT MODIFICATION AMOUNT MATCH AMOUN1 Salaries & Benefits $ $ - $ - $ - C9 Overtime/Backfill $ - $ - $ - $ - Z Z Consultants/Contractors $ - $ - $ - $ - Z Goods &Services $ - $ - $ - $ - 5 Travel/Per Diem $ - $ - $ - $ - Su btota I $ - $ - $ - $ - Z Salaries & Benefits $ - $ - $ - $ 43,594 0 Overtime/Backfill $ - $ - $ - $ - N Q Consultants/Contractors $ 3,000 $ - $ 3,000 $ - Z Goods &Services $ 35,244 $ 4,900 $ 40,144 $ - Q cc Travel/Per Diem $ 5,350 $ (4,900) $ 450 $ - O Subtotal $ 43,594 $ - r$ 43,594 $ 43,594 Salaries &Benefits $ - $ - $ - $ - N Overtime/Backfill $ - $ - $ - $ - u Consultants/Contractors $ - $ - $ - $ - w Goods &Services $ - $ - $ - $ - uXi Travel/Per Diem $ - $ - $ - $ - Subtotal $ - $ - v$ - $ - Salaries &Benefits $ - $ - $ - $ - O Overti me/Ba ckfi I I $ - $ - $ - $ - Z Consultants/Contractors $ - $ - $ - $ - Z Goods &Services $ - $ - $ - $ - Travel/Per Diem $ - $ - $ - $ - Subtotal $ - $ - r$ - $ - Q. 5 Equipment $ - $ - $ - $ - E1 Subtotal $ - $ - r$ - $ - Salaries &Benefits $ - $ - $ - $ - Overtime/Backfill $ - $ - $ - $ - Consultants/Contractors $ - $ - $ - $ - 2 Goods &Services $ - $ - $ - $ - Travel/Per Diem $ - $ - $ - $ - Subtotal $ - $ - i$ - $ - Indirect $ - $ - $ - $ - Indirect Cost Rate Agreement on file 0.00% TOTAL Grant Agreement AMOUNT: $ 43,594 $ - $ 43,594 I $ 43,594 • The Subrecipient will provide a match of at least $43,594, 50% of the total project cost (local budget plus EMPG award), of non-federal origin. • Cumulative transfers between budget categories in excess of 10% of the grant agreement amount will not be reimbursed without prior written authorization from the Department. Funding Source: U.S. Department of Homeland Security-PI#703PT—EMPG DHS-FEMA-EMPG -FY20 Page 3 of 3 Lewis County DEM, E21-123 Revised Amendment 1 BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: June 29, 2021 Suggested Wording for Agenda Item: Agenda Type: Deliberation APPROVE THE AMENDED AGREEMENT BETWEEN LEWIS COUNTY AND WASHINGTON STATE MILITARY DEPARTMENT FOR THE FEMA EMERGENCY MANAGEMENT PERFORMANCE GRANT AND AUTHORIZING SIGNATURES THEREON Contact: Erika Katt Phone: 3607401153 Department: DES - Emergency Management (Dept. of Emergency Services) Description: Approve the amended agreement between Lewis County and Washington State Military Department for the FEMA Emergency Management Performance Grant and authorizing signatures thereon. This amendment is a change to the original proposed grant spend plan. The change is moving funds from Travel/Per Diem ($4,900) to Goods and Services. This change is in a result of COVID-19 restrictions preventing planned training. Approvals: Publication Requirements: Publications: User Status Andy Caldwell Pending PA's Office Pending Tina Hemphill Pending Additional Copies: Cover Letter To: