Approval of Eleventh Supplement Agreement between SBGH Partners, LLC, and Lewis County. BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-418
APPROVAL OF A ELEVENTH SUPPLEMENT
AGREEMENT BETWEEN SBGH PARTNERS, LLC
AND LEWIS COUNTY
WHEREAS, SBGH-Partners, LLC (SBGH) has an existing personal services
agreement with Lewis County, acting as the fiscal agent for the Chehalis River
Basin Flood Authority (Flood Authority), for consulting and other administrative
services in support of the Flood Authority; and
WHEREAS, the Flood Authority discussed and approved a supplemental contract
amendment during the May 20, 2021, meeting and recommended the County
prepare and execute the same; and
WHEREAS, the Eleventh Supplement to a PSA between Lewis County and SBGH
must be approved by the Board of County Commissioners (BOCC) and the
Director of Community Development must be authorized to sign said agreement
on behalf of the County; and
WHEREAS, the BOCC has reviewed the attached Eleventh Supplement to a PSA
with SBGH and it appears to be in the best interest to enter into said agreement
upon the recommendation of the Flood Authority.
NOW THEREFORE BE IT RESOLVED that the BOCC concurs with the
recommendation and approves the attached Eleventh Supplement to a PSA
between SBGH and Lewis County, acting as the fiscal agent for the Flood
Authority. All other terms of the existing PSA, as well as supplemental
agreements, except where noted above, remain in full force and effect; and
NOW THEREFORE BE IT FURTHER RESOLVED that the BOCC authorizes the
Director of Community Development to sign the Eleventh Supplement Agreement
with SBGH on behalf of the County, acting as the fiscal agency for the Flood
Authority.
DONE IN OPEN SESSION this 30th day of November, 2021.
Page 1 of 2 Res. 21-418
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Lindsey R. Pollock, DVM
By: Amber Smith, Lindsey R. Pollock, DVM, Chair
Deputy Prosecuting Attorney
ATTEST: •'�°"Nrr,w+s•.OF Sean D. Swope
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Sean D. Swope, Vice Chair
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Rieva Lester 4- ycol!., F. Lee Grose
•'�Sy�;crop::••
Rieva Lester, ' " F. Lee Grose, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-418
il_ 1
May 18, 2021
TO: Rood Authority Members
FROM: Scott Boettcher, Staff
SUBJECT: Lewis County as Fiscal Agent for 2021-23
Purpose of this memo is, aswas done for 2017-19 biennium (here)and 2019-21 biennium (here), to provide
Lewis County with authorization and direction to continue acting as Rood Authority fiscal agent for the 2021-
23 biennium and to take steps necessary to implement that role. We will discuss at Thursday's Rood
Authority meeting. Feel free to call or email with questions(i.e., 360/480-6600, scottb sbgh-partners.com).
A. Background
1. Lewis County works in many capacities. One capacity is as fiscal agent for the Rood Authority. Lewis
County hasfulfilled this role since inception of the Rood Authority in 2008.
2. Lewis County's dut ies as fiscal agent are more fully described here(April 17, 2017 Interlocal Agreement).
3. As fiscal agent Lewis County acts at the direction of the Rood Authority on multiple matters of interest
and relevance to the Rood Authority, including Rood Warning System, Local Projects, Rood Authority
staffing and facilitation, information inventories and analyses, intergovernmental agreements, State
Auditor's Office accountability audits, and more.
4. Much of the work done by Lewis County asfiscal agent for the Rood Authority is by contract and/or
agreement with others, e.g., WA State Recreation and Conservation Office(RCO), WA State Department
of Ecology's Office of Chehalis Basin(OCB), consultants, other governments, etc. Setting-up and
establishing these contracts and agreements takes time.
5. In an effort to best ensure continuity of operation as the Rood Authority moves from the 2019-21
biennium to 2021-23 biennium, Lewis County anticipates needing to begin working soon to scope and
structure 2021-23 cont racts and agreements as directed by Rood Authority.
6. Lewis County and staff assume it is the desire of the Rood Authority that Lewis County continue asfiscal
agent for the Rood Authority for the 2021-23 biennium.
Lewis County as Fiscal Agent for 2021-23 (1) 5/18/2021
B. Recommendation
1. Rood Authority authorize Lewis County to act as Rood Authority fiscal agent for the 2021-23 biennium.
2. Rood Authority direct Lewis County to take steps necessary to implement this role in time for the start of
the 2021-23 biennium (July 1, 2019), including:
a. Scoping and structuring an interagency funding agreement with RCO(that is additionally vetted
through Rood Authority's Executive Committee).
b. Scoping and structuring Lewis County(Pat Anderson, Graham Cowing, Patti Weiher, Lee Napier, etc.)
and sub-contractor(WEST Consultants, SBGH-Partners, etc.)staffing arrangements.
c. Briefing and securing approval from Lewis County Board of County Commissioners once RCO has
provided Lewis County with a funding amendment per 2.a. above.
NOTE1 —Documenting specific Rood Authority authorization and direction to Lewis County to proceed with
preparations for the 2021-23 biennium is necessary for future State Auditor's Office Accountability Audits.
Past accountability audits are provided via Table 1 below.
Table 1
Past Washington State Auditor's Office Accountability Audits
Period: Issued: Report:
July 1, 2008 through June 30, 2011 3128/2012 Here
January 1, 2012 through December 31, 2014 2/04/2016 Here
January 1, 2015through December 31, 2017 1/10/2019 Here
NOTE2—Budget for Lewis County acting as Rood Authority fiscal agent for 2021-23 is anticipated as follows:
• Lewis County staffing--$25,000 • SBGH-Partners--$194,000
• Lewis County goods and services--$5,000 • WEST Consultants--$0
Scopes of work for 2021-23 are assumed to continue as currently agreed.
• Lewis County SOWwith RCO(#15-1475)--here(7/1/2015-6/30/2021)and here(amended 2/12/2016).
• SBGH-Partners SOWwith Lewis County-- here(7/1/2019-6/30/2021).
• WEST Consultants does not have a current SOWwith Lewis County for Rood Authority activities.
(WEST does have a SOW with Lewis County for Rood Warning System operation and maintenance
that is covered through Lewis County, Grays Harbor County, and Thurston County reimbursements).
Lewis County as Fiscal Agent for 2021-23 (2) 5/18/2021
ELEVENTH SUPPLEMENT TO PERSONAL SERVICES AGREEMENT
BETWEEN LEWIS COUNTY, ACTING AS FISCAL AGENT
FOR THE CHEHALIS RIVER BASIN FLOOD AUTHORITY
AND SBGH-PARTNERS, LLC
THIS ELEVENTH SUPPLEMENTAL AGREEMENT is made and entered into by and between
LEWIS COUNTY, WASHINGTON, herein referred to as "County", acting as the fiscal agent for
the Chehalis River Basin Flood Authority ("Flood Authority"), and SBGH-Partners, LLC, 2601
Capitol Way S, Olympia, WA 98501-3326, herein referred to as "Contractor", together referred
to as "Parties".
IT IS THE PURPOSE OF THIS AGREEMENT to amend the Parties' Agreement for consulting
and coordination services, as executed on August 8, 2011 and subsequently amended by
Supplemental Agreements (hereinafter referred to as the "Existing Agreement").
CONTRACTOR acknowledges and by signing agrees to the amendments to the Existing
Agreement set forth in this Supplemental Agreement, agrees that they have been mutually
negotiated, and further agrees that all of the terms of the Existing Agreement not amended or
modified by this Supplemental Agreement are and shall remain in full effect.
THEREFORE, IT IS MUTUALLY AGREED THAT this Eleventh Supplemental Agreement
amends the Existing Agreement, including but not limited to the specific tasks and costs as set
forth below.
Section 1. Statement of Work
Contractor shall furnish the necessary personnel, equipment, material and/or services and
otherwise do all things necessary for, or incidental to, the performance of the work set forth in
the Existing Agreement, as amended by the Scope of Work and Budget, attached hereto as
"Attachment A", and incorporated herein by this reference.
Section 2. Period of Performance
Subject to its other provisions, shall commence on October 1, 2021 and be extended and
completed on June 30, 2023 as agreed and shown in the attached Eleventh Supplemental
Scope of Work, "Attachment A," but may be modified or extended by mutual agreement in
accordance with the amendment provisions of the Existing Agreement. Note: This Agreement
extends the period of performance and budget described in the Tenth Supplement.
Section 3. Payment
Compensation for the work provided in accordance with this Eleventh Supplemental Agreement
shall be as set forth in "Attachment A" (Eleventh Supplemental Scope of Work). Expenses
incurred from October 1, 2021 through June 30, 2023, shall not exceed One Hundred Sixty-Nine
Thousand Seven Hundred and Fifty Dollars ($169,750) without written prior approval of the
County and authorization by the Flood Authority, and shall implement the remainder of the
authorization of the Flood Authority as directed at their May 20, 2021 meeting (see staff memo).
SBGH Partners Eleventh Supplemental PSA
Page 1 of 4
Future Non-Allocation of Funds:
If sufficient funds are not appropriated or allocated for payment under this contract for any future
fiscal period, the County, acting as the fiscal agent for the Flood Authority, will not be obligated
to make payments for services or expenses incurred after the end of the current calendar year.
No penalty or expense shall accrue to the County in the event this provision applies.
This Eleventh Supplemental Agreement and statement of work, period of performance and
compensation constitutes an Eleventh Supplement to the Parties' Existing Agreement and
supplements and amends the scope of work, period of performance and compensation, with
such additional provisions agreed upon by the parties for good and sufficient consideration, the
receipt of which is hereby acknowledged.
IN WITNESS WHEREOF, the parties have executed this Eleventh Supplemental Agreement
this 30 day of November , 2021.
Lewis County Contract Manager Contractor Program Manager
Lee Napier, Director of Community Scott Boettcher
Development 2601 Capitol Way S
2025 NE Kresky Ave. Olympia, WA 98501-3326
Chehalis, WA 98532 (360) 480-6600
(360) 740-2606
LEWIS COUNTY SBGH-PARTNERS, LLC
By: . -�� /t2re L By: Scott 6oettchek
Lee Napier Scott Boettcher
Title: Director Title: Owner
Date: 11-30-2021 Date: 11-21-2021
SBGH Partners Eleventh Supplemental PSA
Page 2 of 4
ATTACHMENT "A"
ELEVENTH SUPPLEMENTAL PERSONAL SERVICES AGREEMENT AND SCOPE OF
WORK
Between
LEWIS COUNTY
and
SBGH-Partners, LLC
Contract Scott Boettcher, Principal
Manager: SBGH-Partners
2601 Capitol Way S
Olympia, WA 98501-3326
360/480-6600
scottb@sbgh-partners.com
Primary Staff: Scott Boettcher
Period of October 1, 2021 through June 30, 2023
Performance:
Time and Labor and expenses not to exceed $169,750
Expense:
General Duties: Lead staff responsible for day-to-day administrative and logistical support
to the Flood Authority and its committees. Responsible for work plan
development and tracking as well researching and developing staff
recommendations for issues that come before the Flood Authority and its
committees.
Task 1: Provide Day-To-Day Administrative and Logistical Support to the
Flood Authority and its Committees -- This task will involve
supporting, documenting, tracking, reporting and otherwise attending to
the activities, decision-making, and logistics of the Flood Authority and its
committees (Community Outreach & Education, Chehalis Basin Projects,
and Executive), including:
• Providing the Flood Authority with contract management support
including developing scopes of work and working with Lewis County
and RCO to amend, track and report on contracts.
• Providing regular Flood Authority meeting support including
determining location/equipment needs, confirming presenters, etc.
• Updating the Flood Authority's web presence so the work program
and products of the Flood Authority are accessible and effectively
communicated.
• Organizing workshops and trainings on Flood Authority products
including the Flood Warning System.
• Providing local project coordination support with RCO, OCB, CBB,
and local project stakeholders.
SBGH Partners Eleventh Supplemental PSA
Page 3 of 4
Task 2: Provide Tracking and Work Program Support to the Flood Authority
and its Committees--This task will involve tracking, reporting, and
supporting:
• Implementation of 2012 Jobs Now Act projects (state capital budget).
• Implementation of 2013-15, 2015-17, 2017-19, 2019-21, 2021-23
state capital budget projects as applicable.
• Implementation of the Flood Authority's overall work program,
including providing on-going communication to the public regarding
the work and accomplishments of the Flood Authority.
Task 3: Research and Develop Staff Recommendations for Issues that
Come Before the Flood Authority and its Committees--This task will
involve preparing analyses, options, recommendations, and other
information as necessary to support the Flood Authority as it moves
forward in its decision-making, including:
• Developing options and alternatives to ensure adequate sustainable
funding for operations and maintenance of the Flood Warning
System.
• Developing options and alternatives to improve the usability of the
Flood Warning System.
• Developing options and alternatives to effect efficient decision-
making and implementation for local projects throughout the Basin.
• Developing options and alternatives to effect clear and meaningful
outreach and communication throughout the Basin.
• Supporting local floodproofing, retrofitting, and development of basin-
wide recommendations.
SBGH Partners Eleventh Supplemental PSA
Page 4 of 4
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Nov. 30, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approval of a Eleventh Supplement Agreement between SBGH Partners, LLC and Lewis County
Contact: Lee Napier Phone: 360.740.2606
Department: CD - Community Development
Description:
Approval of an Eleventh Supplemental Agreement between SBGH Partners, LLC and Lewis County
Approvals: Publication Requirements:
Publications:
User Status n/a
PA's Office Pending
Additional Copies: Cover Letter To:
Graham Gowing, Grace Jimenez n/a
ioard of County Commissioners
runs County Washington
POY 13 2621