Approving a supplement that increases the total contract amount over $200,000 for an active PW project. BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-314
APPROVING A SUPPLEMENT THAT INCREASES
THE TOTAL CONTRACT AMOUNT OVER $200,000
FOR AN ACTIVE PUBLIC WORKS PROJECT
WHEREAS, pursuant to Resolution 21-038, approval from the Board of County
Commissioners (BOCC) is required for all contracts, projects, agreement, grant
applications, contract amendments and change orders involving expenditures in
excess of $200,000 per year; and
WHEREAS, Resolution 20-404 was issued by the BOCC in order to solicit
submittals from consultants to complete work for the design and engineering of
fish passable structures. Lewis County Public Works does not have the required
resources to complete this work within the scheduled time; and
WHEREAS, on January 19, 2021, the Director of Public Works approved an Annual
Consultant Agreement with PBS Engineering and Environmental, Inc. for services
for design and engineering of fish passable structures. The approval of Resolution
No 21-072, Supplement #1, increased the total contract (DEFPS2021) value to
$240,000; and
WHEREAS, Supplement #2 in the amount of $100,000 is required in order to
complete work for new anticipated task orders for a culvert replacement at
Centralia Alpha Road as well as amendments to existing task orders.
NOW THEREFORE BE IT RESOLVED that Supplement #2, increasing the total
contract amount to $340,000, is hereby approved by the Board of County
Commissioners.
DONE IN OPEN SESSION this 24th day of August, 2021.
Page 1 of 2 Res. 21-314
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Eric Eisenberg Gary Stamper
By: Eric Eisenberg, Gary Stamper, Chair
Chief Civil Deputy Prosecuting Attorney
ATTEST: •'�°"NTY`�qs•. LindseyR. Pollock DVM
��S,�PgDOF' �S'.�� �
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C�dsey R. Pollock, DVM, Vice Chair
S" .
•<, 1g45
•N` V
Rieva Lester • CON �S_`�'• Sean D. Swope
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Rieva Lester, : Sean D. Swope, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-314
41111►
v71Washington State
Department of Transportation
Supplemental Agreement Organization and Address
Number 2 PUS Engineering and Environmental Inc.
44I2 S.Corbett Avenue
Original Agreement Number Portland,OR 97239
DEFPS202I
Phone. (503) 248-1939
Project Number Execution Date Completion Date
January 20, 2021 January 31, 2022
Project Title New Maximum Amount Payable
Design and Engineering for Fish Passable Structures $340,000
Description of Work
May include but not limited to providing professional design and engineering services to Lewis County Pblic
Works for Fish Passable Structures.
The Local Agency of Lewis County Public Works
desires to supplement the agreement entered in to with PBS Engineering and Environmental Inc.
and executed on January 20.2021 and identified as Agreement No. DEFPS2021
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
No change in scope.
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: No change in completion date.
Ill
Section V, PAYMENT, shall be amended as follows:
New maximum payable to be raised from $240,000 to$340,000 to accomodate a new anticipated Task Order
for Culvert Replacement at Centralia Alpha Rd as well as amendments to existing Task Orders.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action
By: Kelly Redd By. joL(-I iliCt—LAYf
tt�
3k-QitilUdiddConsultantSignature / Approving Au ority Signature
(0.5/z(
Date
DOT Form 140-063
Revised 09/2005
Exhibit "A"
Summary of Payments
Basic Supplement#1 Total
Agreement
Direct Salary Cost
Overhead
(Including Payroll Additives)
Direct Non-Salary Costs
Fixed Fee
Total
DOT Form 140-063
Revised 09/2005
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Aug. 24, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approving a supplement that increases the total contract amount over $200,000 for an active
Public Works project
Contact: Ann Weckback Phone: 1440
Department: PW - Public Works
Description:
This resolution will approve a supplement that increases the total contract amount over $200,000
for the design and engineering of Fish Passable Structures 2021 consultant contract with PBS
Engineering and Environmental, Inc.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Pending
Additional Copies: Cover Letter To:
Sadie Rockey, Geoff Soderquist, Ann
Weckback, Tina Hemphill, Tim Fife, Gary
Hurley, Martin Roy