RFQ for consultant services to complete a Combined Water and Sewer Infrastructure Needs Assessment for Lewis County in its entirety BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-249
LEWIS COUNTY IS REQUESTING A STATEMENT OF
QUALIFICATIONS FOR CONSULTANT SERVICES TO
COMPLETE A COMBINED WATER AND SEWER
INFRASTRUCTURE NEEDS ASSESSMENT FOR
LEWIS COUNTY IN ITS ENTIRETY
WHEREAS, the Lewis County Board of County Commissioners (BOCC) has agreed
to accept American Rescue Plan Act Local Fiscal Recovery Funds to be used for
water and sewer infrastructure needs within the county; and
WHEREAS, the BOCC has tasked the Lewis County Public Works Director with
facilitating and completing an assessment of all county water and sewer
infrastructure projects and future needs; and
WHEREAS, the Lewis County Public Works Director has determined Lewis County
Public Works does not have the required resources available to complete the
services for this project; and
WHEREAS, Lewis County Public Works is soliciting proposals from professional
consulting firms with expertise in water and sewer infrastructure planning and
assessment services; and
WHEREAS, publication to solicit for professional services is needed to contract
with a professional engineering consultant.
NOW THEREFORE BE IT RESOLVED by the BOCC that the Public Works Director
is instructed to develop a Request for Qualifications (RFQ), evaluate responses,
select a consultant, and negotiate a contract; and the Clerk of the Lewis County
BOCC is instructed to proceed with all appropriate and necessary notifications to
advertise for said purpose.
DONE IN OPEN SESSION this 13th day of July, 2021.
Page 1 of 2 Res. 21-249
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Eric Eisenberg Gary Stamper
By: Eric Eisenberg, Gary Stamper, Chair
Chief Civil Deputy Prosecuting Attorney
ATTEST: •;•° NTY 4 Lindsey R. Pollock, DVM
OF `•
E s se R. Pollock, DVM, Vice Chair
P C Ll Y
.? S��
.< ‘$45 mow;
$
Rieva Lester Sean D. Swope
Rieva Lester, Sean D. Swope, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-249
Request for Statements of Qualifications Packet
Request for Statement of Qualifications (RFQ)for Consultant Services to Prepare a Combined
Water and Sewer Infrastructure Needs Assessment for Lewis County in its Entirety
Background and Project Description
Lewis County Combined Water and Sewer Infrastructure Needs Assessment—Lewis County is
seeking to retain a qualified consulting firm to provide professional engineering services for the
preparation of a combined water and sewer infrastructure assessment that will include a
summary of all current and proposed projects for water and sewer infrastructure expansion and
improvements throughout Lewis County.
Lewis County is acting as the lead agency for the assessment which will include identifying
projects within all incorporated and unincorporated areas of the County including; the cities of
Centralia, Chehalis, Napavine, PeEll, Winlock, Vader, Toledo, Onalaska, Mossyrock, Morton, and
Randle; Unincorporated Communities; Ports of Centralia and Chehalis; and the water and sewer
special purpose districts within Lewis County.
The County owns and operates one community water and sewer system as well as the City of
Vader water system. Water and sewer services are provided throughout the County by other
Cities as well as multiple special purpose districts. Currently there is no coordinated infrastructure
plan identifying a strategy to provide these services to promote development within the County.
The major focus of this project will be to identify all of the water and sewer needs, issues, and
challenges for each City and Special Purpose District and prepare a coordinated needs assessment
for the County. This assessment will include identifying existing and future or proposed projects
for each entity, including a project scope and estimate, that will be compiled into a
comprehensive list of projects to be reviewed and evaluated by a County selection panel for
allocating the funds available.
The outcome of this project will be a comprehensive, coordinated infrastructure needs assessment
that will facilitate preparation of a prioritized plan for allocating the available funding to projects
that will maximize the funds available and provide the maximum benefit for future development
within Lewis County.
Sources of Funding
As mentioned above, the County has received American Rescue Plan Act Local Fiscal Recovery
funding from the US Department of the Treasury that will fund this project.
General Scope of Services
Qualified consultants must have experience with water and sewer facility planning, project
construction, and familiarity with the EPA's Clean Water Revolving Fund and Drinking Water
1
Revolving Fund. The following is a General Scope of Services explaining the broad areas of
consideration. A more detailed Scope of Services will be negotiated with the selected consultant:
Inventory and Needs Assessment
Inventory and compile existing infrastructure information. Identify infrastructure needs and
requirements to support the land uses and potential future development. This task would
involve meeting with each of the Cities, Ports, and Special Purpose Districts that provide
services within Lewis County to identify current and future facility needs to support
development within Lewis County over the next 10 years. Key issues to be examined include
the scope of work, status of the project, benefit to the community, and cost of each project.
Review, evaluate, and consider each project and identify opportunities to combine and/or
modify projects to maximize the benefit to Lewis County, maximize use of the funding
available, and identify projects that overlap and could be combined to minimize
construction impacts and project redundancies.
Comprehensive Infrastructure List
Prepare a comprehensive and coordinated infrastructure plan that identifies expansion of
water and sewer services throughout Lewis County. The Consultant will develop and use rating
criteria that will serve as the basis for providing recommendations regarding project
prioritization
Time Frame for Project
Work will begin immediately upon execution of an agreement with the selected consultant with
major work to be completed by December 1, 2021.
Submission Details
In submitting a statement of qualifications, each proposer acknowledges the County shall not
be liable to any person for any costs incurred therewith or in connection with costs incurred
by any proposer in anticipation of County action approving or disapproving any proposed
agreement. The County may accept or reject any proposal or proposed agreement without
limitation. Nothing in the Request for Statement of Qualifications or in subsequent
negotiations creates any vested rights in any person.
Proposals which do not address any items listed in this section will be considered incomplete
and will be deemed non-responsive by the County. Statement of Qualifications packages are
due by 4:00 P.M. on July 29, 2021 including the following information:
o A cover letter/statement of interest and introduction indicating the firm's interest in the
project and highlighting its qualifications to perform this project. A summary of firm's
experience in requested service areas, experience with project partners and the
availability of the firm to complete the work within the stated time period.
o Statement of qualifications, including related experience with similar types of projects and
specific qualifications or brief resumes of key team members such as proposed Project
Manager, Project Principal, etc. arranged in a Team Organizational Chart
2
o A description of the methodology proposed for use in response to each of the tasks
outlined in the above scope of work that includes a proposed schedule with key
milestones and deliverable dates.
o Up to three examples of similar projects (does not count against page limit)
o A minimum of three references relating to completed projects similar to the proposed
project with full name,title, address, phone and e-mail addresses.
o Responses must be limited to no more than ten sheets excluding specific project
examples, references, resumes and covers. Sheets must be printed double sided.
Proposal submittals shall be marked "Combined Water and Sewer Infrastructure Needs Assessment
for Lewis County". Proposals submitted by any means other than email, mailing, or hand delivery
will not be accepted.
Submittal Address:
Lewis County Public Works
Attn: Josh Metcalf, Director
2025 NE Kresky Avenue
Chehalis, WA 98532
Josh.metcalf@lewiscountywa.gov
Interviews for this RFQ may be necessary. In that event, selected firms will be notified, with at
least 10 days advance notice, of the date, time and location of interviews.
The County reserves the right to award the contract to the highest ranked firm without further
consideration or discussion.
Selection Procedure and Criteria
The basis of award will be to the respondent receiving the most points from a four-person panel,
consisting of county employees, based on the following criteria:
1. Qualifications of the firm. (Staff strength & experience with similarprojects) (Maximum 40
points)
2. Work Plan and Approach to Project. (Maximum 40 points)
3. General familiarity with the Project and community. (Maximum 10 points)
4. Past Performance/References. (Maximum 10 points)
The County notifies all respondents that it will affirmatively ensure that in any contract entered
into pursuant to this RFQ, disadvantaged business enterprises as defined at 49 CFR Part 23 will be
afforded full opportunity to submit a Statements of Qualifications in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin, or sex in
consideration for an award.
Name of Agency Representative
Josh Metcalf, Public Works Director is the Lewis County representative for this project.
3
Lewis County Department of Public Works
rulTh\-:
Josh Metcalf, PE, Director
1 im Fife,PE, County Engineer
NOTICE TO CONSULTANTS
Request for Statements of Qualifications (RFQ)
Consultant Services to Prepare a Combined Water and Sewer Infrastructure Needs Assessment
for Lewis County in its Entirety
Lewis County is soliciting interest from qualified consulting firms to provide professional engineering
services for the preparation of a combined water and sewer infrastructure assessment that will include a
summary of all current and proposed projects for water and sewer infrastructure expansion and
improvements throughout Lewis County.
Statement of Qualifications packages are due by 4:00 P.M. on July 29, 2021. Firms desiring consideration
shall submit 4 copies of a complete proposal packet to the submittal address,marked"Combined Water
and Sewer Infrastructure Needs Assessment for Lewis County". Proposals submitted by any means other
than email,mailing, or hand delivery will not be accepted.
Submittal Address: Lewis County Public Works, Attn: Josh Metcalf,Director,2025 NE Kresky Avenue
Chehalis, WA 98532. Or Josh.metcalf@lewiscountywa.gov.
For more information about the proj ect and submittal requirements contact Josh Metcalf at 360-740-2762
or Josh.Metcalf(a,lewiscountvwa.gov for an information packet.
Lewis County is an equal opportunity and affirmative action employer.Minority-and women- owned firms
are encouraged to submit statements.
The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964,
78 Stat. 252,42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations,Department of
Transportation, subtitle A, Office of the Secretary, Part 21,nondiscrimination in Federally assisted
programs of the Department of Transportation issued pursuant to such Act,hereby notifies all bidders that
it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged
business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color,or national
origin, or sex in consideration for an award.
If you need the RFQ for Consultant Services for Water and Sewer Needs Assessment in Spanish please see our
website at this address:https://cfb.lewiscountywa.gov/projects/
Si necesita la RFQ para servicios de consultores para la evaluacion de necesidades de agua y alcantarillado en
espanol, consulte nuestro sitio web en esta direccion:https://cfb.lewiscountvwa.gov/projects/
Published: The Chronicle and the Seattle Daily Journal of Commerce —July 15 and 22, 2021
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: July 13, 2021
Suggested Wording for Agenda Item: Agenda Type: Legal Notice
Lewis County is requesting a statement of qualifications for consultant services to complete a
Combined Water and Sewer Infrastructure Needs Assessment for Lewis County in its entirety.
Contact: Josh Metcalf Phone: 360-520-2924
Department: PW - Public Works
Description:
Lewis County is requesting a statement of qualifications for consultant services to complete a
Combined Water and Sewer Infrastructure Needs Assessment for Lewis County in its entirety.
Approvals: Publication Requirements:
Publications:
User Status The Chronicle
Erik Martin Pending
PA's Office Approved
Additional Copies: Cover Letter To:
Becky Butler