3- 001 Budget Increase request for BOCCBoard of County Commissioners
I ILewis County Courthouse + 351 NW North Street • Chehalis, WA 98532-1900
I,FMIS' COUNTY I- ----- — --------
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TO: Board of County Commissioners
FROM: Lara McRea, Assistant to the County Manage
DATE: September 13, 2021
0 360.740.1120
TDD 360.740.1480
bocc@lewiscountywa,gov
SUBJECT: Justification for a step increase to the Clerk of the Board Position
This memo is being submitted as part of the 2022 budget process and as a supplement to the
2022 expenditure increase request form. The Clerk of the Board serves as Executive
Assistant to the Commissioners' and performs a variety of technical and administrative
duties that are governed by RCW.
Rieva Lester has been in the position since 2015 and not only performs all the duties
required of a Clerk of the Board but goes above and beyond her job duties in other areas.
Rieva was instrumental in implementing PacketWriter by working with IT to help develop an
online program through which resolutions could flow. She also created a step by step "how
to guide" for office and departments and is the primary contact for any questions related to
PacketWriter. Rieva also organizes the Legislative Roundtable meeting each year and
coordinates with area lawmakers, mayors, stakeholders and the public. Since she has held
the position, Rieva has been the lead coordinator for the Lodging Tax grant process. This is a
year -long process that includes issuing a call for proposals, drafting a press release,
processing applications and coordinating meetings with LTAC members. Those are a few of
the many task associated with this process.
In 2019, the BOCC received word that they would be responsible for receiving Levy
Certifications and Budgets from special purpose districts. This process was previously
performed by the Auditor's Office. Rieva immediately jumped in and researched RCW's that
governed this process and worked with the Prosecutor's Office to come up with a step -by -
Erik Martin Sean Swope Lindsey R. Pollock, VM, Gary Stamper � Rieva, Lester
County Manager. First District Second alstrict Third District 1, Clerk ofthe Board
step workflow for the BOCC Office. She is also the lead coordinator on special events to
include the county picnic and holiday events.
As you know, she is an exceptional employee and will be invaluable to the BOCC Office in
years to come. I am respectfully requesting that the BOCC place her at a Grade 123 step 7 for
2022. Currently Rieva is at a Grade 123 Step 2 and will go to a Step 3 as of October 1, 2021
on the Lewis County Salary Grid. The approximate cost to the 2022 budget would be $6,800.
Thank you for your consideration.
cc: Erik Martin, County Manager
Becky Butler, Budget Manager