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2021-08-27 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes August 27,2021 Present: Commissioner Pollock,Commissioner Swope Absent: Commissioner Stamper Recorder: Rieva Lester Commissioner Pollock called the meeting to order at 3:15 p.m.,determined a quorum and then proceeded with the flag salute. PUBLIC COMMENT None. Commissioner Pollock noted for the record that she would be out of the office from Aug. 30 until Sept. 6, 2021.She authorized County Manager Erik Martin to sign pay lists on her behalf during that time. Commissioner Pollock noted that the commissioners have two hearings scheduled for 10 a.m.Aug. 31: • Resolution 21-330:Approve a franchise to Middle Fork Water&Sewer to install, construct, operate and maintain water and sewer facilities in Lewis County road rights of way. • Resolution 21-331:Approve a franchise to Enchanted Valley Vader Water to install, construct, operate and maintain water and sewer facilities in Lewis County road rights of way. Commissioner Pollock made a motion to authorize Commissioner Swope to open the hearings on Aug. 31,take public testimony on behalf of the BOCC and then adjourn the hearings until at or after 10 a.m. Sept. 14, at which time additional public testimony could be taken and the full board would deliberate on the resolutions. Commissioner Swope seconded. Motion passed 2-0. PRESENTATION Commissioner Swope made a motion to approve two proclamations:one Proclaiming September 5-11, 2021, as Suicide Prevention Week and September 2021 as Recovery Month and the other recognizing the 20-year anniversary of 9/11. 1 Commissioner Pollock read into the record the proclamation Proclaiming September 5-11, 2021, as Suicide Prevention Week and September 2021 as Recovery Month. Commissioner Swope read into the record the Remembrance & Commemoration proclamation recognizing the 20-year anniversary of 9/11. Motion passed 2-0. NOTICE ITEMS Commissioner Swope made a motion to approve Resolutions 21-321 and 21-322. Commissioner Pollock seconded. Resolution 21-321:The temporary closure of Shorey Road to all through traffic. Public Works Director Josh Metcalf discussed the resolution. He said Shorey Road is being closed to allow for erosion control and bank stabilization efforts. Resolution 21-322: Notice of Hearing to consider Ordinance 1329, amending Lewis County Shoreline Master Program and Lewis County Code (LCC) 17.25 Shoreline Management.The hearing will take place in the Commissioners' Hearing Room at or after 10 a.m. September 21, 2021. Community Development Director Lee Napier discussed the resolution. She said the ordinance will amend the code for the Shoreline Management Plan and adopt the new Shoreline Management Plan. Motion passed 2-0. CONSENT ITEMS Commissioner Swope made a motion to approve minutes from the August 24, 2021, Business Meeting as well as Resolution 21-323. Commissioner Pollock seconded. Resolution 21-323:Approval of warrants/ payroll. Chief accountant Grace Jimenez, representing the Auditor's Office, said warrants numbered 845,750 through 845,884 were issued in August for payments against the county totaling$673,807.84. She said payroll/tax deposit warrants numbered 795,844 through 795,850 and Automatic Deposits numbered 29,690 through 30,295 also were approved for payments against the county totaling $1,148,242.25. Grace noted a skip in sequence for warrants 845,717 through 845,749, which were issued on behalf of Special Purpose Districts. 2 Motion passed 2-0. DELIBERATION ITEMS Commissioner Swope made a motion to approve Resolution 21-315 as well as Resolutions 21-324 through 21-329. Commissioner Pollock seconded. Resolution 21-315: List the bids received and contractor selected for the Cowlitz River Public Access Park Project,CMP 15-1606. Public Works Director Josh Metcalf discussed the resolution. He said the county received six bids for the project and that Stele Trucking of Chehalis was the lowest responsive bidder. He said the costs for materials and supplies have increased. He noted that Steele submitted a bid of$494,256.52, which is higher than the engineer's estimate of$461,617.93. Resolution 21-324: Listing of Bids and Contractor selected for the Lewis County 2021 Snow Sand Proposal. Public Works Director Josh Metcalf discussed the resolution. He said the county received two bids for the project and the Northwest Rock,which submitted a bid of$248,254.05. Resolution 21-325:Approve an amendment to the agreement between Lewis County and the Recreation and Conservation Office(RCO)for Berwick Creek Barrier Removal and Realignment(Logan Hill Road MP 0.103,CMP 1805). Public Works Director Josh Metcalf discussed the resolution. He said the amendment increases the project by$72,193.26,with the Salmon Recovery Funding Board providing$36,096.63 and Lewis County providing a match of$36,096.63. Resolution 21-326:Approve the terms of a franchise between Vader Water and the City of Vader to install,construct,operate and maintain water facilities within the city limits of Vader. Public Works Director Josh Metcalf discussed the resolution.Josh noted that the water structure owned by Lewis County is in the city's right of way. Resolution 21-327:Approve an agreement between Lewis County and Compass Career Solutions to provide individual employment and inclusion services in the amount of$74,000. Interim Deputy Director of Operations&Social Services Meja Handlen discussed the resolution. She said the contract would provide employment and inclusion services. 3 Resolution 21-328:Approve an agreement between Lewis County and The Salvation Army to provide case management and rapid rehousing services. Interim Deputy Director of Operations&Social Services Meja Handlen discussed the resolution. She said the funding would provide$165,291 in funding. Resolution 21-329:Approve Memorandum of Understanding Amendment B between Valley View Health Center and Lewis County to extend agreement providing COVID-19 testing. Interim Deputy Director of Operations&Social Services Meja Handlen discussed the resolution.She said the agreement extends the agreement for COVID testing. Motion passed 2-0. COVID-19 No updates. ANNOUNCEMENTS No updates. PRESS CONFERENCE No questions. ADJOURNMENT The BOCC Business Meeting adjourned at 3:38 p.m.,with the next Business Meeting scheduled for 10 a.m.Tuesday,August 31, 2021, in the Commissioners' Hearing Room (Room 223). Minutes from the BOCC Business Meeting are not verbatim. Video footage can be viewed online at no charge at https://lewiscountywa.gov/offices/commissioners/bocc-meetings/. The BOCC's weekly Business Meeting is streamed live on Facebook and VouTube. (Search for"Lewis County Commissioners"on Facebook or go to https://www.facebook.com/LewisCountyCommissioners/. For YouTube footage,search for"LewisCountyWa"on VouTube or go to https://www.youtube.com/user/LewisCountyWa/featured.) 4 BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY,WASHINGTON •••COUNTY, I{.•• •y1�9 P•RD OF�`sy••• �b S •o; SI ;cam. • o. Z• Gary Stamper,Chair NCE ; .W' �n • � •t,,, Ig45 � . ••. 11. At.,,COM S•GO: ATTEST: •••i1V :V.• Lin s y R. Pollock, DVM,Vice Chair Rieva Lester, Clerk of the Board Sea Swope, om issi er 5 . Fitt: x: �a