Accept agreement with WA State Military Dept for DHS - FEMA Pre-Disaster Mitigation Grant BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-339
ACCEPTANCE OF AGREEMENT BETWEEN LEWIS
COUNTY AND WASHINGTON STATE MILITARY
DEPARTMENT FOR THE DEPARTMENT OF
HOMELAND SECURITY (DHS) - FEDERAL
EMERGENCY MANAGEMENT AGENCY (FEMA)
PRE-DISASTER MITIGATION GRANT AND
AUTHORIZING SIGNATURE THEREON
WHEREAS, hazard mitigation planning reduces overall risk to the population and
structures from future hazard events; and
WHEREAS, the Board of County Commissioners (BOCC) has reviewed the
Agreement between Lewis County, Washington, and the Washington State Military
Department for a Department of Homeland Security (DHS) - Federal Emergency
Management Agency (FEMA) Pre-Disaster Mitigation Grant; and
WHEREAS, the Federal Award amount of $145,173.83 and local match
contribution of funds of $48,392.17 will be utilized for the purpose of updating the
Multi-Jurisdictional Hazard Mitigation Plan for Lewis County; and
WHEREAS, Lewis County will follow grant and contract requirements for the
duration of the grant dated from May 1, 2021, until April 30, 2024; and
WHEREAS, project costs indicate a $0.01 difference in the federal contribution.
Actual costs are $145,173.83, a $0.01 increase from the original. This indication
has been noted by both the State of Washington Military Department and also the
Federal Emergency Management Agency (FEMA).
NOW THEREFORE BE IT RESOLVED the BOCC hereby approves an agreement
between Lewis County and the Washington State Military Department, providing
$145.173.82 in Pre-Disaster Mitigation Grant funds, and authorizes the Public
Works Director to sign the agreement.
DONE IN OPEN SESSION this 14th day of September, 2021.
Page 1 of 2 Res. 21-339
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Absent
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
ATTEST: ;s`°RooFk•ss• Lindsey R. Pollock, DVM
e°P L trdsey R. Pollock, DVM, Vice Chair
NICV,
1%45
Rieva Lester •'�syr°t"�;.;:9' Sean D. Swope
Rieva Lester, Sean D. Swope, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-339
SIGNATURE AUTHORIZATION FORM
WASHINGTON STATE MILITARY DEPARTMENT
Camp Murray, Washington 98430-5122
Please read instructions on reverse side before completing this form.
NAME OF ORGANIZATION DATE SUBMITTED
Lewis County Public Works, Division of Emergency Management May 1, 2021
PROJECT DESCRIPTION CONTRACT NUMBER
Multi-Jurisdictional Hazard Mitigation Plan Update
EMS-2021-PC-0008
1. AUTHORIZING AUTHORITY
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INSTRUCTIONS FOR SIGNATURE AUTHORIZATION FORM
This form identifies the persons who have the authority to sign contracts, amendments,
and requests for reimbursement. It is required for the management of your contract with
the Military Department (MD). Please complete all sections. One copy with original
signatures is to be sent to MD with the signed contract, and the other should be kept with
your copy of the contract.
When a request for reimbursement is received, the signature is checked to verify that it
matches the signature on file. The payment can be delayed if the request is
presented without the proper signature. It is important that the signatures in MD's files
are current. Changes in staffing or responsibilities will require a new signature
authorization form.
1 . Authorizing Authority. Generally, the person(s) signing in this box heads
the governing body of the organization, such as the board chair or mayor. In
some cases, the chief executive officer may have been delegated this
authority.
2. Authorized to Sign Contracts/Contract Amendments. The person(s) with
this authority should sign in this space. Usually, it is the county
commissioner, mayor, executive director, city clerk, etc.
3. Authorized to Sign Requests for Reimbursement. Often the executive
director, city clerk, treasurer, or administrative assistant have this authority.
It is advisable to have more than one person authorized to sign
reimbursement requests. This will help prevent delays in processing a
request if one person is temporarily unavailable.
If you have any questions regarding this form or to request new forms, please call your
MD Program Manager.
Washington State Military Department
PRE-DISASTER MITIGATION GRANT AGREEMENT FACE SHEET
1. SUBRECIPIENT Name and Address: 2. Total Grant Amount: 3. Grant Number:
Lewis County Public Works $193,566.00 D22-005
2025 NE Kresky Avenue F: $145,173.83, L: $48,392.17
Chehalis,WA 98532
4. SUBRECIPIENT Contact, phone/email: 5. Grant Start Date: 6. Grant End Date:
Erika Katt, 360-740-1153 May 1, 2021 April 30, 2024
Erika.katt@lewiscountywa.gov
7. DEPARTMENT Program Manager, phone/email: 8. Data Universal Numbering System (DUNS): 9. UBI#(state revenue):
Tim Cook, (253) 512-7072 079272555 214-000-323
tim.cook@mil.wa.gov
10. Funding Authority:Washington State Military DEPARTMENT(the"DEPARTMENT"),and Federal Emergency Management Agency(FEMA)
11. Federal Funding Identification#: 12. Federal Award Date: 13. Catalog of Federal Domestic Asst. (CFDA)#&Title:
EMS-2021-PC-0008 April 19,2021 97.047 (Pre-Disaster Mitigation)
PDMC-PL-10-WA-2019-018
14.Total Federal Award Amount: 15. Program Index#&OBJ/SUB-OBJ: 16.TIN:
$145,173.83 795CJ/ NZ 91-600-1351
17. Service Districts: 18. Service Area by County(ies): 19. Women/Minority-Owned, State
(BY LEGISLATIVE DISTRICT): 19th,20th Lewis County Certified?: X N/A ❑ NO
(BY CONGRESSIONAL DISTRICT): 3rd ❑ YES,OMWBE#
20. Agreement Classification: 21. Contract Type(check all that apply):
❑ Personal Services ❑ Client Services X Public/Local Gov't ❑ Contract X Grant X Agreement
CI Research/Development 0 NE Other ❑ Intergovernmental (RCW 39.34) ❑ Interagency
22. SUBRECIPIENT Selection Process: 23. SUBRECIPIENT Type(check all that apply)
X "To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit
❑ Sole Source ❑ NE RCW 0 N/A X Public Organization/Jurisdiction X Non-Profit
❑ Filed w/OFM? ❑ Advertised? 0 YES ONO ❑ VENDOR X SUBRECIPIENT X OTHER
24. PURPOSE & DESCRIPTION: FEMA's Pre-Disaster Mitigation (PDM) program provides grants to states and communities to implement a
sustained pre-disaster natural hazard mitigation program to reduce overall risk to the population and structures from future hazard events,while also
reducing reliance on Federal funding in future disasters.
Title: Multi-Jurisdictional Hazard Mitigation Plan Update. The purpose of this agreement is to provide funds to the SUBRECIPIENT for the
proposed project as noted in the Statement of Work and/or Description of the Project(Attachment 3),Project Development Schedule(Attachment 4),
Project Budget(Attachment 5),and the FEMA award letter,which is incorporated herein by reference.
The DEPARTMENT is the Recipient and Pass-through Entity of the 2019 PDM Award EMS-2021-PC-0008, which with each of its attachments is
incorporated by reference and makes a subaward of Federal assistance to the SUBRECIPIENT pursuant to this Agreement. The SUBRECIPIENT is
accountable to the DEPARTMENT for use of Federal assistance provided under this Agreement.
IN WITNESS WHEREOF, the DEPARTMENT and SUBRECIPIENT acknowledge and accept the terms of this Agreement, including all referenced
Exhibits and Attachments which are hereby incorporated in and made a part hereof, and have executed this Agreement as of the date below. This
Agreement Face Sheet;Special Terms&Conditions(Attachment 1); General Terms and Conditions(Attachment 2); Statement of Work(Attachment
3); Project Development Schedule (Attachment 4); Project Budget (Attachment 5); and all other documents, exhibits and attachments expressly
referenced and incorporated, contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to
this Agreement. No other understandings,oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any
of the parties.
In the event of an inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved by giving precedence in the
following order:
1. Applicable Federal and State Statutes and Regulations 4. Special Terms and Conditions;General Terms
2. DHS/FEMA Notice of Award and Program Documents and Conditions;and
3. Statement of Work and/or Project Description as outlined 5. Other provisions of the Agreement
in FEMA's approved Project Application incorporated by reference.
WHEREAS, the parties hereto have executed this Agreement on the day and year last specified below.
FOR THE DEPARTMENT: FOR T SUBRECIPIENT:
Da
/z3/zi
Signature Date gnature t
Regan Anne Hesse, Chief Financial Officer Josh Metcalf, EM Director
Washington State Military Department
BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM:
Dawn C. Cortez (06/01/2020) Date
Assistant Attorney General
Form 5/8/2020
2019 PDM Page 1 of 28 Lewis County Public Works, D22-005
Attachment 1
Washington State Military Department
SPECIAL TERMS AND CONDITIONS
ARTICLE I - KEY PERSONNEL:
The individuals listed below shall be considered key personnel and point of contact under this Agreement. Any
substitution of key personnel by either party shall be made by written notification to the current key personnel.
SUBRECIPIENT MILITARY DEPARTMENT
Name Josh Metcalf Name Tim Cook
Title Lewis County EM Director Title State Hazard Mitigation Officer
E-Mail Josh.metcalf@lewiscountywa.gov E-Mail tim.cook@mil.wa.gov
Phone 360-740-1123 Phone 253-512-7072
Name Erika Katt Name Ryan Chandler
Title Lewis County EM Planner Title Hazard Mitigation Program Supervisor
E-Mail Erika.katt@lewiscountywa.gov E-Mail ryan.chandler@mil.wa.gov
Phone 306-740-1153 Phone 253-533-1249
Name Name Tammi Garofalo
Title Title Hazard Mitigation Grant Coordinator
E-Mail E-Mail tammi.garofalo@mil.wa.gov
Phone Phone 253-929-4493
ARTICLE II —ADMINISTRATIVE:
The SUBRECIPIENT shall comply with all applicable state and federal laws, rules, regulations, requirements
and program guidance identified or referenced in this Agreement and the informational documents published
by FEMA applicable to the Pre-Disaster Mitigation (PDM) grant program, including, but not limited to, all
criteria, restrictions, conditions and requirements of the DHS-FEMA Notice of Award and each of its
attachments for grant agreement number EMS-2021-PC-0008 dated April 19, 2021, the PDM Notice of
Funding Opportunity announcement, FEMA guidance documents, and the federal regulations commonly
applicable to DHS-FEMA grants, all of which are incorporated herein by reference.
The SUBRECIPIENT acknowledges that since this Agreement involves federal award funding, the period of
performance described herein may begin prior to the availability of appropriated federal funds. The
SUBRECIPIENT agrees that it will not hold the DEPARTMENT, the State of Washington, or the United States
liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed
under this Agreement prior to distribution of appropriated federal funds, or if federal funds are not appropriated
or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS-FEMA PRE-DISASTER MITIGATION GRANTS:
The following requirements apply to all DHS-FEMA Pre-Disaster Mitigation Grants administered by the
DEPARTMENT.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. The SUBRECIPIENT must make a case-by-case determination whether each
agreement it makes for the disbursement of 2019 PDM funds received under this
Agreement casts the party receiving the funds in the role of a subrecipient or contractor
in accordance with 2 CFR 200.330.
b. If the SUBRECIPIENT becomes a pass-through entity by making a subaward to a non-
federal entity as its subrecipient:
i. The SUBRECIPIENT must comply with all federal laws and regulations
applicable to pass-through entities of FY 2019 PDM funds, including but not
limited to those contained in 2 CRF 200.
ii. The SUBRECIPIENT shall require its subrecipient to comply with all
applicable state and federal laws, rules, regulations, requirements and
2019 PDM Page 2 of 28 Lewis County Public Works, D22-005
program guidance identified or referenced in this Agreement and the
informational documents published by DHS-FEMA applicable to the FY 2019
PDM program, including, but not limited to, all criteria, restrictions, and
requirements of the "Department of Homeland Security Notice of Funding
Opportunity Fiscal Year 2019 PDM Grant Program" document published by
FEMA, the DHS-FEMA Notice of Award to grant agreement number EMS-
2021-PC-0008 incorporated herein by reference, and the federal regulations
commonly applicable to DHS-FEMA grants.
iii. The SUBRECIPIENT shall be responsible to the DEPARTMENT for ensuring
that all FY 2019 PDM federal award funds provided to its subrecipient are
used in accordance with applicable federal and state statutes and
regulations, and the terms and conditions of the federal award set forth in this
Agreement are incorporated by reference.
c. Hazard Mitigation Assistance Guidance, FEMA, February 27, 2015
2. PROJECT FUNDING
The DEPARTMENT will administer the Pre-Disaster Mitigation grant program and will pass
through the federal match. The SUBRECIPIENT will commit the required local match.
a. The total cost of the project (total project cost) for the purposes of this Agreement is
$193,566.00 dollars; PROVIDED that, if the total cost of the project when completed, or
when this Agreement is terminated, is actually less than this stated total cost, the actual
cost shall be substituted herein.
b. The value of the local match contributions by the SUBRECIPIENT to the project shall be
$48,392.17 dollars, or 25 percent, at minimum, of the total project cost. The
SUBRECIPIENT's local match contributions may be cash or in-kind, must be from a non-
federal source, must be reasonable, allowable, and allocable, and must comply with all
Federal requirements and regulations.
c. When the DEPARTMENT enters into an agreement with the Federal Emergency
Management Agency (FEMA) to contribute federal funds to this project, that federal
contribution will be $145,173.83 dollars, or 75 percent, of the total project cost,
whichever is less.
d. The DEPARTMENT shall not be obligated to pay any amount beyond that being
contributed by FEMA as set out in Subsection c above, unless that additional amount
has been approved in advance by both the DEPARTMENT and SUBRECIPIENT and is
incorporated by written amendment into this Agreement.
e. A written amendment will be required if the SUBRECIPIENT expects cumulative
transfers between project budgets, as identified in the Project Budget (Attachment 5)
and Statement of Work and/or Description of Project (Attachment 3), to exceed 10% of
the Grant Agreement Amount. Any changes to project budgets other than in compliance
with this paragraph will not be reimbursed. This applies to planning grants only;
construction project grants may exceed budget line item expenditures by >10% of total
budget without prior FEMA approval. The DEPARTMENT requires notification from the
SUBRECIPIENT when construction project budget line items are exceeded but does not
require a contract amendment.
f. The funding for this project is provided through a FEMA award. The Notice of Award
from FEMA is dated April 19, 2021, and is incorporated by reference.
3. GRANT AGREEMENT PERIOD
Activities payable under this Agreement and to be performed by the SUBRECIPIENT under this
Agreement shall only be those after the Period of Performance start date on May 1, 2021 and
shall terminate on April 30, 2024. This period shall be referred to herein as the Grant
Agreement Period and/or Period of Performance, unless expressly stated otherwise. Costs
incurred during the Grant Agreement Period shall include pre-award costs authorized in writing
by FEMA as well as eligible costs incurred after the effective date of the Grant Agreement
Period and before termination.
2019 PDM Page 3 of 28 Lewis County Public Works, D22-005
a. The SUBRECIPIENT shall complete the project as described in the FEMA approved
project application EMS-2021-PC-0008, incorporated in and incorporated by reference,
and as described in Attachments 3, 4, and 5. In the event of extenuating
circumstances, the SUBRECIPIENT may request, in writing, that the DEPARTMENT
extend the deadline for Grant Agreement completion.
b. The Grant Agreement Period shall only be extended by (1) written notification of FEMA
approval of the Grant Agreement Period followed by execution of a mutually agreed
written amendment, or (2) written notification from the DEPARTMENT to the
SUBRECIPIENT addressing extensions of the DEPARTMENT's underlying federal grant
performance period or to provide additional time for completion of the SUBRECIPIENT's
projects.
c. No expenditure made, or obligation incurred, before or after the Grant Agreement Period
shall be eligible, in whole or in part, for grant funds with the exception of pre-award costs
authorized in writing by FEMA. In addition to any remedy the DEPARTMENT may have
under this Agreement, the amounts set out in Article II, section A.2. Project Funding,
above, may be reduced to exclude any such expenditure from participation.
d. Failure to complete the project in a timely manner, as outlined in Attachment 4, is a
material breach of this Agreement for which the DEPARTMENT is entitled to termination
or suspension under Attachment 2, section A.35.
4. REIMBURSEMENT AND BUDGET REQUIREMENTS
The DEPARTMENT, using mitigation funds from the Pre-Disaster Mitigation grant program,
authorized under Section 203 of the Stafford Act, 42 U.S.C. 5133, shall issue payments to the
SUBRECIPIENT as follows:
a. All payments shall be made to the SUBRECIPIENT upon submission and approval of
eligible, reimbursable work completed and billed on an A-19 form, State of Washington
Invoice Voucher. Approval is subject to receipt of acceptable documentation by the
DEPARTMENT, to include, but not limited to, copies of receipts for all goods and
services purchased, copies of invoices from contractors and subcontractors for work
completed, and copies of timesheets for staff involved with the project, sign-in/sign-out
sheets for donated personnel and/or volunteer time spent on the project, and
documentation to support other in-kind contributions.
b. Project costs must be tracked and reported by approved budget cost categories as
found in Project Budget (Attachment 5). Documentation of expenditures by approved
budget cost categories should be made on a separate spreadsheet or table and included
with each A-19, along with documentation to substantiate all project costs.
c. The DEPARTMENT reserves the right to withhold disbursement of up to ten (10) percent
of the total project cost, as specified in Article II, section A. 2, Project Funding, to the
SUBRECIPIENT until the project has been completed and given final approval by the
DEPARTMENT.
d. Final Payment: Final payment of any remaining, or withheld, funds will be made within
sixty (60) days after submission by the SUBRECIPIENT of the final report, final A-19,
Voucher Distribution, and completion of all final inspections by the DEPARTMENT.
Final payment by the DEPARTMENT also may be conditioned upon a financial review, if
determined necessary by the DEPARTMENT. Adjustments to the final payment may be
made following any audits conducted by the DEPARTMENT, Washington State Auditor's
Office, the United States Inspector General, or their authorized representatives.
e. Within the total Grant Amount of this Agreement, budget categories will be reimbursed
on an actual cost basis unless otherwise provided in this Agreement.
f. The maximum amount of all reimbursement requests permitted to be submitted under
this Agreement, including the final reimbursement request, is limited to and shall not
exceed the total Grant Amount of this Agreement.
g. For travel costs, SUBRECIPIENTs shall comply with 2 CFR 474 and should consult their
internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now
2019 PDM Page 4 of 28 Lewis County Public Works, D22-005
existing or amended, and federal maximum rates set forth at http://www.gsa.gov, and
follow the most restrictive. If travel costs exceed set state or federal limits, travel costs
shall not be reimbursed without written approval by DEPARTMENT's Key Personnel.
h. Receipts and/or backup documentation for any approved items that are authorized under
this Agreement must be maintained by the SUBRECIPIENT consistent with record
retention requirements of this Agreement, and be made available upon request by the
DEPARTMENT, and local, state, or federal auditors.
The SUBRECIPIENT will submit reimbursement requests to the DEPARTMENT by
submitting a properly completed State A-19 Invoice Form, Interagency Electronic Funds
Transfer, or Agency/Business invoice with support documentation detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be
submitted by email to both the DEPARTMENT's Pre-Disaster Mitigation Program
Coordinator and the Program Manager no later than the due dates listed within the
Project Development Schedule (Attachment 4), but not more frequently than monthly.
j. All work under this Agreement must end on or before the Grant Agreement End Date,
and the final reimbursement request must be submitted to the DEPARTMENT within
forty-five (45) days after the Grant Agreement End Date, except as otherwise authorized
by written amendment of this Agreement and issued by the DEPARTMENT.
k. If applicable, no costs for purchases of equipment/supplies will be reimbursed until the
related equipment/supplies have been received by the SUBRECIPIENT, its contractor,
or any non-federal entity to which the SUBRECIPIENT makes a subaward, and is
invoiced by the vendor.
Failure to timely submit complete reports and reimbursement requests as required by
this Agreement (including, but not limited to, those reports in the Project Development
Schedule, Attachment 4) will prohibit the SUBRECIPIENT from being reimbursed until
such complete reports and reimbursement requests are submitted and the
DEPARTMENT has had reasonable time to conduct its review. Final reimbursement
requests will not be approved for payment until the SUBRECIPIENT is current with all
reporting requirements contained in this Agreement.
m. SUBRECIPIENTs shall only use federal award funds under this Agreement to
supplement existing funds and will not use them to replace (supplant) non-federal funds
that have been budgeted for the same purpose.
The SUBRECIPIENT may be required to demonstrate and document that the reduction
in non-federal resources occurred for reasons other than the receipt or expected receipt
of federal funds.
5. REPORTING REQUIREMENTS
In addition to the reports as may be required elsewhere in this Agreement, the SUBRECIPIENT
shall promptly prepare and submit the following reports to the DEPARTMENT's Key Personnel:
a. Quarterly progress reports, no later than the 15'h day following the end of the fiscal
quarter, indicating the status of the project, to include a brief narrative on progress
during the quarter. The report shall identify the costs incurred to date, the percentage of
work completed, the anticipated completion date of the project, and whether cost under
runs or over runs are expected. In addition, the SUBRECIPIENT should note any
challenges or issues associated with the project.
Failure to submit a complete quarterly report within fifteen (15) days following the end of
the quarter will result in suspension of all payments to the SUBRECIPIENT until a
complete quarterly report is received by the DEPARTMENT. Quarterly reports are
required regardless of the level of work completed during the reporting period.
b. A final report when the project is completed, prematurely terminated, or project
assistance is terminated. The report shall include a final accounting of all expenditures
and a description of work accomplished. If the project is not completed, the report shall
contain an estimate of the percentage of completion and shall indicate the degree of
usefulness of the completed project. The report shall account for all expenditures not
previously reported and shall include a summary for the entire project.
2019 PDM Page 5 of 28 Lewis County Public Works, D22-005
c. The SUBRECIPIENT shall submit a quarterly progress report describing current
activities as outlined in the Project Development Schedule (Attachment 4).
d. The SUBRECIPIENT shall submit a Final Report with final reimbursement no later than
forty-five (45) days after Agreement End Date.
e. The SUBRECIPIENT shall also comply with the Federal Funding Accountability and
Transparency Act (FFATA) and related OMB Guidance consistent with Public Law 109-
282 as amended by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note)
and complete and return to the DEPARTMENT the Audit Certification/FFATA Form
provided by the DEPARTMENT. This form is required to be completed once per
calendar year, per Subrecipient, and not per agreement. The DEPARTMENT's
Contracts Office will request the SUBRECIPIENT submit an updated form at the
beginning of each calendar year in which the SUBRECIPIENT has an active agreement.
6. TIME EXTENSIONS
A time extension request for Agreement completion must be submitted by the SUBRECIPIENT
to the DEPARTMENT no later than ninety (90) days before the end of the Period of
Performance. A time extension request must be in writing and identify the project, the reason
the project will not be completed within the approved Period of Performance, a current status of
the completion of the work, a detailed timeline for completion of the remaining elements, and an
anticipated completion date for the completion of the remaining work. Failure to timely submit a
complete time extension request may result in denial of the time extension and loss of funding
for the project.
7. SUBRECIPIENT MONITORING:
a. The DEPARTMENT will monitor the activities of the SUBRECIPIENT from award to
closeout. The goal of the DEPARTMENT's monitoring activities will be to ensure that
agencies receiving federal pass-through funds are in compliance with this Agreement,
federal and state audit requirements, federal grant guidance, and applicable federal and
state financial regulations, as well as 2 CFR Part 200 Subpart F.
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the
SUBRECIPIENT shall complete and return to the DEPARTMENT 2 CFR Part 200
Subpart F Audit Certification/FFATA Form provided by the DEPARTMENT, This form is
required to be completed once per calendar year, per Subrecipient, and not per
agreement. The DEPARTMENT's Contracts Office will request the SUBRECIPIENT
submit an updated form at the beginning of each calendar year in which the
SUBRECIPIENT has an active agreement.
c. Monitoring activities may include, but are not limited to:
review of financial and performance reports
ii. monitoring and documenting the completion of Agreement deliverables
iii. documentation of phone calls, meetings, e-mails, and correspondence
iv. review of reimbursement requests and supporting documentation to ensure
allowability and consistency with Agreement work plan, budget, and federal
requirements
v. observation and documentation of Agreement related activities, such as
exercises, training, funded events, and equipment demonstrations
vi. on-site visits to review equipment records and inventories, to verify source
documentation for reimbursement requests and performance reports, and to
verify completion of deliverables.
d. The SUBRECIPIENT is required to meet or exceed the monitoring activities, as outlined
above and in 2 CFR Part 200, for any non-federal entity to which the SUBRECIPIENT
makes a subaward as a pass-through entity under this Agreement.
e. Compliancy will be monitored throughout the performance period to assess risk.
Concerns will be addressed through a Corrective Action Plan.
8. Programmatic, Environmental and Historic Preservation Conditions
In completing this project, the SUBRECIPIENT must adhere to the following programmatic,
environmental and historic preservation conditions, if applicable:
2019 PDM Page 6 of 28 Lewis County Public Works, D22-005
a. Scope of Work Change: Requests for changes to the Scope of Work after grant award
are permissible as long as they do not change the nature or total project cost of the
activity, properties identified in the application, the feasibility and effectiveness of the
project, or reduce the Benefit Cost Ratio below 1.0. Requests must be supported by
adequate justification, including a description of the proposed change; a written
explanation of the reason or reasons for the change; an outline of remaining funds
available to support the change; and a full description of the work necessary to complete
the activity.
A proposed change to the approved Scope of Work (as presented in the FEMA
approved project application) must be submitted to the DEPARTMENT and FEMA in
advance of implementation for re-evaluation for compliance with National Environmental
Policy Act (NEPA) and other Laws and Executive Orders.
Prior approval for a change to the approved Scope of Work must be obtained from the
DEPARTMENT and FEMA before the change is implemented. Failure to obtain prior
approval for a revised Scope of Work could result in ineligibility of resulting costs.
b. Comply with all applicable federal, state and local laws and regulations. Failure to obtain
all appropriate federal, state and local environmental permits and clearances may
jeopardize federal funding provided by this Agreement.
c. Monitor site work during ground-disturbing activities for evidence of potential
archaeological resources that are uncovered. SUBRECIPIENT must halt the project in
the event historically or archaeologically significant materials or sites (or evidence
thereof) are discovered. By way of example, such evidence may include, but is not
limited to, artifacts such as arrowheads, bone fragments, pottery shards, and features
such as fire pits or structural elements. All reasonable measures must be taken to avoid
or minimize harm to such resources until such time as the SUBRECIPIENT notifies the
DEPARTMENT, and FEMA, in consultation with the State Historic Preservation Officer
(SHPO) and appropriate Native American tribes, determines appropriate measures have
been taken to ensure that the project is in compliance with the National Historic
Preservation Act. In addition, upon discovery of human skeletal remains, the
SUBRECIPIENT is required by state law to notify the county coroner and local law
enforcement in the most expeditious manner possible and to immediately stop any
activity which may cause further ground disturbance.
d. Determine the presence of hazardous materials and/or toxic waste, and identifying,
handling, managing, abating and disposing of such materials in accordance with the
requirements and to the satisfaction of the governing local, state and federal agencies,
including but not limited to the Washington Department of Ecology. Such materials may
include, but are not limited to, asbestos, lead-based paint, propane cylinders, sand
blasting residue, discarded paints and solvents, cleaning chemicals, containers of
pesticides, lead-acid batteries, items containing chlorofluorocarbons (CFCs), motor oil
and used oil filters, and unlabeled tanks or containers.
e. Confirm with the State Department of Ecology whether this project will require a
consistency determination under the Coastal Zone Management Act. If required, the
SUBRECIPIENT shall obtain and comply with all requirements of the determination prior
to starting the project.
f. Select, implement, monitor, and maintain Best Management Practices (BMPs) to control
soil erosion and sedimentation, reduce spills and pollution, and provide habitat
protection. The acquisition site shall be stabilized from erosion and silt laden runoff by
implementing these BMPs and securing the site from transient vehicle access. Any
excavation and/or grading shall be done within and/or adjacent to the existing building
footprint area and not beyond undisturbed portions of the site.
9. CLOSE-OUT
To initiate close-out, the SUBRECIPIENT is required to certify in writing the date completed and
total amount expended on the project on FINAL PROJECT REPORT form to the
DEPARTMENT. After receipt of the FINAL PROJECT REPORT form, the DEPARTMENT will
2019 PDM Page 7 of 28 Lewis County Public Works, D22-005
conduct a site inspection and review supporting documentation for compliance with the
requirements of the Agreement.
Prior to project close-out, the SUBRECIPIENT shall provide the DEPARTMENT with acceptable
documentation supporting compliance with the Agreement. General documentation supporting
compliance with the Agreement typically includes, but is not limited to, the following:
• Photographs of the structures or properties involved in the project prior to project
implementation and after project implementation.
• Digital geospatial coordinates (latitude and longitude) for each structure with an accuracy of
± 20 meters (sixty-four(64)feet).
• Certificate of occupancy or equivalent documentation from the appropriate regulatory
authority for each structure to certify it is code compliant.
• Certification that the SUBRECIPIENT has met the environmental and historic preservation
conditions of the grant award as described in this Agreement.
• Copies of all compliance and consultation documentation required by the grant award as
described in the Agreement (e.g., coastal zone management consistency determination
from Department of Ecology).
• Copies of all documentation related to inspection for and removal and disposal of asbestos
and other hazardous materials from each property.
Specific additional documentation requirements for projects to acquire properties for open space
include, but are not limited to, the following:
• Signed Statement of Voluntary Participation from owner of each acquired property.
• Documentation of dates of acquisition and structure demolition or removal from property for
each property.
• Copy of recorded open space deed restrictions for each acquired property.
• Copy of AW-501 form filed with National Flood Insurance Program for each acquired
repetitive loss property.
• Documentation of consultation with Army Corps of Engineers and State Department of
Transportation regarding future use of each property.
Specific additional documentation requirements for projects to elevate structures above the
base flood elevation include, but are not limited to, the following:
• Photographs of the structures prior to elevation, and front, rear and side photos post-
elevation.
• Copies of the pre-project elevation certificate for each structure, or documentation of
methodology used to calculate the first-floor elevations.
• Copies of the post-project elevation certificate for each structure.
• Copies of certificate of occupancy for each elevated structure to certify that it is code
compliant.
• Certification by an engineer, floodplain manager or other senior official of the
SUBRECIPIENT that each completed structural elevation is in compliance with local
ordinances and National Flood Insurance Program regulations and technical bulletins.
• Copy of AW-501 form filed with National Flood Insurance Program for each elevated
repetitive loss property.
• Copies of proof of flood insurance for each elevated structure.
• Copies of the recorded deed restriction related to maintenance of flood insurance for each
property within the Special Flood Hazard Area.
The DEPARTMENT will consult with the SUBRECIPIENT regarding other documentation
requirements of the Agreement throughout the Period of Performance.
The SUBRECIPIENT is required to retain all documentation that adequately identifies the
source and application of all mitigation grant funds for six (6) years following the closure of this
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grant. For all funds received, source documentation includes adequate accounting of actual
costs and recoveries incurred.
10. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
All SUBRECIPIENTs must comply with the Title VI of the Civil Rights Act of 1964 (Title VI)
prohibition against discrimination on the basis of national origin, which requires that
SUBRECIPIENTs of federal financial assistance take reasonable steps to provide meaningful
access to persons with limited English proficiency (LEP) to their programs and services.
Providing meaningful access for persons with LEP may entail providing language assistance
services, including oral interpretation and written translation. Executive Order 13166, Improving
Access to Services for Persons with Limited English Proficiency (August 11, 2000), requires
federal agencies to issue guidance to recipients, assisting such organizations and entities in
understanding their language access obligations. DHS published the required recipient
guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding
Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient
Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful
information such as how a recipient can determine the extent of its obligation to provide
language services; selecting language services; and elements of an effective plan on language
assistance for LEP persons. For additional assistance and information regarding language
access obligations, please refer to the DHS Recipient Guidance at
https://www.dhs.gov/guidance-published-help-department-supported-organizations-provide-
meaningful-access-people-limited and additional resources on http://www.lep.gov.
11. PROCUREMENT
The SUBRECIPIENT shall comply with all procurement requirements of 2 CFR Part 200.318
through 200.326 and as specified in the General Terms and Conditions, Attachment 2, A.10.
a. For all sole source contracts expected to exceed $150,000, the SUBRECIPIENT must
submit to the DEPARTMENT for pre-procurement review and approval the procurement
documents, such as requests for proposals, invitations for bids and independent cost
estimates.
This requirement must be passed on to any non-federal entity to which the
SUBRECIPIENT makes a subaward, at which point the SUBRECIPIENT will be
responsible for reviewing and approving sole source justifications of any non-federal
entity to which the SUBRECIPIENT makes a subaward.
12. EQUIPMENT AND SUPPLY MANAGEMENT
a. If applicable, SUBRECIPIENTs and any non-federal entity to which the SUBRECIPIENT
makes a subaward shall comply with 2 CFR 200.318 — 200.326, to include but not
limited to:
Upon successful completion of the terms of this Agreement, all equipment and
supplies purchased through this Agreement will be owned by the
SUBRECIPIENT, or a recognized non-federal entity to which the
SUBRECIPIENT has made a subaward, for which a contract, or other means of
legal transfer of ownership is in place.
ii. All equipment, and supplies as applicable, purchased under this Agreement will
be recorded and maintained in the SUBRECIPIENT's inventory system.
iii. Equipment records shall include: a description of the property; the manufacturer's
serial number, model number, or other identification number; the source of the
equipment, including the Federal Award Identification Number (FAIN); Catalogue
of Federal Domestic Assistance (CFDA) number; who holds the title; the
acquisition date; the cost of the equipment and the percentage of Federal
participation in the cost; the location, use and condition of the equipment at the
date the information was reported; and disposition data including the date of
disposal and sale price of the property.
iv. The SUBRECIPIENT shall take a physical inventory of the equipment and
reconcile the results with the property records at least once every two (2) years.
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Any differences between quantities determined by the physical inspection and
those shown in the records shall be investigated by the SUBRECIPIENT to
determine the cause of the difference. The SUBRECIPIENT shall, in connection
with the inventory, verify the existence, current utilization, and continued need for
the equipment.
v. The SUBRECIPIENT shall be responsible for any and all operational and
maintenance expenses and for the safe operation of their equipment and
supplies including all questions of liability. The SUBRECIPIENT shall develop
appropriate maintenance schedules and procedures to ensure the equipment
and supplies are well maintained and kept in good operating condition.
vi. The SUBRECIPIENT must obtain and maintain all necessary certifications and
licenses for the equipment.
vii. The SUBRECIPIENT shall develop a control system to ensure adequate
safeguards to prevent loss, damage, and theft of the property. Any loss,
damage, or theft shall be investigated, and a report generated and sent to the
DEPARTMENT.
viii. If the SUBRECIPIENT is authorized or required to sell the property, proper sales
procedures must be established and followed to ensure the highest possible
return.
ix. If, upon termination or at the Grant Agreement End Date, there is a residual
inventory of unused supplies exceeding $5,000 in total aggregate value which
will not be needed for any other Federal award, or when original or replacement
equipment is no longer needed for the original project or program or for other
activities currently or previously supported by a Federal agency, the
SUBRECIPIENT must comply with following procedures:
a) The SUBRECIPIENT may retain the supplies for use on other non-
Federal related activities or sell them but must compensate the Federal
sponsoring agency for its share.
b) The SUBRECIPIENT must dispose of equipment as follows:
i). Items of equipment with a current per-unit fair market value of less
than $5,000 may be retained, sold or otherwise disposed of by the
SUBRECIPIENT with no further obligation to the awarding
agency.
ii). Items of equipment with a current per-unit fair market value of
more than $5,000 may be retained or sold and the
SUBRECIPIENT shall compensate the Federal-sponsoring
agency for its share.
x. Records for equipment shall be retained by the SUBRECIPIENT for a period of
six (6) years from the date of the disposition, replacement, or transfer. If any
litigation, claim, or audit is started before the expiration of the six- (6-) year
period, the records shall be retained by the SUBRECIPIENT until all litigation,
claims, or audit findings involving the records have been resolved.
b. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory
and/or DHS/FEMA adopted standards to be eligible for purchase using Federal award
funds.
c. Equipment purchased with DHS federal award funds is to be marked with "Purchased
with funds provided by the U.S. Department of Homeland Security"when practicable.
d. As a SUBRECIPIENT of federal funds, the SUBRECIPIENT must pass on equipment
and supply management requirements that meet or exceed the requirements outlined
above to any non-federal entity to which the SUBRECIPIENT makes a subaward of
federal award funds under this Agreement.
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B. DHS STANDARD TERMS AND CONDITIONS
As a SUBRECIPIENT of PDM funding, the SUBRECIPIENT shall comply with all applicable DHS-
FEMA terms and conditions of the FY2019 PDM Notice of Award and its attachments, which are
incorporated herein by reference.
2019 PDM Page 11 of 28 Lewis County Public Works, D22-005
Attachment 2
Washington State Military Department
GENERAL TERMS AND CONDITIONS
Mitigation Grants
A.1 DEFINITIONS
As used throughout this Agreement, the following terms will have the meaning as defined in 2 CFR 200
Subpart A(which is incorporated herein by reference), except as otherwise set forth below:
a. "DEPARTMENT" means the Washington State Military Department, as a state agency, any
division, section, office, unit or other entity of the DEPARTMENT, or any of the officers or other
officials lawfully representing that Department. DEPARTMENT is a recipient of a federal award
directly from a federal awarding agency and is pass-through entity making a subaward to a
subrecipient under this Agreement.
b. "SUBRECIPIENT" when capitalized is primarily used throughout this Agreement in reference to
the non-federal entity identified on the Face Sheet of this Agreement that has received a
subaward from the DEPARTMENT. However, the definition of"subrecipient" is the same as in 2
CFR 200.93 for all other purposes. "
c. "Monitoring Activities" means all administrative, financial, or other review activities that are
conducted to ensure compliance with all state and federal laws, rules, regulations, authorities,
and policies.
d. "Project" shall mean those activities as described in the FEMA approved project application
EMS-2021-PC-0008, which are incorporated in and made a part of this Agreement which is
incorporated in and attached hereto as Attachment 7, and as also described in Attachments 3,
4, and 5.
e. "PL" is defined and used herein to mean the Public Law.
f. "CFR" is defined and used herein to mean the Code of Federal Regulations.
g. "OMB" is defined and used herein to mean the Office of Management and Budget.
h. "WAC" is defined and used herein to mean the Washington Administrative Code.
"RCW" is defined and used herein to mean the Revised Code of Washington.
A.2 ADVANCE PAYMENTS PROHIBITED
The DEPARTMENT shall make no payments in advance or in anticipation of goods or services to be
provided under this Agreement. The SUBRECIPIENT shall not invoice the DEPARTMENT in advance
of delivery and invoicing of such goods or services.
A.3 AMENDMENTS AND MODIFICATIONS
The SUBRECIPIENT or the DEPARTMENT may request, in writing, an amendment or modification of
this Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the
DEPARTMENT and the SUBRECIPIENT. No other understandings or agreements, written or oral,
shall be binding on the parties.
A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET
SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part
35.
The SUBRECIPIENT must comply with the ADA, which provides comprehensive civil rights protection
to individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunication.
A.5 APPLICATION REPRESENTATION-MISREPRESENTATION, INACCURACY AND BREACH
The DEPARTMENT relies upon the SUBRECIPIENT's application in making its determinations as to
eligibility for, selection for, and scope of funding grants. Any misrepresentation, error or inaccuracy in
any part of the application may be deemed a breach of this Agreement.
A.6 ASSURANCES
DEPARTMENT and SUBRECIPIENT agree that all activity pursuant to this Agreement will be in
accordance with all the applicable current federal, state and local laws, rules and regulations.
2019 PDM Page 12 of 28 Lewis County Public Works, D22-005
A.7 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the SUBRECIPIENT certifies that the SUBRECIPIENT
is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this Agreement by any federal department or agency.
The SUBRECIPIENT shall complete, sign, and return a Certification Regarding Debarment,
Suspension, Ineligibility, and Voluntary Exclusion form located at http://mil.wa.gov/emergency-
management-divison/grants/requiredgrantforms. Any such form completed by the SUBRECIPIENT for
this Agreement shall be incorporated into this Agreement by reference.
Further, the SUBRECIPIENT agrees to comply with all applicable federal regulations concerning the
federal debarment and suspension system, including 2 CFR Part 180. The SUBRECIPIENT certifies
that it will ensure that potential sub-contractors or sub-recipients or any of their principals are not
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in "covered transactions" by any federal department or agency. "Covered transactions"
include procurement contracts for goods or services awarded under a non-procurement transaction
(e.g. grant or cooperative agreement) that are expected to equal or exceed $25,000, and sub-awards to
sub-recipients for any amount. With respect to covered transactions, the SUBRECIPIENT may comply
with this provision by obtaining a certification statement from the potential sub-contractor or sub-
recipient or by checking the System for Award Management (http://www.sam.gov) maintained by the federal
government. The SUBRECIPIENT also agrees not to enter into any arrangements or contracts with any party on
the Washington State Department of Labor and Industries' "Debarred Contractor List"
(http://www.lni.wa.gov/TradesLicensinq/PrevWaqe/AwardingAgencies/DebarredContractors/). The
SUBRECIPIENT also agrees not to enter into any agreements or contracts for the purchase of goods and
services with any party on the Department of Enterprise Services' Debarred Vendor List
(http://www.des.wa.gov/services/Contracts ngPurchasinq/Business/PaqesNendor-Debarment.aspx).
A.8 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the SUBRECIPIENT hereby certifies that to the best of its knowledge
and belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
SUBRECIPIENT to any person for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any federal contract, the making of any federal grant, the
making of any federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative
agreement; (2) that if any funds other than federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with this Agreement, grant, loan, or cooperative agreement, the SUBRECIPIENT will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;
(3) and that, as applicable, the SUBRECIPIENT will require that the language of this certification be
included in the award documents for all subawards at all tiers (including sub-contracts, sub-grants, and
contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and
disclose accordingly. This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into and is a prerequisite for making or entering into
this transaction imposed by section 1352, title 31, U.S. Code.
A.9 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The SUBRECIPIENT and all its contractors shall comply with, and the DEPARTMENT is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not
limited to: nondiscrimination laws and/or policies, Equal Employment Opportunity, as amended by
Executive Order 11375 of October 13, 1967, as supplemented by Department of Labor regulations (41
CFR chapter 60); Copeland Anti-Kickback Act (18 U.S.C. 874) as supplemented in Department of
Labor regulations (29 CFR Part 3); Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by
Department of Labor regulations (29 CFR Part 5); Clean Air Act (42 U.S.C. 1857(h), section 508 of the
Clean Water Act (33 U.S.C. 1368), Executive Order 11738, Environmental Protection Agency
regulations (40 CFR part 15); Sections 103 and 107 of the Contract Work Hours and Safety Standards
Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5); Energy
2019 PDM Page 13 of 28 Lewis County Public Works, D22-005
Policy and Conservation Act (PL 94-163, 89 Stat. 871, as amended), the Americans with Disabilities
Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act of 1964, Civil rights Act of
1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act, (PL 93-288, as amended),
Title 44 of the Federal Regulations, 2 CFR Part 3002, Ethics in Public Service (RCW 42.52), Covenant
Against Contingent Fees (48 CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing
Wages on Public Works (RCW 39.12), State Environmental Policy Act (RCW 43.21C), Shoreline
Management Act of 1971 (RCW 90.58), State Building Code (RCW 19.27), Energy Related Building
Standards (RCW 19.27A), Provisions in Buildings for Aged and Handicapped Persons (RCW 70.92),
and safety and health regulations.
In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order,
OMB Circular or policy by the SUBRECIPIENT, its contractors, the DEPARTMENT may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The SUBRECIPIENT is
responsible for all costs or liability arising from its failure, and that of its contractors, to comply with
applicable laws, regulations, executive orders, OMB Circulars, or policies.
A.10 CONFLICT OF INTEREST
No officer or employee of the DEPARTMENT; no member, officer, or employee of the SUBRECIPIENT
or its designees or agents; no member of the governing body of the jurisdiction in which the project is
undertaken or located; and no other official of such the SUBRECIPIENT who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement. The SUBRECIPIENT shall
incorporate, or cause to incorporate, in all such contracts or subcontracts, a provision prohibiting such
interest pursuant to this provision.
A.11 CONTRACTING & PROCUREMENT
a. The SUBRECIPIENT shall use a competitive procurement process in the procurement and
award of any contracts with contractors or sub-contractors that are entered into under the
original contract award. The procurement process followed shall be in accordance with 2CFR
Part 200.318 General procurement standards through 200.326 Contract Provisions.
As required by Appendix II to 2 CFR Part 200, all contracts entered into by the SUBRECIPIENT
under this Agreement must include the following provisions, as applicable:
1) Contracts for more than the simplified acquisition threshold currently set at $250,000,
which is the inflation adjusted amount determined by the Civilian Agency Acquisition
Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41
U.S.C. 1908, must address administrative, contractual, or legal remedies in instances
where contractors violate or breach contract terms, and provide for such sanctions and
penalties as appropriate.
2) All contracts in excess of $10,000 must address termination for cause and for
convenience by the non-Federal entity including the manner by which it will be effected
and the basis for settlement.
3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 CFR
Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b),
in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR
12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order
11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity,"
and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor."
4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal
program legislation, all prime construction contracts in excess of $2,000 awarded by
non-Federal entities must include a provision for compliance with the Davis-Bacon Act
(40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor
regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts
Covering Federally Financed and Assisted Construction"). In accordance with the
statute, contractors must be required to pay wages to laborers and mechanics at a rate
not less than the prevailing wages specified in a wage determination made by the
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Secretary of Labor. In addition, contractors must be required to pay wages not less than
once a week. The non-Federal entity must place a copy of the current prevailing wage
determination issued by the Department of Labor in each solicitation. The decision to
award a contract or subcontract must be conditioned upon the acceptance of the wage
determination. The non-Federal entity must report all suspected or reported violations to
the Federal awarding agency. The contracts must also include a provision for
compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented
by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on
Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the
United States"). The Act provides that each contractor must be prohibited from inducing,
by any means, any person employed in the construction, completion, or repair of public
work, to give up any part of the compensation to which he or she is otherwise entitled.
The non-Federal entity must report all suspected or reported violations to the Federal
awarding agency.
5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where
applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that
involve the employment of mechanics or laborers must include a provision for
compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor
regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be
required to compute the wages of every mechanic and laborer on the basis of a standard
work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times
the basic rate of pay for all hours worked in excess of 40 hours in the work week. The
requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no
laborer or mechanic must be required to work in surroundings or under working
conditions which are unsanitary, hazardous or dangerous. These requirements do not
apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence.
6) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets
the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or
SUBRECIPIENT wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that "funding agreement," the
recipient or SUBRECIPIENT must comply with the requirements of 37 CFR Part 401,
"Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts and Cooperative Agreements," and any implementing
regulations issued by the awarding agency.
7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of
$150,000 must contain a provision that requires the non-Federal award to agree to
comply with all applicable standards, orders or regulations issued pursuant to the Clean
Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended
(33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and
the Regional Office of the Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award
(see 2 CFR 180.220) must not be made to parties listed on the government-wide
exclusions in the System for Award Management (SAM), in accordance with the OMB
guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and
Suspension." SAM Exclusions contains the names of parties debarred, suspended, or
otherwise excluded by agencies, as well as parties declared ineligible under statutory or
regulatory authority other than Executive Order 12549.
9) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an
award exceeding $100,000 must file the required certification. Each tier certifies to the
tier above that it will not and has not used Federal appropriated funds to pay any person
or organization for influencing or attempting to influence an officer or employee of any
2019 PDM Page 15 of 28 Lewis County Public Works, D22-005
agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any Federal contract, grant or any
other award covered by 31 U.S.C. 1352.
Each tier must also disclose any lobbying with non-Federal funds that takes place in
connection with obtaining any Federal award. Such disclosures are forwarded from tier
to tier up to the non-Federal award.
10) Procurement of recovered materials -- As required by 2 CFR 200.322, a non-Federal
entity that is a state agency or agency of a political subdivision of a state and its
contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended
by the Resource Conservation and Recovery Act. The requirements of Section 6002
include procuring only items designated in guidelines of the Environmental Protection
Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered
materials practicable, consistent with maintaining a satisfactory level of competition,
where the purchase price of the item exceeds $10,000 or the value of the quantity
acquired during the preceding fiscal year exceeded $10,000; procuring solid waste
management services in a manner that maximizes energy and resource recovery; and
establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
11) Notice of Federal awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements and regulations pertaining to copyrights and
rights in data.
13) Access by the DEPARTMENT, the SUBRECIPIENT, the Federal awarding agency, the
Comptroller General of the United States, or any of their duly authorized representatives
to any books, documents, papers, and records of the contractor which are directly
pertinent to that specific contract for the purpose of making audit, examination, excerpts,
and transcriptions.
14) Retention of all required records for six (6) years after the SUBRECIPIENT has made
final payments and all other pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in
the state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871).
16) Pursuant to Executive Order 13858 "Strengthening Buy-American Preferences for
Infrastructure Projects," the DEPARTMENT encourages SUBRECIPIENTS to use, to the
greatest extent practicable and consistent with the law, iron and aluminum as well as
steel, cement, and other manufactured products produced in the United States, in Public
Assistance and Hazard Mitigation grant program eligible public infrastructure repair and
construction projects affecting surface transportation, ports, water resources, including
sewer and drinking water, and power. Such preference must be consistent with the law,
including cost and contracting requirements of 2 CFR Part 200.
b. The DEPARTMENT reserves the right to review the SUBRECIPIENT procurement plans and
documents and require the SUBRECIPIENT to make changes to bring its plans and documents
into compliance with the requirements of 2 CFR Part 200.318 through 200.326. The
SUBRECIPIENT must ensure that its procurement process requires contractors and
subcontractors to provide adequate documentation with sufficient detail to support the costs of
the project and to allow both the SUBRECIPIENT and DEPARTMENT to make a determination
on eligibility of project costs.
c. All sub-contracting agreements entered into pursuant to this Agreement shall incorporate this
Agreement by reference.
A.12 DISCLOSURE
The use or disclosure by any party of any information concerning the DEPARTMENT for any purpose
not directly connected with the administration of the DEPARTMENT's or the SUBRECIPIENT's
responsibilities with respect to services provided under this Agreement is prohibited except by prior
2019 PDM Page 16 of 28 Lewis County Public Works, D22-005
written consent of the DEPARTMENT or as required to comply with the state Public Records Act, other
law or court order.
A.13 DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution panel to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The panel shall
consist of a representative appointed by the DEPARTMENT, a representative appointed by the
Contractor and a third party mutually agreed upon by both parties. The panel shall, by majority vote,
resolve the dispute. Each party shall bear the cost for its panel member and its attorney fees and costs
and share equally the cost of the third panel member.
A.14 DUPLICATION OF BENEFITS
The SUBRECIPIENT agrees that the mitigation grant funds for which federal or state assistance is
requested does not, or will not, duplicate benefits or funds received for the same purpose from any
other source.
The SUBRECIPIENT will pursue, and require subrecipients to pursue, full payment of eligible insurance
benefits for properties covered in a project under this Agreement. The SUBRECIPIENT will repay the
DEPARTMENT any mitigation grant funds provided under this grant Agreement that are duplicated by
other benefits, funds, or insurance proceeds. The SUBRECIPIENT will also seek recovery against any
party or parties whose negligence or other intentional or tortious conduct may have caused or
contributed to the expenditures for which these grant funds are provided. The SUBRECIPIENT will
repay the DEPARTMENT any funds recovered by settlement, judgment, or other court order in an
action to recover funds provided by this grant. The SUBRECIPIENT shall notify the DEPARTMENT as
early as possible and work cooperatively in conjunction with the DEPARTMENT and FEMA to ensure
appropriate apportionment of any duplicated or recovered payment.
A.15 HAZARDOUS SUBSTANCES
The SUBRECIPIENT shall inspect and investigate the proposed development/construction site for the
presence of hazardous substances. The SUBRECIPIENT shall fully disclose to the DEPARTMENT the
results of its inspection and investigation and all other knowledge the SUBRECIPIENT has as to the
presence of any hazardous substances at the proposed development/construction project site. The
SUBRECIPIENT will be responsible for any associated clean-up costs. "Hazardous Substance" is
defined in RCW 70.105D.020 (10).
A.16 LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the SUBRECIPIENT, its successors or assigns, will protect, save and
hold harmless the DEPARTMENT, the State of Washington, and the United States Government and
their authorized agents and employees, from all claims, actions, costs, damages or expenses of any
nature whatsoever by reason of the acts or omissions of the SUBRECIPIENT, its sub-contractors, ,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the SUBRECIPIENT further agrees to defend the DEPARTMENT and the
State of Washington and their authorized agents and employees in any litigation; including payment of
any costs or attorneys' fees for any claims or action commenced thereon arising out of or in connection
with acts or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the DEPARTMENT; provided, that if the claims or damages are caused by or result
from the concurrent negligence of (1) the DEPARTMENT, and (2) the SUBRECIPIENT, its agents, or
employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence
of the SUBRECIPIENT, or SUBRECIPIENT's agents or employees.
Insofar as the funding source, the Department of Homeland Security (DHS)/Federal Emergency
Management Agency (FEMA), is an agency of the Federal government, the following shall apply:
2019 PDM Page 17 of 28 Lewis County Public Works, D22-005
44 CFR 206.9 Non-liability. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the federal government in carrying out the provisions of the
Stafford Act.
A.17 LIMITATION OF AUTHORITY—Authorized Signature
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the DEPARTMENT's Authorized Signature representative and
the Authorized Signature representative of the SUBRECIPIENT or Alternate for the SUBRECIPIENT,
formally designated in writing, shall have the express, implied, or apparent authority to alter, amend,
modify, or waive any clause or condition of this Agreement. Any alteration, amendment, modification,
or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing
and signed by both parties Authorized Signature representatives. Further, only the Authorized
Signature representative or Alternate for the SUBRECIPIENT shall have signature authority to sign
reimbursement requests, time extension requests, amendment and modification requests, requests for
changes to projects or work plans, and other requests, certifications and documents authorized by or
required under this Agreement.
A.18 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the
DEPARTMENT may unilaterally reduce the scope of work and budget or unilaterally terminate all or
part of the Agreement as a "Termination for Cause" without providing the SUBRECIPIENT an
opportunity to cure.
Alternatively, the parties may renegotiate the terms of this Agreement under "Amendments and
Modifications" to comply with new funding limitations and conditions, although the DEPARTMENT has
no obligation to do so.
A.19 NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the SUBRECIPIENT.
A.20 NONDISCRIMINATION
The SUBRECIPIENT shall comply with all applicable federal and state non-discrimination laws,
regulations, and policies. No person shall, on the grounds of age, race, creed, color, sex, sexual
orientation, religion, national origin, marital status, honorably discharged veteran or military status, or
disability (physical, mental, or sensory) be denied the benefits of, or otherwise be subjected to
discrimination under any project, program, or activity, funded, in whole or in part, under this Agreement.
A.21 NOTICES
The SUBRECIPIENT shall comply with all public notices or notices to individuals required by applicable
local, state and federal laws and shall maintain a record of this compliance.
A.22 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/ HEALTH ACT
(OSHA/WISHA)
The SUBRECIPIENT represents and warrants that its workplace does now or will meet all applicable
federal and state safety and health regulations that are in effect during the SUBRECIPIENT's
performance under this Agreement. To the extent allowed by law, the SUBRECIPIENT further agrees
to indemnify and hold harmless the DEPARTMENT and its employees and agents from all liability,
damages and costs of any nature, including but not limited to, costs of suits and attorneys' fees
assessed against the DEPARTMENT, as a result of the failure of the SUBRECIPIENT to so comply.
A.23 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The DEPARTMENT makes no claim to any capital facilities or real property improved or constructed
with funds under this Agreement, and by this grant of funds does not and will not acquire any ownership
interest or title to such property of the SUBRECIPIENT. The SUBRECIPIENT shall assume all
liabilities arising from the ownership and operation of the project and agrees to hold the
DEPARTMENT, the state of Washington, and the United States government harmless from any and all
causes of action arising from the ownership and operation of the project.
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A.24 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot
issue.
A.25 PRIVACY
Personal information collected, used or acquired in connection with this Agreement shall be used solely
for the purposes of this Agreement. SUBRECIPIENT and its subcontractors agree not to release,
divulge, publish, transfer, sell or otherwise make known to unauthorized persons' personal information
without the express written consent of the DEPARTMENT or as provided by law or court order.
SUBRECIPIENT agrees to implement physical, electronic and managerial safeguards to prevent
unauthorized access to personal information.
The DEPARTMENT reserves the right to monitor, audit, or investigate the use of personal information
collected, used or acquired by the SUBRECIPIENT through this contract. The monitoring, auditing or
investigating may include but is not limited to "salting" by the DEPARTMENT. Salting is the act of
placing a record containing unique but false information in a database that can be used later to identify
inappropriate disclosure of data contained in the database.
Any breach of this provision may result in termination of the contract and the demand for return of all
personal information. The SUBRECIPIENT agrees to indemnify and hold harmless the DEPARTMENT
for any damages related to the SUBRECIPIENT's unauthorized use, loss or disclosure of personal
information.
For purposes of this provision, personal information includes, but is not limited to, information
identifiable to an individual that relates to a natural person's health, finances, education, business, use
or receipt of governmental services, or other activities, names, addresses, telephone numbers, social
security numbers, driver license numbers, financial profiles, credit card numbers, financial identifiers
and other identifying numbers.
A.26 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or
commission for the purpose of obtaining approval of the application for such assistance or any other
approval or concurrence under this Agreement provided, however, that reasonable fees or bona fide
technical consultant, managerial, or other such services, other than actual solicitation, are not hereby
prohibited if otherwise eligible as project costs.
A.27 PUBLICITY
The SUBRECIPIENT agrees to submit to the DEPARTMENT prior to issuance all advertising and
publicity matters relating to this Agreement wherein the DEPARTMENT's name is mentioned or
language used from which the connection of the DEPARTMENT's name may, in the DEPARTMENT's
judgment, be inferred or implied. The SUBRECIPIENT agrees not to publish or use such advertising
and publicity matters without the prior written consent of the DEPARTMENT. The SUBRECIPIENT may
copyright original work it develops in the course of or under this Agreement; however, pursuant to 2
CDR Part 200.315, FEMA reserves a royalty-free, nonexclusive, and irrevocable license to reproduce,
publish or otherwise use, and to authorize others to use the work for government purposes.
The SUBRECIPIENT shall include language that acknowledges the funding contribution of the
DEPARTMENT and FEMA to this project in any release or other publication developed or modified for,
or referring to, the project.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA's financial support, by CFDA number, and a statement that the publication does not constitute an
endorsement by FEMA or reflect FEMA's views.
A.28 RECAPTURE PROVISION
In the event the SUBRECIPIENT fails to expend funds under this Agreement in accordance with
applicable federal, state, and local laws and/or the provisions of the Agreement, the DEPARTMENT
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such
right of recapture shall exist for the life of the project following Agreement termination. Repayment by
the SUBRECIPIENT of funds under this recapture provision shall occur within 30 days of demand.
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In the event the DEPARTMENT is required to institute legal proceedings to enforce the recapture
provision, the DEPARTMENT shall be entitled to its costs and expenses thereof, including attorney fees
from the SUBRECIPIENT.
A.29 RECORDS
a. The SUBRECIPIENT agrees to maintain all books, records, documents, receipts, invoices and all
other electronic or written records necessary to sufficiently and properly reflect the
SUBRECIPIENT's contracts, subawards, grant administration, and payments, including all direct
and indirect charges, and expenditures in the performance of this Agreement (the "records").
b. The SUBRECIPIENT's records related to this Agreement and the projects funded may be inspected
and audited by the DEPARTMENT or its designee, by the Office of the State Auditor, DHS, FEMA
or their designees, by the Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for the purposes of determining compliance by the
SUBRECIPIENT with the terms of this Agreement and to determine the appropriate level of funding
to be paid under the Agreement.
c. The records shall be made available by the SUBRECIPIENT for such inspection and audit, together
with suitable space for such purpose, at any and all times during the SUBRECIPIENT's normal
working day.
d. The SUBRECIPIENT shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant under this Agreement. Despite the minimum federal retention requirement of three (3) years,
the more stringent State requirement of six (6) years must be followed.
A.30 RECOVERY OF FUNDS
Any person who intentionally causes a condition for which funds are provided under this Agreement
shall be liable for the costs incurred by the state and federal governments in responding to such
disaster. In addition to its own duty to recover duplicated funds or funds expended due to the intentional
or negligent actions of others. SUBREICPIENT will cooperate in a reasonable manner with the
DEPARTMENT and the United States in efforts to recover expenditures under this grant Agreement.
A.31 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the DEPARTMENT undertakes to assist the SUBRECIPIENT with the project/statement of
work/work plan (project) by providing Federal award funds pursuant to this Agreement, the project itself
remains the sole responsibility of the SUBRECIPIENT.
The DEPARTMENT undertakes no responsibility to the SUBRECIPIENT, or to any third party, other
than as is expressly set out in this Agreement.
The responsibility for the design, development, construction, implementation, operation and
maintenance of the project, as these phrases are applicable to this project, is solely that of the
SUBRECIPIENT, as is responsibility for any claim or suit of any nature by any third party related in any
way to the project.
Prior to the start of any construction activity, the SUBRECIPIENT shall ensure that all applicable
Federal, State, and local permits and clearances are obtained, including but not limited to FEMA
compliance with the National Environmental Policy Act, the National Historic Preservation Act, the
Endangered Species Act, and all other environmental laws, regulations, and executive orders.
The SUBRECIPIENT shall defend, at its own cost, any and all claims or suits at law or in equity, which
may be brought against the SUBRECIPIENT in connection with the project. The SUBRECIPIENT shall
not look to the DEPARTMENT, or to any state or federal agency, or to any of their employees or
agents, for any performance, assistance, or any payment or indemnity, including but not limited to cost
of defense and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party
related to any design, development, construction, implementation, operation and/or maintenance of a
project.
A.32 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its
application to any person or circumstances invalid, this invalidity does not affect other provisions, terms
or conditions of the Agreement, which can be given effect without the invalid provision. To this end, the
terms and conditions of this Agreement are declared severable.
2019 PDM Page 20 of 28 Lewis County Public Works, D22-005
A.33 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS)
Non-federal entities, as SUBRECIPIENTs of a federal award, that expend $750,000 or more in one
fiscal year of federal funds from all sources, direct and indirect, are required to have a single or a
program-specific audit conducted in accordance with 2 CFR Part 200 Subpart F Non-federal entities
that spend less than $750,000 a year in federal awards are exempt from federal audit requirements for
that year, except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-
federal entity" means a State, local government, Indian tribe, institution of higher education, or non-
profit organization that carries out a federal award as a recipient or SUBRECIPIENT.
SUBRECIPIENTs that are required to have an audit must ensure the audit is performed in accordance
with Generally Accepted Government Auditing Standards (GAGAS) as found in the Government
Auditing Standards (the Revised Yellow Book) developed by the United States Comptroller General
and the OMB Compliance Supplement. The SUBRECIPIENT has the responsibility of notifying its
auditor and requesting an audit in compliance with 2 CFR Part 200 Subpart F, to include the
Washington State Auditor's Office, a federal auditor, or a public accountant performing work using
GAGAS, as appropriate. Costs of the audit may be an allowable grant expenditure as authorized by 2
CFR Part 200 Subpart F.
The SUBRECIPIENT shall maintain auditable records and accounts so as to facilitate the audit
requirement and shall ensure that any sub-contractors also maintain auditable records.
The SUBRECIPIENT is responsible for any audit exceptions incurred by its own organization or that of
its sub-contractors. Responses to any unresolved management findings and disallowed or questioned
costs shall be included with the audit report. The SUBRECIPIENT must respond to DEPARTMENT
requests for information or corrective action concerning audit issues or findings within 30 days of the
date of request. The DEPARTMENT reserves the right to recover from the SUBRECIPIENT all
disallowed costs resulting from the audit.
Once the single audit has been completed and it includes any audit findings, the SUBRECIPIENT must
send a full copy of the audit to the DEPARTMENT and its corrective action plan no later than nine (9)
months after the end of the SUBRECIPIENT's fiscal year(s)to:
Contracts Office
Washington Military Department
Finance Division, Building #1 TA-20
Camp Murray, WA 98430-5032
The DEPARTMENT retains the sole discretion to determine whether a valid claim for an exemption
from the audit requirements of this provision has been established.
The SUBRECIPIENT shall include the above audit requirements in any subawards.
Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a
material requirement of this Agreement. In the absence of a valid claim of exemption from the audit
requirements of 2 CFR Part 200 Subpart F, the SUBRECIPIENTs failure to comply with said audit
requirements may result in one or more of the following actions in the DEPARTMENT's sole discretion:
a percentage of federal awards being withheld until the audit is completed in accordance with 2 CFR
Part 200 Subpart F; the withholding or disallowing of overhead costs; the suspension of federal awards
until the audit is conducted and submitted; or termination of the federal award.
A.34 SUBRECIPIENT NOT EMPLOYEE
The parties intend that an independent contractor relationship will be created by this Agreement. The
SUBRECIPIENT, and/or employees or agents performing under this Agreement are not employees or
agents of the DEPARTMENT in any manner whatsoever. The SUBRECIPIENT will not be presented
as nor claim to be an officer or employee of the DEPARTMENT by reason of this Agreement, nor will
the SUBRECIPIENT make any claim, demand, or application to or for any right or privilege applicable
to an officer or employee of the DEPARTMENT or of the State of Washington by reason of this
Agreement, including, but not limited to, Workmen's Compensation coverage, unemployment insurance
benefits, social security benefits, retirement membership or credit, or privilege or benefit which would
accrue to a civil service employee under Chapter 41.06 RCW.
It is understood that if the SUBRECIPIENT is another state department, state agency, state university,
state college, state community college, state board, or state commission, that the officers and
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employees are employed by the state of Washington in their own right and not by reason of this
Agreement.
A.35 TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the SUBRECIPIENT shall be responsible for, pay and
maintain in current status all taxes, unemployment contributions, fees, licenses, assessments, permit
charges and expenses of any other kind for the SUBRECIPIENT or its staff required by statute or
regulation that are applicable to Agreement performance.
A.36 TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the SUBRECIPIENT may terminate this Agreement
by providing written notice of such termination to the DEPARTMENT's Key Personnel identified in the
Agreement, specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the DEPARTMENT, in its sole discretion and in the
best interests of the State of Washington, may terminate this Agreement in whole or in part by providing
ten (10) calendar days written notice, beginning on the second day after mailing to the
SUBRECIPIENT. Upon notice of termination for convenience, the DEPARTMENT reserves the right to
suspend all or part of the Agreement, withhold further payments, or prohibit the SUBRECIPIENT from
incurring additional obligations of funds. In the event of termination, the SUBRECIPIENT shall be liable
for all damages as authorized by law. The rights and remedies of the DEPARTMENT provided for in
this section shall not be exclusive and are in addition to any other rights and remedies provided by law.
A.37 TERMINATION OR SUSPENSION FOR CAUSE
In the event the DEPARTMENT, in its sole discretion, determines the SUBRECIPIENT has failed to
fulfill in a timely and proper manner its obligations under this Agreement, is in an unsound financial
condition so as to endanger performance hereunder, is in violation of any laws or regulations that
render the SUBRECIPIENT unable to perform any aspect of the Agreement, or has violated any of the
covenants, agreements or stipulations of this Agreement, the DEPARTMENT has the right to
immediately suspend or terminate this Agreement in whole or in part.
The DEPARTMENT may notify the SUBRECIPIENT in writing of the need to take corrective action and
provide a period of time in which to cure. The DEPARTMENT is not required to allow the
SUBRECIPIENT an opportunity to cure if it is not feasible as determined solely within the
DEPARTMENT's discretion. Any time allowed for cure shall not diminish or eliminate the
SUBRECIPIENT liability for damages or otherwise affect any other remedies available to the
DEPARTMENT. If the DEPARTMENT allows the SUBRECIPIENT an opportunity to cure, the
DEPARTMENT shall notify the SUBRECIPIENT in writing of the need to take corrective action. If the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the
DEPARTMENT, or if such corrective action is deemed by the DEPARTMENT to be insufficient, the
Agreement may be terminated in whole or in part.
The DEPARTMENT reserves the right to suspend all or part of the Agreement, withhold further
payments, or prohibit the SUBRECIPIENT from incurring additional obligations of funds during
investigation of the alleged compliance breach, pending corrective action by the SUBRECIPIENT, if
allowed, or pending a decision by the DEPARTMENT to terminate the Agreement in whole or in part.
In the event of termination, the SUBRECIPIENT shall be liable for all damages as authorized by law,
including but not limited to, any cost difference between the original Agreement and the replacement or
cover Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost
of administering the competitive solicitation process, mailing, advertising and other associated staff
time. The rights and remedies of the DEPARTMENT provided for in this section shall not be exclusive
and are in addition to any other rights and remedies provided by law.
If it is determined that the SUBRECIPIENT: (1) was not in default or material breach, or (2) failure to
perform was outside of the SUBRECIPIENT's control, fault or negligence, the termination shall be
deemed to be a "Termination for Convenience".
A.38 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the DEPARTMENT terminates this Agreement, the
SUBRECIPIENT shall follow any procedures specified in the termination notice. Upon termination of
this Agreement and in addition to any other rights provided in this Agreement, the DEPARTMENT may
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require the SUBRECIPIENT to deliver to the DEPARTMENT any property specifically produced or
acquired for the performance of such part of this Agreement as has been terminated.
If the termination is for convenience, the DEPARTMENT shall pay to the SUBRECIPIENT agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
delivered to and accepted by the DEPARTMENT prior to the effective date of Agreement termination,
and the amount agreed upon by the SUBRECIPIENT and the DEPARTMENT for (i) completed work
and services and/or equipment or supplies provided for which no separate price is stated, (ii) partially
completed work and services and/or equipment or supplies provided which are accepted by the
DEPARTMENT, (iii) other work, services and/or equipment or supplies which are accepted by the
DEPARTMENT, and (iv)the protection and preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of
this Agreement. If the termination is for cause, the DEPARTMENT shall determine the extent of the
liability of the DEPARTMENT. The DEPARTMENT shall have no other obligation to the
SUBRECIPIENT for termination. The DEPARTMENT may withhold from any amounts due the
SUBRECIPIENT such sum as the DEPARTMENT determines to be necessary to protect the
DEPARTMENT against potential loss or liability.
The rights and remedies of the DEPARTMENT provided in this Agreement shall not be exclusive and
are in addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as otherwise directed by the DEPARTMENT in
writing, the SUBRECIPIENT shall:
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;
b. Place no further orders or sub-contracts for materials, services, supplies, equipment and/or
facilities in relation to this Agreement except as may be necessary for completion of such
portion of the work under the Agreement as is not terminated;
c. Assign to the DEPARTMENT, in the manner, at the times, and to the extent directed by the
DEPARTMENT, all of the rights, title, and interest of the SUBRECIPIENT under the orders and
sub-contracts so terminated, in which case the DEPARTMENT has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
contracts, with the approval or ratification of the DEPARTMENT to the extent the
DEPARTMENT may require, which approval or ratification shall be final for all the purposes of
this clause;
e. Transfer title to the DEPARTMENT and deliver in the manner, at the times, and to the extent
directed by the DEPARTMENT any property which, if the Agreement had been completed,
would have been required to be furnished to the DEPARTMENT;
f. Complete performance of such part of the work as shall not have been terminated by the
DEPARTMENT in compliance with all contractual requirements; and
g. Take such action as may be necessary, or as the DEPARTMENT may require, for the protection
and preservation of the property related to this Agreement which is in the possession of the
SUBRECIPIENT and in which the DEPARTMENT has or may acquire an interest.
A.39 UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES (MWBE)
The SUBRECIPIENT shall comply with 2 CFR §200.321 and will take all necessary affirmative steps
allowed by law to assure that minority firms, women's business enterprises, and labor surplus area
firms are used when possible and will take all necessary affirmative steps allowed by law to utilize
business firms that are certified as minority-owned and/or women-owned in carrying out the purposes
of this Agreement. The following steps are required by the subrecipient if any contracts with
contractors or sub-contractors are entered into under the original contract award:
a. Placing qualified small and minority businesses and women's business enterprises on
solicitation lists;
b. Assuring that small and minority businesses, and women's business enterprises are solicited
whenever they are potential sources;
c. Dividing total requirements, when economically feasible, into smaller tasks or quantities to
permit maximum participation by small and minority businesses, and women's business
enterprises;
d. Establishing delivery schedules, where the requirement permits, which encourage participation
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by small and minority businesses, and women's business enterprises; and
e. Using the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of
Commerce.
The SUBRECIPIENT may also set utilization standards, based upon local conditions or may utilize the
state of Washington MWBE goals, as identified in WAC 326-30-041.
A.40 VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, the laws of the state of Washington. Venue of any suit between the parties
arising out of this Agreement shall be the Superior Court of Thurston County, Washington. The
SUBRECIPIENT, by execution of this Agreement acknowledges the jurisdiction of the courts of the
State of Washington.
A.41 WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
DEPARTMENT in writing. The DEPARTMENT's failure to insist upon strict performance of any
provision of the Agreement or to exercise any right based upon a breach thereof, or the acceptance of
any performance during such breach, shall not constitute a waiver of any right under this Agreement.
2019 PDM Page 24 of 28 Lewis County Public Works, D22-005
Attachment 3
STATEMENT OF WORK AND/OR DESCRIPTION OF PROJECT
SUBRECIPIENT: Lewis County Public Works
PROJECT TITLE: Multi-Jurisdictional Hazard Mitigation Plan Update
The purpose of this project is for Lewis County Public Works to update the Lewis County Multi-
Jurisdictional Hazard Mitigation Plan.
Element A: Planning Process
This Element includes the public involvement, neighboring agency coordination, and reviews of
existing resources/information. (For this update, the County anticipates enhanced outreach to its
jurisdictions and special purpose districts to increase involvement and completion of annex templates. Lewis
County will advertise for bid to have a planning consultant assist in updating the Lewis County Multi-
Jurisdictional Hazard Mitigation Plan. A planning team will be formed and comprised of planning consultants,
planning partners from local jurisdictions, state and federal representatives, citizens, academia, and other
stakeholders.)
Element B: Risk Assessment
This Element includes the Hazard Identification and Vulnerability Analysis work. (The planning team will
be responsible for reviewing the existing mitigation plan to identify those portions of the plan that warrant
updating or plan enhancement. The County is intending the update to include: Maps that illustrate extent and
location of hazard areas; Review of past occurrences since the completion of the prior plan; The types and
numbers of existing and future buildings, infrastructure, and critical facilities located in the identified hazard
areas; Loss estimations for residential, commercial and industrial buildings within each hazard area;An
analysis of identified, vulnerable critical facilities;An analysis of the estimated debris generated from various
scenario events;A land use analysis that includes a look at land with potential for future development(i.e.:
buildable lands analysis). The County will implement an on-going public involvement strategy to develop the
plan update.)
Element C: Mitigation Strategy
This Element includes development of new or updated mitigation goals, objectives, and
actions/projects. (A draft plan will be prepared, and all public and planning team comments will be
incorporated into the final draft, a FEMA plan review crosswalk will be completed to illustrate the plans
compliance with 44 CFR Section 201.6 requirements. Once the crosswalk is completed, the draft plan will be
forwarded, along with the completed crosswalk, to Washington State Emergency Management with a request
for their"pre-adoption"review and approval.)
Element D: Plan Review, Evaluation and Implementation
This Element includes updating the Plan's Monitoring and Maintenance section and working to
incorporate the Plan's content into other local planning efforts.
Element E: Plan Adoption
This Element includes coordination with local leaders to sign adoption agreements and forward them
to the State and/or FEMA. (Thereafter, the Plan will be forwarded to FEMA for their review and approval.
Once the County has received confirmation of pre-adoption approval from both the State and FEMA, the
County and its planning partners will invoke its standard adoption process.)
A specific and more detailed statement of work is found in the FEMA approved Project Application PDMC-PL-
10-WA-2019-018.
2019 PDM Page 25 of 28 Lewis County Public Works, D22-005
Lewis County Public Works Agrees To:
1. Comply with the terms of this Agreement and all Attachments, including but not limited to, accomplish tasks
and conditions outlined in the Statement of Work and/or Description of Project (Attachment 3), comply
with the Project Development Schedule (Attachment 4), and comply with the Project Budget (Attachment
5).
2. Submit quarterly reports that cover the previous three (3) months no later than the fifteenth (15th) of the
following month (or the next workday) in January, April, July, and October until all requirements are fulfilled.
Quarterly reports are required regardless of the level of work completed during the reporting period.
3. Email signed, approved invoice vouchers (state form A-19) including supporting documentation (See
Attachment 1, Section 4) for eligible, reimbursable work completed to the PDM Program Coordinator and
Program Manager, no more frequently than monthly and no less frequently than quarterly. Each billing
must identify the task(s) completed and any other funding identification pertinent to the task(s), including
match.
4. Provide sufficient documentation to DEPARTMENT staff within fifteen (15) calendar days of the
DEPARTMENT's written request for additional documentation to support a reimbursement request.
5. Submit a signed final project report within forty-five (45) days of the end of the project, before final
reimbursement will be made by the DEPARTMENT.
6. Adhere to the programmatic, environmental, and historic preservation conditions, if applicable, as defined
in Section 8 of the Special Terms and Conditions of this Agreement.
7. Comply with the special flood hazard area requirements for all structures that will not be demolished or
relocated out of the Special Flood Hazard Area (SFHA), as defined in Section 9 of the Special Terms and
Conditions of this Agreement.
8. Comply with the provisions that apply to acquisition of properties for open space, as defined in Section 10
of the Special Terms and Conditions of this Agreement.
The Military Department Agrees To:
1. Provide staff coordination and input regarding grant administration for funding and technical assistance for
project and reviews for mitigation construction projects, as necessary.
2. Except as otherwise provided in Article II, A.4 (Attachment 1). of this Agreement, reimburse Lewis
County Public Works within thirty (30) days of receipt and approval of signed, dated invoice voucher(s)
(state form A-19) with sufficient documentation of costs to include completion of tasks to date and dated
invoices for goods and services purchased. Costs must be categorized according to the budget item and
cost classification shown in the Project Budget (Attachment 5).
The DEPARTMENT will return invoices to the SUBRECIPIENT if the SUBRECIPIENT is unable to provide
sufficient documentation within fifteen (15) calendar days of the DEPARTMENT's written request for
additional documentation to support the reimbursement request.
3. Coordinate with the staff of Lewis County Public Works to schedule any sub-recipient monitoring, site
visits or final inspections by DEPARTMENT staff.
2019 PDM Page 26 of 28 Lewis County Public Works, D22-005
Attachment 4
PROJECT DEVELOPMENT SCHEDULE
SUBRECIPIENT: Lewis County Public Works
PROJECT TITLE: Multi-Jurisdictional Hazard Mitigation Plan Update
DESCRIPTION OF ACTIVITY/TASK EST. SCHEDULED COMPLETION DATE
Advertise for Bids and Hire Contractor August 1, 2021
Organize Planning Partners, Team, and Steering Committee November 1, 2021
Assess Community Capabilities January 1, 2022
Develop and Implement Public Involvement Strategy March 1, 2022
Update Mitigation Strategies and Goals July 1, 2022
Provide Plan Development Technical Support to Plan Partners August 1, 2022
Develop Mitigation and Review Criteria September 1, 2022
Write, Assemble, and Format Plan January 1, 2023
Complete Final Plan Review and Approval May 1, 2023
Plan Adoption June 1, 2023
Total Time Required to Complete This Project: 22 months
NOTE: This subaward's Period of Performance ends on April 30, 2024. The above activities may vary from
the projected number of months to complete, which are only estimates. Requests for time extensions will be
reviewed on a quarterly basis.
Draft plan documents must be submitted to the State and FEMA Region X for review and comment at least six
(6) months prior to completion of the subaward so that any necessary revisions may be made prior to adoption
within the approved Period of Performance.
July 15, 2021;
October 15, 2021;
January 15, 2022;
April 15, 2022;
July 15, 2022;
Quarterly Reports Due on Project Progress, Final Project Report October 15, 2022;
and all documentation, site visits and inspections. January 15, 2023;
April 15, 2023;
July 15, 2023;
October 15, 2023;
January 15, 2024;
April 15, 2024;
July 15, 2024 - Final
2019 PDM Page 27 of 28 Lewis County Public Works, D22-005
Attachment 5
PROJECT BUDGET
SUBRECIPIENT: Lewis County Public Works
PROJECT TITLE: Multi-Jurisdictional Hazard Mitigation Plan Update
APPROVED BUDGET CATEGORY ESTIMATED COST
Pre-Award Costs $17,000.00
Personnel Costs (Personnel, Fringe Benefits, and $46,116.00
Other)
Administrative and Legal Expenses (Office $3,450.00
Supplies, Printing, Postage, and Advertising)
Travel $2,000.00
Contractual (Planning Consultant) $125,000.00
TOTAL: $193,566.00
The share breakdown of the grant award of$193,566.00 is as follows:
Federal share (74.99965386%): $145,173.83
Non-Federal Share (25.00034614%): $48,392.17
Total Grant Award: $193,566.00
Tracking and Reporting Project Costs: Project expenses for which reimbursement is sought
must be tracked and reported by approved budget cost categories, above. Documentation of
expenditures by approved budget cost categories should be made on a separate spreadsheet or
table and included with each A-19. Supporting documentation of all costs shall include, but not
be limited to: tracking of staff time spent on the project through timesheets or other similar
documentation; dated invoices from contractors and subcontractors for work completed; dated
invoices for goods and services purchased; and documentation of in-kind contributions of
personnel, equipment and supplies.
Final Payment: Final payment of any remaining, or withheld, funds will be made upon
submission by the SUBRECIPIENT within sixty (60) days of completion of the project of the final
report and an A-19, Voucher Distribution, and completion of all final inspections by the
DEPARTMENT. Final payment also may be conditioned upon a financial review, if determined
necessary by the DEPARTMENT. Adjustments to the final payment may be made following any
audits conducted by the DEPARTMENT, Washington State Auditor's Office, the United States
Inspector General, or their authorized representatives.
Per Pre-Disaster Mitigation program guidance, no cost overruns will be funded unless additional
funds are approved and awarded by FEMA. If costs exceed the maximum amount of FEMA
funding approved, the SUBRECIPIENT shall pay the costs in excess of the approved budget.
2019 PDM Page 28 of 28 Lewis County Public Works, D22-005
From: Erika Katt
To: Rieva Lester
Cc: Tina Hemohill;josh Metcalf
Subject: FW: Hazard Mitigation Plan-Lewis County PDM19(Contract Cost Share%"s)
Date: Monday,September 13,2021 5:16:50 PM
Hello Rieva,
Please see below the e-mail chain with the State in regards to the Hazard Mitigation Award Letter
change. Please feel free to add this e-mail as an attachment to the Resolution.
Project costs indicate a $0.01 difference in the federal contribution. Actual costs are $145,173.83, a
$0.01 increase from the original. This indication has been noted by both the State of Washington
Military Department and also the Federal Emergency Management Agency (FEMA).
Feel free to make any changes and I'll be sure to note it our end. Please let me know if you have any
questions.
Thanks,
Erika Katt, MPA
Emergency Management Planner
Lewis County Emergency Management
360-740-1153 (office)
360-870-5353 (mobile)
351 NW North St
Chehalis, WA 98532
erika.kattPlewiscountywa.gov
Follow us on Twitter @LCDEM
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From: Garofalo, Tammi (MIL) <Tammi.Garofalo@mil.wa.gov>
Sent: Wednesday, September 1, 2021 11:50 AM
To: Erika Katt<Erika.Katt@lewiscountywa.gov>
Cc: HMA(MIL) <hma@mil.wa.gov>
Subject: RE: Hazard Mitigation Plan - Lewis County PDM19 (Contract Cost Share %'s)
Hello Erika,
I have confirmed with FEMA that the data in eGrants system and on the Award Letter cannot be
changed or edited. Moving forward with their figures, the contract reflects the correct numbers
however if you use the long numbers, they will reflect this table:
Award Letter % in eGrants
$ 145,173.83 7499.96586%
$ 48,392.17 2500.03461%
$ 193,566.00 10000.00047%
Please use these percentages in your financial tracking and I will as well.
Thank you.
Best Regards,
Tammi Garofalo
Hazard Mitigation Program Coordinator
Emergency Management Division
Washington Military Department
Work Cell: (253) 929-4493
Tammi.GarofaloPmil.wa.gov I www.mil.wa.gov
Office Hours: Tues-Fri: 6:30am—5:00pm
From: Garofalo, Tammi (MIL)
Sent:Wednesday, September 1, 2021 7:51 AM
To: Erika Katt<Erika.KattPlewiscountywa.gov>
Cc: HMA (MIL) (hma@mil.wa.gov) <hmaPmil.wa,gov>
Subject: RE: Hazard Mitigation Plan
Hello Erika,
I'm just returning to work today, but will not be working full days.
I've also communicated with Ryan about the cost shares being off by$0.67 on the Award Letter
and in eGrants. I'm checking with FEMA to have them update it. This may cause a change on the
contract and I will let you know as soon as I hear back. I've already reached out to them.
Since we've received the award letter, you may begin finding a contractor.
Thank you.
Best Regards,
Tammi Garofalo
Hazard Mitigation Program Coordinator
Emergency Management Division
Washington Military Department
Work Cell: (253) 929-4493
Tammi.GarofaloPmil.wa.gov I www.mil.wa.gov
Office Hours: Tues-Fri: 6:30am —5:00pm
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Sept. 14, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
ACCEPTANCE OF AGREEMENT BETWEEN LEWIS COUNTY AND WASHINGTON STATE MILITARY
DEPARTMENT FOR THE DEPARTMENT OF HOMELAND SECURITY (DHS) - FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) PRE-DISASTER MITIGATION GRANT AND AUTHORIZING SIGNATURE
THEREON
Contact: Erika Katt Phone: 3607401153
Department: DES - Emergency Management (Dept. of Emergency Services)
Description:
The Department of Homeland (DHS) - Federal Emergency Management Agency (FEMA), through
the Washington State Military Department provides pre-disaster mitigation grant funds to states
and communities to implement a sustained pre-disaster natural hazard mitigation program to
reduce overall risk to the population and structures from future hazard events, while also reducing
reliance of Federal funding in future disasters.
Lewis County Emergency Management is applying for this pre-disaster mitigation grant to update
the Multi-Jurisdictional Hazard Mitigation Plan which is necessary for the eligibility to apply for
mitigation funding opportunities. Project costs are as indicated: local match of $48,392.17, or 25%;
with the federal contribution of $145.173.82, or 75%. Total project costs $193,566.00. The contract
period will run from May 1, 2021 to April 30, 2024.
Approvals: Publication Requirements:
Publications:
User Status
Josh Metcalf Pending
PA's Office Pending
Additional Copies: Cover Letter To: